HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Hastings
District Rural Community Board HELD IN THE Landmarks Room, Ground Floor, Civic
Administration Building, Lyndon Road East, Hastings ON
Monday, 27 May 2019 AT 2.00pm
Present: Mrs S Maxwell (Chair)
Mr N Dawson
Councillors Kerr and Lyons
IN ATTENDANCE: Group Manager: Asset Management (Mr C Thew)
Strategy Manager (Mr L Verhoeven)
Transportation Operations Manager (Mr A
Jackson)
Strategic Transport Engineer (Mr E Phillips)
Committee Secretary (Mrs C Hunt)
AS REQUIRED: Submitters
Speaking:
Tony
Lane and Luke Shadbolt (16)
Kiri
Goodspeed (18 and 20)
Vicki
Butterworth, Hawke’s Bay Regional Council (22)
John
Roil (30)
1. Apologies
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Councillor Lyons/Councillor Kerr
That
apologies for absence from Mrs Wilson and Mr Lester be accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Lyons/Mr Dawson
That the
minutes of the Hastings District Rural Community Board held Monday
4 March 2019, including minutes while the public were excluded, be confirmed
as a true and correct record and be adopted.
CARRIED
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4.
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Annual Plan Submissions 2019/20
(Document 19/440)
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The Strategy Manager, Mr Verhoeven advised
that the purpose of the report was to inform the
Rural Community Board about submissions received to the 2019-2020 Annual Plan
pertaining to rural issues, and to obtain feedback from the Board for the
Council meeting dated 4 June 2018. Officer comments on the submissions
had been included in the Agenda report.
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HEARING OF VERBAL SUBMISSIONS
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Submission No. 16 - Tony Lane and Luke Shadbolt spoke to their submission requesting funding to carry out
essential maintenance work on the hall including electrical work, hot water
supply, chairs, kitchen floor, ovens, fridge, dishwasher and kitchen benches.
Mr Lane circulated a revised list of hall maintenance issues
(CG-14-26-00113) and advised that the Hall Committee would take a long term
view of maintenance and seek external funding sponsorship, fundraising with
community and partnership with Council.
Mr Shadbolt advised that the Hall Committee required confirmation
of ownership of the hall as it was a community asset but Council owned the
land. The Eastern and Central Community Trust required confirmation of
who was responsible for the Hall as funding would not be provided if it was Council
owned and operated.
It was noted that the correct legal name for the Hall was
Waimarama/Maraetotara Memorial Hall. Officers would check earthquake
status of the building and advise the Hall Committee.
The
Hastings District Rural Community Board
supported the officer’s comments that the request for multiple actions
totalling approximately $100,000 with local community support totalling approximately
$15,000. These works may be able to be reasonably carried out over
three to four years.
The
Hastings District Rural Community Board
supported earmarking of $10,000 from the existing Parks New Works Budget to
assist the hall committee in undertaking priority 1 tasks in 2019/20, as part
of an overall staged funding plan because
acknowledge it was for critical safety.
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Submission Nos. 18 and 20 – Kiri Goodspeed spoke to her submissions regarding the:
·
Development of a Community Plan for Te Pohue,
Te Harato and Tarawera within the Mohaka Ward; and
·
Indiscriminate littering, freedom camping at
the Waimarama Reserve and visitors “fence hopping” to dump
rubbish on the Waipuka2E Māori Reservation; and
The
Hastings District Rural Community Board supported the installation of a double litter bin which allowed for general
litter and recyclables, with the initial cost to supply and install the
double bin being funded from the Waimarama Reserves Management Plan LTP
allocation.
The annual
cost of servicing the bins was $950.00 per annum and funding be allocated in
the maintenance budgets for the 19/20 Annual Plan and in subsequent
years.
The Hastings District Rural Community
Board supported the development of a Te Pohue
Community Plan, which could be accommodated within the budget and work plan
for 2019/20.
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Submission No. 22 – Vicki Butterworth on behalf of
Hawke’s Bay Trails displayed a powerpoint presentation (CG-14-26-00110) outlining a
proposal and funding request for $100,000 toward the Bayview
to Whirinaki Cycleway extension of Hawke’s Bay Trails, as approved by
New Zealand Cycle Trail. This was for a 7.5km shared coastal trail,
including a dedicated swing bridge for cycling and walking.
