Agenda of HDC - Maori Joint Committee Meeting

Hastings District Council: Māori Joint Committee – Terms of Reference

This Committee is established between the Hastings District Council and Māori.

Context

· The Joint Committee has been established by the Council as a deliberate step taken to assist in the development of sustainable relationships with Māori. Further it is intended the Council meet the intent and spirit of the Council’s obligations set out in the legislation more particularly the obligations of the Local Government Act 2002:-

− towards establishing and maintaining processes that provide opportunities for Māori to contribute to the decision processes of the Council and

− fostering the development of Māori capacity to contribute to those processes and

− the provision of information to assist Māori contribution to Council’s activities.

· The Council wishes the Joint Committee to reflect a spirit of partnership between the Council and the community and to contribute effectively to the Council’s activities. To enable this to occur the Fields of Activity and Delegated Powers are framed with the widest scope possible.

· The Council wishes the Joint Committee to assist it with the development of an integrated policy framework (based on Treaty of Waitangi Principles) for the Council aimed at delivering effective governance, engagement and service delivery for Council’s Māori Communities.

Fields of Activity

· To provide policy advice with respect to the District Plan, regarding provisions for Wāhi Tapu, Papakainga, and where relevant to tangata whenua, any other amendments to the Plan.

· To provide input to the LTP and Annual Plan with particular reference to those issues of importance to Māori from with the District.

· To host Council hui a hapu events held twice a year.

· To provide insight into Māori and other strategic community issues with particular reference to the Long Term Plan, the effectiveness of the District Plan and the delivery of the Annual Plan.

· To consider and recommend Māori capacity building initiatives within budget and resource constraints of the Council.

· To assist the Council as appropriate in conducting and maintaining effective, good faith working relationships with the Māori community including advice on governance arrangements.

· To make decisions as to the allocation of Marae Development Fund grants within the allocated budget.

· To assist the Council with the development of an integrated policy framework and work programme to enable effective governance, engagement and service delivery for Council’s Māori Communities.

Membership (12 Members)

The Mayor.

5 Councillors appointed by the Council.

6 members from Tangata Whenua to be appointed by the Council and Kaumatua, taking into account the “post settlement environment” and Matāwaka.

Election of Chairman and Deputy Chairman:

Chairman – to be elected at the first meeting of the Committee at the beginning of each triennium; and from among the appointed Tangata Whenua members of the committee.

Deputy Chair – to be elected at the first meeting of the Committee at the beginning of each triennium from among the elected members of the committee.

Quorum – at least three Councillor Members and three Tangata Whenua Appointees.

Delegated Powers

Authority to exercise all Council powers, functions and authorities in relation to the matters detailed in the Fields of Activity such as to enable recommendations to the Council on those matters.

Authority to make decisions on the allocation of Marae Development Fund grants within the allocated budget.

Authority to develop procedures and protocols that assist the Committee in its operation, provided that such procedures and protocols meet the statutory requirements of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987 and Council’s Standing Orders.

The Chairman shall not have a casting vote.

Note: The Terms of reference for the Hasting District Council: Māori Joint Committee shall be subject to review by the Joint Committee at its first meeting following each local government triennial election.

CG-14-14-00070 1

COAT-ARM Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone: (06) 871 5000

Fax: (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

HDC - Māori Joint Committee

Meeting Date:

Wednesday, 28 November 2018

Minutes of a Meeting of the HDC - Māori Joint Committee

held on 28 November 2018 at 1.00pm

Table of Contents

Item Page No.

1. Apologies 1

2. Conflicts of Interest 1

3. Confirmation of Minutes 2

4. FORUM ITEM - Museum Theatre Gallery (MTG) 2

5. Review of Māori Participation in Council Decision Making 3

8. Māori Language Strategy/Policy and HDC Cultural Responsiveness 4

6. Te Mata te Tipuna 4

7. 3Waters REview 5

9. Marae Fire Safety and Compliance 5

10. Initiatives Update 6

11. Waipatu and Bridge Pā Community Plans Update 6

12. Main Street Heretaunga Toi / Art Week 2019 6

13. Additional Business Items 7

14. Extraordinary Business Items 7

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE HDC - Māori Joint Committee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Wednesday, 28 November 2018 AT 1.15pm

Present: Chair: Mr Robin Hape

Mayor Hazlehurst

Councillors Travers, Barber, (Deputy Chair) and Lawson

Mrs Evelyn Ratima and Mr Ngaio Tiuka

Kaumatua: Jerry Hapuku

ALSO Present: Acting Chief Executive (Mr John O’Shaughnessy)

Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage – (Dr J Graham)

Group Manager: Asset Management (Mr C Thew)

Pou Ahurea Advisor: Relationships, Responsiveness and Heritage (Ms R Smith)

Environmental Policy Manager (Mr R Wallis)

Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Item 1: Rose Mohi - Chair of Te Rōpū Kai Awhina Taonga; Laura Vodanovich (Director) and Mike Paku (Representative) Museum Theatre Gallery (MTG); Chris Bryant-Toi and Amber Logan; Te Hira Henderson Māori Curator

Item 7: Toni Goodlass, Hawke’s Bay LASS

Kaumātua Jerry Hapuku gave the opening Karakia.

1. Apologies

Councillor Barber/Councillor Travers

That apologies for absence from Councillor Poulain, Mr Walker, Mr Gilbert and Ms Te Huia be accepted.

CARRIED

Leave of Absence had previously been granted to Councillor O'Keefe.

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Barber/Mr Tiuka

That the minutes of the HDC - Māori Joint Committee Meeting held Wednesday 15 August 2018 be confirmed as a true and correct record and be adopted.

