HASTINGS DISTRICT COUNCIL
Omarunui Refuse Landfill
Joint Committee MEETING
Friday, 7 December 2018
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VENUE:
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Council Chamber
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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1.00pm
(Budget)
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A G E N D A
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1. Apologies
An apology from Councillor Kerr has
been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the Omarunui
Refuse Landfill Joint Committee Meeting held Friday 5 October 2018.
(Previously circulated)
4. Health and Safety
Management Update 5
5. Three Month
Activity Report 7
6. Additional
Business Items
7. Extraordinary
Business Items
8. Recommendation
to Exclude the Public from Items 9, 10 and 11 15
9. Review of Disposal
Fees
10. Engagement of Tonkin and
Taylor for Landfill Consultancy Services
11. Contract Term Extension -
CON2014044 Omarunui Landfill Plant Management
REPORT TO: Omarunui
Refuse Landfill Joint Committee
MEETING DATE: Friday 7
December 2018
FROM: Senior Health & Safety
Co-ordinator
Nikola
Bass
SUBJECT: Health
and Safety Management Update
1.0 SUMMARY
1.1 The
purpose of this report is to update the Committee about Health and Safety
Management at the Omarunui Refuse Landfill.
2.0 BACKGROUND
2.1 The
Health and Safety at Work Act (HSWA) came into effect on 4 April
2016.
2.2 The
HSWA has created a role named specifically under the Act as
“Officers”. The Act places a positive duty on
‘Officers’ of an organisation to exercise due diligence to ensure
that the organisation complies with its Health and Safety duties and
obligations.
2.3 The
term “Officers” in the Act includes those who hold positions that
enable them to significantly influence the management of the organisation.
2.4 For
the purposes of this Joint Committee these roles will be referred to
“HSWA Officers” (to assist with differentiating between it and
“Council Officers”).
2.5 Due
diligence requires HSWA Officers to take reasonable steps to understand the
organisation’s operations and Health and Safety risks, and to ensure that
they are managed so that Council meets its legal obligations.
3.0 CURRENT
SITUATION
3.1 Omarunui
Landfill operates under Hastings District Council’s Health and Safety
Policy and Procedures
4.0 HEALTH
AND SAFETY REPORTING
4.1 Regular
reports have been provided to the Joint Committee on a six monthly basis for
the last 18 months and there now sufficient history to provide comparative
performance moving forward.
4.2 Feedback
received during the October Omarunui Refuse Landfill Joint Committee meeting
will be adopted with the Health and Safety Management Report being updated to
provide comparative analysis with previous data incorporating trending for Lead
and Lag indicators.
4.3 Lagging
indicators measure an organisation using past incident statistics, for example
injury statistics. A leading indicator is a measure preceding or indicating a
future event used to drive and measure activities carried out to prevent and
control injury or illness. They are focused on future safety performance and
continuous improvement, for example personal risk assessments, toolbox talks
and audits. Health and safety reporting is most comprehensive when it
encompasses both Lead and Lag Indicators.
4.4 In
addition to the six monthly reports, it is recommended that any significant
incidents or exceptions continue to be reported quarterly within the
operational report.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
Report does not trigger Councils Significance and Engagement Policy and no consultation
is required.
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6.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Senior Health & Safety Co-ordinator titled “Health
and Safety Management Update” dated 7/12/2018 be
received.
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Attachments:
There are no
attachments for this report.
1.
REPORT TO: Omarunui
Refuse Landfill Joint Committee
MEETING DATE: Friday 7
December 2018
FROM: Waste and Data Services Manager
Martin Jarvis
Management Accountant
Jeff Tieman
SUBJECT: Three
Month Activity Report
1.0 SUMMARY
1.1 The
purpose of this report is to inform the Omarunui Refuse Landfill Joint
Committee on landfill activities for the period ending September
2018.
1.2 This
report concludes by recommending it be received.
2.0 financial position
2.1 The
financial position of the main accounts at 30 September 2018 is as
follows:
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$
3 month actuals
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$
3 month budget
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$
3 month variation
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Revenue*
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1,493,165
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1,450,800
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42,365
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Expenditure*
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937,530
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1,115,011
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-177,481
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Net surplus from operations
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555,637
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335,789
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219,848
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*Excludes the
waste levy and ETS.
2.2 The
net surplus from operations as at 30 September 2018 is $219,848 above
budget. The surplus is partly a result of higher than expected special
waste volumes and the programming of expenditure work.
2.3 Tonnages
are currently tracking up on last year’s actual total (20,082 tonnes
versus 19,939 tonnes).
3.0 revenue
3.1 Total
revenue from waste is above budget. This is mainly due to
increased volumes of special waste.
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$
3 month actuals
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$
3 month budget
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$
3 month variation
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$
Annual budget
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Commercial
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725,628
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742,500
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-16,872
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2,970,000
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Special
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276,786
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175,000
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101,786
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700,000
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HDC
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181,754
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198,000
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-16,246
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792,000
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NCC
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267,177
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264,000
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3,177
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1,056,000
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Total
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1,451,345
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1,379,500
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71,845
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5,518,000
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4.0 expenditure
4.1 Expenditure
is $175,179 under budget (includes waste levy and ETS) due to some savings in
maintenance and external plant hire.
5.0 tonnages
5.1 Overall
tonnages year to date are above budget by 82 tonnes or 0.4%.