The Hastings District Rural Community
Board supported officers comments that this
would be a popular addition to the Hawke’s Bay trails and complete an
iconic off-road route from Whirinaki all the way to Clifton, connecting
communities as it does so. It would also link a major employer and a
large recreational facility with the urban areas of Hawke’s Bay.
The project
utilised a mix of local roadsides, state highway, railway land and
beachfront. It spanned both Napier and Hastings and would create a new
walking and cycling bridge between the two. 50% of funding had been
approved by MBIE with roughly 10% being requested from each of the three
councils and 20% from Pan Pac. The project would not be currently
funded in the Long Term Plan.
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Submission No. 30 – John Roil spoke to his submission and questioned the use of consultants and
post evaluation of work. Handling of consents was set by local
authorities and with compliance and inefficiencies it created additional
costs to the applicant. Mr Roil felt that there appeared to be no encouragement
to increase the level of service and with the lack of post evaluation
reporting the same inefficiencies continued to occur.
Mr Roil recommended that the
Hastings District Council set up a process where a Post Evaluation Report
(PER) was required
on all projects undertaken through the Resource
Management Act process and that the report
should be chaired by an independent person, who was recognised to be impartial with the aim to improve the service based on Better
Practice rather Best
Practice that may be influenced by Risk Aversion, rather than risk management .
Mr Roil
advised that the department needed
to have enough authority to facilitate any changes required to improve the service provided. He hoped
that Council saw this as an opportunity rather than a Risk to their authority.
The Hastings District Rural Community
Board supported officer comments and endorsed continuous improvements; and that
Council management does support its staff to
make the appropriate judgements on both building consents and resource
consent applications.
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This concluded the verbal presentations.
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______________________
The meeting adjourned for afternoon tea at 3.10pm
and reconvened at 3.30pm.
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The following written submissions were
then addressed.
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Written
Submission No. 25 - Dan Bergoff-Howes Esk River Care Group submitted a
request to assist in forming a Trust for the Esk River Care Group to hold
monies and to create the legal structure to enter a long term agreement with
the Department of Conservation to replant and manage a strip of land along
the Esk River.
The
Hastings District Rural Community Board supported the officers comments and
suggested an allocation of $10,000 seed funding be considered by
Council. This could be used to set up their trust structure, undertake
survey work in partnership with adjoining land owners or to initially
undertake an approved planting plan on Council or public reserves.
The Board
suggested that after the trieniuum elections a subcommittee of Councillors be
formed to understand what was being done in the biodiversity space.
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Written Submission No. 27 –
Jim Galloway on behalf of the Federated
Farmers submitted the following points:
·
Federated Farmers opposes
the dropping of the Uniform
Annual General Charge from 24% down to 23%.
·
That "equal benefit" activities are shifted
off the general rate and onto
the UAGC, like
building administration.
·
That $11.22 is added to the UAGC
to fully fund the administration buildings activity.
·
That the General Rate for Rating
Area 2 primary
production properties remains at 0.2835 cents per land value dollar,
and does not increase to 0.2951 as proposed.
·
Federated Farmers supports the sophisticated General Rate system of differentials by Rating
Area and by land use.
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That the General
Rate is not used when there is no link between land value and the service
provided.
The Hastings
District Rural Community Board supported the
officer’s comments that a review of the analysis that underpins the
current system be undertaken and reported back to the Council’s Rating
Review Working Party. The appropriate level of uniform charging moving
forward could then be considered in that context.
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Mr Dawson/Mrs Maxwell
A) That
the report of the Strategy Manager titled “Annual Plan
Submissions 2019/20” dated 27/05/2019 be received.
B) That the officer comments
included in the Agenda Report of (A) above on the submissions be received and
endorsed.
C) That the following
recommendations be forwarded to Council:
· Submission No 16 – Tony Lane That the Hastings District Rural Community Board supports the
funding strategy outlined by officers for the Waimarama Hall.
· Submission 18 – Kiri Goodspeed Waipuka 2E That the Hastings
District Rural Community Board supports the installation of a double litter
bin in Waimarama as outlined by officers.
