Minutes of Council Meeting

CG-14-1-01368 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 27 June 2019 AT 10.30am

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins.

IN ATTENDANCE: Chief Executive (Mr N Bickle)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Group Manager: Human Resources (Mrs B Bayliss)

Chief Financial Officer (Mr B Allan)

Acting Group Manager: Community Facilities & Programmes (Ms P Murdoch)

Strategy Manager (Mr L Verhoeven)

Community Safety Manager (Mr J Payne)

Parking Transportation Officer (Mr M England)

General Counsel (Mr S Smith)

Community Development Advisor (Mr K Carter)

Transportation Asset Manager (Mr M van Niekerk)

Transportation Manager (Mr J Pannu)

Manager: Democracy and Governance Services (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Ria Oosterkamp and Daniel Haddock

Greg and Bettina Driscoll

1. Prayer

The opening prayer was given by Pastor Nigel Woodley, Flaxmere Christian Fellowship .

2. Apologies

Councillor Heaps/Councillor Nixon

That an apology for lateness from Councillor Travers be accepted.

CARRIED

Leave of Absence

Councillor Heaps/Councillor Nixon

That leave of absence be granted as follows:

Councillor Lawson 26-29 August 2019

Councillor Dixon 16-23 August 2019

Councillor O’Keefe 12 July – 22 July 2019

Councillor Barber 15 July to 17 July 2019

Councillor Schollum 1 and 2 August 2019

CARRIED

Leave of Absence had previously been granted to Councillor Lyons.

3. Seal Register

Mayor Hazlehurst/Councillor Nixon

That the Seal Register lie on the table for the duration of the meeting.

CARRIED

4. Conflicts of Interest

There were no declarations of conflicts of interest.

5. Confirmation of Minutes

Councillor Dixon/Councillor Kerr

That the following minutes are confirmed as a true and correct record and be adopted:

· Thursday, 30 May 2019 (Keirunga Garden Tree Management Plan)

· Tuesday 4 June 2019 and reconvened on Wednesday, 5 June 2019 (Annual Plan submissions)

CARRIED

Presentation - Antoinette Hapuka-Lambert and Sharlena Maui

(Document 19/608)

Mayor Hazlehurst advised that apologies had been received from Antoinette and Sharlena that they were both unable to attend this meeting due to prior commitments. Both were keen to share their experience of the TUIA programme and a future date would be made.

Mayor Hazlehurst/Councillor Kerr

that the item “Presentation – Antoinette Hapuka-Lambert and Sharlena Maui” be addressed at a future Council meeting.

CARRIED

7.	Deputation - Daniel Haddock and Ria Oosterkamp (Document 19/628)
	A deputation by Ria Oosterkamp and Daniel Haddock was made in regard to a safer Tauroa Road. A petition was tabled at the meeting with182 signatories collected for a Safer Tauroa Road. The petitioner’s prayer was: · There has been one fatal vehicle accident and many near misses for walkers, cyclists and motorists on Tauroa Road. · It is difficult for two cars to continue in opposite directions without giving way. · According to recent figures 4,000 walkers and cyclists used the trails in one week · Cyclists and walkers are in danger from speeding vehicles. · Further residential developments in the area will increase usage. · Major improvements are needed to make the road safe for all users.
Councillor Travers joined the meeting at 10.45am
	Councillor Redstone/Councillor Travers A) That the report of the Project Advisor titled “Deputation – Daniel Haddock and Ria Oosterkamp” dated 27 June 2019 be received. B) That the tabled Petition “A Safer Tauroa Road” (CG-14-1-01381) of 182 signatories be received. CARRIED

Deputation - Bettina Driscoll

(Document 19/627)

A deputation by Bettina and Greg Driscoll was made to Council to table a Petition of 90 signatories and 457 names without an accompanying signature regarding urgent safety measures needed on Middle Road. The petitioner’s prayer was for:

“A) The prioritisation of a dual-use iWay footpath/cycle path that extends the current limestone footpath from Iona/Gilpin to Birdwood’s/School Road.

B) An urgent speed limit review”

Councillor Kerr withdrew from the meeting at 11.00am

Ms Driscoll displayed a powerpoint presentation (CG-14-1-01376) outlining concerns by residents and that Council have the opportunity to mitigate risks by establishing a cycleway and footpath that would be used well by the community, groups and visitors who are already using this route on the road.

