Civic Administration Building
Phone: (06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
M I N U T E S
Hastings District Rural Community Board
Meeting Date: |
Monday, 3 December 2018 |
Minutes of a Meeting of the Hastings District Rural Community Board held on
Monday, 3 December 2018 at 2.00pm
Table of Contents
Item Page No.
5. Extraordinary Vacancy on Rural Community Board
6. Draft Cornwall Park Management Plan
7. Fire and Emergency New Zealand - Transitional Update
8. Amendment to Standing Orders to enable Remote Participation in Meetings
9. Rural Transportation Activities Report
10. Rural Community Board Conference
12. Extraordinary Business Items
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Hastings District Rural Community Board HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings
ON Monday, 3 December 2018 AT 2.00pm
Present: Mrs S Maxwell (elected as Chair at this meeting)
Mr N Dawson
Councillors Kerr and Lyons
IN ATTENDANCE: Group Manager: Asset Management (Mr C Thew)
Chief Financial Officer: (Mr B Allan)
Manager Strategic Finance (Mr B Chamberlain)
Bridge Engineer (Ms A Ileperuma)
Transportation Manager (Mr J Pannu)
Transportation Operations Manager (Mr A Jackson)
Parks & Property Services Manager (Mr C Hosford)
Parks Planning and Development Manager (Mrs R Stuart)
General Counsel (Mr S Smith)
Democratic Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hilton)
In the absence of a Chairperson, the Group Manager: Asset Management, Mr Craig Thew assumed the role until a new chair was elected under Item 4.
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Councillor Kerr/Councillor Lyons That an apology for absence received from Mr Lester be accepted.
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There were no declarations of conflicts of interest.
3. Confirmation of Minutes
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That the minutes of the Hastings District Rural Community Board held Monday 10 September 2018 be confirmed as a true and correct record and be adopted. |
4. |
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(Document 18/1083) Rural Community Board member, Mrs Sue Maxwell, was nominated by Councillor Kerr and Seconded by Mr N Dawson for the position of Chair, to fill the vacancy created by the resignation of Peter Kay. Mrs Maxwell was elected unopposed. |
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A) That the report of the Democratic Support Manager titled “Appointment of Chairperson” dated 3/12/2018 be received. B) That Sue Maxwell be appointed as Chairperson of the Hastings District Community Board from 3 December 2018 to 12 October 2019.
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5. |
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(Document 18/903) It was noted that there was less than 12 months between the date of the resignation of Peter Kay as chair and the date of the next election. This created an extraordinary vacancy and the Board was asked whether or not the vacancy should be filled. |
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A) That the report of The Electoral Officer titled “Extraordinary Vacancy on Rural Community Board” dated 3/12/2018 be received. B) That the extraordinary vacancy be filled by an appointment under s117(3) of the Local Electoral Act 2001.
C) That pursuant to s117(3) of the Local Electoral Act 2001 the appointment to the extraordinary vacancy on the Hastings District Rural Community Board be made using the following criteria:
· Relevant governance experience · Horticultural experience · Resident in rural community · Demonstrated interest in the work of the Rural Community Board, and · Familiarity with Council processes D) That Ms Lesley Wilson meets the criteria set out above and accordingly the vacancy be filled by her appointment to the Hastings District Council Rural Community Board until 12 October 2019 to enable the Board to fulfil its work programme and to ensure that the rural community continues to be effectively represented.
E) Pursuant to Section 118 of the Local Electoral Act 2001, prior to the expiry of the prescribed period of 30 days following the public notification of the appointment, a meeting of the Board will be convened on 17 December 2018 at 10.30am to confirm the appointment. |
7. |
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(Document 18/1177) |
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A) That the report of the Manager Strategic Finance titled “Fire and Emergency New Zealand - Transitional Update” dated 3/12/2018 be received. |
10. |
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(Document 18/1187) |
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A) That the report of the Democratic Support Manager titled “Rural Community Board Conference” dated 3/12/2018 be received. B) That the following three Rural Community Board Members - Sue Maxwell, Lesley Wilson and Councillor George Lyons - be approved to attend the 2019 Community Boards Conference to be held in New Plymouth on 11-13 April 2019. |
11. Additional Business Items
There were no additional business items.
12. Extraordinary Business Items
There were no extraordinary business items.
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The meeting closed at 3.34pm
Confirmed:
Chairman:
Date: