COAT-ARM Hastings District Council


Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100













International Advisory Group




Meeting Date:

Tuesday, 14 May 2019


CG-14-10-00041                                                                         1

Minutes of a Meeting of the International Advisory Group held on

Tuesday, 14 May 2019 at 3.15pm


Table of Contents


Item                                                                                    Page No.


1.         Apologies  1

2.         Conflict of Interest 1

4.         Confirmation of Minutes  1

5.         Osmanthus Garden Lantern Festival Report 1

6.         Report From the Chair Education Link  2

7.         Promoting Hastings to the Thailand Education Market 2

8          Recommendation to Exclude the Public from Item 9  3

3.         Consideration of General Business Items  4



CG-14-10-00041                                                                         1




MINUTES OF A MEETING OF THE International Advisory Group

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Tuesday, 14 May 2019 AT 3.15pm



Present:                          Chair: Councillor Travers

Mayor Hazlehurst

Councillors Dixon and Watkins

                                               Mr R Roben (NZ China Friendship Society); Mrs J Too (Hawke’s Bay Chinese Association); Mrs Rizwaana Latiff (Hawke’s Bay Multicultural Association), Mrs S Padfield (Education Link Group) and Charliot Miller (Youth Council Representative)



IN ATTENDANCE:             Economic Development Manager (Mr L Neville)

                                               Learning Hawke’s Bay (Ms W Yang)

Business Support Officer (Mrs A Murdoch)



1.         Apologies   


Councillor Dixon/Mrs Padfield

That an apology for absence from Charolotte van Asch and an apology for lateness from Lee Neville be accepted.



2.         Conflict of Interest

Councillor Watkins declared a conflict of interest in regard to Item 5, Osmanthus Garden Lantern Festival Report and Public Excluded Item 9, The Amazing China Hastings Year of Tourism.



Item 3 Consideration of Business was addressed later in the meeting.


4.         Confirmation of Minutes


Councillor Watkins/Mrs Too

That the minutes of the International Advisory Group held Wednesday 12 September 2018 be confirmed as a true and correct record and be adopted.




Osmanthus Garden Lantern Festival Report

(Document 19/495)

Councillor Watkins had earlier declared a potential conflict of interest in regard to this item being the organiser of the festival.  He responded to questions, but took no part in discussion or voting on this item.


Mayor Hazlehurst congratulated and thanked Councillor Watkins for his work with the lantern festival, which was very much on the events calendar for Hastings.  It was noted that the event had grown in size, attendance by the local community was increasing and there were plans to expand further in the future.  Councillor Watkins thanked the Parks Team for their help in putting the lanterns in place.


There had been a diverse range of cultures who attended this year, with good feedback being received by the HB Multicultural Association.  It was suggested that an area be designated at the back of the gardens so that people could enjoy a picnic tea.



Councillor Dixon/Ms R Latiff

A)        That the report of the Democratic Support Manager titled Osmanthus Garden Lantern Festival Report dated 14/05/2019 be received.

B)        That $9,000 be allocated from the 2019/20 International Advisory Group’s budget to support the 2020 Lantern Festival.

The Motion was addressed by a hand vote and was   CARRIED unanimously


Lee Neville arrived at the meeting at 3.25pm



Report From the Chair Education Link

(Document 19/497)

Ms Padfield spoke to the report which was taken as read.  It was noted that a budget may be required for the purchase of school uniforms for exchange students.


Mrs Padfield/Mrs Too

A)        That the report of the Democratic Support Manager titled Report From the Chair Education Link dated 14/05/2019 be received.




Promoting Hastings to the Thailand Education Market

(Document 19/499)

Learning Hawke’s Bay, Wenhua Yang advised that funding of $5,000 - $6,000   was required from Hawke’s Bay Councils to promote Hastings to the Thailand education market.

It was noted that schools required the infrastructure to support international students.  The higher the numbers of students attending the more infrastructure that was required.  The local school rolls were already full and there was no room for expansion to accommodate international students.

Councillors would like to see where the funding was being used and that Napier City Council would give an equal share to the programme as most students were based in Napier.  Information was requested on the number of International students in Hawke’s Bay and in which schools they were placed.

Hastings District Council currently provides administration support to Learning Hawke’s Bay and the Hawke’s Bay Multicultural Association has been voluntarily working with them.


Councillor Dixon/Mayor Hazlehurst

A)           That the report of the Economic Development Manager titled Promoting Hastings to the Thailand Education Market dated 14/05/2019 be received.


B)          That the request for financial support not be granted at this stage and that Wenhua Yang of Learning Hawke’s Bay provide further statistics on the number of International students in the district and a budget plan.



 Wenhua Yang left the meeting at 4.06pm



Recommendation to Exclude the Public from Item 9 




Mrs Too/Councillor Dixon

THAT the public now be excluded from the following parts of the meeting, namely;

9          The Amazing China Hastings Year of Tourism


The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:











9      The Amazing China Hastings Year of Tourism

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Due to ongoing negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.





3.         Consideration of General Business Items

·         International Advisory Group Membership

            New Zealand China Friendship Society – Mr Rion Roben will be replacing Mr H Lade.

            Hawke’s Bay Multicultural Association – Layeequlla Baig will no longer be attending.

            Youth Council Representative for 2019 is Charliot Miller of Havelock North High School.

·         HB Chinese Association Update

            Mrs Too advised there had been a leadership change in the Association,  Raymond Ching is the current Branch President.  Mrs Too is still on the committee and will continue to be HBCA representative on Hastings District Council’s IAG and Multicultural Strategy matters.  HBCA is continually involved in helping people in the community e.g. organising senior lunches, visiting rest homes and will be attending the NZCA National Conference in June.  Assistance was recently given to the Chinese Embassy with the formalities of a funeral for an overseas Chinese who had been residing in the district.

·         HB Cultural Association Update

            Ms Latiff advised that the Association has been working with Council on the Multicultural Diversity Strategy Plan.  The Strategy and an Action Plan was expected to be signed off by Council in October or November.

            Economic Development Manager, Lee Neville will assist the Association with a report to the Group’s July meeting requesting financial assistance for the Asians in the Bay Awards.

            There has been no Settlement Forum Support Group in Hawke’s Bay since 2014.  Support and guidance was needed for newcomers in the district and was currently being undertaken by volunteers. The Association would like to develop a plan to gain funding for a co-ordinator to be employed in the district. Currently there is a memorandum of understanding with the Citizens Advice Bureau who assist with support for immigrants.  Assistance could also be given to the RSE orchard workers.


Next Meeting is being scheduled for 2 July 2019



The meeting closed at 4.55pm