Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100














Hastings District Youth Council




Meeting Date:

Wednesday, 8 May 2019


CG-14-33-00106                                                                         1

Minutes of a Meeting of the Hastings District Youth Council held on

Wednesday, 8 May 2019 at 3.45pm


Table of Contents


Item                                                                                    Page No.


1.         Apologies  1

2.         Confirmation of Minutes  1

3.         Facebook page updates  1

4.         General Business  2

5.         May 2019 Report 2



CG-14-33-00106                                                                         1




MINUTES OF A MEETING OF THE Hastings District Youth Council

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Wednesday, 8 May 2019 AT 3.45pm



Present:                          Chair: Kate Allen (HGHS)

                                               Councillor Dixon – Council Liaison

                                               Kathleen Steffert (HGHS); Ondre Hapuku-Lambert, Sophie Jones (Media Engagement) and Boston Wynyard (Karamu High); Gurjas Sekhon and Louis Gaffaney (St Johns College); Oscar Malpas (HBHS); Ashleigh Keenan (Sacred Heart); Charliot Miller (Deputy Chair) (HNHS); and James McPhail (Media Engagement) (Lindisfarne College)


IN ATTENDANCE:             Youth Development Coordinator (Angela Hughes)

                                               Team Leader Youth Development (Paddy Steffert)

                                               Manager Social and Youth Development (Dennise Elers)

Public Spaces Planning Manager (Rachel Stuart)

                                               Community Connector (Junior Tuakana)

                                               Local Youth MP (James Cameron)

                       Committee Secretary (Christine Hilton)

                       Councillor Wendy Schollum (present as an observer)

                       Councillor Eileen Lawson (present as an observer)



1.         Apologies   



Oscar Malpas/James McPhail

That apologies for absence from Pelerose Vaima’a and Eva Harper (HGHS); Daisy Hill (Iona); and Janicka Tei (Taradale High) be accepted.





2.         Confirmation of Minutes


James McPhail/Charliot Miller

That the minutes of the Hastings Youth Council Meeting held Wednesday 3 April 2019 be confirmed as a true and correct record and be adopted.





3.         Facebook page updates


            Sophie Jones gave an update later in the meeting, as detailed in her monthly report.


            Instagram – want to promote this.

            Snapchat – needs to get up and running.



4.         General Business


            The members presented the Committee Secretary, Christine Hilton, with chocolates and flowers to acknowledge her 26th anniversary of starting work at the Council.


Councillors Wendy Schollum and Eileen Lawson were welcomed as observers at this Youth Council meeting.


In response to a query raised, the Youth Development Coordinator, Ang Hughes explained the background and current situation regarding Youth Grants – there was no longer a budget for this, as funding was from outside sources.


An alternative approach was suggested, whereby YC members could promote/spotlight a person or project and “bio” them on Facebook (without funding from YC) – this would be further discussed at the 12 June meeting.


The Manager Social and Youth Development, Dennise Elers, thanked the YC for their help at the recent Mayors’ Taskforce for Jobs Graduation.


Next Friday, 17 May would be a promotion to stop bullying - YC members were asked to stay after the meeting for a photo (to be put onto Facebook and Instagram) to promote this event.  There would be badges, pens and pamphlets to circulate.  Kathleen Steffert, Pelerose Vaima’a, Kate Allen and Eva Harper had asked for large posters to be delivered to their school (HGHS).




May 2019 Report


(Document 19/468)


Revitalisation of Albert Square


The Hastings District Youth Council (YC) members had met at Albert Square at 3.30pm to familiarise themselves with the area prior to the presentation at today’s meeting.


The Public Spaces Planning Manager, Rachel Stuart, spoke to the meeting gave a presentation on the “Hastings City Centre Public Spaces Revitalisation Plan Feb 2019" (PRJ17-140-0110).  She had addressed the previous YC meeting on 3 April 2019.  Members had been invited to work with council officers as part of a working group to develop Albert Square – they would build on the work that had been started with the 2018 Youth Council.  The aim was to finish the work this calendar year.


Gurjas Sekhon left the meeting at 4.00pm.


The members were asked to email ideas to Rachel, ideally via a single YC point of contact.  Rachel would incorporate the ideas into a concept plan and come to each YC meeting to update the members and discuss suggestions/developments.




Multicultural Strategy Working Group


Community Connector, Junior Tuakana, spoke to the meeting outlining the Multicultural Strategy and asking for feedback.  This was addressed via a brainstorming event that was held at the meeting with YC members adding statements/ideas/comments in relation to four statements displayed on flip charts regarding diversity and inclusiveness in Hastings. 


The YC reconfirmed the names of the three members put forward at the previous meeting to be involved with the Multicultural Strategy Working Group, as the YC’s representatives - Pelerose Vaima’a, Ondre Hapuku-Lambert and Boston Wynyard.  An email was forwarded to the Team Leader Community and Safety, Louise Stettner confirming these appointees (CG-14-33-00134).



Presentation by Local Youth MP (James Cowan)


Local Youth MP, James Cameron, addressed the meeting and circulated a sheet containing a number of Youth Parliament Select Committee topics (CG-14-33-00129).  He advised that the Youth Parliament would be meeting in July.


