Minutes of Tenders Subcommittee Meeting

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 11 April 2019 AT 9.00am

Present: Councillor Travers (Chair)

Councillors Lawson, Nixon, Redstone and Watkins (Deputy Chair)

Chief Executive, Mr N Bickle

Group Manager: Asset Management, Mr C Thew

ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)

Transportation Manager (Mr J Pannu)

Project Manager (Trans), Stantec (Mr D Bensemann)

Capital Works & Development Manager – 3 Waters (Ms A Botha)

Wastewater Manager (Mr D James)

Project Manager (Mrs J Bainbridge)

Transportation Asset Manager (Mr M van Niekerk)

Project Delivery Manager (Mr F Blay)

Manager: Democracy and Governance Services (Mrs J Evans)

Committee Secretary (Mrs C Hilton)

1. Apologies

There were no apologies.

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Mr Thew/Councillor Travers

That the minutes of the Tenders Subcommittee Meeting held Thursday 28 March 2019, including the minutes while the public were excluded, be confirmed as a true and correct record and be adopted.

CARRIED

4. Additional Business Items

There were no additional business items.

5. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Items 7 and 8

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Councillor Lawson/Councillor Redstone

THAT the public now be excluded from the following parts of the meeting, namely;

7 CON2017046 - Omahu Industrial Bulk Water Services - Portions 5 and 6

8 CON2019017 Kahuranaki Road AWPT (RP 8.47 to 10.67)

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

7 CON2017046 - Omahu Industrial Bulk Water Services - Portions 5 and 6

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Negotiations still being undertaken in regard to Portion 6 of the project.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

8 CON2019017 Kahuranaki Road AWPT (RP 8.47 to 10.67)

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

In order to protect information that was commercially sensitive.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

The meeting closed at 9.17am

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156