Civic Administration Building
Phone: (06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
M I N U T E S
Council
Meeting Date: |
Tuesday, 4 June 2019 and reconvened on Wednesday, 5 June 2019 |
Minutes of a Meeting of the Council held on
4 June 2019 at 9.00am
Table of Contents
Item Page No.
5. Confirmation of Minutes – There were no minutes to confirm.
6. Annual Plan Submissions 2019/20
7. Summary of Recommendations of the Hastings District Rural Community Board held on 27 May 2019
8. Te Pohue Community Water Supply
9. Council Approval to Purchase Three New Reserves.
10. Request to Fund Minor Upgrade of Joll Road
11. Financial Quarterly Report for the nine months ended 31 March 2019
13. Updated 2019 Meeting Schedule Changes
15. Extraordinary Business Items
16 Recommendation to Exclude the Public from Items 17 and 18
6. Annual Plan Submissions 2019/20 (contd)
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Tuesday, 4 June 2019 AT 9.00am
(PARTLY IN PUBLIC EXCLUDED) AND RECONVENED IN OPEN SESSION ON WEDNESDAY, 5 JUNE 2019
Present: Mayor Hazlehurst (Chair)
Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins.
IN ATTENDANCE: Chief Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager: Community Facilities & Programmes (Mrs A Banks)
Strategy Manager (Mr L Verhoeven)
Project Manager (Mr D Bishop)
Community Safety Manager (Mr J Payne)
Waste and Data Services Manager (Mr M Jarvis)
Waste Minimisation Officer (Mrs A Atkins)
Marketing & Communications Manager (Mrs J Mackay)
General Counsel (Mr S Smith)
Parks and Property Services Manager (Mr C Hosford)
Manager: Democracy and Governance Services (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
AS REQUIRED: Submitters: John Buck (26); Tony Lane (16); Vicki Butterworth (22); Jane Mackersey (21); Keith Newman (37); Stephen Daysh (29); Nick Richards and Mayfair School Principal (Ricardo Fox) and pupils (17); Colin Hurst (14); Lou Klinkhamer (1); Charles Daugherty (19); Ron Wilkins (9); Wi Huata (31/32); Sharnita Raheke (35); Tim Wilkins/Russell Nettingham (15); Mark Aspden (12); David Mee (4); Teri Te Whaiti (23); John Roil (10/11/30); Jock Mackintosh (8); and Rhea Dasent (27)
1. Prayer
The opening prayer was given by Councillor O’Keefe.
2. Apologies
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Mayor Hazlehurst/Councillor Nixon That apologies for lateness from Councillors Kerr, Barber and Poulain be accepted. CARRIED |
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Councillor Lawson/Councillor Dixon
That leave of absence be granted as follows to: Councillor O’Keefe 28 June; 1 July; 8-9 July 2019
CARRIED |
3. Seal Register
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Mayor Hazlehurst/Councillor Watkins That the Seal Register lie on the table for the duration of the meeting.
CARRIED |
4. Conflicts of Interest
The following conflicts of interest were declared:
Councillor Dixon |
Submission No. 14 – Heretaunga Croquet Club |
Councillor Harvey |
Submission No. 12 – Sport Hawke’s Bay; and Submission No. 15 – HB Mountain Bike Club |
Councillor Kerr |
Submission No. 8 – HB Regional Sports Park |
5. Confirmation of Minutes – There were no minutes to confirm.
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Mayor Hazlehurst/Councillor Dixon
That in accordance with paragraph 13.3 of Standing Orders Her Worship the Mayor exercised her discretion to waive the need for Councillors to stand to speak during a Council meeting. CARRIED
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8. |
Te Pohue Community Water Supply (Document 19/405)
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Councillor Kerr/Councillor Dixon
A) That the report of the Group Manager: Asset Management titled “Te Pohue Community Water Supply” dated 4/06/2019 be received. B) That the Council support the request from the Te Pohue Water Committee for Council to take back the maintenance and management of the supply. C) The Council includes additional capital funding of up to $1m and $50,000 of operational funding into the 2019/20 Annual plan drinking water budgets to enable improvements to the supply. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure to provide safe drinking water in a way that is most cost-effective for households and business by: i) Providing appropriate investment and management oversight to meet current and future requirements of a safe drinking water supply. |
9. |
Council Approval to Purchase Three New Reserves (Document 19/524)
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Councillor Travers/Councillor Redstone
A) That the report of the Parks and Property Services Manager titled “Council Approval to Purchase Three New Reserves.” dated 4/06/2019 be received.
