HASTINGS DISTRICT COUNCIL
Temporary Road Closures
Subcommittee MEETING
Wednesday, 24 April 2019
|
VENUE:
|
Green Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
|
|
TIME:
|
8.45am
|
|
A G E N D A
|
1. Apologies
At the close of the agenda no apologies
had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the
Temporary Road Closures Subcommittee Meeting held Thursday 11 April 2019.
(Previously circulated)
4. Temporary Road
Closure - Mangaroa Road - Hawke's Bay Car Club - 5 May 2019 5
5. Additional
Business Items
6. Extraordinary
Business Items
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Wednesday 24
April 2019
FROM: Transportation Officer
Lynn
Burden
SUBJECT: Temporary
Road Closure - Mangaroa Road - Hawke's Bay Car Club - 5 May 2019
1.0 SUMMARY
1.1 The
purpose of this report is to obtain a decision from the Committee for the
temporary road closure requested by:
The Hawke’s
Bay Car Club (HBCC):
1.2 Mangaroa
Road between Ru Collin Road and Maraekakaho Road.
Ru Collin Road remains open. The road closure will be between 9:00am and
5:00pm, Sunday, 5 May 2019. The purpose of this road closure is to hold a
motorsport sprint event.
1.3 This
request arise from the need to inform and gain Hastings District Council
(‘the Council’) approval in order to comply with the legal process
to temporarily close the above road.
1.4 The Council is required to give effect to the purpose of local
government as prescribed by Section 10 of the Local Government Act 2002. That
purpose is to meet the current and future needs of communities for good quality
local infrastructure, local public services, and performance of regulatory
functions in a way that is most cost–effective for households and
businesses. Good quality means infrastructure, services and performance that
are efficient and effective and appropriate to present and anticipated future
circumstances.
1.5 The
objective of this decision relevant to the purpose of Local Government is to
provide for good quality local public services by allowing the proposed events
to take place in a controlled environment with the temporary road closure
provisions providing safety measures for residents and road users in the
particular areas while the activities are being undertaken.
1.6 This
report concludes by recommending the above temporary road closure be approved,
subject to conditions.
2.0 BACKGROUND
2.1 The
above event is being undertaken by the following organisation:
2.2 The
HBCC - Mangaroa Road between Ru Collin Road and
Maraekakaho Road. This will be the first temporary
closure of this road during the 2019 calendar year. Mangaroa Road has been chosen specifically for its suitability for holding this
particular event.
2.3 The temporary road closure checklist (Attachment 1) details
the necessary items that the organisers need to submit as part of their
application for the above proposed road closure. A GIS map showing the area of
the temporary road closure is also attached – as part of Attachment 1:
Mangaroa Road.
2.4 At
the time of writing this report there were no planned road works that will
affect or impact the above temporary road closure.
3.0 CURRENT
SITUATION
3.1 The
temporary road closure will be managed in accordance with the New Zealand
Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
3.2 A
detailed Traffic Management Plan is to be submitted to the Hastings District
Council and the Plan will be approved for implementation, subject to the
temporary road closure application being approved.
4.0 OPTIONS
4.1 Option
A: Approve the temporary road closure detailed above.
4.2 Option
B: Do not approve the temporary road closure detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 The
organisers of the above event have been in contact with affected
parties/residents. They advise that no issues have been raised regarding the
above temporary road closure.
5.2 The
temporary road closure of Mangaroa Road has been posted on the Council website
and formal public notification was published in the Hawke’s Bay today
newspaper on: Saturday, 30 March 2019.
5.3 The
closing date for submissions was 4:00pm, Monday 15 March 2019. No submissions were received.
5.4 If
the road closure is approved, final formal public notification will be
published in the Hawke’s Bay Today newspaper on Wednesday, 1 May 2019.
5.5 The
average daily traffic count for Mangaroa Road is: 800 vehicles per day.
5.6 The
HBCC has been advised to contact the Cemetery Manager regarding the cemetery
located in Mangaroa Road to ensure that there are no concerns in relation to
the proposed temporary road closure. An alternative access to the cemetery is
available via SH50A.