· Submission 20 – Kiri Goodspeed - That the Hastings District Rural Community Board support the
development of a Te Pohue (wider corridor) Community Plan.
· Submission 25 – Dan Bergoff-Howes - Esk River Care Group
a) That
the Hastings District Rural Community Board supports the allocation of seed
funding to the Esk River Care Group.
b) That the Hastings District Rural
Community Board recommend to Council that following the 2019 triennium
elections a subcommittee of Councillors be created to bring together
Council effort in the biodiversity area.
· Submission 27 – Jim Galloway - Rating System That the Hastings District Rural Community Board support the ongoing
review of the rating system by the Rating Review Working Party.
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Submission 30 – John Roil) Consultants/Post RMA Work Evaluation That Hastings District Rural Community Board endorses continuous
improvement.
D) That
the following seven submissions on rural matters be received:
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Tony Lane (16)
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Dan Bergoff-Howes (25)
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Keri Goodspeed (18 and 20)
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Jim Galloway (27)
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Vicki Butterworth (22)
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John Roil (30)
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E) That the Hastings District
Rural Community Board recommend to Council a rate increase of no more than 3%
for District Rating Area 2 for the 2019/20 financial year.
CARRIED
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5.
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Te Pohue Community Water Supply Request
(Document 19/517)
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The Group
Manager: Asset Management advised that the purpose of the report was to
obtain a decision from the Board on the future maintenance and management of
Te Pohue community drinking water supply.
This proposal
arose from a request by the community to return the management and
maintenance of the existing community water supply to Council. Mr Thew
advised that there were three choices:
·
Self service
·
Community upgrade the current system
·
Maintenance be returned to Council.
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Councillor Lyons/Mrs Maxwell
A)
That the report of the Group Manager: Asset Management
titled “Te Pohue Community Water Supply Request”
dated 27/05/2019 be received.
B)
That the Hastings District Rural
Community Board endorse the request from the Te Pohue Water Committee for
Council to take back the maintenance and management of the supply.
C)
That the Hastings District Rural
Community Board recommend to Council to include additional funding into the
2019/20 Annual plan to enable improvements to the supply.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure to provide safe drinking water in a way that is
most cost-effective for households and business by:
· Providing appropriate investment and management oversight to meet
current and future requirements of a safe drinking water supply.
CARRIED
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6.
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Rural Transportation Activities Report
(Document 19/443)
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The Transportation Operations Manager, Mr
Jackson updated the Board on the Rural Transportation Programmed Project
Status and Activities Report.
Risk Register – developed with rural maintenance contractor to update and
maintain register. The register does not mitigates all risks but put
systems in places as they arise.
ACTION POINT
Following the 2019 Triennium Elections
the Hastings District Rural Community Board be updated on Corporate Risk as
part of their induction for RCB.
The Strategic Transport Engineer, Mr
Phillips circulated a copy of the Draft Middle Road Corridor Management Plan
(CG-14-26-00109) and
advised that this study
and the improvements are part of the ACC Motorcycle Safety programme, which
has identified Middle Road as one of two rural high risk motorcycle routes in
the Hastings District prioritised for such work. The total funding from ACC
for this programme is $1.2M over the next three years.
A report on the Middle Road Corridor would
be brought back to the 9 September 2019 Rural Community Board meeting .
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Councillor Lyons/Mr
Dawson
A) That the
report of the Transportation Operations Manager titled “Rural
Transportation Activities Report” dated 27/05/2019
be received.
CARRIED
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7. Additional Business Items
There were no additional business items.
8. Extraordinary
Business Items
There were no extraordinary business items.
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9.
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Recommendation to
Exclude the Public from Item 10
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Kerr/Councillor Lyons
THAT the public now be
excluded from the following parts of the meeting, namely;
10. Forestry
Slash - Increased Inspection Regime
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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10. Forestry Slash -
Increased Inspection Regime
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Section
7(2)Ii)
The
withholding of the information is necessary to enable the Council to
deliberate inprivate on its decision or recommendation in relation to the
submissions received in respect of the Draft District Plan.
Information
in the attached report is commercially sensitive.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 5.00pm
Confirmed:
Chairman:
Date:
Hastings District Council