Circulated at the meeting was a diagram (CG-14-1-01383) of the requested extension to Middle Road off-road Dual Cycleway/Pedestrian Path.

Councillor Nixon/Councillor Harvey

A) That the report of the Project Advisor titled “Deputation – Bettina Driscoll” dated 27 June 2019 be received.

B) That the tabled Petition “Please Help us to Make Middle Road Safer for Us All” (CG-14-1-01380) of 90 signatories and 457 names without accompanying signature be received.

CARRIED

Adoption of 2019/20 Annual Plan and 2019/20 Development Contributions Policy

(Document 19/600)

Mayor Hazlehurst/Councillor Barber

A) That the report of the Strategy Manager titled “Adoption of 2019/20 Annual Plan and 2019/20 Development Contributions Policy” dated 27/06/2019 be received.

B) That the minutes of the Council meeting held on Tuesday 4 June and reconvened on Wednesday 5 June 2019, be confirmed as a true and substantive record of the decisions made in respect of submissions to the 2019/20 Annual Plan and 2019/20 Development Contributions Policy.

C) That Council adopted the 2019/20 Annual Plan in accordance with section 95 of the Local Government Act 2002.

D) That Council adopted the 2019/20 Development Contributions Policy in accordance with section 102 (1) of the Local Government Act 2002.

CARRIED

Councillor Kerr rejoined the meeting at 11.10am

10.

On-Street Parking Meters

(Document 19/572)

Councillor Schollum/Councillor Heaps

A) That the report of the Regulatory Solutions Manager titled “On-Street Parking Meters” dated 27/06/2019 be received.

B) That Council approved the expenditure for the replacement of parking meters be provided for in the 2019/20 Annual Plan using funds from the Parking Machine Account.

C) That Council resolved to adopt Option 1 in the Agenda Report of (A) above) – Replace all 508 single head meters and 9 pay & display machines with about 74 machines and use the Pay by Plate option with coin, paywave and credit card payment facilities.

D) That the Chief Executive Officer be delegated to prepare a tender to replace the 508 single bay meters and 9 pay and display machines with about 74 machines and operate:

a) Pay by Plate

b) Digital column parking machines to have coin, paywave, credit card and Parkmate payment facilities.

E) That Council endorsed the proposed time schedule of implementation as outlined in the table below (as per Paragraph 7.8 of the report in A) above:

Approval by Council	27 June 2019
Issue tender notification	August 2019
Finalise tender	September 2019
Instalment and implementation	November 2019

With the reasons for this decision being that the objective of the decision will contribute to the performance of regulatory functions in a way that is most cost-effective and appropriate to present and future circumstances by:

i) Providing parking technology within the district that is safe and readily available to motorists.

CARRIED

11.

Parking Controls

(Document 19/473)

The Parking Transportation Officer, Mr England displayed a powerpoint presentation (CG-14-1-01364) providing an overview of the parking impact that the new Hastings Health Centre and Totara Health have created in demand for increased parking.

Councillor Heaps/Councillor Kerr

A) That the report of the Parking Transportation Officer titled “Parking Controls” dated 27/06/2019 be received.

B) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 as set out in Attachment 1 (REG-22-03-12-19-456):

i. That the parking space on the eastern side of Nelson Street North, commencing approximately 66 metres south from the intersecting kerbline of Fitzroy Avenue and extending 22 metres south be resolved to have P5 time limit from 8.30am to 9.15am and 2.30pm to 3.30pm during school days

ii. That the parking space on the eastern side of Nelson Street North, commencing approximately 124 metres south from the intersecting kerbline of Fitzroy Avenue and extending 40 metres in a southerly direction be resolved to have P5 time limit from 8.30am to 9.15am and 2.30pm to 3.30pm during school days

iii. That the parking space on the eastern side of Nelson Street North, commencing approximately 123 metres north from the intersecting kerbline of Saint Aubyn Street West and extending 32 metres in a northerly direction be resolved to have P5 time limit from 8.30am to 9.15am and 2.30pm to 3.30pm during school days

iv. That the parking space on the western side of Nelson Street North, commencing approximately 115 metres north from the intersecting kerbline of Saint Aubyn Street West and extending 27 metres in a northerly direction be resolved to have P5 time limit from 8.30am to 9.15am and 2.30pm to 3.30pm during school days.

C) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking spaces on the eastern side of Caroline Road commencing approximately 26 metres south from the intersecting kerbline of Alexandra Crescent and extending 33 metres in a southerly direction be resolved to have P60 time limit as set out in Attachment 2 (REG-22-10-19-3166).

With the reasons for these decisions being that the objective of the decisions will contribute to performance of regulatory functions in a way that is efficient, effective and appropriate to present and future circumstances by:

· Providing parking spaces in relevant places within the district that are safe and readily available to motorists.

CARRIED

Councillor Dixon recorded his vote AGAINST the Motion

12.

Simla Avenue and Te Mata Peak Road Corridor Management Plan

(Document 19/470)

Councillor Redstone/Councillor Lawson

A) That the report of the Transportation Asset Manager titled “Simla Avenue and Te Mata Peak Road Corridor Management Plan” dated 27/06/2019 be received.

B) That the Council adopted the Simla Avenue–Te Mata Peak Corridor Management Plan for Sections A and B and that community engagement for the Simla Avenue–Te Mata Peak Corridor Management Plan be concluded with a presentation highlighting the findings of the Corridor Management Plan for sections A and B.

C) That the Council approved Sections A and B of the Simla Avenue–Te Mata Peak Corridor Management Plan and that officers proceed with a separate Corridor Management Plan for Section C as a separate Business Case with an increased scope to include all access routes to Te Mata Park.

With the reasons for this decision being that the objective of the decision will contribute Councils strategic objectives:

I. Local infrastructure which contributes to public health and safety, supports growth, connects communities, activates communities and helps to protect the natural environment.

II. Local public services which help meet the needs of young and old, people in need, visitors and locals, businesses and households.

CARRIED

13.

Local Government New Zealand 2019 Annual General Meeting – Remits

(Document 19/629)

It was noted that for future Remits officers provide a summary report on each Remit.

Mayor Hazlehurst/Councillor Heaps

A) That the report of the Manager: Democracy and Governance Services titled “Local Government New Zealand 2019 Annual General Meeting - Remits” dated 27/06/2019 be received.

B) That the Council supports the following 17 remits:

No.	Remit	Proposed By
1	Climate Change – Local Government Representation	Auckland City
2	Ban on the Sale of Fireworks	Auckland City
5	Short Term Guest Accommodation	Christchurch City
8	Weed Control	Hamilton City
9	Building Defect Claims	Napier City
10	Social Housing	Napier City, Tauranga City and Wellington City
11	Procurement	New Plymouth District
12	Single Use Polystyrene	Palmerston North City
13	Local Government Act 2002	Rangitikei District
14	Campground Regulations	Thames Coromandel District
15	Living Wage	Wellington City
16	Sale and Supply of Alcohol Act	Hastings District
17	Greenhouse Gases	Wellington City
18	Climate Change – Funding Policy Framework	Greater Wellington Regional
19	Road Safety	Whakatane District
21	Museums and Galleries	Whanganui District
24	Beauty Industry	Whangarei District

C) That a late remit, as below be submitted:

“That the Remuneration Authority reconsider how elected members should be treated for remuneration purposes. Presently, elected members are treated as individual contractors but paid as salaried staff with tax deducted at source. This is the worst of both worlds. Usually Contractors receive a rate for work undertaken which includes recognition that the individual is responsible for the payment of tax, lack of job security, insurance against incapacity1 ACC, sickness and pension arrangements.

Salaried employees receive regular payments, tax paid at source, job security, annual leave, sick leave entitlements and kiwi saver contributions. Elected members should either be treated as employees and have the same entitlements as salaried staff during their tenure an as elected member, or alternatively be treated as a contractor and make arrangements for the payment of their own tax and insurance”.

CARRIED

Councillors Kerr, Dixon and Nixon did not support Remit No. 8

14.

Councillor Appointment to the Hearings Committee

(Document 19/573)

Councillor Kerr/Councillor Schollum

A) That the report of the Manager: Democracy and Governance Services titled “Councillor Appointment to the Hearings Committee” dated 27/06/2019 be received.