B) That Council adopt Option 1 and delegate authority to the Chief Executive to enter into a sale and purchase agreements for reserves at Lockhead Street (Northwood) at a purchase price of $385,000 (excl GST), and Matariki Avenue (Lyndhurst) at a purchase price of $$580,000 (excl GST)
C) That Council adopt Option 2 and delegate authority to the Chief Executive to enter into a sale and purchase agreement for the purchase of a rural reserve at SH 5 Eskdale, at purchase price of $28,000 (excl GST) |
10. |
Request to Fund Minor Upgrade of Joll Road (Document 19/525) |
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Councillor Dixon/Councillor Schollum A) That the report of the Parks and Property Services Manager titled “Request to Fund Minor Upgrade of Joll Road ” dated 4/06/2019 be received. B) That Council adopt Option 1 in the report of (A) above and approve the planned street upgrade of a section of footpath outside 15 Joll Road. C) That Council approve the borrowing of up to $30,000 to carry out the work and the annual cost of $2,400 in interest and debt servicing. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure in a way that is most cost-effective for households and business by: i) Upgrading a portion of Joll Road footpath in the approved urban design palette to provide a multifunctional urban centre in Havelock North. |
11. |
Financial Quarterly Report for the nine months ended 31 March 2019 (Document 19/471)
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The Chief Financial Officer, Mr Allan displayed a powerpoint presentation (CP-01-23-2-19-6) providing an overview of capital spend. |
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Councillor Travers/Councillor Barber That the report of the Financial Controller titled “Financial Quarterly Report for the nine months ended 31 March 2019” dated 4/06/2019 be received. |
12. |
Recommendations from Inner City Living Variation 5 hearing on 25 March 2019 for endorsement by Council (Document 19/518) |
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Councillor Redstone/Councillor Schollum A) That the report of the Team Leader Environmental Policy titled “Recommendations from Inner City Living Variation 5 hearing on 25 March 2019 for endorsement by Council” dated 4/06/2019 be received. B) That pursuant to Clause 10, Schedule 1 of the Resource Management Act 1991. i) For the reasons stated in the Hearings Committee’s recommendation report, that the Committee’s recommendations on submissions to Variation 5 (Inner City Living) to the Proposed Hastings District Plan, as set out in Attachment 1 (CG-14-12-00144) to the report in (A) above) are adopted and publicly notified. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for the performance of regulatory functions in a way that is most cost-effective for households and business by: i) Providing certainty to submitters and further submitters to Variation 5 as to the outcome of their submissions on Variation 5 and by allowing Variation 5, which has been subject to community engagement and consultation, to have legal effect. |
13. |
Updated 2019 Meeting Schedule Changes (Document 19/522) |
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Councillor Nixon/Councillor Lawson A) That the report of the Manager: Democracy and Governance Services titled “Updated 2019 Meeting Schedule Changes” dated 4/06/2019 be received. B) That the 2019 Meeting Schedule be amended as follows:-
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14. Additional Business Items
There were no additional business items.
15. Extraordinary Business Items
There were no extraordinary business items.
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SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 |
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Mayor Hazlehurst/Councillor Kerr THAT the public now be excluded from the following parts of the meeting, namely; 17. Summary of Recommendations of the Strategic Planning and Partnerships Committee meeting held 16 May 2019 while the Public were Excluded 18. Waste Services Procurement Strategy The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:
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________________________
Meeting adjourned at 4.30pm and would
reconvene in Open Session
on Wednesday, 5 June 2019 at 9.00am
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HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Tuesday, 4 June 2019
(PARTLY IN PUBLIC EXCLUDED) AND RECONVENED IN OPEN SESSION ON WEDNESDAY, 5 JUNE 2019 AT 9.00am
Present: Mayor Hazlehurst (Chair)
Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins.
