HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic
Administration Building, Lyndon Road East, Hastings ON Thursday,
21 February 2019 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Lawson, Lyons, Nixon, O’Keefe, Poulain, Schollum,
Travers and Watkins.
IN ATTENDANCE: Chief
Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services
(Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
Senior Projects
Engineer (Mr S Cave)
Cemetery Manager (Mr
I Bester)
Health and Safety
Manager (Ms J Kuzman)
Strategy Manager (Mr
L Verhoeven)
Senior
Environmental Planner (Policy) (Ms A Summerfield)
Community Safety
Manager (Mr J Payne)
Manager:
Democracy and Governance Services (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
AS
REQUIRED: Andy Heast and Pitsch Leiser, Arts Inc Heretaunga
1. Prayer
The opening prayer was given by Pastor Matthew Johnston, Riverbend
Bible Church.
2. Apologies
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Councillor
Dixon/Councillor Barber
That an apology
for absence from Councillor Redstone be accepted.
CARRIED
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Leave of Absence
had previously been granted to Councillor Heaps and Councillor Kerr.
3. Seal Register
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Mayor
Hazlehurst/Councillor Dixon
That the Seal Register lie on the
Table.
CARRIED
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4. Conflicts of Interest
Councillor
Dixon - Item 6 - Hawke’s Bay Arts
Festival
Councillor Lawson - Item 7 – Transfer of Local
Purpose Reserve (Utility), State
Highway 50, Maraekakaho
5. Confirmation
of Minutes
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Councillor Watkins/Councillor Travers
That the
minutes of the Council Meeting held Thursday 31
January 2019, including minutes while the public were excluded, be confirmed
as a true and correct record and be adopted.
CARRIED
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Councillor Dixon, declaring a conflict
of interest, withdrew from the table at 1.10pm while Item 6 was addressed.
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6.
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Hawke's Bay Arts Festival - 2018 Festival Report,
and proposed 2019 Festival Scope and Budget
(Document 18/1118)
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Mr Heast, Chair of Arts Inc Heretaunga
displayed a powerpoint presentation (CG-14-1-01165) providing an overview on
the scope and budget for the 2019 Hawke’s Bay Arts Festival.
It was noted that the context of scope
and budget for the 2019 Hawke’s Bay Arts Festival would be addressed
during the next month and feedback provided to Arts Inc Heretaunga.
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Councillor Harvey/Councillor O'Keefe
A) That
the report of the Group Manager: Community Facilities & Programmes
titled “Hawke's Bay Arts Festival - 2018 Festival Report, and
proposed 2019 Festival Scope and Budget” dated 21/02/2019
be received.
B) That Council receives the information provided by Arts Inc and
provides feedback on the Hawke’s Bay Arts Festival in the context of
scope and budget for the 2019 Hawke’s Bay Arts Festival.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for local
public services in a way that is most cost-effective for households and
business.
CARRIED
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Councillor Dixon rejoined the meeting
table at 1.35pm
Councillor Lawson declaring a conflict
of interest in Item 7 withdrew from the meeting at 1.40pm while Item 7 was
addressed.
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7.
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Transfer of Local Purpose Reserve (Utility), State
Highway 50, Maraekakaho
(Document 19/95)
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The Group Manager: Planning and
Regulatory, Mr O’Shaughnessy advised that an appeal has now been lodged
by Mr Lawson, Legal Counsel acting for a number of submitters in regard to
the Commissioner Decision for a resource consent to
establish a site for the processing of extracted river gravels by Russell
Roads Limited.
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Councillor
Lyons/Councillor Schollum
A) That
the report of the Senior Projects Engineer titled “Transfer
of Local Purpose Reserve (Utility), State Highway 50, Maraekakaho”
which was left to lie on the table on 31 January 2019 now be uplifted and
received.
B) That
the Chief Executive be authorised to take all practical steps necessary to
transfer the Reserve to Hawke’s Bay Regional Council for a fair and reasonable price based on the 2016 rating valuation
for this land of $25,000.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local infrastructure
and performance of regulatory functions by:
· enabling Hawke’s Bay Regional Council to fulfil its
obligations under their Regional Resource Management Plan to maintain and
enhance rivers within the region, promoting sustainable use of land and water
resources and providing for community resilience to hazards and shocks.
CARRIED
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Councillor Lawson rejoined the meeting
table at 1.55pm.
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8.
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Draft Annual Plan and budget for the 2019/20
financial year - Chief Financial Officer overview, work programme, budget and
related information
(Document 18/1301)
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Officers instructed to prepare for
Council, prior to 28 March 2019, the context of scope
and budget for the 2019 Hawke’s Bay Arts Festival.
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Councillor Nixon/Councillor Schollum
A) That
the report of the Strategy Manager titled “Draft Annual
Plan and budget for the 2019/20 financial year - Chief Financial Officer
overview, work programme, budget and related information.” dated
21/02/2019 be received.
B) That the Council resolves in terms of section 82(3) of the Local
Government Act 2002, that the principles set out in that section have been
observed in such a manner that the Hastings District Council considers, in
its discretion, is appropriate for the decisions made during the course of
this meeting.
C) That the Draft 2019/20 Annual Plan be prepared on the basis of
this report and supporting documentation including decisions made at this
meeting, and that the Draft Annual Plan and Consultation Document be reported
back for Council adoption on 28 March 2019.
CARRIED
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9.
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Hawke's Bay Disaster Relief Trust
(Document 19/1)
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Councillor Schollum/Councillor Travers
A) That
the report of the Chief Financial Officer
titled “Hawke's
Bay Disaster Relief Trust” dated 21/02/2019 be received.