CARRIED

4.	FORUM ITEM - Museum Theatre Gallery (MTG) (Document 18/1131)
	Ms Mohi, Chair of Te Rōpū Kai Awhina Taonga, the Ngāti Kahungunu Iwi appointed committee that represented members from Heretaunga, Ahuriri, Tamatea and Te Wairoa updated the Committee on the role of the Te Rōpū Kai Awhina Taonga and introduced the new Māori curator, Te Hira Henderson. Ms Mohi raised concerns that the taonga currently housed in a building was not ideal and that nothing appeared to be happening to rehouse them in a better facility. The Museum was unable to store any more taonga as there was no space available. The optimum would be to have the taonga stored in a Regional facility.
	The meeting was advised that a workshop was to be held for the Hastings District Council Mayor and Councillors on 29 November 2018 in regard to an Arts and Culture Strategy. Although organisers of the Strategy had had discussions with Napier City Council it would not be a Joint Strategy. In terms of the collection Hastings would like a Kahungunu Centre in the Central Business District to store taonga. A review had been undertaken of the Hawke’s Bay Museum Trust (HBMT) and in a way to move forward a Joint Working Group had been established to investigate a Regional Facility. The HBMT reported on a regular basis to Council and reinforced how inadequate the current facility was for the storage of taonga. Terms of Reference had been developed for the Group and would look at future arrangements. The meeting was advised that the Terms of Reference and work undertaken from Council’s perspective would be formally presented to the HDC : Māori Joint Committee in due course. The Committee supported the work of Te Rōpū Kai Awhina Taonga in developing cultural heritage of the region and would include taonga storage in the Committee’s Work Programme.
	Mayor Hazlehurst/Councillor Barber That the report of the Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness and Heritage titled “Forum Item – Museum Theatre Gallery (MTG)” be received. CARRIED

Review of Māori Participation in Council Decision Making

(Document 18/877)

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr James Graham advised that a wānanga/workshop was held on 13 September 2018 for the HDC: Māori Joint Committee tāngata whenua members to discuss the legislative requirements and a recommendation for a way forward.

It was noted that under current legislation, only non-voting appointments could be made to full Council, but Standing Committees could make appointments with full voting rights.

The consensus of members at that Workshop was to have Māori appointments introduced on Council Committees. Nomination of representatives would be based on “best fit skills” for each Standing Committee with a preference for appointments to be made from the HDC: Māori Joint Committee.

The Terms of Reference and compilation of the HDC: Māori Joint Committee be reviewed in 2019 prior to the next triennium.

Mayor Hazlehurst/Councillor Barber

A) That the report of the Democratic Support Manager titled “Review of Māori Participation in Council Decision Making” dated 28/11/2018 be received.

B) That officers be requested to prepare governance options for a full Council/Māori Joint Committee Workshop to be held on 27 February 2019 on the way forward based on the following:

· A recommendation and process for appointments to Standing Committees from HDC: Māori Joint Committee members.

· Opportunities for the Māori Joint Committee to have a voice (but not a vote) at the Council table.

· A mechanism/control that imparts Council/Committee reports with implications for Māori and cultural considerations.

C) That the future role and Terms of Reference of the HDC: Māori Joint Committee be included in the Work Programme in 2019.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by improving Māori engagement in the Council’s governance and decision-making processes.

CARRIED

With the agreement of the meeting Item 8 was taken out of order and addressed.

Māori Language Strategy/Policy and HDC Cultural Responsiveness

(Document 18/1136)

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr James Graham updated the Committee on Committee’s ongoing involvement in Council’s aspiration to “step up Māori responsiveness”.

On 30 October 2018 a workshop was delivered on the Treaty of Waitangi for the Mayor and Councillors. It was intended that a similar workshop would be delivered for Council staff.

A Te Reo Graduation ceremony for 28 Council staff who have completed Level 1 of Māori Studies will be held on Monday, 3 December 2018.

Mr Tiuka/Councillor Barber

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Māori Language Strategy/Policy and HDC Cultural Responsiveness” dated 28/11/2018 be received.

B) That the HDC: Māori Joint Committee recommends that Council endorse and support the development of a Te Reo Māori Strategy and Policy at Hastings District Council that will be officially launched at Te Wiki o Te Reo Māori 2019.

C) That the HDC: Māori Joint Committee recommends that Council endorse and support the development of mandatory (compulsory) cultural training for all staff at Hastings District Council from 2019, and to be delivered by the Pou Ahurea Team.

With the reasons for these recommendations being that the objective of the recommendations will contribute to effective local decision making and action by Council and Council staff on behalf of all communities.

CARRIED

Te Mata te Tipuna

(Document 18/1151)

The Environmental Policy Manager, Mr Wallis updated the Committee on progress on the development of future management options for Te Mata o Rongokako and displayed drone footage of the Te Mata Track emergency works that had been undertaken in November 2018.

Councillor Travers/Mrs Ratima

A) That the report of the Environmental Policy Manager titled “Te Mata te Tipuna ” dated 28/11/2018 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities by:

i) Ensuring that committee is properly informed of the progress to date on the future management of Te Mata o Rongokako and the proposed process that will follow.

CARRIED

3Waters REview

(Document 18/1170 and 18/1125)

The Group Manager: Asset Management, Mr Thew referred to the report which was to be presented to Council at its meeting on 6 December 2018. The 3Waters review would develop recommendations for performance improvements to Council’s 3Waters systems to help shape Central Governments 3Waters strategy.

Circulated at the meeting (CG-14-14-00065 and CG-14-14-00066) were Cabinet papers that looked at an intensive programme to be introduced this year.