IN ATTENDANCE: Chief Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager: Community Facilities & Programmes (Mrs A Banks)
Strategy Manager (Mr L Verhoeven)
General Counsel (Mr S Smith)
Parks and Services Manager (Mr C Hosford)
Financial Policy Advisor (Mr A Humphrey)
Environmental Consents Manager (Mr M Arnold)
Community Safety Manger (Mr J Payne)
Manager: Democracy and Governance Services (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
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Following a resolution in Public Excluded the meeting reconvened in Open Session to conclude addressing the remaining submissions and financial implications for the 2019/2020 Annual Plan. |
6. |
Annual Plan Submissions 2019/20 (cont’d) (Document 19/552)
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NON FUNDING SUBMISSIONS ADDRESSED |
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The Strategy Manager, Mr Verhoeven advised that the following non funding submissions (2, 5, 6, 12, 27) would be addressed. |
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Submission No. 2 – Don Ryder questioned recent decisions in regard to appointments to Council committees, and referred to the recent appointments made at the 28 March Council meeting.
The meeting agreed with the Officer’s comments.
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Submission No. 5 - Rachel French submitted on Council investing and making changes in the Hastings central mall area to create vibrancy.
The meeting agreed with the Officer’s comments and instructed officers to acknowledge the feedback which had been received.
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Submission No. 6 – Ryan Fraser submitted that further investigation into the effects of road noise from the expressway on residents in Kotuku Street be undertaken. The meeting agreed with the officer’s comments however, as the last noise test had been undertaken in 2010, and a lot of change had occurred a letter be sent to New Zealand Transport Agency (NZTA) to undertake updated noise testing and relook at the priority of resealing the expressway.
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Councillor Harvey having previously declared a conflict in Submission No. 12 withdrew from the meeting table at 9.15am.
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Submission No. 12 – Mark Aspden, Sport Hawke’s Bay appreciation of Council support.
The meeting agreed with the officer’s comments and that officers continue to look at opportunities to work with Sport Hawke’s Bay. It was noted that if Council wanted more events it needed to be conscious of resourcing from Council that complemented what Sport Hawke’s Bay was doing.
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Councillor Harvey rejoined the meeting table at 9.25am.
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Submission No. 27 – Rhea Dasent, Federated Farmers submitted on the rating system particularly in regard to uniform charges.
The meeting agreed to refer this issue to the Rating Review Working Party.
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OFFICERS PROVIDED BRIEF PRESENTATIONS FOR SUBMISSION NOS. 21, 29, 10, 11 AND 30 WHICH REQUIRED DECISIONS.
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Submission No. 21 – Havelock North Business Association - The Group Manager: Planning and Regulatory, Mr O’Shaughnessy displayed a powerpoint presentation (CP-01-23-2-19-9) in response to parking issues raised by the Association.
In 2017 a parking study had been undertaken, however, with the increase in volume in Havelock North a new study would be completed this year and would provide data with the use of cameras and the data source would be more accurate.
The meeting was generally supportive of some of the ideas raised by the Havelock North Business Association and officers would work with them on these, noting that they required considerably more investigation and planning.
It was intended that in regard to relocation of the recycling station in Martin Place an initial business case on service and site choices would be undertaken and a report presented to Council at the end of the year.
In regard to the Village becoming smokefree in 2020, the Joint Smokefree Policy was due for review in 2019 and the matters raised would be considered through the review process.
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Submission No. 29 – Iona Subdivision The Chief Financial Officer, Mr Allan displayed a powerpoint presentation (CP-01-23-2-19-16) in response to the submission of Mr Daysh on behalf of the Lowe Family submission and advised that there was a common understanding of the issues that needed to be worked through with the submitter.
The meeting requested that officers communicate with the Queenstown Lakes District Council regarding their development contributions policy.
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Councillor O’Keefe left the meeting at 10.10am
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The meeting agreed with the following recommendation:
A) That Council instruct officers to work with the Lowe Family to enter into a Development Agreement in accordance with Section 207 of the LGA ensuring always that the principals of equity and fairness are upheld for all parties including the wider development community.
B) That Council investigate opportunities provided for in the Local Government Act to ensure all land owners in the developable Iona Road area pay a fair share of development costs incurred by the Lowe Family.
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Submission No. 10 – Irongate Development Contributions – The Group Manager: Planning and Regulatory, Mr O’Shaughnessy presented a powerpoint slide (CP-01-23-2-19-16) in respect to Council’s approach to Recognised Seasonal Employers (RSE) worker accommodation in industrial zones and the potential to seek funding assistance via the Provincial Growth Fund for sewer upgrades.
