Minutes of Omarunui Refuse Landfill Joint Committee Meeting

CG-14-27-00039 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Omarunui Refuse Landfill Joint Committee HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Friday, 7 December 2018 AT 1.00pm (Budget)

Present: Councillor Heaps

Councillors Nixon and Redstone (HDC)

Councillors Dallimore (Deputy Chair) and Tapine (NCC)

IN ATTENDANCE: Group Manager: Asset Management (Mr C Thew)

Waste and Data Services Manager (Mr M Jarvis)

Waste Minimisation Officer (Mr A Atkins)

Management Accountant (Mr J Tieman)

Senior Health and Safety Co-ordinator (Mr N Bass)

Health and Safety Manager (Ms J Kuzman)

Committee Secretary (Mrs C Hunt)

1. Apologies

Councillor Dallimore/Councillor Redstone

That apologies for absence from Councillor Lawson and Councillor Kerr (Alternate) be accepted.

CARRIED

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Nixon/Councillor Tapine

That the minutes of the Omarunui Refuse Landfill Joint Committee Meeting held Friday 5 October 2018 be confirmed as a true and correct record and be adopted.

CARRIED

Health and Safety Management Update

(Document 18/1104)

The Senior Health & Safety Co-ordinator Ms Bass presented her report to the Committee regarding the Health and Safety Management at the Omarunui Refuse Landfill.

Councillor Nixon/Councillor Tapine

A) That the report of the Senior Health & Safety Co-ordinator titled “Health and Safety Management Update” dated 7/12/2018 be received.

CARRIED

Three Month Activity Report

(Document 18/843)

The Waste and Data Services Manager, Mr Jarvis presented his report updating the Omarunui Joint Refuse Landfill Committee on landfill activities for the period ending September 2018 advising that the net surplus from operations as at 30 September 2018 was $219,848 above budget.

Future Development of Landfill - Planning work has been undertaken in preparation for consent work for the future development of the Landfill site. Public consultation would commence in February 2019.

It was noted that Charles Ropotini, Napier City Council Strategic Māori Advisor had been working with the Waiohiki Marae, which had undergone some changes, and would be able to provide details of the correct people to liaise with regarding consultation of the Landfill development.

Operations – The tip area size has been reduced to a minimum and operations run more efficiently. Daily cover is still being excavated from the quarry located in the area known as Area B.

Leachate – Mr Jarvis advised that a small amount of leachate had been carted offsite for disposal due to winter weather conditions. The cartage had ceased as soon as the irrigation system was able to be reactivated. An additional 20 irrigation pods were planned to be installed this summer which would enable the landfill to dispose of a greater volume of leachate.

Landfill Gas – 20 additional vertical gas wells had been constructed and integrated with the gas collection network which resulted in more gas being captured. Providing a storage facility for gas was discussed but it would not be appropriate for the site and would be very expensive. The volumes of gas captured from the Landfill are also considered too small for this type of investment.

Landfill Forest - The forest (45 and 15 hectare sites) have been replanted at a cost of approximately $60,000. Ongoing maintenance of the forest would be offset from the $120,000 obtained from the sale of the forest harvest which had been put into a reserve fund.

Efficiencies – The access road to the tip face had been shortened resulting in savings to the landfill and landfill users as there was less road maintenance and watering to minimise dust. Efficiencies were also gained by minimising size of tip face with less daily coverage required.

Joint Waste Management & Minimisation Plan – The joint Plan was formally adopted by the Hastings District Council on 30 August 2018 and by the Napier City Council on 18 September 2018.

A joint workshop is to be held on 17 December 2018 which will be to update the Joint Council Futures Steering Project Committee on WMMP implementation plan and plastics recycling.

Financial Summary – Mr Tieman referred to the financial summary (CG-14-27-00035) advising that the net surplus from operations as at 30 September 2018 was $219,848 above budget. The surplus was partly a result of higher than expected special waste volumes and the programming of expenditure work.

Expenditure was $175,179 under budget and overall tonnages year to date were above budget by 82 tonnes or 0.4%.

Mr Jarvis advised that a meeting with the Waste Operators would be held on Tuesday, 11 December 2018, to inform the licenced operators of the proposed Omarunui Landfill charges for 2019/20.

Councillor Tapine/Councillor Nixon

That the report of the Waste and Data Services Manager, titled “Three Month Activity Report” dated 7 February 2018, be received.

CARRIED

6. Additional Business Items

There were no additional business items.

7. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Items 9, 10 and 11

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Councillor Tapine/Councillor Redstone

THAT the public now be excluded from the following parts of the meeting, namely;

9. Review of Disposal Fees

10. Engagement of Tonkin and Taylor for Landfill Consultancy Services

11. Contract Term Extension - CON2014044 Omarunui Landfill Plant Management

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

9. Review of Disposal Fees

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

To enable Council to undertake negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

10. Engagement of Tonkin and Taylor for Landfill Consultancy Services

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

To enable the Committee to undertake negotiations..

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

11. Contract Term Extension - CON2014044 Omarunui Landfill Plant Management

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

To enable Council to conduct negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 2.10pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156