B) That Councillor Lawson be appointed to the Hearings Committee and the terms of reference for the Hearings Committee as set out in the Committee and Rural Community Board Delegations Register (CG-08-9-18-291) be amended to increase the Councillor representation to seven members, plus an existing externally appointed member.

CARRIED

15.

Summary of recommendations of the Community Grants Subcommittee meeting held 20 May 2019

(Document 19/562)

Councillor Heaps/Councillor Dixon

A) That the report of the Community Grants Advisor titled “Summary of recommendations of the Community Grants Subcommittee meeting held 20 May 2019” dated 27/06/2019 be received.

B) The following recommendations of the Community Grants Subcommittee meeting held 20 May 2019 be ratified:

A) That the report of the Community Grants Advisor titled “2019 Annual Contestable Funding Round” dated 20/05/2019 be received.

B) That the Community Grants Subcommittee reviews the applications to the 2019 contestable funding round; and

C) That the Committee allocates the 2019 budget allocation of $245,500.00 to those applications whom it considers will best assist Council to achieve its desired Community Outcomes.

D) That the following grants from the Contestable Grants budget 2019/2020 be allocated:

1.0 APPROVED

1.1 That Radio Kidnappers (Application No. 1) be approved funding of $3,500.00 for the delivery of the Intermediate School Debate challenge and six radio programmes.

1.2 That Robotics and Computer Science in Schools Educational Trust (CS4S Trust) (Application No. 3) be approved funding of $5,165.23 to purchase equipment to form a new club focused on Science, Technology, Engineering and Mathematics (STEM).

1.3 That Age Concern Havelock North (Expo) (Application No. 4) be approved funding of $5,000.00 to cover the costs of a Seniors Expo to be held in the Havelock North Community Centre.

1.4 That Age Concern Havelock North (Christmas) (Application No. 5) be approved funding of $9,500.00 for the Community Christmas Day lunch in Havelock North.

1.5 That Muscular Dystrophy Association (Tuaatara/Central Region) Incorporated (Application No. 6) be approved funding of $1,500.00 to continue community based field work.

1.6 That CCS Disability Action Tairawhiti Hawkes Bay Incorporated (Application No. 7) be approved funding of $1,500.00 to support young people with disabilities in the district.

1.7 That Hawke's Bay Rescue Helicopter Trust (Application No. 8) be approved funding of $3,000.00 for the creation and distribution of a bi-annual newsletter for donors and supporters of the trust, as part of the communication strategy.

1.8 That Pursuit Limited (Application No. 9) be approved for funding of $5,000.00 to increase the quality of life through employment for youth employment and the establishment of a mobile service.

1.9 That English Language Partners - Hawke's Bay (Application No. 10) be approved funding of $500.00 for English classes at the Hastings Library.

1.10 That Hawke’s Bay Youth Trust (Application No. 13) be approved funding of $6,000.00 to provide part time employment for a young person at the Giants Boxing Academy.

1.11 That Flaxmere Baptist Church Community Trust (Application No. 14) be approved funding of $8,000.00 for the co-ordination of the annual Christmas Cheer Food Parcel assembly and distribution to families in need in the community.

1.12 That Hastings Menzshed Trust (Application No.15) be approved funding of $7,500.00 to assist with providing electricity to develop their new larger shed.

1.13 That Sustaining Hawke’s Bay Trust (Application No. 18) be approved Contestable Grant funding of $4,000.00 and $3,500.00 funded from the Waste Disposal Levy Fund for a month long event and workshop programme on Sustainable Backyards.

1.14 That Hastings Hearing (Application No. 23) be approved funding of $5,000.00 for the continuation of funding education programmes.

1.15 That Hastings City Business Association (Application No. 25) be approved funding of $25,000.00 towards community events including night markets, pocket park entertainment, coffee with a cop, Fringe in the Stings and Santa’s Grotto to bring the community into the CBD.

1.16 That Citizens Advice Bureau, Hastings (Application No. 26) be approved funding of $2,806.00 for the purchase of new chairs for the Citizens Advice Bureau office.

1.17 That the Birchleigh Polo School (Application No. 27) be approved funding of $5,000.00 to assist in running a Polo School programme for Flaxmere College students, to learn the challenges of working with horses and playing polo, in order to improve attitude and behaviour changes.

1.18 That the Waimarama Surf Life Saving Club (Application No. 28) be approved funding of $7,000.00 to provide lifeguard programmes and training including first aid.