Local Government Minister Nanaia Mahuta and Health Minister David Clark had announced (November 2018) work to overhaul three waters regulation as part of the Three Waters Review. This is part of an ongoing reform programme to transform drinking water, wastewater and stormwater. The programme is focused on collaborating with the local government sector, the water sector and other stakeholders to meet the three-waters challenges facing it. These include funding pressures, rising environmental standards, climate change, seasonal pressure from tourism, and the recommendations of the Havelock North Inquiry.

Mr Thew also provided updated percentage figures to the apportionment of the cost of the review which had been included in the report - Napier City Council 35%; Hastings District Council 35%; Hawke’s Bay Regional Council 15%; Wairoa District Council 7.5% and Central Hawke’s Bay District Council 7.5%.

Mr Tiuka/Councillor Barber

That the report from the Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness and Heritage titled “3 Waters Review” dated 28 November 2018 be received for information.

CARRIED

Marae Fire Safety and Compliance

(Document 18/1135)

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham advised that nine Marae had agreed to participate in the Marae Fire Safety pilot project.

Dr Graham advised at the meeting that all nine Marae had now been assessed by a certified Engineer with recommendations based on their findings.

Mrs Ratima/Councillor Lawson

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Marae Fire Safety and Compliance” dated 28/11/2018 be received.

CARRIED

10.

Initiatives Update

(Document 18/1140)

The Pou Ahurea Matua Advisor: Relationships, Responsiveness and Heritage, Ms Smith provided an update on the following initiatives that have been completed since the last meeting:

· Ngā Takatāpui o Aotearoa Festival

· Iron Māori

· Papakāinga Development

· Pakipaki Whare Karakia Charitable Trust

Mayor Hazlehurst/Councillor Travers

That the report of the Pou Ahurea Advisor: Responsiveness, Relationships & Heritage titled “Initiatives Update ” dated 28/11/2018 be received.

CARRIED

11.

Waipatu and Bridge Pā Community Plans Update

(Document 18/1138)

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham updated the Committee in regard to the Waipatu and Bridge Pā Community Plan projects.

Councillor Barber/Councillor Lawson

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Waipatu and Bridge Pā Community Plans Update” dated 28/11/2018 be received.

CARRIED

12.

Main Street Heretaunga Toi/Art Week 2019

(Document 18/1137)

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham advised that the proposed Main Street Heretaunga Toi/Art Week initiative would be launched at Matariki in July 2019.

The ‘Main Street Heretaunga Toi/Art Week’ initiative would build community connectedness that involved Hastings’ primary schools, our CBD retailers on Heretaunga Street, Toimairangi and Iwi Toi Kahungunu.

Mr Tiuka/Mrs Ratima

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Main Street Heretaunga Toi/Art Week 2019” dated 28/11/2018 be received.

With the reason for this recommendation being that the objective of the decision will contribute to meeting the current and future cultural needs of the local Māori community and indeed the whole community.

CARRIED

13. Additional Business Items

Resource Consents – The Group Manager: Planning and Regulatory Services, Mr O’Shaughnessy will follow up concerns raised in regard to a resource consent.

14. Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 3.30pm

Confirmed:

Chairman:

Date:

File Ref: 19/207

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 March 2019

FROM: Pou Ahurea Advisor: Responsiveness, Relationships & Heritage

Rosemary Smith

SUBJECT: FORUM ITEM : Te Awa o Te Atua Reserve

1.0 SUMMARY

1.1 The purpose of this report is to update/inform the Committee/ Council about the final stage of Te Awa o Te Atua project and to present the pukapuka/booklet Ngā.Tikanga o Te Harakeke – Preparation and Harvesting of Flax.

1.2 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3 This report concludes by recommending the committee accepts this report and approves distribution of the pukapuka/booklet.

2.0 BACKGROUND

2.1 In June 2018 an agreement was reached between Bronwyn Te Muri Whaanga (Muri) and HDC to deliver a set of services relative to the maintenance and protection of the Rene Orchiston harakeke collection.

2.2 A whakawatea ceremony was held at the Reserve in September 2018 to kick-start the schedule of services to be delivered. The ceremony was facilitated by HDC kaumatua and Councillors. Staff who were key to the project’s implementation were present namely Bart Leslie and Russell Engelke who worked closely with Muri throughout the project.

2.3 Te Tumuaki o Te Kura Kaupapa Māori ki Ngāti Kahungunu o Heretaunga and ngāi tauira supported the process with waiata and himene.

2.4 Mayor Hazlehurst officiated on behalf of HDC and walked with the gathering throughout the Reserve as the ceremony took place.

2.5 Mana whenua stakeholders Ngāti Rahunga-i-te-Rangi (Mangaroa), Ngāti Poporo (Korongata), Ngāi Tamatera (Houngarea) were engaged and involved from the beginning as was Pa Robert McGowan (Ngā Whenua Rahui) for his expert knowledge.

2.6 A number of important actions have been completed over the last nine months in consultation with Ngāti Kahungunu hapū, marae and Kai Raranga/weavers:

· Assist and coordinate HDC staff in thinning and cleaning the site

· Creation of a Ngāti Kahungunu weavers’ database.

· Establish hapū guidelines for management of resources in consultation with local mana whenua, marae, hapū, Ngāti Kahungunu Iwi Inc., Te Runanganui o Heretaunga, Ngā Whenua Rahui and HDC staff.

· Produce a Kaitiakitanga booklet – who to contact, tikanga protocols etc.

· Coordinate and facilitate Wānanga for marae and hapū as requested

· Provide a monitoring approach for future protection and sustainability.

