Minutes of Tenders Subcommittee Meeting

CG-14-17-00248 1

HASTINGS DISTRICT COUNCIL

MINUTES OF AN Extraordinary MEETING OF THE Tenders Subcommittee HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Tuesday, 22 January 2019 AT 4.00pm

Present: Councillor Travers (Chair)

Councillors Redstone and Watkins (Deputy Chair)

Acting Chief Executive, Mr N Taylor

Group Manager: Asset Management, Mr C Thew

ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)

Transportation Manager - (Mr J Pannu)

Director: Major Capital Projects Delivery (Mr G Hansen)

Project Manager (Trans), Stantec (Mr D Bensemann)

Project Management Assistant, Stantec (Ms S MacKenzie)

Committee Secretary (Mrs C Hilton)

1. Apologies

Councillor Redstone/Councillor Watkins

That apologies for absence from Councillors Lawson and Nixon be accepted.

CARRIED

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Redstone/Councillor Watkins

That the minutes of the Tenders Subcommittee Meeting held Thursday 13 December 2018 including the minutes while the public were excluded be confirmed as a true and correct record and be adopted.

CARRIED

4. Additional Business Items

There were no additional business items.

5. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Items 7 and 8

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mr Thew/Councillor Watkins

THAT the public now be excluded from the following parts of the meeting, namely;

7 CON2018099 UV Package Design & Supply

8 CON2018106 Alexandra Street AWPT (Riverslea to Sylvan)

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

7 CON2018099 UV Package Design & Supply

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

The report contains commercially sensitive information.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

8 CON2018106 Alexandra Street AWPT (Riverslea to Sylvan)

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The information in this report is commercially sensitive.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 4.27pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156