1.19 That the Heretaunga Womens Centre (Application No. 31) be approved funding of $18,000.00 towards the operating costs of the Centre.

1.20 That Red Cross (Application No. 32) be approved funding of $3,000.00 for equipment and consumables for the curtain bank.

1.21 That Nourished for Nil (Application No. 33) be approved funding of $7,500.00 toward general operation costs of the programme.

1.22 That Dementia Hawkes Bay (Application No. 35) be approved funding of $1,500.00 to assist in the continuation of Active Brain Programme and Stimulation Workshops.

1.23 That the Hawke’s Bay Digital Archives Trust (Application No. 36) be approved funding of $4,000 to digitise and upload the records and papers from the Hawkes Bay A & P Society.

1.24 That Budget First Incorporated (Application No. 42) be approved funding of $5,000.00 for financial literacy workshops for those in financial hardship.

1.25 That the Leg-Up Trust (Application No. 43) be approved funding of $5,000.00 for the continuation of the Leg Up programme for disadvantaged youth who suffer from social, behavioural and emotional problems, by teaching them how to work and communicate with horses.

1.26 That Havelock North Business Association (Application No. 46) be approved funding of $10,000.00 towards an events programme in Havelock North that promoted community involvement primarily the Village Street Carnival.

1.27 That No 11 Squadron District of Hastings Air Training Corps (Application No. 48) be approved funding of $3,000.00 for ongoing expenses including camps.

1.28 That Growing Through Grief Hawke's Bay (Application No. 49) be approved funding of $2,500.00 to fund grief services.

1.29 That the Hastings Art & Culture Trust (Application No. 51) be approved funding of $10,000.00 for the 2019 Edible Fashion Awards.

1.30 That Tango me Whero (Application No. 52) be approved funding of $1,000.00 to be paid direct to Hawke’s Bay Netball for the hire of netball courts for a family friendly netball tournament at the Hawke’s Bay Regional Sports Park.

1.31 The Te Aranga Marae Trust (Application No. 53) be approved funding of $10,000.00 for the Flaxmere Boxing Academy.

1.32 That the Interchurch Council for Hospital Chaplaincy (Application No. 55) be approved funding of $10,000.00 for the provision of Chaplains at the Hawke’s Bay District Health Board and that a letter be sent to the Napier City Council and Hawke’s Bay District Health Board advising that Hastings could not continue future funding of the Chaplaincy without their contribution.

1.33 That the Hastings Women's Refuge (Application No. 57) be approved funding of $30,000.00 to support access to a local Safe House by women and children affected by domestic violence into a supportive environment to enable them to begin to build new lives.

1.34 That Prima Volta Charitable Trust (Application No. 58) be approved funding of $10,000.00 for the continuation and further development of Prima Volta programmes.

1.35 That the Royal NZ Foundation of the Blind (Application No. 66) be approved funding of $1,500.00 for the delivery of services to people who are blind or with low vision.

1.36 That the Disability Resource Centre (HB) Trust) (Application No. 67) be approved funding of $5,529.00 delivery of their “catwalk” project/event.

1.37 That Centenary Legacy Trust (Application No. 68) be approved funding of $3,000.00 to raise funds for internships for students

2.0 REFERRED TO ANNUAL PLAN

2.1 That Landmarks Trust (Application No. 56) request for funding of 10,000.00 for the design and construction of a sculpture for a laneway off King Street in the Central Business District be referred to the Annual Plan 2019/28 for funding consideration.

3.0 REFERRED TO THE SOCIAL AND YOUTH DEVELOPMENT TEAM

3.1 That the Flaxmere Planning Committee (Application Nos. 59, 60 and 61) request for funding for:

• $11,845.00 to fund a driving simulator for the Flaxmere Community.

• $5,805.00 for the 2019 Junior Polyfest.

• $8,630.00 for a Community Newsletter and communications.

be referred to the Social an Youth Development team for consideration.