He asked the YC members for feedback on the questions set out under three of the topics on the sheet – being Social Services and Community (the importance of involving young people in political and practical aspects of citizenship – e.g voting);  Justice (prevention of youth becoming persistent reoffenders) and Health (suicide rate).  The members put forward a large number of suggestions which James recorded.  He thanked the YC for their feedback and would keep in touch with them.



Hawke’s Bay Health Board – Hawke’s Bay Health Consumer Council


Ken Foote, Hawke’s Bay District Health Board had sent a letter (CG-14-33-00128) and covering email (CG-14-33-00127).  The meeting addressed the letter which was seeking a YC member to be appointed to sit on the Hawke’s Bay Health Consumer Council.  Councillor Dixon was the Co-Deputy Chair of the Council and he briefly spoke to the letter.


It was agreed that Daisy Hill would be appointed to the Hawke’s Bay Health Consumer Council, as the Hastings District Youth Council’s representative and attend the consumer council’s meetingsAshleigh Keenan would be the alternate representative if Daisy was unable to attend.


As the next meeting of the Consumer Council was on the following day, 9 May 2019, Ang Hughes would notify Daisy of the date, time and venue.  Due to the short timeframe involved, Councillor Dixon would advise the Hawke’s Bay Health Consumer Council of Daisy’s appointment and give her apologies if she was unable to attend the 9 May 2019 meeting.


A letter would be emailed to Ken Foote (CG-14-33-00132 and CG-14-33-00133) confirming of the appointment of Daisy Hill and noting Ashleigh Keenan as the alternate, and giving their respective email contact details.



International Advisory Group


Councillor Dixon is a member of the International Advisory Group (IAG) and advised that the Group meet twice a year.  The object of the Group was to foster relationships with multicultural groups and form relationships including its Sister City Guilin and visiting groups.  One of the main purposes was involved with hosting and exchange of international students.


It was agreed that Charliot Miller would be appointed as the Youth Council representative and attend the IAG meetings.  An email (CG-14-33-00108) would be forwarded to the Council’s Economic Development Manager, Mr Lee Neville advising him of this appointment.



Proposed New Youth Council Logo


At the last meeting on 3 April 2019, the YC members had been given information about rebranding and preparing a design brief.  Information forwarded to the Council’s Marketing and Communications Advisor, Gina Armstrong had been compiled.  Concepts to be considered by the YC as its new logo had been included in the agenda as an attachment to the report for this item (CG-14-33-00104).


The YC members discussed each of the three logo alternatives proposed, noting the pros and cons of each design.  Ang Hughes would relay their comments about each option back to Gina and ask the latter to further refine the concepts.



Monthly Reports


The YC members read their respective reports into the record (CG-14-33-00110 and CG-14-33-00111).  These reports had been sent to Ang Hughes prior to the meeting.  All members were asked to send these reports in, even if they had nothing to report for that month.



Youth Week Friday, 17 May to Sunday, 26 May 2019


This would be promoted on the Facebook page.  The YC addressed each of the events that would be taking place.


Large A3 copies of the Youth Week programme details were circulated (CG-14-33-00126) and addressedAng Hughes had already sent copies of the programme to the schools but YC members felt these had not been displayed or promoted as well as effectively as possible and so Ang would reprint and deliver more copies to the schools.


Gumboot Hunt – if any of the clues involved in this were posted they needed to be taken down immediately.


Launch Event – Boston Wynyard and James McPhail were asked to send details to Charliot Miller, by midday on 9 May, details of the bands taking part – names, how many in the band, instruments, a contact person, estimate of how long they may take and some information about the band.  Ang Hughes will work with Charliot.


YC members were asked to be “waste warriors” at the events and would be given high-viz vests and event lanyards with information about the respective events.


Amazing Race – the clues had been created already due to the short timeframe available and the prize vouchers had been organised.  This would be advertised on social media,


Cosplay – a guest artist had been invited to attend,


Basketball Competition – assistance was needed to distribute food to the participants.  YC members to email Charliot Miller.


Annual Plan


The YC’s Annual Plan would be continually updated and included on the agenda for each of the meetings this year.


Councillor Dixon left the meeting at 5.33pm.


Louis Gaffaney left the meeting at 5.33pm.



Sophie Jones/Boston Wynyard

A)        That the report of the Youth Development Co-ordinator titled May 2019 Report dated 8/05/2019 be received.

B)        That the Hastings District Youth Council members forward ideas for the development of Albert Square to the Public Spaces Planning Manager, Rachel Stuart, who will regularly attend the Youth Council meetings to update the members and discuss developments in the project.

C)        That the Hastings District Youth Council reconfirm the three representatives put forward at its 3 April 2019 meeting to work with Council’s Team Leader Community and Safety Louise Stettner and her team on the Multicultural Strategy Working Group – being Pelerose Vaima’a, Ondre Hapuku-Lambert and Boston Wynyard.

D)        That the Hastings District Youth Council appoint Daisy Hill as its representative on the Hawke’s Bay District Health Board’s – Hawke’s Bay Health Consumer Council.

E)        That the Hastings District Youth Council appoint Charliot Miller as its  representative to the International Advisory Group.

F)        That the Hastings Youth Council discuss the proposed new concepts in order to determine its logo for use on agendas, minutes and promotional material.










The next Youth Council meeting would be on Wednesday, 12 June 2019

in the Landmarks Room



The meeting closed at 5.35pm