HASTINGS DISTRICT COUNCIL
Temporary Road Closures
Subcommittee MEETING
Thursday, 11 April 2019
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VENUE:
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Green Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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8.45am
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a pecuniary
or other conflict of interest, or where there may be perceptions of conflict of
interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the
Temporary Road Closures Subcommittee Meeting held Thursday 28 February 2019.
(Previously circulated)
4. Temporary Road
Closures - ANZAC DAY - Hastings and Havelock North - 25 April 2019 5
5. Additional
Business Items
6. Extraordinary
Business Items
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 11
April 2019
FROM: Transportation Officer
Lynn
Burden
SUBJECT: Temporary
Road Closures - ANZAC DAY - Hastings and Havelock North - 25 April 2019
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee on the
following requested temporary road closures:
1.2 Clubs
Hastings Incorporated – ANZAC Day Commemorative Services –
25 April 2019 to be held in the following locations:
Hastings 5:00am and 6:15am
1. Eastbourne
Street East from Karamu Road to Russell Street South between 5:00am and 6:15am
2. Russell
Street from Queen Street West to Lyndon Road East from
5:00am and 6:15am
Havelock North 8:30am and 10:30am
1. Te
Mata Road from Columba Way to the central roundabout between 8.30am and
10.30am
2. Middle
Road from the bank corner to the central roundabout
between 8:30am and 10:30am
3. Te
Aute Road from Porter Drive to the central
roundabout between 8:30am and 10:30am
4. Havelock
Road from the motel entrance to the central
roundabout between 8:30am and 10:30am
5. Napier
Road from Columba Way to the central roundabout
between 8:30am and 10:30am
6. Joll
Road from the service lane to the central
roundabout between 8:30am and 10:30am
7. The
central roundabout between 8:30am and 10:30am
1.3 This
request arises from arises from the need to inform and gain Hastings District
Council (‘the Council’) approval in order to comply with legal process
to temporarily close the above roads.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
allow for the proposed events to take place in a controlled environment with
the temporary road closure provisions providing safety measures for residents
and road users in the particular area while the activity is being undertaken.
1.6 This
report concludes by recommending that, subject to conditions, the above
temporary road closures be approved.
2.0 BACKGROUND
2.1 The
above annual ANZAC Day events (Hastings and Havelock North) are being arranged
by the Club Hastings Incorporated. Due to this being an annual
event the temporary road closures and organisation of the event are managed in
a consistent way each year.
2.2 This
will be the first instance of these sections of roads being temporarily closed
during the 2019 calendar year.
2.3 The
temporary road closure check list detailing the necessary items that the
organiser needs to submit as part of their application, along with the GIS
maps showing the area of the temporary road closures in Hastings and
Havelock North is attached (Attachment 1).
2.4 At
the time of writing this report work is being undertaken on Eastbourne Street
between Karamu Road and Russell Street South. Discussions have been undertaken
with Club Hastings whereby the ANZAC Day march will not be held in Eastbourne
Street, instead participants will be doing a loop around Russell Street.
3.0 CURRENT
SITUATION
3.1 The
temporary road closures will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 Detailed
Traffic Management Plans are being submitted to the Hastings District Council
and the Plans will be approved for implementation subject to the temporary road
closure application being approved
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closures detailed above.
4.2 Option
B: Do not approve the temporary road closures detailed above.
4.3 Option
C: Approve only the temporary road closures in either Hastings or in
Havelock North (ANZAC Day).
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above event have been in contact with affected
parties/residents and there are no issues regarding the above temporary road
closures.
5.2 Due
to the nature of the ANZAC Day services whereby only walkers will be using the
closed sections of road no road bond is required.
5.3 The
temporary road closures for the ANZAC Day services have been posted on the
Council website and formal public notification was published in the
Hawke’s Bay Today newspaper on Saturday, 16 February 2019.
5.4 The
closing date for submissions was 4:00pm, Monday, 4 March 2019. No submissions
were received.
