Civic Administration Building
Phone: (06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
M I N U T E S
Council
Meeting Date: |
Thursday, 2 May 2019 |
Minutes of a Meeting of the Council held on
2 May 2019 at 1.00pm
Table of Contents
Item Page No.
6. Presentation by St John's College, Hastings
8. Anderson Park Community Plan
9. Land Transport Rule - Speed Limit Review
10. Cemeteries and Crematorium - Fees & Charges
13. Health & Safety Quarterly Report
15. Hawke's Bay Opera House Strategic Plan
16. Chief Executive Monthly Report
23 Recommendation to Exclude the Public from Items 24 and 25
14. Flaxmere West Community Plan
22. Extraordinary Business Items
18. Amendments to the Delegations to the Chief Executive
20. Updated 2019 Meeting Schedule Changes
23 Recommendation to Exclude the Public from Items 24 and 25
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE COUNCIL
HELD IN THE Council Chamber, Ground Floor, Civic
Administration Building, Lyndon Road East, Hastings ON
Thursday, 2 May 2019 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors Barber, Dixon, Harvey (left 4.00pm), Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Redstone, Schollum and Watkins.
IN ATTENDANCE: Chief Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager: Community Facilities & Programmes (Mrs A Banks)
Project Advisor (Ms A Hilton)
Team Leader Environmental Consents/Subdivision (Mr C Sutton)
Social & Youth Development Manager (Ms D Elers)
Acting Transportation Engineer (Mr G O’Connor)
Traffic Engineering Officer (Mr L Crawford)
Cemetery Manager (Mr I Bester)
Parking Transportation Officer (Mr M England)
Strategic Transport Engineer (Mr E Phillips)
Health & Safety Manager (Ms J Kuzman)
General Counsel (Mr S Smith)
Manager: Democracy and Governance Services (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
AS REQUIRED: St John’s College Students: Brad Selwood (College Captain) Year 13 and Alex Findlayson (Year 11) accompanied by David Ivory (Teacher), Paul Melloy, Principal and Caroline Lampp (General Manager, Whatever it Takes Trust) (Item 6)
Diane and Paul Ward (Item 7)
Principal, Brendon White, Lucknow School, Havelock North (Item 8)
Principal, Matt O’Dowda, Kimi Ora Community School (Item 14)
Mr Denis Pilkington, Historic Places Hawke’s Bay
1. Prayer
The opening prayer was given by Reverend Paul Loveday, St Johns Church, Hastings.
2. Apologies
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Councillor Dixon/Councillor Redstone That apologies for absence from Councillor Poulain and Councillor Travers be accepted. CARRIED |
3. Seal Register
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Mayor Hazlehurst/Councillor Watkins That the Seal Register lie on the table for the duration of the meeting.
CARRIED |
4. Conflicts of Interest
There were no declarations of conflicts of interest.
5. Confirmation of Minutes
7. |
(Document 18/845)
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Mrs Diane Ward (Wedd) spoke on behalf of the Giles family and reaffirmed their support and reasoning that Giles name was an appropriate choice for the renaming of the relevant part of Pilcher Road. The Giles family would celebrate 100 years farming in 2020 and this would be an appropriate means to recognise their contribution to the community. The piece of road to be renamed was 300metres and was an off chute of Pilcher Road. |
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Councillor Redstone/Councillor Watkins A) That the report of the Team Leader Environmental Consents/ Subdivision titled “Pilcher Road Renaming” dated 2/05/2019 be received. B) That pursuant to Section 319 of the Local Government Act 1974, a section of Pilcher Road as shown as a red dashed line in Figure 1 be renamed to Giles Lane. Figure 1 – Aerial photo (showing existing section of Pilcher Road to be renamed coloured red and new section of Pilcher Road shown green) With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for (good quality local infrastructure) by: i) Road names reflecting the identity of the local area as well as ensuring ease of identification for the Council, emergency services and others. A hand vote was taken with 8 FOR AND 5 AGAINST The Motion was CARRIED |
With the agreement of the meeting Items 15 and 16 were taken out of order. |
____________________ The meeting resumed in Open Session at 4.00pm Councillor Harvey left the meeting at 4.00pm. ____________________
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14. |
(Document 19/325)
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Mr Matt O’Dowda, Principal, Kimi Ora Community School presented the draft Flaxmere West Community Plan and sought endorsement of the Plan. |
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Councillor Lawson/Councillor Heaps A) That the report of the Community Connector and Manager Social & Youth Development titled “Flaxmere West Community Plan” dated 2/05/2019 be received. B) That Council endorse the Flaxmere West Community Plan noting that the actions within the plan requiring new Council funding will be requested through the appropriate council processes. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure in a way that is most cost-effective for households and business by: i) Working collaboratively with the Flaxmere West Community and its stakeholders to achieve real outcomes for identified by the Flaxmere West Community. CARRIED |
22. Extraordinary Business Items
206 Queen Street, Hastings – Mr Denis Pilkington spoke on behalf of the Historic Places Hawke’s Bay submission on the Hawke’s Bay Farmers Co-op Garage Building (CG-14-1-01281) which supported the retention of the second 16 metre bay for the purpose of car parking.