The Chief Financial Officer, Mr Allan overviewed the reasons and assumptions underpinning the proposed increase in the Irongate catchment Development Contribution. He further outlined that developers could continue to pay at the existing rates until 30 June 2019. Mr Allan then tabled (CP-01-23-2-19-16) the following resolution which was agreed by Council:
That Council instruct officers to revise the underlying Development Contribution Policy assumptions for the Irongate industrial Zone Development Contributions to reflect current market intelligence and adjust actual interests rates to 30 June 2019. |
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_____________________ The meeting adjourned for morning tea at 10.35am and reconvened at 10.55am _____________________
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Submission No. 30 - John Roil - Post Evaluation Work The meeting endorsed the Officer’s comments and Council’s ongoing commitment to continuous improvement. |
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SUPPLEMENTARY INFORMATION FOR FUNDING DECISIONS |
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Submission No. 17 - Bill Mathewson Park – The Parks and Services Manager, Mr Hosford advised that if all carparking, pathway and bund were undertaken an additional $55,000 would be required. The community have said the priority is the carparks and if the pathway and bund were deferred only an additional $15,000 would be required.
In respect of the road safety matters raised by the submitter it was agreed that the Council’s Transportation Team needed to meet with the submitter to work through issues and options, including an opportunity to relinquish some school land for carparking which the Ministry of Education would need to be a party to discussions.
The meeting agreed to funding an additional $15,000 for the reprioritisation of the two carparks at Bill Mathewson Park and that footpaths and bund work be deferred.
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SUBMISSIONS WITH FUNDING IMPLICATIONS ADDRESSED |
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The Council now turned attention to the remaining decisions that needed to be made in respect of submissions with funding implications and worked through a detailed spreadsheet that incorporated these (CP-01-23-2-19-13 ).
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The meeting agreed with funding from existing budgets for the following (subject to the comments below): · Haumoana Memorial Park artificial cricket wicket (3) · Akina Park softball upgrade – project manager (7) · Clive Pool defibrillator installation (13) · Mountain bike tracks (15) · Te Pohue Community Plan (20) · Camberley Community Plan/Kirkpatrick RMP/Travel Plan (23) · Nga Marae Heretaunga (up to $25,000) (31) · Bridge Pa Community Plan (up to $25,000) (32) · Raureka Community Plan (35) · Cape view corner protection (37) · Hastings Landmarks Trust (38)
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THE FOLLOWING POINTS WERE RAISED IN RESPECT OF THE LIST OF ITEMS ABOVE:
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Submission No. 37 – Cape View Corner Protection
The meeting agreed to fund approximately $15,000 to $20,000 for replenishment work from existing budgets and that the various stakeholders should be brought together as to future aspirations for the area, as a first step to a way forward for Cape View Corner (recognising there were multiple considerations).
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Submission No. 15 – Hawke’s Bay Mountain Bike Club - The Parks and Services Manager, Mr Hosford advised that the work on Te Mata tracks had been put on hold as the Te Mata Park Trust had some logging work to do and also the outcome of the Craggy Range Track Hearing.
The meeting agreed that the various parties (Mountain Bike Club, Te Mata Park Trust Board and Council) should be brought together to plan a way forward for future mountain bike track development and the associated funding considerations.
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Submission No. 31 - Nga Marae o Heretaunga – The Council’s Pou Ahurea Matua: Principal Advisor: Relationships, Responsiveness & Heritage, Dr Graham overviewed the submission and the relationship between the Marae Blue Print Plan and the Global Haka concept.
The meeting agreed that having looked at the Global Haka presentation officers be instructed to advise the submitter that he present to the HDC : Maori Joint Committee who could help inform the scope and what was being proposed and make a recommendation to Council. If the HDC : Maori Joint Committee gave direction for the project, and Council agreed to the proposal, some funding was available from existing budgets.
It was also recommended that Nga Marae o Heretaunga lobby New Zealand Maori Tourism for support to develop a marketable product for the district.
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Submission No. 32 - Bridge Pa Community Plan - The Council’s Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness & Heritage, Dr Graham outlined that the approach has been to capture the history of Maori/Pakeha at Bridge Pa and this is a different process to that normally undertaken for Community Plans. Funding had already been committed for the Stage 1 milestone of the project.
Discussion also took place at how the community views could be captured more efficiently to bring together a completed community plan within budgetary allowances.