5.7 The
HBCC is also being advised to make contact with Mangaroa Prison to ensure staff
and visitors are aware of the temporary road closure and know to take an
alternative route to access the prison.
5.8 As
per the requirements of schedule 10, section 11 of the Local Government Act,
Emergency Services including NZ Police, St John Ambulance, Ministry of
Transport (MoT), New Zealand Transport Agency (NZTA) and the Fire Service have
been informed and will be allowed emergency access at all times during the
temporary road closure. Council has not received any submissions from emergency
services, MoT or NZTA.
6.0 HEALTH
AND SAFETY
6.1 As
per the requirements of the Health and Safety at Work Act 2015, the applicant
is required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicant’s
attention to their obligations have been provided in the
recommendations.
7.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
7.1 The
above temporary road closure will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11. The council may, subject to such conditions as it thinks
fit (including the imposition of a reasonable bond), and after consultation
with the Police and the Ministry of Transport, close any road or part of a road
to all traffic or any specified type of traffic (including pedestrian
traffic).”
“(e) For a period or periods not exceeding in the
aggregate 31 days in any year for any exhibition, fair, show, market, concert,
film-making, race or other sporting event, or public function:
Provided that no
road may be closed for any purpose specified in paragraph (e) of this clause if
that closure would, in the opinion of the council, be likely to impede traffic
unreasonably.”
8.0 PREFERRED
OPTION/S AND REASONS
8.1 Option
A is the preferred option. It recommends the Committee approve the
temporary road closure detailed above, subject to conditions that will ensure
public safety is maintained.
8.2 Given
that there are no submissions in opposition to the closure and that subject to
the recommended conditions the activity can proceed and be undertaken in a safe
and controlled environment, the risks associated with this closure can then be
minimised and safely managed to Council’s satisfaction.
|
9.0 RECOMMENDATIONS
AND REASONS
A) That the report of the Transportation
Officer titled “Temporary Road Closure - Mangaroa Road - Hawke's Bay
Car Club - 5 May 2019” dated 24/04/2019 be received.
B) That, there being no submissions received in respect of the Hawke’s Bay Club Club temporary road
closure application, the Council approve the following temporary road
closure.
Mangaroa
Road between Ru Collin Road and Maraekakaho
Road. The road closure will be between 9:00am and 5:00pm, Sunday, 5 May
2019.
C) The Council approve the above temporary road closure subject to
the following conditions to be complied with to the satisfaction of the Group
Manager: Asset Management:
1. This event is conducted in accordance with the New Zealand Transport
Agency Code of Practice Temporary Traffic Management (CoPTTM).
2. The Traffic Management Plan including provision for appropriate
signage are approved by the Traffic Management Coordinator acting under
delegated authority.
3. The Traffic Management Plan must be complied with including any
specific conditions.
4. Copies of the relevant liability insurance policies are received.
5. That the cost of all advertising is met by the event organisers.
6. Emergency Services are contacted regarding the holding of this
event with details of the dates, locations and time frames.
7. As per the Traffic Management Plan provisions - all emergency
services will be accommodated and access provided through the site as
required.
8. The applicant is responsible under the Health and Safety at Work
Act 2015 for all health and safety risks associated with this activity and
must take reasonably practicable steps to ensure the safety of all persons
during these temporary road closure.
9. The applicant has in place at all times, appropriate Health and
Safety measures (to prevent harm to any persons), including (but not limited
to) any measures provided for in the submitted Health and Safety Plans
including any conditions attached.
10. These Hawke’s Bay Car Club events shall be conducted in
accordance with the requirements of the Motorsport New Zealand Motor Sport
Manual, National Sporting Code and Appendices.
With
the reasons for this decision being that the objective of the decision will
contribute to the good quality local infrastructure by:
i) That
the use of the above listed street/roads for these short periods of time will
not unreasonably impede traffic.
ii) Allowing the
above temporary road closure the organiser can undertake their event in a
safe and controlled environment with all risks minimised and managed.
|
Attachments:
|
1
|
Temporary Road Closure - Checklist and Map -
Mangaroa Road - 5 May 2019
|
CG-14-16-00317
|
Hastings District
Council
