Minutes of Tenders Subcommittee Meeting

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 28 February 2019 AT 9.00am

Present: Councillor Travers (Chair)

Councillors Lawson, Nixon and Watkins (Deputy Chair)

Chief Executive, Mr N Bickle

Group Manager: Asset Management, Mr C Thew

ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)

Manager IMBT Strategic Projects, Procurement Lead (Mr K Dresser)

Procurement Manager (Mrs S O’Toole)

Procurement Specialist (Mrs A Hirst)

Project Manager (Mrs E O’Sullivan)

Manager: Democracy and Governance Services (Mrs J Evans)

Committee Secretary (Mrs C Hilton)

1. Apologies

Mr Thew/Councillor Lawson

That an Apology for Absence from Councillor Redstone and Apologies for Lateness from Councillor Nixon and the Chief Executive, Mr N Bickle be accepted.

CARRIED

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Watkins/Councillor Lawson

That the minutes of the Tenders Subcommittee Meeting held Friday 15 February 2019 including the minutes while the public were excluded be confirmed as a true and correct record and be adopted.

CARRIED

4. Additional Business Items

There were no additional business items.

5. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Item 7

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mr Thew/Councillor Lawson

THAT the public now be excluded from the following parts of the meeting, namely;

7 Provision of a Cemetery Management System

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

7 Provision of a Cemetery Management System

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To enable Council to continue negotiations, additionally Pricing information was provided as commercial in confidence.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

The meeting closed at 9.15am

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156