The meeting agreed to partially support the submission up to $25,000 funded from existing budgets, subject to officers working with the submitter on completing the remaining elements and deliverables of the project.
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ITEMS NOT RECOMMENDED BY OFFICERS
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Submission No. 1 – Lou Klinkhamer – Request for targeted rate for Keirunga Homestead. It was noted that the Keirunga Society sets the fees for the Clubrooms and Council had already invested $35,000 in the performing arts to the Society for rebuild.
The meeting agreed not to allocate any funding for the Keirunga Homestead and Quilter Cottage as it would create a precedent and that had the potential to impact heavily on the rate payer. The Society had the ability and opportunity to fundraise.
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Submission No. 34 - Akina Park – The Parks and Services Manager, Mr Hosford advised that Akina Park was scheduled for upgrade and renewal in 2022/23. To bring the renewal forward would result in the deferment of another playground that has a higher priority.
The meeting agreed not to bring the Akina Park upgrade and renewal forward and no additional funds allocated.
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ITEMS REFERRED FROM COUNCIL COMMITTEES
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The Council were referred to Agenda Report (19/439) Attachments 2 and 3 (CP- 01-23-1-19-39 and CP-01-23-1-19-41).
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Raureka Reserve Management Plan - As a result of submissions to the Plan and unprogrammed capital expenditure there was a shortfall of funding.
The meeting agreed to the borrow an additional $190,000 for Ebbett Park for renewal of the playground, internal carpark and a toilet and drinking fountain.
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Cornwall Park Reserve Management Plan – Three items referred from the Cornwall Park Reserve Management Plan deliberations were the employment of a custodian, maintenance issues and further playground furniture.
The meeting agreed that given Recreational Services were currently only four months into their contract, that Council reassess the matter of a Custodian at the end of the first year of the contract, and reconsider this during the 2020/21 Annual Plan.
The meeting agreed to allocate $20,000 per annum for maintenance items in the Cornwall Park Reserve Management Plan.
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Forestry Slash – Recommendations from the Strategy, Planning and Partnership Committee meeting held 16 May 2019 were addressed in Public Excluded earlier in the meeting.
The meeting agreed to funding of up to $60,000 for forestry compliance.
Councillors Nixon and O’Keefe requested their opposition to this Decision (taken in Public Excluded) be noted.
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REMAINDER OF FUNDING SUBMISSIONS |
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Submission No. 4 - Horse of the Year – Discussion was held about the various ways Council currently assists the Event and how in the future more brand leverage for Hastings Heart of Hawke’s Bay can be achieved.
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Councillor Watkins left the meeting at 11.55am
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The Chief Financial Officer, Mr Allan advised that he would be attending a Visionary Day on Monday, 10 June 2019 and would report back.
The meeting agreed not to increase the level of funding for the Horse of the Year and to retain the funding at $150,000 for next year, subject to financial reports being received.
The Chief Executive was instructed to report back in regard to the Horse of the Year investment of $150,000 and what Council specifically receives for this investment.
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Councillor Kerr having previously declared a conflict of interest in Submission No. 27 withdrew from the meeting table at 12.05pm.
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Submission No. 8 - Regional Sports Park – The Council were advised that lighting on Council parks was generally left with the sporting codes to fund. Council indicated that it would like to see a 10 year visionary plan and investment programme for the park to assist with Council aligning with its budget setting processes.
The meeting agreed to allocate funding of $250,000 as per the Hawke’s Bay Regional Sports Park submission and requested that a longer term Masterplan be brought back for future proposed development along with the funding plan for that development.
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Councillor Kerr rejoined the meeting at 12.25pm
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Submission No. 9 - Bus Shelter
The meeting agreed to allocate $20,000 for the enclosure of the Russell Street bus shelter.
For the remaining matters within the submission the Council agreed with the officer’s comments.
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Councillor Dixon having previously declared a conflict of interest in Submission No. 14 withdrew from meeting at 12.25pm.
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Submission No. 14 - Heretaunga Croquet Club
The meeting agreed to funding of $30,000 towards the Clubroom refurbishment, subject to the Heretaunga Croquet Club meeting its fundraising target. |
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_____________________ The meeting adjourned for lunch at 12.30pm and reconvened at 12.50pm _____________________ |
Councillor Dixon rejoined the meeting table at 12.50pm
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Submission No. 16 – Waimarama/Maraetotara Memorial Hall
The meeting agreed to funding $15,000 from existing budgets towards maintenance of the hall.