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Activity
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3 month actual
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3 month budget
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3 month variance
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Annual budget
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Commercial
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10,713
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11,250
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(537)
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45,000 t
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Special
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2,637
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1,750
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887
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7,000 t
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HDC
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2,770
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3,000
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(230)
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12,000 t
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NCC
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3,962
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4,000
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(38)
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16,000 t
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Total
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20,082
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20,000
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82
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80,000 t
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5.2 The
budgeted volume of waste for the 2018/19 year is 80,000 tonnes. In 2017/18 the
actual volume of waste received was 86,078 tonnes.
6.0 development update for area a &
d
6.1 To
date $297,961 has been spent on construction work in Stage 3C of Area D.
This work is ongoing mainly involves the construction of gas extraction wells,
pipe work and control systems. A small amount of work relating to earth
works and temporary capping has also been undertaken. The development
budget for the full year is $2,424,958. It is unlikely that this amount
will be spent as the extension of Area D liner is now programmed for next
financial year. The funds not spent in the current year will be carried
forward to fund the future development stages in Area D.
7.0 development update for area B &
C
7.1 To
date $102,419 has been spent on planning and design work associated with the
future development of the landfill site and in particular the area designated
as Area B. This work has included draft designs as well as options on
liner and leachate systems. Planning work has also been undertaken in
preparation for consent work.
8.0 OPERATIONS
8.1 The
tip area size has been reduced to a minimum so that operations can run as
efficiently as possible. This also reduces the chance of rubbish blowing
away and the amount of “food” available for seagulls to feed
on. Daily cover continues to be excavated from the quarry located in the
area known as Area B. Additional material excavated in this area has been
made available for local contractors to use on their construction projects.
9.0 MAINTENANCE WORK
9.1 There
are no significant maintenance issues to report. A lot of maintenance
work was carried out last year and no major works are currently planned.
Routine work scheduled in the upcoming months includes the cleaning of the silt
ponds.
10.0 leachate
10.1 Due
to weather conditions mid-winter a small amount of leachate was carted offsite
for disposal. The cartage stopped as soon as the irrigation system was
able to be reactivated. An additional 20 irrigation pods are planned to
be installed this summer. This extension of the irrigation system will
enable the landfill to dispose of a greater volume of leachate.
11.0 LANDFILL GAS
11.1 A
total of 20 additional vertical gas wells have been constructed and integrated
with the gas collection network. This has resulted in more gas being
captured and further reduced the opportunity of odour escaping into the
atmosphere from the compacted rubbish. The additional landfill gas will
in turn provide the “gas to energy” plant with more gas once the
“balancing” of the gas field has been completed.
12.0 landfill forest
12.1 The forest harvest was completed in August 2017 with total revenue
of $1,644,574 and expenditure of $163,488. The net revenue of $1,481,086 was
distributed to the shareholding Councils minus $120,000 which was transferred
to a reserve to cover the replanting and maintenance costs. The replanting
has since been completed.
13.0 health and safety
13.1 The
Omarunui Landfill operates under the Hastings District Council’s Health
and Safety Policy. The Council’s commitment under this policy is “to
keep employees, volunteers, contractors and the community safe through
living a strong safety culture”.
13.2 Additional
Health & Safety information, and matters relating to the performance of the
landfill are the subject of a separate report to this committee.
14.0 efficiencies
14.1 A
variety of efficiencies have been achieved over the last five years that have
helped keep the gate charges as low as possible. The landfill will
continue to look for operational and developmental efficiencies that will keep
Omarunui in this favourable position. Areas that have been looked at to gain
efficiencies in include the following:
· Landfill gas
extraction and the implementation of the Tonkin & Taylor recommendations
– now completed.
· Management of
the landfill’s obligations under the ETS - ongoing.
· The access
road to the tip face has been shortened. This has resulted in savings to
the landfill and landfill users alike – completed.
· Efficiencies
were gained by minimising the number of times the tip face was moved and
keeping the area as small as possible – on-going.
· Where possible
development work has been integrated with operational activities to the benefit
of both cost centres.
· Making maximum
use of the area designated for waste disposal – area D extension
approved.
15.0 joint hdc/ncc Waste management &
minimisation plan
15.1 The
following is for the committee’s information as these matters are being
overseen by the individual councils and a different joint committee.
15.2 The Joint Waste
Management & Minimisation Plan has been adopted by both Councils and staff
are working on an implementation plan. A Waste Management
& Minimisation Plan (WMMP) is a requirement of the Waste Minimisation Act
2008 and LGA 2002 in regard to consultation and decision making.
15.3 The joint Plan
was formally adopted by the HDC on 30 August 2018 and by the NCC on 18
September 2018. Staff from both councils are now working on an
implementation plan in order to programme and undertake the actions stated in
the WMMP. Changes to the collection systems for refuse and recycling will
not come into effect until mid-2020 once existing contracts have expired.
15.4 The vision of the Joint WMMP 2018-2024 is - “to deliver
waste minimisation and resource recovery across the Hastings District and
Napier City working towards zero waste.” Amongst other goals
and objects there are two targets as follows:
· 20% total tonnage
increase in common recyclables diverted from Omarunui Landfill
· 30% total tonnage
decrease in organics to Omarunui Landfill
15.5 There
is no doubt that the new WMMP will have an impact on the landfill and this is
something that needs to be taken into consideration with regard future planning
for the site and operation of the site.
16.0 financial summary
16.1 Attached
to this report is the financial summary for the 3 month period ending 30
September 2018 (Attachment 1).
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17.0 RECOMMENDATION
That the report of the Waste and
Data Services Manager, titled “Three Month Activity Report” dated
7 February 2018, be received.
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Attachments:
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1
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Omarunui Landfill Financial summary Sept 2018
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CG-14-27-00035
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Hastings District
Council