3.0 CURRENT SITUATION

3.1 Muri will present the pukapuka to the committee.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Pou Ahurea Advisor: Responsiveness, Relationships & Heritage titled “FORUM ITEM : Te Awa o Te Atua Reserve” dated 6/03/2019 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for (good quality local infrastructure)

· The Kaupapa is to retain indigenous mātauranga of harakeke, ensuring the product is well cared for and correct protocols are protected are maintained. If the protocols are kept a plentiful supply of harakeke for present and future weavers will be confirmed.

Attachments:

There are no attachments for this report.

File Ref: 19/174

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 March 2019

FROM: Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT: Treaty of Waitangi Workshops

1.0 SUMMARY

1.1 The purpose of this report is to update the Māori Joint Committee about the cultural development programme at Council to support Council to nurture its workforce to become more culturally responsive to mana whenua, tāngata whenua and kaupapa Māori. Accordingly, a second (follow up) Treaty of Waitangi workshop for Councillors and the Leadership Management Team (LMT) at Council has been planned for May 2019; including a new workshop for senior or middle managers (Council Officers).

1.3 The objective of this decision relevant to the purpose of Local Government is to ensure the inclusion of mana whenua and of kaupapa Māori in all aspects of Council business and activities including the decision-making processes of Council.

1.4 This report concludes by recommending that the Māori Joint Committee receives the report.

2.0 BACKGROUND

2.1 In October 2019, Councillors and LMT participated in a one-day Treaty of Waitangi workshop facilitated by Sharon Tipene of Treaty Education, Christchurch.

2.2 The basic aim of this Treaty workshop was to provide an environment for people to address the Treaty and its implications in a safe, non-confrontational, participatory process. A framework was provided which enabled participants to address the question of why the Treaty is relevant and important to them, personally and professionally, as well as addressing the many questions people bring to the group.

2.3 Within this framework, areas covered were cultural identity; global colonisation and the British Empire; origins of New Zealand settlement; Moriori; pre-Treaty New Zealand; Declaration of Independence; Te Tiriti o Waitangi/The Treaty of Waitangi; post-Treaty legislation; assimilation; consequences of colonisation; principles of the Treaty; Waitangi Tribunal and settlements; professional implications and engaging in the Treaty in our places of work; the Treaty as a framework for the future.

2.4 Objectives were that participants would:

· Be able to approach issues emanating from the Treaty of Waitangi with increasing confidence;

· Realize that contemporary Treaty issues and Māori/Pākehā relationships cannot be understood outside the context of history;

· Develop their own personal opinion; be aware of why they hold it; be open to developing insights;

· Be able to make connections between contemporary Treaty issues and historical events;

· Be aware of the effect that culture and racism (personal, cultural and institutional) has on self and others;

· Be able to recognise that the Treaty debate is an enriching process for Aotearoa New Zealand with the potential to create a stronger, more mature, united society; and,

· Start to develop ways to integrate the Treaty into their personal life and areas of work.

3.0 CURRENT SITUATION

3.1 The upcoming one-day workshop for Councillors and LMT is tailored to be more specific to the group / institution and so looks deeper into integrating the Treaty of Waitangi into one’s place of work; at the local level here at Hastings District Council.

3.2 This kaupapa arises as part of the Committee’s ongoing involvement in Council’s aspiration to ‘step up Māori responsiveness’ and therefore to support the Council to be more culturally aware, confident, and responsive to mana whenua, tāngata whenua and to kaupapa Māori.

4.0 SIGNIFICANCE AND ENGAGEMENT

4.1 This report is for information purposes only but is significant and especially within the context of engagement between Council and Māori; tāngata whenua, mana whenua (hapū, marae).

4.2 The Māori Responsiveness Framework sets the work programme for the HDC: Māori Joint Committee and for Council that aims at delivering effective governance and service delivery for Māori, for the whole community; it’s the living ‘business continuity plan’ for the Council in terms of kaupapa Māori; acknowledging mana whenua status as Treaty of Waitangi partners.

4.3 A central part of the Council’s sustainable development approach is working effectively with Māori to give practical effect to status as either mana whenua or tangata whenua, to enable Māori participation in and contribution to the Hastings community and economy. Ensuring the organisation is responsive to Māori is key to achieving these tenets of Council’s approach and these Treaty of Waitangi workshops alongside Te Reo Māori learning programmes and culturally responsiveness workshops here at Council.

4.4 This responsiveness is pursued through the leadership of relationship engagement with key partners and the provision of advice and development opportunities to the Chief Executive and the staff, and where required, to the Mayor and Council. In conjunction with the Chief Executive, Human Resources and other staff as appropriate, this suite of Treaty of Waitangi workshops will contribute to the overall development and delivery of a strategy to increase Council and organisational responsiveness to Māori.

4.5 This arrangement will also develop and deliver programmes to enhance staff understanding of Te Ao Māori and the aspirations of mana whenua and tangata whenua to improve and develop Council responsiveness to Māori.

4.6 Beginning in the quarter of 2018, Councillors and staff here at Council will be able to undertake a series of sequenced Treaty of Waitangi workshops, cultural responsiveness workshops and te reo Māori certificate courses where over the ensuing three years, the aim is for these staff (and Councillors) to be awarded for their participation that not only address our respective personal aspirations but the greater good of the organisation and the over-arching Māori responsiveness Framework.

4.7 The costs associated with the proposed treaty of Waitangi Education Programme are to be resourced through Human Resources and the Strategic Culture and Heritage Cost Centre where there is sufficient budget allocated for costs associated with the programme and initiative.