Officers to advise the Rural Halls Committee of this decision and to note this should not be considered local share funding under the criteria of the Rural Halls Fund Policy.
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Submission No. 17 - Bill Matthewson Park
The meeting agreed to allocate funding of additional $15,000 to Bill Mathewson Park to enable both carparks to be advanced.
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Councillor Lawson joined the meeting at 1.00pm. |
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Submission No. 18 – Littering Waipuka 2E, Waimarama
The meeting agreed to fund $1,000.00 for operational costs for refuse bin collection at Waipuka 2E, Wairmarama.
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Councillor Poulain rejoined the meeting 1.05pm.
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Submission No. 19 – Hawke’s Bay Biodiversity – It was noted that Napier City Council funded $50,000 last year and a request lodged for $50,000 this year. The request was for the endowment fund and projects.
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Councillor O’Keefe rejoined the meeting at 1.10pm
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The meeting agreed to fund Hawke’s Bay Biodiversity $35,000 unconditionally for three years.
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Submission No. 22 - Bayview to Whirinaki Cycleway
The meeting agreed to loan fund $100,000 for the Bay View to Whirinaki Cycleway.
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Submission No. 25 - Esk Care River Group
The meeting agreed to allocate $10,000 to the Esk Care River Group as seed funding.
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Councillor Kerr having previously declared a possible conflict of interest in Submission No. 26 withdrew from the meeting table 1.15pm.
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Submission No. 26 – Cranford Hospice It was noted that there was no commitment for funding this project from the Napier City Council or Hawke’s Bay Regional Council and that the Hospice did not meet the criteria for funding through the Hawke’s Bay District Health Board.
The Chief Financial Officer, Mr Allan displayed a powerpoint slide recommendation for Cranford Hospice (CP-01-23-2-19-10).
1) That the Council provide the Cranford Hospice Trust with a letter of support.
2) That the Council include $500,000 as a financial contribution to the Cranford Hospice rebuild in the 2019/20 Annual Plan to be loan funded with a funding agreement to be negotiated and approved by the Chief Executive subject to understanding HBDHB commitments to Cranford Hospice and fundraising targets being met.
3) That Council commit officers to placing the matter of future financial commitment ($1.5m over 3 years) and community consultation before the incoming Council for consideration.
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Councillor Kerr rejoined the meeting table at 1.20pm.
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FINANCIAL SUMMARY |
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The Council captured a record of the Decisions above in the following schedule of adjustments as attached (CP-01-23-2-19-17) and instructed Officers to complete the final Annual Plan 2019/2020 on this basis.
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OTHER MATTERS |
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Proposal for CBD Activator The Strategy Manager, Mr Verhoeven circulated (CP-01-23-2-19-15) information on a proposal for a CBD Activator.
There was discussion about a potential role in other CBD areas, however it was noted that the scale of investments within the Long Term Plan for the Hastings CBD warranted this proposed position at this time. Once a programme of works had been formalised for Flaxmere along with a funding plan, which was being advanced from existing budgets, this matter could be revisited.
The meeting agreed to fund $80,000 for a CBD Activator role, with the final Position Description to be developed further by officers.
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Councillor Kerr left the meeting at 1.40pm
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Formation of Council Controlled Organisation to establish the Hawke’s Bay Disaster Relief Trust
The Strategy Manager, Mr Verhoeven advised the Council that no submissions had been received in regard to the formation of a Council Controlled Organisation to establish the Hawke’s Bay Disaster Relief Trust.
The meeting agreed to proceed with the formation of a Council Controlled Organisation for the formation of a Hawke’s Bay Disaster Relief Trust, subject to the agreement of the other Hawke’s Bay local authorities. |
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Councillor Lyons/Councillor Travers A) That the report of the Strategy Manager titled “Annual Plan Submissions 2019/20” dated 4/06/2019 be received.
B) That the Annual Plan 2019/2020 submissions of Lou Klinkhamer (1); Don Ryder (2); Nicola Heads (3); David Mee (4) Rachel French (5); Ryan Fraser (6); Cat Hancock (7); Jock Mackintosh (8); Ron Wilkins (9); John Roil (10/11/30); Mark Aspden (12); Andrew Norris (13); Colin Hurst (14); HB Mountain Bike Club (15); Tony Lane (16); Nick Richards (17); Kiri Goodspeed (18/20); Charles Daugherty (19); Jane Mackersey (21); Vicki Butterworth (22); Teri Te Whaiti (23); Lizzie Langley (24); Dan Bergoff-Howes (25); John Buck (26); Jim Galloway (27); Stephen Daysh (29); Wi Huata (31/32); Sharnita Raheke (35); Keith Newman (37) and Landmarks Trust (38) be received.
C) That the Annual Plan 2019/20 Officer Comments (CP-01-02-19-122) be received.
D) That the Council resolved to proceed with the formation of a Council Controlled Organisation for the formation of a Hawke’s Bay Disaster Relief Trust, subject to the agreement of the other Hawke’s Bay local authorities.
E) That the decisions and amendments made at the Council meeting held 4 June 2019 be incorporated into the 2019/20 Annual Plan and 2019/20 Development Contributions Policy.
F) That officers forward replies to all submitters and thank them for their submissions, advise of any Council decisions in response to the submissions and offers explanation based on the officer comments as amended by the Council on 4 June 2019 meeting.
G) That the issues raised in submissions that require further action by Council through the Committee structure be noted and brought forward by officers as appropriate.
H) That the Council resolved, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such a manner that the Hastings District Council considers, in its discretion, is appropriate for the decisions made during the course of this meeting. |
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The meeting closed at 1.50pm
Confirmed:
Chairman:
Date:
FUNDING SUMMARY 2019/20 ANNUAL PLAN |
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DRAFT ANNUAL PLAN |
2019/20 |
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Total |
Rating Area 1 |
Rating Area 2 |
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DRAFT Annual Plan - Increase in rate requirement |
5.6% |
6.1% |
2.8% |
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AFTER BUDGET SAVINGS |
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Budget Savings |
-300,000 |
-240,000 |
-60,000 |
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FINAL Annual Plan - Increase in rate requirement |
5.6% |
6.2% |
2.6% |
3 |
Funded from existing budgets |
|
- |
- |
Haumoana Memorial Park artificial cricket wicket |
||||
7 |
Akina Park softball upgrade - project manager |
|
- |
- |
13 |
Clive Pool defibrillator installation |
|
- |
- |
15 |
Mountain bike tracks |
|
- |
- |
20 |
Te Pohue Community Plan |
|
- |
- |
23 |
Camberley Community Plan/ Kirkpatrick RMP / Travel Plan |
|
- |
- |
31 |
Nga Marae Heretaunga (up to $25,000) |
|
- |
- |
32 |
Bridge Pa Community Plan (up to $25,000) |
|
- |
- |
35 |
Raureka Community Plan |
|
- |
- |
37 |
Cape view corner protection |
|
- |
- |
38 |
Hastings Landmarks Trust |
|
- |
- |
|
Not recommended by officers |
|
|
|
1 |
Keirunga Homestead & Quilters Cottage ($90k - $250k) |
|
0 |
0 |
24 |
Akina Park upgrade (reprogramming or additional funds) |
|
0 |
0 |
|
Items from Council Committees |
|
|
|
Raureka RMP - alternative option ($15,000) Cornwall Park RMP - option 2 ($20,000) Forestry Slash ($60,000) |
15,000 60,000 |
13,992 48,000 |
1,008 12,000 |
|
4 |
Balance of submissions |
|
|
|
8 |
Regional Sports Park - lighting & admin building ($250k loan funded) |
