Hastings District
Council
Civic Administration Building
Lyndon Road East, Hastings
Phone: (06) 871
5000
Fax:
(06) 871 5100
WWW.hastingsdc.govt.nz
Open
A G E N D A
Hastings District Rural
Community Board MEETING
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Meeting Date:
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Monday,
17 December 2018
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Time:
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10.30am
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Venue:
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Guilin Room
Ground Floor
Civic
Administration Building
Lyndon Road
East
Hastings
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Members
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Chair: Mrs S
Maxwell
Mr N Dawson, Mr
M Lester and Ms Lesley Wilson
Councillors Kerr and Lyons
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Officer
Responsible
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Group Manager:
Asset Management – Craig Thew
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Committee
Secretary
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Carolyn Hunt (Ext 5634)
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Hastings District Rural
Community Board – Terms of Reference
The Community
Board is a separate entity to the Council. The role of the Community
Board is set out in Section 52 of the Local Government Act 2002. The
Council is authorised to delegate powers to the Community Board.
Membership (6
members)
The Board elects
its own Chairman
4 Elected
Community Board Members
1 Mohaka Ward
Councillor
1 Kahuranaki Ward
Councillor
Quorum – 4 members
DELEGATED
POWERS
General
1. To
maintain an overview of services provided by the Council within the Community
Board’s area.
2. To
represent, and act as an advocate for, the interests of the community
represented.
3. To
consider and report on all matters referred to the Board by the Council, or any
matter of interest or concern to the Community Board.
4. To
communicate with community organisations and special interest groups within the
community;
5. To
undertake any other responsibilities that are delegated to it by the Council.
6. To
appoint a member of the Community Board to organisations approved by the
Council from time to time.
LONG TERM PLAN/ANNUAL PLAN/POLICY
ISSUES
7. Authority to make a submission to
the Long Term Plan/Annual Plan process on activities, service levels and
expenditure (including capital works priorities) within the Board’s area
or to make a submission in relation to any policy matter which may have an
effect within the Board’s area.
ROADING AND TRAFFIC
8. Authority to
exercise the Council’s powers and functions in relation to roads within
the Board’s area under the following sections of the Local Government Act
1974:
·
Section 335 (vehicle
crossings);
·
Section 344 (gates and
cattle stops);
·
Section
355 (overhanging trees).
9. Authority to
exercise the Council’s statutory powers (including any relevant powers
conferred by bylaw) over roads within the Board’s area in respect of:
(i)
Road
user behaviour at intersections;
(ii)
Controls
on stopping or overtaking
(iii)
Controls
on turning
(iv)
Pedestrian
safety,
(v)
Footpath
maintenance and improvements.
(vi)
Accident
investigation studies, lighting and other safety works
10. For the
avoidance of doubt, nothing in this delegation authorises a Community Board to
deal with a matter, in the exercise of delegated authority, in a manner which
is conflict with any policy or decision of the Council or any standing
committee of the Council in relation to the same matter.
HASTINGS DISTRICT COUNCIL
Hastings District Rural
Community Board MEETING
Monday, 17 December 2018
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VENUE:
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Guilin Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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10.30am
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the
Hastings District Rural Community Board held Monday 3 December 2018.
(Previously circulated)
4. Election of Deputy
Chairperson 5
5. Revised Terms of
Reference - Hastings District Rural Community Board 7
6. Appointment to
Hastings District Rural Community Board 9
7. Additional
Business Items
8. Extraordinary
Business Items
1.
REPORT TO: Hastings
District Rural Community Board
MEETING DATE: Monday 17
December 2018
FROM: Democratic Support Manager
Jackie
Evans
SUBJECT: Election
of Deputy Chairperson
1.0 SUMMARY
1.1 The
purpose of this report is for the Chair to call for nominations to elect a
Deputy Chairperson for the Hastings District Rural Community Board.
1.2 That
a member of the Hastings District Rural Community Board be appointed as Deputy
Chair.
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2.0 RECOMMENDATION
A) That
the report of the Democratic Support Manager titled “Election of Deputy
Chairperson” dated 17/12/2018 be received.