17. |
Council Chamber Audio Visual Project - Protocols for Live Streaming - Amendment to Standing orders (Document 19/265)
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The Manager, Democracy and Governance Services, Ms Evans advised that 75% of elected members present was required to allow for any amendment to the Standing Orders.
Action Points · Develop a process when appropriate verbal notice is provided by the Chair before live streaming begins. · Investigate and report back on appropriate procedures for moving presenters who are concerned about safety into Public Excluded. · Investigate and report back on appropriate copyright notices to be included with live streamed content. · Consideration as to whether Council can control the use permission around this content.
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Councillor Lawson/Councillor Barber
A) That the report of the Manager: Democracy and Governance Services titled “Council Chamber Audio Visual Project - Protocols for Live Streaming - Amendment to Standing orders” dated 2/05/2019 be received.
B) That the Council’s Standing Orders be amended to include the following protocols for livestreaming Council meetings to be included as Appendix 5 with the subsequent appendices to be renumbered accordingly:
1. The default shot will be on the Chairperson or a wide-angle shot of the meeting room.
2. Cameras will cover a member who is addressing the meeting. Cameras will also cover other key participants in a meeting, including staff when giving advice and members of the public when addressing the meeting during the public input time.
3. Generally interjections from other members or the public are not covered. However if the Chairperson engages with the interjector, the interjector’s reaction can be filmed.
4. PowerPoint presentations, recording of votes by division and other matters displayed by overhead projector may be shown.
5. Shots unrelated to the proceedings, or not in the public interest, are not permitted.
6. If there is general disorder or a disturbance from the public gallery, coverage will revert to the Chairperson.
7. Appropriate signage will be displayed both in and outside the meeting room alerting people that the proceedings are being web cast.
C) That the Chief Executive be instructed to proceed with the project to livestream all full public Council meetings following the completion of testing to the satisfaction of Council on a date to be determined.
With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for performance of regulatory functions in a way that is most cost-effective for households and business by the provision of open and accessible decision making processes. |
18. |
Amendments to the Delegations to the Chief Executive (Document 19/357) |
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Review Policy |
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Councillor Kerr/Councillor Lyons A) That the report of the General Counsel and General Counsel titled “Amendments to the Delegations to the Chief Executive” dated 2/05/2019 be received. B) That current delegations to the Chief Executive (dated 25 June 2009) be amended, and a new set of delegations issued, as follows: (i) the amount referenced as “the power to enter into contracts for the supply of goods and services” on page 3 of the current delegation (ADM-01-03-6-08-242) be increased from $500,000 to $5,000,000; and (ii) clause (a) on page 4 of the present delegations (ADM-01-03-6-08-242) be deleted, and clauses (b) and (c) be renumbered accordingly. That Delegations Policy be reviewed at each Long Term Plan. With the reason for this decision being that the changes to the delegations will contribute to meeting the current and future needs of communities for good quality local infrastructure, local public services, and the performance of regulatory functions, in a way that is most cost-effective for households and business while maintaining appropriate oversight of financial transactions. |
Councillor Barber left 4.50pm |
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19. |
Requests Received under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update (Document 19/331) |
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Councillor Lawson/Councillor Kerr A) That the report of the Democratic Support Manager titled “Requests Received under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update” dated 2/05/2019 be received. B) That the LGOIMA requests received in March 2019 as set out in Attachment 1 (IRB-2-01-19-1565) of the report in (A) above be noted. |
20. |
Updated 2019 Meeting Schedule Changes (Document 19/291)
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Due to the timeline for the Speed Bylaws submission the date was moved from 11 July to 15 August 2019. |
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Councillor Lawson/Councillor Kerr A) That the report of the Manager: Democracy and Governance Services titled “Updated 2019 Meeting Schedule Changes” dated 2/05/2019 be received. B) That the 2019 Meeting Schedule be amended as follows:-
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21. Additional Business Items
There were no additional business items.
23. |
Resolution to Exclude the Public from Item 25 |
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SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 |
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Councillor Heaps/Councillor Kerr THAT the public now be excluded from the following parts of the meeting, namely; 25. Summary of Recommendations of the Civic Honours Awards Subcommittee meeting held 15 April 2019 while the Public were Excluded The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:
CARRIED |
The meeting closed at 5.05pm
Confirmed:
Chairman:
Date: