REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 28 February
2019
FROM: Transportation Officer
Lynn
Burden
SUBJECT: Temporary
Road Closures - Te Mata Peak Road - 9 March 2019, Pohokura Road - 10 March
2019, Elwood Road and Kenilworth Road - 12 March to 19 March 2019
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee for the
temporary road closures requested by:
1.2 Bennelong
Mountain Bike Club - Triple Peaks Challenge – Te Mata Peak Road
– Saturday, 9 March 2019
· Te Mata Peak Road - 900m down from the
summit. The road closure will be between 6.00am and 4.30pm on Saturday, 9 March
2019.
1.3 Hawke’s
Bay Car Club (HBCC) – Motorsport event – Pohokura Road
– Sunday, 10 March 2019
· Pohokura Road - from outside rapid number
2046 to the Mohaka River bridge. The road closure will be between
10:00am and 6:00pm, Sunday, 10 March 2019.
1.4 SMC
Events – Horse of the Year event – Elwood Road and
Kenilworth Road – Tuesday, 12 March to Tuesday, 19 March 2019
· Elwood Road between SH2 and Otene Road
· Kenilworth Road from Caroline Road to the north west end (dead end)
of the road
The road closures
will be between 6:00am, Tuesday, 12 March 2019 and 6:00pm, Tuesday, 19 March
2019.
1.5 These
requests arise from need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with the legal process
to temporarily close the above roads.
1.6 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.7 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
1.8 This
report concludes by recommending the above temporary road closures be approved,
subject to conditions.
2.0 BACKGROUND
2.1 Bennelong
Mountain Bike Club
· Te Mata Peak Road - 900m down from the summit.
This will be the
first temporary road closure of Te Mata Peak Road
during the 2019 calendar year. This section of road will be closed between 6.00am and 4.30pm to ensure safe passage for
competitors of the Triple Peaks event.
2.2 HBCC
· Pohokura Road - from
outside rapid number 2046 to the Mohaka River bridge.
This will be the first
temporary road closure of Pohokura Road during the 2019
calendar year. This section of road will be closed between
10:00am and 6:00pm so competitors can participate in
the HBCC motorsport event.
2.3 SMC
Events
· Elwood Road between SH2 and Otene Road
· Kenilworth Road from Caroline Road to
the north west end (dead end) of the road
This will be the
first temporary road closures of Elwood Road and Kenilworth Road during the
2019 calendar year. The sections of road will be closed between 6:00am, Tuesday, 12 March 2019 and 6:00pm, Tuesday, 19 March
2019 to provide a safe and controlled environment to
hold the annual Horse of the Year event.
2.4 The temporary road closure checklists and maps are included in (Attachment
1, Attachment 2 and Attachment 3). The checklists detail the
necessary items that the organisers need to submit as part of their
applications for the above proposed temporary road closures. The GIS maps show
the areas of the temporary road closures: Te Mata Peak Road (Attachment 1),
Pohokura Road (Attachment 2), Elwood Road and Kenilworth Road (Attachment
3).
2.5 At
the time of writing this report there were no planned road works that will
affect or impact the above temporary road closures.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 Detailed
Traffic Management Plans are to be submitted to the Hastings District Council
and the Plans will be approved for implementation, subject to the temporary
road closure applications being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only one, two or three of the four temporary road closures
detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above events have been in contact with affected
parties/residents. They advise that no issues have been raised regarding the
above temporary road closures.
5.2 The
temporary road closure of Te Mata Peak Road has been posted on the
Council website and formal public notification was published in the
Hawke’s Bay Today newspaper on: Saturday, 5 January 2019
5.3 The
closing date for submissions was 4:00pm, Monday, 21 January 2019. No
submissions were received.
5.4 If
the road closure is approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 2 March 2019.
5.5 The
average daily traffic count for Te Mata Peak Road is: 600 vehicles per
day.
5.6 The
temporary road closure of Pohokura Road has been posted on the Council
website and formal public notification was published in the Hawke’s Bay
Today newspaper on: Saturday, 12 January 2019
5.7 The
closing date for submissions was 4:00pm, Monday, 28 January 2019. No
submissions were received.
5.8 If
the road closure is approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 2 March 2019.
5.9 The
average daily traffic count for Pohokura Road is: 80 vehicles per day.