B) That
____________________ be appointed as Deputy Chairperson of the Hastings
District Community Board from 17 December 2018 through to October 2019.
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Attachments:
There are no attachments for this report.
REPORT TO: Hastings
District Rural Community Board
MEETING DATE: Monday 17
December 2018
FROM: Democratic Support Manager
Jackie
Evans
SUBJECT: Revised
Terms of Reference - Hastings District Rural Community Board
1.0 SUMMARY
1.1 The
purpose of this report is to recommend to the Board that the Terms of Reference
for the Hastings District Rural Community Board be amended to include the
appointment of a standing Deputy Chair for the Board, as set out in the
previous agenda item.
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2.0 RECOMMENDATIONS
AND REASONS
A) That
the report of the Democratic Support Manager titled “Revised
Terms of Reference - Hastings District Rural Community Board”
dated 17/12/2018 be received.
B) That
Council adopt the revised Terms of Reference for the Hastings District Rural
Community Board.
C) That the Hastings District Council Committees and Rural Community
Board Delegations Register be amended to include the amended Terms of
Reference for the Hastings District Rural Community
Board (CG-08-9-18-291).
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Attachments:
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1
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Revised Terms of Reference - Hastings District Rural
Community Board
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CG-14-26-00085
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Revised Terms of Reference - Hastings
District Rural Community Board
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Attachment 1
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REPORT TO: Hastings
District Rural Community Board
MEETING DATE: Monday 17
December 2018
FROM: The Electoral Officer
Jackie
Evans
SUBJECT: Appointment
to Hastings District Rural Community Board
1.0 SUMMARY
1.1 The
purpose of this report is to confirm the appointment of Ms Lesley Wilson to the
Hastings District Rural Community Board to fill the extraordinary vacancy on the
Board following the resignation of the Chair and elected member for the
Maraekakaho Subdivision.
1.2 This
issue arises from the resignation of Peter Kay from the Board on 28 October
2018.
1.3 The
Council is required to give effect to the purpose of local government as
prescribed by Section 10 of the Local Government Act 2002. That purpose is to
meet the current and future needs of communities for good quality local
infrastructure, local public services, and performance of regulatory functions
in a way that is most cost–effective for households and businesses. Good
quality means infrastructure, services and performance that are efficient and
effective and appropriate to present and anticipated future circumstances.
1.4 The
objective of this decision relevant to the purpose of Local Government is to
ensure effective governance arrangements on its Council, Committees and
Community Board.
1.5 This
report concludes by asking the Rural Community Board to confirm the decision to
appoint Ms Lesley Wilson to the Board.
2.0 BACKGROUND
2.1 On 28
October 2018 Peter Kay resigned his seat as elected member for the Maraekakaho
Subdivision and Chair of the Rural Community Board, creating an extraordinary
vacancy on the Board.
2.3 At
its meeting on 3 December 2018 resolved to elect Mrs S Maxwell as Chair and to
fill the extraordinary vacancy pursuant to Sections 117 and 118 of the Local
Electoral Act 2001.
3.0 CURRENT
SITUATION
3.1 On 8
December 2018, the resolution of the Hastings District Rural Community Board to
appoint Ms Lesley Wilson, the criteria used and the reasons for making the
appointment was publicly notified in Hawke’s Bay today and on the Council
website.
3.2 In
accordance with section 117(3) of the local Electoral Act 2001, the Board is
required to confirm its decision to appoint Ms Lesley Wilson to the Board.
4.0 SIGNIFICANCE
AND ENGAGEMENT
4.1 The
appointment to an extraordinary vacancy to the Rural Community Board does not
trigger the thresholds within the Council’s Significance and Engagement
Policy.
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5.0 RECOMMENDATIONS
AND REASONS
A) That
the report of the The Electoral Officer titled “Appointment
to Hastings District Rural Community Board” dated 17/12/2018
be received.
B) That
pursuant to s117(3) of the local Electoral Act 2001, the appointment of Ms
Lesley Wilson to the Hastings District Rural Community Board until 12 October
2018 be confirmed.
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Attachments:
There are no
attachments for this report.