3.0 DECLINED APPLICATIONS

3.1 That the Brain Injury Association (Hawke’s Bay) (Application 12) be declined funding of $20,000.00 for ongoing costs for local service, with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.2 That Epilepsy Association of New Zealand Incorporated (Application No. 11) funding request of $4,000.00 for ongoing costs for the local service be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.3 That Youth Development Trust (Graeme Dingle Foundation) (Application No. 16) funding request of $10,000 for the “Career Navigator Programme” to strengthen Flaxmere College pupils be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.4 That Lifelink Samaritans (Application No. 17) funding request of $5,000.00 towards a local 24/7 helpline be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.5 That Hawkes Bay A & P Society (Application No.19) funding request for $30,000.00 towards the A&P show and Education Programmes be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.6 That Big Brothers Big Sisters of Hawkes Bay (Application No. 20) be declined funding of $15,000.00 for support towards a local mentoring programme for young people who faced adverse circumstances, with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.7 That Outward Bound (Application No. 21) funding request of $17,140.00 to fund four local young people to go on an Outward Bound Programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.8 That Parkinson’s New Zealand (Application No. 22) funding request of $10,000.00 towards the employment of a Community Educator & Support Groups be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.9 That Learning Hawke's Bay (Application No. 24) funding request of $10,000.00 for cultural Events for international students and regional orientation day for international students be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.10 That Te Taitimu Trust (Application No. 27) requested funding of $12,000.00 towards a twelve month youth mental health programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.11 That Peoples Advocacy Society Incorporated (Application No. 32) funding request of $8,768.00 for costs to run the service to assist people in Hastings who are experiencing problems with Work and Income, Inland Revenue be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.12 That Volunteering Hawkes Bay (Application No. 34) funding request of $13,060.00 toward general operation costs to assist in promoting, recruiting and support volunteering to all sections in the Hastings community programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.13 That Ngā Toi Hawke’s Bay (Application No. 37) funding request of $23,510.00 for the 2019/20 work programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.14 That Kidz Need Dadz Charitable Trust Hawkes Bay (Application No. 38) funding request of $7,105.00 towards the printing costs and distribution of a "Blokes Book" be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.15 That Enliven - Presbyterian Support Programmes (Application No. 39) requested funding of $10,000.00 for services to support older people in the community to work towards specific goals to gain quality of life – Senior Chef Programme to motivate older people to prepare and share food be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.16 That the Raukatauri Music Therapy Trust (Application No. 40) funding request of $5,635.61 for music therapy for those in need - wages for staff be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.17 That Arthritis New Zealand (Application No. 41) requested funding of $5,000.00 for the continuation of the National Help Programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.18 That Roberts Education And Training Limited (Application No. 44) requested funding of $370,000.00 towards funding for the Ka Hikitia Female Youth Programme (young offenders programme) be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.19 That St Andrews Presbyterian Church Hastings (Application No. 45) requested funding of $10,000.00 to undertake some market research to develop a project in delivering low cost electricity be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.20 That Hikoi Koutou Charitable Trust (Application No. 47) requested funding of $5,850.00 for whanau hauora plans developed for over 60 year olds in conjunction with Taiwhenua and Choices for a Well Being Programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.21 That Age Concern Hawke's Bay Incorporated (Application No. 50) requested funding of $10,000.00 for a new office administrator be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.22 That Kidnappers Country Music Group (Application No. 54) requested funding of $10,000.00 to support the Kidnappers Country Music Group be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.23 That the Wharariki (Flax) Trust (Application No. 62) requested funding of $30,000 for the continuation of the Whanau First Whanau Hard Collective project be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.24 That New Zealand Council of Victim Support Groups Incorporated (Application No. 64) requested funding of $4,000.00 to strengthen the local Support Worker Programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.25 That 4YOUTHNZ (Application No. 65) request funding of $10,000.00 to provide weekly activities for young people be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

3.26 That Insolidarity Charitable Trust Tu Mai Awa (Application No. 63) requested funding of $20,000.00 for whanau/family focused violence programme be declined with the reason being that the contestable grants fund was oversubscribed and in a competitive funding environment other applications better addressed the current funding priorities.