4.8 The costs will be monitored to ascertain whether additional budget may be required for the costs associated with implementing and then monitoring the programme moving forward.

5.0 RECOMMENDATIONS AND REASONS

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Treaty of Waitangi Workshops ” dated 6/03/2019 be received for information.

(i) With the reason for this recommendation being that the objective of the decision will contribute to meeting the current and future needs of communities and the staff at Council in a way that ensures that the Treaty of Waitangi is applied across all facets of Local Government; and,

(ii) That the objective of the decision will contribute to effective local decision making and action by, and on behalf of communities.

Attachments:

There are no attachments for this report.

File Ref: 19/175

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 March 2019

FROM: Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT: Te Matā o Rongokako Track Update

1.0 SUMMARY

1.1 The purpose of this report is to update the Committee about the progress on developments of the track remediation on Te Matā o Rongokako.

1.2 This issue arises from the construction of the Craggy Range track on the eastern escarpment of Te Matā o Rongokako, and the need to consider the future management of this important cultural landscape.

1.3 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4 This report concludes by recommending that the information be received.

2.0 BACKGROUND

2.1 The background to the report arises from the construction of a walking track by Craggy Range Winery on the eastern escarpment of Te Matā o Rongokako in November 2017. Iwi and hapū signalled that the track had a significant adverse effect on Te Matā as a taonga of mana whenua.

2.2 The impacts of the track were debated through the written media and digital media platforms and the Council was questioned as to the appropriateness of the process that had been followed for the consenting of the track, given the outstanding landscape within which it had been constructed.

2.3 As a result Craggy Range stopped work on the track and conversations were begun on what the appropriate course of action should be both for the future of the existing track and for the long term management of the eastern escarpment of Te Matā o Rongokako.

2.4 Council held discussions with the major stakeholders which included Ngāti Kahungunu, the Waimarama Marae, the Te Mata Trust Board, Craggy Range and the People’s Track representatives, and it was agreed that a comprehensive study be undertaken of the eastern escarpment of Te Matā o Rongokako. This would canvass the following components;`

a) Cultural assessment – “Towards an understanding of the Māori (cultural) wellbeing and survival aspirations that Ngā Hapū o Heretaunga have for Te Mata, Te Matā, Te Matā o Rongokako, Te Karanemanema Te Mata o Rongokako (referred to Te Matā…Te Mata te Tipuna)

b) Landscape assessment

c) Ecological values

d) Geology and Soil Values

e) Recreation assessment

f) Track assessment

g) Planning and Statutory assessment

h) Agricultural assessment

2.5 Each of the assessment reports has informed the draft Eastern Escarpment Options Development Report. The extensive levels of information have been layered to achieve the formation of options for the future management of this land. The main components of the Cultural Assessments Report and the background to the Options Development Report, are outlined below:

2.6 Cultural Assessment Report

The central aim of the cultural assessment was to bring together information that would document the cultural values of the Te Mata study area and make recommendations to the project team, land owners, and regulatory decision makers regarding the future management of the study area.

2.7 The cultural assessment identified that the marae hapū of Heretaunga have a rich, deep diverse and sacred relationship with Te Mata and that they wish to reclaim and reframe the kawa (protocol), kaupapa (guiding principles) and tikanga (methods) that will assist in reinstating the mana and mauri of Te Matā – Te Mata te Tipuna.

2.8 The report identifies that tangata whenua perceive Te Mata to be part of a wider landscape feature that encompasses the whole escarpment extending out to Kōhinurākau / Kōhinerākau (Mt Erin). As a result the recommendations that arise from the cultural report have implications beyond the original study area.

2.9 A large number of recommendations are made and while an attempt has been made to identify the most significant of these, the value of those not identified below cannot be dismissed however, key recommendations are grouped under the following three sub-headings:

2.10 Remedial recommendations

· Removal of the Craggy Range Track and re-instatement of relevant soil and grassland ecosystems.

· Re-instatement of local marae hapū kawa, kaupapa and tikanga as a legitimate and necessary step towards re-instating the mana and mauri of Te Matā …Te Mata te Tipuna.

· Commission an investigation into the Te Aranga landscape design principle (adopted by HDC) to ensure that they adequately reflect kawa, kaupapa and tikanga of the marae hapū of Te Matā… Te Mata te Tipuna.

· The setting aside of a place for wānanga that assists in re-instating the wairua significance of Te Matā… Te Mata te Tipuna.

2.11 Resource Management Act recommendations

· Hastings District Council to commission Te Taiwhenua o Heretaunga to undertake a cultural audit of Te Matā… Te Mata te Tipuna ONF and Kōhinerākau landscape that will include;

i) Arranging access scope and timing of audit

ii) Providing drone footage from Waimarama Road and Kahurānaki Road to support ground truthing activities.

i) Tikanga Māori and mātauranga Māori oversight by kaumātua kāhui.

ii) Appropriate consideration of information provision and management

iii) Summary report of the outcomes from the cultural audit.

· Increased protection criteria for the Te Matā… Te Mata te Tipuna ONF with emphasis on its cultural significance to Tangata Whenua, the requirement to prevent stock access to streams, springs and wetlands, and prohibiting any new subdivisions and/or buildings.

· Official plan recognition for the legitimacy of Kaupapa Māori methodology and method as a legitimate and appropriate basis for an assessment of plans, policies and resource consent applications by marae hapū of Heretaunga.

· The inclusion of all remaining Waipuna, wetland and remnant forest within the study area, into either wāhi tapu or wāhi taonga status.