17,000 |
15,858 |
1,142 |
9 |
Bus Shelter ($20k), free parking (gold card holders)/other matters |
20,000 |
18,656 |
1,344 |
14 |
Heretaunga Croquet Club - clubroom refurbishment ($50k) |
30,000 |
27,984 |
2,016 |
16 |
Waimarama Hall maintenance ($15,000 from existing budgets) |
|
0 |
0 |
17 |
Bill Mathewson Park ($150,000 currently allocated) $15,000 agreed. |
15,000 |
13,992 |
1,008 |
18 |
Littering Waipuka 2E (annual operational costs only) $1,000 |
1,000 |
933 |
|
19 |
HB Biodiversity Foundation ($100k requested) |
35,000 |
32,648 |
2,352 |
22 |
Bayview to Whirinaki cycleway ($100,000 loan funded) $8,000 rating cost |
8,000 |
7,462 |
|
25 |
Esk care river group $10,000 |
10,000 |
9,328 |
|
26 |
Cranford Hospice - ( $500k loan funded) $40,000 rate impact |
40,000 |
37,312 |
2,688 |
Other Matters |
|
|||
CBD Activator $80,000 |
80,000 |
74,624 |
5,376 |
|
Sub Total Balance of Submissions |
351,000 |
319,445 |
31,555 |
|
TOTAL SUBMISSIONS |
351,000 |
319,445 |
31,555 |
List of Submitters to Hastings District Council
Draft Annual Plan 2019/2020
Submission No. 1 - Lou Klinkhamer |
CP-01-23-1-19-1 |
Submission No. 2 - Don Ryder |
CP-01-23-1-19-2 |
Submission No. 3 - Nicola Heads |
CP-01-23-1-19-3 |
Submission No. 4 - David Mee (SMC Events) Horse of the Year Show |
CP-01-23-1-19-4 |
Submission No. 5 - Rachel French Central City Upgrade |
CP-01-23-1-19-5 |
Submission No. 6 - Ryan Fraser Road Noise Camberley |
CP-01-23-1-19-6 |
Submission No. 7 - Cat Hancock Softball Hawke’s Bay |
CP-01-23-1-19-7 |
Submission No. 8 - Jock Mackintosh - Regional Sports Park Trust |
CP-01-23-1-19-8 |
Submission No. 9 - Ron Wilkins (Grey Power) Bush Shelter & Public Toilet Russell St |
CP-01-23-1-19-9 |
Submission No. 10 - John Roil (Development Contributions Policy) |
CP-01-23-1-19-10 |
Submission No. 11 - John Roil (Wastewater) Infrastructure |
CP-01-23-1-19-11 |
Submission No. 12 - Mark Aspden (Sport Hawke’s Bay) |
CP-01-23-1-19-12 |
Submission No. 13 - Andrew Norris |
CP-01-23-1-19-13 |
Submission No. 14 - Colin Hurst, Heretaunga Croquet Club |
CP-01-23-1-19-14 |
Submission No. 15 - HB Mountain Bike Club |
CP-01-23-1-19-15 |
Submission No. 16 - Tony Lane (Waimarama Hall Committee) |
CP-01-23-1-19-16 |
Submission No. 17 - Nick Richards |
CP-01-23-1-19-17 |
Submission No. 18 - Kiri Goodspeed (Littering at Waimarama) |
CP-01-23-1-19-18 |
Submission No. 19 - Charles Daugherty (HB Biodiversity Foundation) |
CP-01-23-1-19-19 |
Submission No. 20 - Kiri Goodspeed (Community Plans) |
CP-01-23-1-19-20 |
Submission No. 21 - Jane Mackersey (Havelock North Business Association) |
CP-01-23-1-19-21 |
Submission No. 22 - Vicki Butterworth (Hawke's Bay Regional Council) |
CP-01-23-1-19-22 |
Submission No. 23 - Teri Te Whaiti |
CP-01-23-1-19-23 |
Submission No. 24 - Lizzie Langley |
CP-01-23-1-19-24 |
Submission No. 25 - Dan Bergoff-Howes |
CP-01-23-1-19-25 |
Submission No. 26 - John Buck (Cranford Hospice) |
CP-01-23-1-19-26 |
Submission No. 27 - Jim Galloway (Federated Farmers) |
CP-01-23-1-19-27 |
Submission No. 28 - No submission |
|
Submission No. 29 - Stephen Daysh |
CP-01-23-1-19-29 |
Submission No. 30 - John Roil (Consultants, Evaluation) |
CP-01-23-1-19-30 |
Submission No. 31 - Wi Huata (Nga Marae o Heretaunga) |
CP-01-23-1-19-31 |
Submission No. 32 - Wi Huata (Bridge Pa Community Plan) |
CP-01-23-1-19-32 |
Submission No. 33 - No submission |
|
Submission No. 34 - No submission |
|
Submission No. 35 - Sharnita Raheke (Community Plan) |
CP-01-23-1-19-35 |
Submission No. 36 - No submission |
|
Submission No. 37 - Keith Newman (WOW) |
CP-01-23-1-19-37 |
Submission No. 38 - Landmarks Trust |
CP-01-23-1-19-38 |