5.10 The
temporary road closures of Elwood Road and Kenilworth Road has
been posted on the Council website and formal public notification was published
in the Hawke’s Bay Today newspaper on: Saturday, 17 November 2018.
5.11 The
closing date for submissions was 4:00pm, Monday, 3 December 2018. No
submissions were received.
5.12 If
the road closures are approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Saturday, 9 March 2019.
5.13 The
average daily traffic count for Elwood Road is: 4000 vehicles per day
and the average daily traffic count for Kenilworth Road is: 750 vehicles
per day.
5.14 As
per the requirements of schedule 10, section 11 of the Local Government Act,
Emergency Services including NZ Police, St John Ambulance, Ministry of Transport
(MoT), New Zealand Transport Agency (NZTA) and the Fire Service have been
informed and will be allowed emergency access at all times during the temporary
road closures. Council has not received any submissions from MoT, NZTA or
Emergency Services.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s attention
to their obligations have been provided in the recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closures will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
that public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closures and that subject to
the recommended conditions the activity can proceed and be undertaken in a safe
and controlled environment, the risks associated with these closures can then
be minimised and safely managed to Council’s satisfaction.
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9.0 RECOMMENDATIONS AND REASONS
A) That
the report of the Transportation Officer titled “Temporary
Road Closures - Te Mata Peak Road - 9 March 2019, Pohokura Road - 10 March
2019, Elwood Road and Kenilworth Road - 12 March to 19 March 2019”
dated 28/02/2019 be received.
B) That,
there being no submissions received in respect of the
above temporary road closures, the Council approve the following
temporary road closures:
Bennelong Mountain Bike Club - Triple Peaks
Challenge – Te Mata Peak Road – Saturday, 9 March 2019
Te Mata Peak Road - 900m down from the summit.
The road closure will be between 6.00am and 4.30pm on Saturday, 9 March 2019.
Hawke’s Bay Car Club (HBCC) –
Motorsport event – Pohokura Road – Sunday, 10 March 2019
Pohokura Road - from outside rapid number 2046
to the Mohaka River bridge. The road closure will be between 10:00am and
6:00pm, Sunday, 10 March 2019.
SMC Events – Horse of the Year event
– Elwood Road and Kenilworth Road – Tuesday, 12 March to Tuesday,
19 March 2019
Elwood Road between SH2 and Otene Road
Kenilworth Road from Caroline Road to the north
west end (dead end) of the road
C) The Council approve the above temporary road closures subject to
the following conditions to be complied with to the satisfaction of the Group
Manager: Asset Management:
1) These events are conducted in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
2) The Traffic Management Plans including provision for appropriate
signage are approved by the Traffic Management Coordinator acting under
delegated authority.
3) The Traffic Management Plans must be complied with including any
specific conditions.
4) Copies of the relevant liability insurance policies are received.
5) That the cost of all advertising is met by the event organisers.
6) Emergency Services are contacted regarding the holding of these
events with details of the dates, locations and time frames.
7) As per the Traffic Management Plan provisions - all emergency
services will be accommodated and access provided through the sites as
required.
8) The applicant is responsible under the Health and Safety at Work
Act 2015 for all health and safety risks associated with this activity and
must take reasonably practicable steps to ensure the safety of all persons
during these temporary road closures.
9) The applicant has in place at all times, appropriate Health and
Safety measures (to prevent harm to any persons), including (but not limited
to) any measures provided for in the submitted Health and Safety Plans
including any conditions attached.
10) The HBCC event shall be conducted in accordance with the
requirements of the Motorsport New Zealand Motor Sport Manual, National
Sporting Code and Appendices.
With the reasons for this decision
being that the objective of the decision will contribute to the good quality
local infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organisers can undertake their events
in a safe and controlled environment with all risks minimised and managed.
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Attachments:
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1
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Temporary Road Closure - Checklist and Map - Te Mata
Peak Road - 9 March 2019
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CG-14-16-00307
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2
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Temporary Road Closure - Checklist and Map -
Pohokura Road - 10 March 2019
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CG-14-16-00308
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3
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Temporary Road Closures - Checklist and Map - Elwood
Road and Kenilworth Road - 12 - 19 March 2019
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CG-14-16-00309
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Hastings District
Council