2.12 Co – Governance and Co- Management recommendations

· Establish a co-management and co-governance arrangement with HDC including a right as Tangata Whenua to sit on any governing boards that contribute management activities on Te Matā… Te Mata te Tipuna.

· The creation of a collective landscape a management plan based on an agreed long term strategy for the re-instatement of Te Iho Matua whānau o Rangi rāua ko Papatūānuku o Te Matā… Te Mata te Tipuna

· Resourcing for the creation of an appropriate spatial accounting framework that can be used to account for agreed indicators that measures progress towards the implementation and maintenance of plans, policies and rules relating to Te Matā… Te Mata te Tipuna.

2.13 Since the report was completed, the implementation of a number of these recommendations has begun, including the re-instatement of the top portion of the Craggy Range track, drone footage of the area, and the commencement of the archaeological assessment of the eastern escarpment.

2.14 Te Tira Toitū te Whenua - Hastings District Plan Cultural Values Sub-committee

· Prior to the report and its recommendations, a sub-committee of the Hastings District Plan Review Committee whose purpose is to consider how the cultural values of Wāhi Taonga and Wāhi Tapu are to be integrated within the District Plan was established.

· This purpose included overseeing the formation of a project plan including resources and timeframe to consider the options for any changes proposed to the Proposed District Plan including but not limited to outcomes from:

i. Te Mata Project Team 3 Phase Process

ii. The High Court Appeal between Maungaharuru Tangitū Trust and Hastings District Council CIV-2018-441-57

iii. The Waahi Taonga review being undertaken by the Hastings District Council Policy Section together with Council’s Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage.

· The Subcommittee will also provide guidance on the consultation that will be required and its purpose may also be extended to look at the same issue with other cultural values including Wāhi Taonga and Wāhi Tapu within the District.

· Membership comprises four Councillors from the Hearings Committee and four members appointed by the Māori Joint Committee.

2.15 Consultation

It is considered essential for a full public consultation on the options, put forward in the Options Development Report where it is recognised that the target audience is Hawke’s Bay wide, given the broad usage across the community and region of this amenity, and confirmed through the recreation assessment study.

2.16 The purpose of the public consultation is to inform Councillors of the wider community views to allow an informed decision on the most appropriate option, to be made.

2.17 However, it is not envisaged that the community consultation will take place until the full track is remediated. That is, Mana whenua have made it clear from the outset of this whole process that before the next phase of consultation occurs with regard to the options outlined in the Options Development Report, remediation of the whole track must occur.

3.0 CURRENT SITUATION

3.1 Council’s Regulatory Section recently notified the Resource Consent for remediation of the remainder of the Craggy Range track on Saturday 16 February 2019 (Attachment 1).

3.2 Currently, Council are looking to secure the services of two Māori commissioners to sit on the Hearings Panel that is scheduled for June 2019.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Te Matā o Rongokako Track Update” dated 6/03/2019 be received.

With the reasons for this decision being that the objective of the decision will contribute to effective local decision making and action by, and on behalf of communities, and the decision will contribute to meeting the current and future needs of communities by:

i) Ensuring that committee is properly informed of the progress to date on the full track remediation on Te Matā o Rongokako and the proposed process that will follow.

Attachments:

Public Notice

97017#0040

File Ref: 19/176

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 March 2019

FROM: Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT: Te Ara Kahikatea - Whakatū Arterial Name

1.0 SUMMARY

1.1 The purpose of this report is to provide an update to the Māori Joint Committee about the approved name of the new arterial route constructed between State Highway 2 North and Pākōwhai Road, officially opened on Saturday February 23 and named Te Ara Kahikatea.

1.2 Hastings District Council is responsible for naming (and renaming) roads within its boundaries, with final acceptance held by Land Information New Zealand (LINZ).

1.3 The physical construction of the new arterial is completed and from a number of perspectives such as emergency service direction, road legalisation and emergency reference, it was essential that this new route be named.

1.4 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.5 The objective of this decision relevant to the purpose of Local Government was to include Māori in the decision making processes of Council and to take into account the mana of mana whenua in the Whakatū Arterial Project Area.

1.6 This report concludes by recommending that the Committee receives the report

2.0 BACKGROUND

2.1 The Whakatū Arterial project has involved significant mana whenua engagement from the Enquiry by Design phase and then through the regular Project Community Liaison Group. This matter of naming the new arterial was presented to Council’s Māori Joint Committee on 16 August 2017. However prior to this, Council’s former Strategic Advisor Culture & Heritage Officer sought input from Ngati Kahungunu Iwi Incorporated (NKII) Chairman Mr Ngahiwi Tomoana, to suggest possible names for the new arterial.

2.2 Further to those initial discussions it was decided that more broadly based consultation be undertaken with appropriate Māori interests with a view to determining a name acceptable to that community. The original suggestion of “Ahikā” by Mr Tomoana was included for consideration.

2.3 To facilitate this process Council engaged Mr Marei Apatu from Te Taiwhenua o Heretaunga (TTOH) on a contract basis.

Outlined below are whakaaro received on the naming issue:

· The expressway should not be named after a tipuna.

· Pākōwhai – dog park across the way and everyone knows this name. For the entire expressway.

· Mangateretere West Land Expressway – name of the block.

· Mangateretere Whakatū Expressway – can’t leave out Whakatū.

2.4 Following the initial whakaaro at a meeting of the Whakatū Arterial Project Group (held 25 October 2018) there was unanimous support for “Mangateretere Whakatū Expressway” as the name for the new road.