5.5 If
the ANZAC Day temporary road closures are approved final formal notification
will be published in the Hawke’s Bay Today newspaper on Saturday,
5.6 The
average daily traffic count for the affected roads in Hastings and Havelock
North is shown in the table below:
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Hastings:
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Eastbourne Street
East - Karamu Road to Russell
Street South – 5669 vehicles per day
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Russell Street
South – Queen Street
West to Lyndon Road East – 2046 vehicles per day
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Havelock North:
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Te Mata Road – Columba Way to the central roundabout
– 4600 vehicles per day
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Joll Road – from the service lane (remains open)
to the central roundabout – 3429 vehicles per day
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Middle Road – from the bank corner to the central
roundabout – 5000 vehicles per day
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Te Aute Road – Porter Drive to the central
roundabout – 688 vehicles per day
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Havelock Road – from the motel entrance (remains
open) to the central roundabout – 5000 per day
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Napier Road – Columba Way to the central roundabout
– 6474 vehicles per day
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The central
roundabout – not
recorded.
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5.7 As
per the requirements of Schedule 10, Clause 11, Emergency Services including
Police, St John Ambulance, Ministry of Transport (MoT), New Zealand Transport
Agency (NZTA) and the Fire Service have been informed and will be allowed
emergency access at all times during the temporary road closures. Council has
not received any submissions from either MoT, NZTA, emergency services or the
NZ Police.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations have been provided in the recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closure will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closures detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closures and that subject to
the recommended conditions the activity can proceed and be undertaken in a safe
and controlled environment, the risks associated with this closure can then be
minimised and safely managed to Council’s satisfaction.
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9.0 RECOMMENDATIONS AND
REASONS
A) That
the report of the Transportation Officer titled “Temporary
Road Closures - ANZAC DAY - Hastings and Havelock North - 25 April 2019”
dated 11/04/2019 be received.
B) That,
there being no submissions received, the Council approve the temporary road
closures for the ANZAC Day commemorative services is Hastings and Havelock
North:
Hastings
1. Eastbourne
Street East from Karamu Road to Russell Street South - 5:00am until 6:15am
2. Russell
Street South from Queen Street West to Lyndon Road East - 5:00am until 6:15am
Havelock
North
1. Middle
Road from the bank corner to the central roundabout – 8:30am until
10:30am
2. Te
Aute Road from Porter Drive to the central roundabout – 8:30am until
10:30am
3. Havelock
Road from the motel entrance (remains open) to the central roundabout –
8:30am until 10:30am
4. Napier
Road from Columba Way to the central roundabout – 8:30am until 10:30am
5. Te
Mata Road from Columba Way to the central roundabout – 8:30am until
10:30am
6. Joll
Road from the service lane to the central roundabout – 8:30am until
10:30am
7. The
central roundabout – 8:30am until 10:30am
C) The
Council approve the above temporary road closure subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. This
event is conducted in accordance with the New Zealand Transport Agency Code
of Practice Temporary Traffic Management (CoPTTM).
2. The
Traffic Management Plans including provision for appropriate signage are
approved by the Traffic Management Coordinator acting under delegated
authority.
3. The
Traffic Management Plans must be complied with including any specific
conditions.
4. A copy
of the relevant liability insurance policy is received.
5. That
the cost of all advertising is met by the event organiser.
6. Emergency
Services are contacted regarding the holding of these events with details of
the dates, locations and time frames.
7. As per
the Traffic Management Plan provisions - all emergency services will be
accommodated and access provided through the site as required.
8. The
applicant is responsible under the Health and Safety at Work Act 2015 for all
health and safety risks associated with this activity and must take
reasonably practicable steps to ensure the safety of all persons during this
temporary road closure.
9. The
applicant has in place at all times, appropriate Health and Safety measures
(to prevent harm to any persons), including (but not limited to) any measures
provided for in the submitted Health and Safety Plan including any conditions
attached.
With the reasons for this decision being
that the objective of the decision will contribute to the good quality local
infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing
the above temporary road closures the organiser can undertake their event in
a safe and controlled environment with all risks minimised and managed.
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Attachments:
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1
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Temporary Road Closures - Checklist and Maps - ANZAC
Day - Hastings and Havelock North - 25 March 2019
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CG-14-16-00313
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Hastings District
Council