B) That the Council include the proposal to form the establishment of
the Hawkes Bay Disaster Relief Trust within its 2019/20 Annual Plan to fulfil
the statutory requirements in creating a Council Controlled Organisation.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for local public services in the
event of a major disaster.
CARRIED
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10.
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Car Parking Lot 3, 303 Queen Street East
(Opera House Car Park)
(Document 19/99)
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Councillor
Nixon/Councillor Dixon
A) That
the report of the Community Safety Manager titled “Car Parking
Lot 3, 303 Queen Street East (Opera House Car Park)” dated
21/02/2019 be received.
B) That pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and
Traffic) of the Hastings District Consolidated Bylaw 2016, that 38 carpark
spaces in the Opera House Carpark, at Lot 3, 303 Queen Street East, as set
out in the map (REG-22-03-12-19-449) attached to the report in (A) above, be
resolved to have a 180 minute time limit.
With the
reasons for this decision being that the objective of the decision will contribute
to performance of regulatory functions in a way that is efficient and
effective and appropriate to present and future circumstances by:
· providing parking spaces in relevant places within the district
that are safe and readily available to motorists.
CARRIED
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11.
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Cemeteries and Crematorium - Fees & Charges
(Document 19/45)
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Mayor
Hazlehurst advised that Cemetery and Crematorium Fees and Charges needed to reflect
the community’s needs and that more time was needed for consideration
and feedback from the Hawke’s Bay Crematorium Committee.
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Mayor
Hazlehurst/Councillor Dixon
A)
That being unhappy with the recommendation within the
Cemeteries and Crematorium – Fees and Charges report, the matter be
referred to the Hawke’s Bay Crematorium Committee so it can consider
and make a recommendation on the relevant Fees and Charges.
B)
That in the interim Council makes no change to the current
schedule of Cemeteries and Crematorium Fees and Charges.
CARRIED
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Councillor Poulain left the meeting at
2.10pm.
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12.
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Clifton to Tangoio Coastal Hazards Strategy Joint
Committee Minutes
(Document 19/120)
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Councillor
Lyons/Councillor Harvey
A) That the
report of the Principal Advisor: District Development titled “Clifton
to Tangoio Coastal Hazards Strategy Joint Committee Minutes”
dated 21/02/2019 be received.
B) That officers
assist Council in preparing a remit to Local Government New Zealand seeking
central government funding support for climate change and sea level rise
adaptation.
C) That
a Council workshop be held after 28 March 2019 to discuss the funding policy
for the Coastal Strategy.
CARRIED
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13.
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Variation 6 to the Proposed District Plan -
Heritage Section Amendments
(Document 19/113)
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Councillor Harvey/Councillor Schollum
A) That
the report of the Senior Environmental Planner (Policy) titled “Variation
6 to the Proposed District Plan - Heritage Section Amendments”
dated 21/02/2019 be received.
B) That
the submission from Heritage New Zealand Pouhere Taonga supporting the
listing of Vidal House (291 Te Mata Road) as a heritage item and making
provision for internal alterations to heritage buildings in Appendix 49 as a
permitted activity in the Proposed District Plan, be accepted through the
adoption of Variation 6 without amendment.
C) That
the decision and notification process set down under the First Schedule to
the Resource Management Act 1991 be undertaken for Variation 6.
With the reason for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for performance of regulatory
functions in a way that is most cost-effective for households and business by:
i) The adoption of variation 6 without amendment will provide for the
sustainable management of the physical resources of the district.
ii) Amending the Proposed District Plan accordingly without the need
to hold a hearing on the matters outlined in Variation 6 – Heritage
Section Amendments.
CARRIED
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14.
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Monthly Financial Report - January 2019
(Document 19/153)
Portfolio leaders aware of budget and how
it relates to portfolio
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Mayor Hazlehurst/Councillor Schollum
A) That
the report of the Chief Financial Officer titled “Monthly
Financial Report - January 2019” dated 21/02/2019
be received.
CARRIED
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15.
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Health & Safety Quarterly Report
(Document 18/1179)
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Councillor Watkins/Councillor Lawson
A) That
the report of the Health and Safety Manager titled “Health
& Safety Quarterly Report” dated 21/02/2019 be
received.
CARRIED
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16.
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Requests Received under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 19/86)
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Mayor Hazlehurst/Councillor Schollum
A) That
the report of the Democratic Support Manager titled “Requests
Received under the Local Government Official Information and Meetings Act
(LGOIMA) Monthly Update” dated 21/02/2019 be
received.
B) That the LGOIMA requests received in January 2019 as set out in
Attachment 1 (IRB-2-01-19-1519) of the report in (A) above be noted.
CARRIED
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17.
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Updated 2019 Meeting Schedule Changes
(Document 19/106)
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Mayor Hazlehurst/Councillor Nixon
A) That
the report of the Manager: Democracy and Governance Services titled “Updated
2019 Meeting Schedule Changes” dated 21/02/2019 be
received.
B) That the 2019 Meeting Schedule be amended as follows:-
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Committee
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Date
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Time
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Venue
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Council (Cornwall Park Submissions)
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12 March 2019
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9.00am
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Council Chamber
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Council
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5 March 2019
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9.00am
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Council Chamber
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CARRIED
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18. Additional Business Items
There were no additional business items.
19. Extraordinary
Business Items
There were no extraordinary business items.
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20.
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Recommendation to
Exclude the Public from Item 21
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Watkins
THAT the public now be
excluded from the following parts of the meeting, namely;
21. Plaza
Redevelopment
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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21. Plaza Redevelopment
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
The
information in this report is commercially sensitive.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 2.45pm
Confirmed:
Chairman:
Date:
Hastings District Council