2.5 Subsequently approval was sought from Land Information New Zealand (LINZ). This name was not considered to meet LINZ policies. The Whakatū Arterial Project Group met again on 12 December 2018 and requested LINZ reconsider the name with the hyphen removed and using the road types of “Arterial” or “Expressway”. This further request was also declined however LINZ staff made some helpful suggestions around road types.

2.6 At a further meeting held on 9 January 2019 consensus was reached and there was unanimous support for “Te Ara Kahikatea” (first priority) and “Te Ara Whakarere” (second priority).

2.7 Council again then sent both names to LINZ for their approval, and approval was obtained.

3.0 BACKGROUND TO NAME OPTIONS

Te Ara

3.1 It is becoming common practice now across Aotearoa New Zealand to use a Māori format road type with a Māori road name. Land Information New Zealand have in recent times considered and accepted several roads that use “Ara’ or Te Ara”’ (Māori for “path”) as the road type. For example, the Wellington waterfront was recently named Ara Moana and there are other names such as Te Ara Kawakahia and Ara Hereke on the Kapiti Coast. The nature of these roads is quite different, with Ara Moana being a primarily pedestrian pathway and Te Ara Kawakahia and Ara Hereke in Waikanae being residential roads. While “Ara” or “Te Ara” aren’t listed in Appendix B of the Standard, Land Information New Zealand have in conjunction with the Surveyor General’s Office started to consider “Ara” or “Te Ara” as options for road types. It is therefore quite fitting for this new road to have a wholly Māori name including the road type.

Te Ara Kahikatea

3.2 The name Kahikatea is significant for a number of reasons besides its primary existence as Aotearoa New Zealand’s tallest indigenous tree. Up until the late 19^th century when much of Heretaunga (modern day Hastings) was covered in swamps, these conditions favoured the Kahikatea, which grew prevalently across Heretaunga and in particular, in the area through which the arterial link traverses. The stand of forest known as Pakiaka or Pakiaka Bush, which lay between Napier and Lawn Roads was surrounded in swamps and was heavily populated with Kahikatea. The first European settlers to Heretaunga procured Kahikatea from Pakiaka to build their houses as settlement increased, development ensued, and Hastings grew.

3.3 Local cultural narratives give reference to the Kahikatea being an offspring of Tānemahuta and Hine – waoriki whose siblings were Matai, Rimu, Pukatea, Kauri and Tanekaha (conifers with small rough foliage). However, unlike its siblings, Tāne located Kahikatea to the wetlands and swampy marshes and gave it a shallow root system; thus requiring Kahikatea to adapt and grow forth by developing an underground buttressed root system. The large and great Kahikatea forests such as Pakiaka Bush were reminiscent of the Kahikatea grouping closely with other Kahikatea, intertwining their buttressed roots with each other for support in the unstable swampy ground. This underground root subsequently gained strength in this way to better support the large trees that the Kahikatea eventually matured in to, albeit in swampy wetlands.

3.4 The stability of this buttressed root system serves as a metaphor to encapsulate the essence of how the Whakatū Arterial Link Project has progressed. That is, there has been significant work behind the scenes between mana whenua, Hastings District Council and a number of other entities to maintain and strengthen the holistic integrity of the project. The name Kahikatea is therefore fitting and testament to the stability of the Whakatū Arterial link Project. For instance, that collaboration, co-construction and partnership that has manifest through notions of working ‘kanohi ki te kanohi, pakihiwi ki te pakihiwi – face to face, shoulder to shoulder’ is indicative of the Kahikatea’s buttressed root system.

Te Ara Whakarere

3.5 The name Whakarere has both a number of literal meanings as well as a figurative (contextual) meaning for this particular new road. From a literal perspective, the word whakarere is associated with a number of [different] meanings including that whakarere is an intensifier where Te Ara Whakarere would mean “the path of all paths”. However, whakarere also has contextual relevance too in that it takes in the names Whakatū and Mangateretere as significant places within the landscape, and that the new road ‘links’ together along the Karamū Stream (old Ngaruroro) that meanders and flows towards Pākōwhai and into the Ngaruroro (Clive River). Whakarere in this sense is associated with increasing the flow and or to ‘get things moving’; no doubt a key aim of the Whakatū Arterial Link.

4.0 ROAD NAMING POLICY

4.1 In accordance with HDC Road Naming policy, a name for the new arterial is required.

Note: Recent aerial photos of the constructed arterial are shown in Attachment 2

4.2 Arterial Name Suggestions

In this instance due to the process already undertaken by Mr Apatu in meeting over a long period and across a number of hui with mana whenua, Council officers believe the appropriate approach is to take the name suggested from this process and consider it against the criteria of the road naming policy.

4.3 Councillor Road Name Suggestions

The Heretaunga ward Councillors (Councillors Rod Heaps (not in attendance), George Lyons, Ann Redstone) and the Chair of Works and Services Committee (Councillor Kevin Watkins) were asked for their input on the naming of the new arterial.

Following extensive discussions the parties mentioned above did not reach a consensus on the name for the new arterial.

4.4 History

Some of the background history of the land in this area is included as Attachment 3. This information is an extract from a report by NZ Infrastructure Services, May 2015.

4.5 Iwi Consultation (considered in section 3.0 of this report)

4.6 Approval Criteria

4.6.1 The Hastings District Council Road Naming Policy lists the following criteria for evaluation of the suitability of proposed road names:

· Cultural Significance

· Existing or common theme

· Significant feature

· Historical event or person, and

· Personal name for special services

In addition, in order to be accepted by Land Information New Zealand the road name will also have to fit with the criteria set out in the Australia / New Zealand Standard for Rural and Urban Addressing Standard.

