HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Tenders
Subcommittee
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings
ON Thursday, 13 December 2018 AT 9.00am
Present: Councillor Travers (Chair)
Councillors Lawson, Redstone and Watkins (Deputy Chair)
ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C
Cameron)
Project Manager (Ms A Botha)
Committee Secretary (Mrs C Hilton)
1. Apologies
There were no
apologies.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Watkins/Councillor Redstone
That the
minutes of the Tenders Subcommittee Meeting held Thursday
15 November 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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CON2018101 Maraekakaho Road Stormwater Upgrade
Extension
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(Document 18/1224)
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Councillor Redstone/Councillor
Lawson
A) That the report of the Project Manager titled “CON2018101
Maraekakaho Road Stormwater Upgrade Extension” dated 13/12/2018 be
received.
B) That the tender from Fulton Hogan Limited for CON2018101 -
Maraekakaho Road Stormwater Upgrade Extension in the sum of $484,888.19 plus
$72,733.13 GST, totalling $557,620.69 be approved.
C) That authority to enter into CON2018101 - Maraekakaho Road
Stormwater Upgrade Extension on behalf of Council be delegated to the Group
Manager: Asset Management.
D) That delegated
authority be granted, on behalf of the Council, to the Group Manager: Asset
Management or Alliance Team Manager to award cumulative
contract variations to CON2018101 - Maraekakaho Road Stormwater Upgrade
Extension up to the value of the contingency budget allowance of $50,000 plus
GST.
CARRIED
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5. Additional Business Items
There were no additional business items.
6. Extraordinary
Business Items
There were no extraordinary business items.
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7.
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Recommendation to
Exclude the Public from Item 8
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Lawson/Councillor Redstone
THAT the public now be
excluded from the following parts of the meeting, namely;
8 CON2018050
CCTV and Trenchless Repair
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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8 CON2018050
CCTV and Trenchless Repair
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Section
7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably
prejudice the commercial position of the person who supplied or who is the
subject of the information.
The reports
contains sensitive information.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 9.18am
Confirmed:
Chairman:
Date:
Hastings District Council