SUMMARY OF APPROVED APPLICATIONS

No.	Applicant	Requested	Allocated
1	Radio Kidnappers Charitable Trust	$9,260.00	$3,500.00
3	Robotics and Computer Science in Schools Trust (CS4S Trust)	$5,165.23	$5,165.00
4	Age Concern Havelock North (EXPO)	$9,725.00	$5,000.00
5	Age Concern Havelock North (Christmas)	$9,630.00	$9,500.00
6	Muscular Dystrophy Association Incorporated	$10,000.00	$1,500.00
7	CCS Disability Action Tairawhiti Hawkes Bay Incorporated	$3,000.00	$1,500.00
8	Hawke's Bay Rescue Helicopter Trust	$6,000.00	$3,000.00
9	Pursuit Limited	$5,000.00	$5,000.00
10	English Language Partners - Hawke's Bay	$1,596.00	$500.00
13	Hawkes Bay Youth Trust	$10,000.00	$6,000.00
14	Flaxmere Baptist Church Community Trust	$8,000.00	$8,000.00
15	Hastings Menzshed Trust	$10,000.00	$7,500.00
18	Sustaining Hawke’s Bay Trust	$7,500.00	$4,000.00
23	Hastings Hearing	$15,000.00	$5,000.00
25	Hastings City Business Association	$60,000.00	$25,000.00
26	CAB Hastings	$2,806.00	$2,806.00
27	Birchleigh Polo School	$5,000.00	$5,000.00
28	Waimarama Surf Life saving Club	$14,000.00	$7,000.00
31	Heretaunga Womens Centre	$18,000.00	$18,000.00
32	Red Cross	$6,197.00	$3,000.00
33	Nourished for Nil	$11,500.00	$7,500.00
35	Dementia Hawkes Bay	$10,000.00	$1,500.00
36	Hawke’s Bay Digital Archives Trust	$10,546.95	$4,000.00
42	Budget First Incorporated	$10,000.00	$5,000.00
43	Leg-Up Trust	$10,000.00	$5,000.00
46	Havelock North Business Association	$25,069.00	$10,000.00
48	No 11 Squadron District of Hastings Air Training Corps	$9,486.00	$3,000.00
49	Growing Through Grief Hawke's Bay	$5,000.00	$2,500.00
51	Hastings Art & Culture Trust	$14,000.00	$10,000.00
52	Tango me Whero	$2,100.00	$1,000.00
53	Te Aranga Marae Trust	$10,043.55	$10,000.00
55	Interchurch Council for Hospital Chaplaincy	$18,000.00	$10,000.00
57	Hastings Women's Refuge	$30,000.00	$30,000.00
58	Prima Volta Charitable Trust	$30,100.00	$10,000.00
66	Blind Foundation	$5,000.00	$1,500.00
67	Disability Resource Centre (HB) Trust	$5,748.00	$5,529.00
68	Centenary Legacy Trust	$5,000.00	$3,000.00
		$427,472.73	$245,500.00

SUMMARY OF DECLINED APPLICATIONS

No.	Applicant	Requested	Allocated
2	Manawatu PARS	$5,246.00	$0.00
11	Epilepsy Association of New Zealand Incorporated	$4,000.00	$0.00
12	Brain Injury Association (Hawke's Bay) Incorporated	$20,000.00	$0.00
16	Youth Development Trust Hawkes Bay (Graham Dingle Foundation)	$10,000.00	$0.00
17	Lifelink Samaritans	$5,000.00	$0.00
19	Hawkes Bay A&P	$30,000.00	$0.00
20	Big Brothers Big Sisters of Hawkes Bay	$15,000.00	$0.00
21	Outward Bound	$17,140.00	$0.00
22	Parkinson’s New Zealand	$10,000.00	$0.00
24	Learning Hawke's Bay	$10,000.00	$0.00
29	Te Taitimu Trust	$20,000.00	$0.00
30	Peoples Advocacy Society	$8,768.00	$0.00
34	Volunteering Hawkes Bay	$13,060.00	$0.00
37	Ngā Toi Hawke’s Bay	$23,510.00	$0.00
38	Kidz Need Dadz Charitable Trust Hawkes Bay	$7,105.00	$0.00
39	Enliven - Presbyterian Support	$10,000.00	$0.00
40	The Raukatauri Music Therapy Trust	$5,635.61	$0.00
41	Arthritis New Zealand Kaiponapona Aotearoa	$5,000.00	$0.00
44	Roberts Education And Training Limited	$370,000.00	$0.00
45	St Andrews Presbyterian Church Hastings	$10,000.00	$0.00
47	Hikoi Koutou Charitable Trust	$5,850.00	$0.00
50	Age Concern Hawke's Bay Incorporated	$10,000.00	$0.00
54	Kidnappers Country Music Group	$10,000.00	$0.00
56	Landmarks Trust	$10,000.00	$0.00
59	Flaxmere Planning Committee (driving Simulator)	$11,845.00	$0.00
60	Flaxmere Planning Committee (Polyfest)	$5,805.00	$0.00
61	Flaxmere Planning Committee (Communications)	$8,630.00	$0.00
62	Wharariki (Flax) Trust	$30,000.00	$0.00
63	Insolidarity Charitable Trust Tu Mai Awa	$20,000.00	$0.00
64	New Zealand Council of Victim Support Groups Incorporated	$4,000.00	$0.00
65	4YOUthNZ	10,000.00	$0.00
		$725,594.61	$0.00