4.6.2 Road Type

Section 11.1 of Council’s Road Naming policy states that The Australian/New Zealand Rural and Urban Addressing Standard (NZS 4819:2003) Appendix B contains a list of Road Types for New Zealand. The above standard has now been replaced by ‘AS/NZS 4819:2011’.

The suggested name “Te Ara Kahikatea” accurately reflects the scale, function and built form of the new road.

4.6.3 Evaluation of Proposed Names:

Section 4.4.5 of ASNZ2011 states that a road name “shall be easily pronounced and spelt, however, in the case of indigenous languages it is accepted that a traditional name which may appear at first to be complex will, over time, become familiar and easy to use within the community”.

In this case, it is my opinion that the proposed name “Te Ara Kahikatea” could not be considered to be difficult to spell.

Section 4.4.7 of ASNZ2011 states that there shall be no duplication of road names within the same locality, adjoining locality or local government area. The name “Te Ara Kahikatea” is not already used in our District.

Section 4.4.8 of ASNZ2011 sates that indigenous road names should be endorsed by the local indigenous community. In this case endorsement has been obtained and the proposed name originated from this community.

Section 4.4.10 of ASNZ2011 states the length of a name should be shorter, rather than longer, especially where the road itself is short. The proposed name “Te Ara Kahikatea” is not considered to be long.

Note that 4.4.9 of NZSS states that road names shall not consist of conjoined names of places along the route.

For these reasons the name has been referred to LINZ for confirmation of acceptability.

4.5.4 Cultural and Existing or Common Theme

The proposed name recognises indigenous local culture and this is the first instance in Hawke’s Bay where “Te Ara”, which means path, has been used.

4.5.5 Topographical Features

The proposed name from the consultation process does not follow a topographical feature.

4.5.6 Conclusion

Given the assessments above, it is recommended that the public road be named “Te Ara Kahikatea”.

5.0 SIGNIFICANCE AND ENGAGEMENT

5.1 The completion of construction of this project is significant from a capital works perspective having a value of a total project value of approximately $25.6m.

5.2 The naming aspect of this project in terms of Council’s Significance and Engagement Policy is not significant.

5.2 In terms of engagement, there has been significant engagement with the local Māori community.

6.0 RECOMMENDATIONS AND REASONS

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Te Ara Kahikatea - Whakatū Arterial Name” dated 6/03/2019 be received.

With the reasons for this decision being that the objective of the decision will contribute to good quality local infrastructure in a way that is most cost-effective for households and business by:

i) Providing the name Te Ara Kahikatea to this new road clearly resonates with a sense of place, a sense of history, and the empowerment of the wider community on a collaborative journey that has linked Council, mana whenua and other key stakeholders throughout the project including the enablement of both business’ and households to better access and travel throughout this area.

Attachments:

There are no attachments for this report.

File Ref: 19/177

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 March 2019

FROM: Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT: Te Reo Māori Level One and level Two Courses

1.0 SUMMARY

1.1 The purpose of this report is to provide an update to the Māori Joint Committee about the place of Te Reo Māori at Council, to support Council to nurture its workforce to become more culturally responsive to mana whenua, tāngata whenua and kaupapa Māori.

1.2 This issue arises as part of the Committee’s ongoing involvement in Council’s aspiration to “step up Māori responsiveness” and therefore to support the Council to be more culturally aware, confident, and responsive to mana whenua, tāngata whenua and to kaupapa Māori for instance, through the correct pronunciation of te reo Māori.

1.4 This report concludes by recommending that the Committee receives the report.

2.0 BACKGROUND / CURRENT SITUATION

Te Reo Māori

2.1 Hastings District Council had 28 graduates in December for the Level One Adult Community Education (ACE) course after the 15 week Te Reo Māori course that was run twice weekly for two cohorts of participants (staff/Councillors) by Te Ūranga Waka staff of Te Aho a Māui (Eastern Institute of Technology).

2.2 For Semester One of 2019, Council in conjunction with Te Aho a Maui aim to deliver a Level One te reo Māori course to two cohorts (40 participants in total) and a Level Two te reo Māori course for up to 20 participants across the staff at Council (see Attachments).

2.3 This year during Te Wiki o Te Reo Māori, Council will launch its Te Reo Māori / Māori Language Plan that is at its early stages of development. Council will be working with the Director Tikanga and Te Reo Māori at Ngāti Kahungunu Iwi Incorporated, Jeremy Macleod to develop this plan as well as other te reo Māori experts including other Territorial Authorities who are already on this journey.

2.4 Council have met recently with the Director of Te Reo Māori at Ngāti Kahungunu Iwi Incorporated, Jeremy McLeod, and are looking to utilise his experience and expertise alongside exemplars from other Territorial Authorities to develop a te reo Māori Strategy/Policy that will underpin all aspects of te reo Māori at Council and Council facilities.

3.0 SIGNIFICANCE AND ENGAGEMENT

3.1 This report is for information purposes only and does not trigger any threshold in the Policy on Significance and Engagement policy.

3.2 The costs associated with the proposed programme of te reo Māori are to be resourced through the Strategic Culture and Heritage Cost Centre where there is sufficient budget allocated for costs associated with the programme and initiative. The costs will be monitored to ascertain whether additional budget may be required for the costs associated with implementing and then monitoring the programme moving forward.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Te Reo Māori Level One and level Two Courses” dated 6/03/2019 be received for information.

With the reason for thIs recommendation being that the objective of the decision will contribute to meeting the current and future needs of communities and the staff at Council in a way to ensure that te reo Māori is preserved as a taonga of great value to Aotearoa New Zealand.

Attachments:

Te Reo Māori 2019 Request Proposal

STR-1-7-19-820