HASTINGS DISTRICT COUNCIL
Temporary Road Closures
Subcommittee MEETING
Thursday, 31 January 2019
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VENUE:
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Green Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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8.45am
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the
Temporary Road Closures Subcommittee Meeting held Thursday 15 November 2018.
(Previously circulated)
4. Temporary Road
Closures - Lyndhurst Road and Percival Road - 12 February 2019 5
5. Additional
Business Items
6. Extraordinary
Business Items
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 31
January 2019
FROM: Transportation Officer
Lynn
Burden
SUBJECT: Temporary
Road Closures - Lyndhurst Road and Percival Road - 12 February 2019
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee for the
temporary road closure requested by:
1.2 SMC
Events
· Lyndhurst Road between Pakowhai Road and
the end of the road.
· Percival Road between Lyndhurst Road and
first entrance into the Sports Park.
The road closures
will be between 6:00am and 3:00pm, Tuesday, 12 February
2019. The purpose of these road closures is to hold the Weet-bix Kids
Tryathlon.
1.3 These
requests arise from need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with the legal process
to temporarily close the above roads.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
1.6 This
report concludes by recommending the above temporary road closures be approved,
subject to conditions.
2.0 BACKGROUND
2.1 SMC
Events
· Lyndhurst Road between Pakowhai Road and
the end of the road.
· Percival Road between Lyndhurst Road and
first entrance into the Sports Park.
This will be the
first temporary road closures of Lyndhurst Road and Percival Road during the
2019 calendar year. The sections of road will be closed from 6:00am until
3:00pm to provide a safe and controlled environment to hold the Weet-bix Kids
Tryathlon.
2.2 The temporary road closure checklist and map (Attachment 1)
details the necessary items that the organiser need to submit as part of their
application for the above proposed road closures. The GIS map showing the area
of the temporary road closures is also included.
2.3 At
the time of writing this report the Lyndhurst Development project is currently
in operation. This includes roading and off road building work. Jeanette Cooper
a representative of SMC Events has been in contact with those involved with the
above project. Ms Cooper has advised that the temporary road closure will not
have an impact on these ongoing works.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 A
detailed Traffic Management Plan is to be submitted to the Hastings District
Council and the Plans will be approved for implementation, subject to the
temporary road closure application being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only one of the two temporary road closures detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organiser of the above event has been in contact with affected
parties/residents which also includes the parties involved in the Lyndhurst
Development project. Jeanette Cooper a representative of SMC Events has been in
contact with those involved with the above project. Ms Cooper has advised that
no issues have been raised regarding the above temporary road closures.
5.2 The
temporary road closures of Lyndhurst Road and Percival Road have
been posted on the Council website and formal public notification was published
in the Hawke’s Bay Today newspaper on: Saturday, 15 December 2018.
5.3 The
closing date for submissions was Monday, 31 December 2018. No submissions were
received.
5.4 If
the road closures are approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 9 February
2019.
5.5 The
average daily traffic count for Lyndhurst Road is: 2500 vehicles per day
and Percival Road is: 1100 vehicles per day.
5.6 As
per the requirements of schedule 10, section 11 of the Local Government Act,
Emergency Services including NZ Police, St John Ambulance, Ministry of
Transport (MoT), New Zealand Transport Agency (NZTA) and the Fire Service have
been informed and will be allowed emergency access at all times during the
temporary road closures. Council has not received any submissions from MoT,
NZTA or Emergency Services.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations have been provided in the recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closures will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closures and that subject to
the recommended conditions the activity can proceed and be undertaken in a safe
and controlled environment, the risks associated with these closures can then
be minimised and safely managed to Council’s satisfaction.
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9.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Transportation Officer titled “Temporary
Road Closures - Lyndhurst Road and Percival Road - 12 February 2019”
dated 31/01/2019 be received.
B) That, there being no submissions received, the Council approve the
following temporary road closures:
1. SMC Events - Lyndhurst Road between
Pakowhai Road and the end of the road. Percival Road between Lyndhurst Road
and first entrance into the Sports Park. The road closures will be between
6:00am and 3:00pm, Tuesday, 12 February 2019.
C) The
Council approve the above temporary road closures subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. This event is
conducted in accordance with the New Zealand Transport Agency Code of
Practice Temporary Traffic Management (CoPTTM).
2. The Traffic
Management Plan including provision for appropriate signage are approved by
the Traffic Management Coordinator acting under delegated authority.
3. The Traffic
Management Plan must be complied with including any specific conditions.
4. A copy of the
relevant liability insurance policy is received.
5. That the cost of
all advertising is met by the event organiser.
6. Emergency Services
are contacted regarding the holding of this event with details of the dates,
locations and time frames.
7. As per the Traffic
Management Plan provisions - all emergency services will be accommodated and
access provided through the site(s) as required.
8. The applicant has
in place at all times, appropriate Health and Safety measures (to prevent
harm to any persons), including (but not limited to) any measures provided
for in the submitted Health and Safety Form including any conditions
attached.
9. The applicant is
entirely responsible for any injury, harm or damage of any kind caused to any
person, vehicles, property or business that occurs within or outside the road
corridor arising from the closure of the road corridor and any activities
within it for which no liability is accepted by the Council.
With the reasons for this decision
being that the objective of the decision will contribute to good quality
local infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organiser can undertake their event in
a safe and controlled environment with all risks minimised and managed.
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Attachments:
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1
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Temporary Road Closures - Checklist and Map -
Lyndhurst Road and Percival Road - 12 February 2019
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CG-14-16-00303
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Hastings District
Council