F) That the Chair of the Community Grants Subcommittee write a letter to the Chair of the Hawke’s Bay District Health Board advising of the large number of health and disability related funding requests the Subcommittee had received for consideration in the 2019 Contestable Grants funding round.

G) That the Community Grants Committee attend a workshop on 2 July 2019 to review the Grants process.

CARRIED

16.

Summary of Recommendations from the Te Mata Park Trust Appointments Committee

(Document 19/564)

Councillor Kerr/Councillor Harvey

A. That the report of the Parks and Property Services Manager titled “Summary of Recommendations from the Te Mata Park Trust Appointments Committee ” dated 27/06/2019 be received.

B. The following recommendations of the meeting held 29 May 2019 be ratified:

“4. TERM OF APPOINTMENT FOR TRUSTEES

A) That the report of the Parks and Property Services Manager titled “Trustee Appointment Advertisement” dated 29 May 2019 be received.

B) That the Te Mata Park Trust Appointments Committee recommend to Council that the three vacancies not be advertised.

C) That the Te Mata Park Trust Appointments Committee recommend to Council that the current trustee appointments of Mike Devonshire, Michael Bate and Ian Gold be rolled over for a further three years effective from 30 June 2019”.

C) That a letter be sent to the Chair of the Te Mata Park Trust Board regarding efforts being made to ensure that the composition of the Trust Board reflects the diversity of the community.

CARRIED

17.

General Update Report and Status of Actions

(Document 19/472)

Mayor Hazlehurst/Councillor Lawson

That the report of the Manager: Democracy and Governance Services titled “General Update Report and Status of Actions” (CG-14-1-01047) dated 27/06/2019 be received.

CARRIED

18.

Requests Received under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update)

(Document 19/444)

Mayor Hazlehurst/Councillor Lawson

A) That the report of the Manager: Democracy and Governance Services titled “Requests Received under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update” dated 27/06/2019 be received.

B) That the LGOIMA requests received in April and May 2019 as set out in Attachment 1 (IRB-2-01-19-1591) of the report in (A) above be noted.

CARRIED

19.

Updated 2019 Meeting Schedule Changes

(Document 19/616)

Councillor Heaps/Councillor Dixon

A) That the report of the Manager: Democracy and Governance Services titled “Updated 2019 Meeting Schedule Changes” dated 27/06/2019 be received.

B) That the 2019 Meeting Schedule be amended as follows:-

Committee

Date

Time

Venue

Council	11 July 2019	10.30am	Waipatu Marae/Council Chamber
HDC: Tangata Whenua Wastewater Joint Committee	2 August 2019	1.00pm	Council Chamber
Council	22 August 2019	10.30am	Council Chamber
Council	26 September 2019	10.30am	Council Chamber
Council	10 October 2019	10.30am	Council Chamber

CARRIED

20. Additional Business Items

There were no additional business items.

21. Extraordinary Business Items

There were no extraordinary business items.

22.

Recommendation to Exclude the Public from Items 23, 27, 24, 25 and 26

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Councillor Kerr/Councillor Schollum

THAT the public now be excluded from the following parts of the meeting, namely;

23. Summary of Recommendations of the Appointments Committee meeting held 18 June 2019

24. Hawkes Bay Opera House Arts and Events Precinct Update

25. Howard Street Urban Residential Zone

26. Land Acquisitions for Irongate Road Roundabout

27. Land Acquisitions for Omahu/Henderson Roundabout

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

23 Summary of Recommendations of the Appointments Committee meeting held 18 June 2019

As stated in the minutes

Section 48(1)(a)(i)