COAT-ARM Hastings District Council


Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100













Omarunui Refuse Landfill Joint Committee




Meeting Date:

Friday, 21 June 2019


CG-14-27-00047                                                                         1

Minutes of a Meeting of the Omarunui Refuse Landfill Joint Committee

held on 21 June 2019 at 1.00pm


Table of Contents


Item                                                                                    Page No.


1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Health and Safety Report - 6 monthly  1

5.         Nine Month Activity Report 2

6.         Additional Business Items  4

7.         Extraordinary Business Items  4



CG-14-27-00047                                                                         1




MINUTES OF A MEETING OF THE Omarunui Refuse Landfill Joint Committee HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Friday, 21 June 2019 AT 1.00pm




Present:                          Councillor Heaps

Councillors Lawson and Redstone (HDC)

Councillors Dallimore (Deputy Chair) and Tapine (NCC)


IN ATTENDANCE:             Group Manager: Asset Management (Mr C Thew)

Waste and Data Services Manager (Mr M Jarvis)

Waste Minimisation Officer (Mr A Atkins)

Solid Waste Engineer (Mr P Doolan)

Waste Minimisation Lead (Mr R van Veldhuizen) (NCC)

Management Accountant (Mr J Tieman)

                                               Health and Safety Manager (Ms J Kuzman)

Senior Health and Safety Co-ordinator (Mr N Bass)

                                               Committee Secretary (Mrs C Hunt)



1.         Apologies   


Councillor Heaps/Councillor Lawson

That an apology for absence from Councillor Nixon be accepted.



2.         Conflicts of Interest

There were no declarations of conflicts of interest.


3.         Confirmation of Minutes


Councillor Heaps/Councillor Redstone

That the minutes of the Omarunui Refuse Landfill Joint Committee Meeting held Friday 7 December 2018, including minutes while the public were excluded be confirmed as a true and correct record and be adopted.






Health and Safety Report - 6 monthly

(Document 18/1110)



The Senior Health & Safety Co-ordinator Ms Bass presented her report to the Committee regarding the Health and Safety Management at the Omarunui Refuse Landfill.



Councillor Heaps/Councillor Tapine

A)        That the report of the Senior Health & Safety Co-ordinator titled Health and Safety Report - 6 monthly dated 21/06/2019 be received.





Nine Month Activity Report

(Document 19/545)



The Waste and Data Services Manager, Mr Jarvis presented his report updating the Omarunui Joint Refuse Landfill Committee on landfill activities for the period ending March 2019.


Development Update for Area B & C - Circulated at the meeting (CG-14-27-00049) was a copy of the Feedback Form that had been distributed to residents on the future development at the Landfill.


A meeting had been held at the Waiohiki Marae on 23 May 2019 with officers from the Hastings District and Napier City Councils attending to respond to questions.  It was agreed that Council arrange for members of the Ngāti Pārau Hapū Trust to visit the Omarunui Landfill by 30 August 2019.


Some issues raised by Iwi were in response to the Waste Management and Minimisation Plan submission and not Landfill related.


Development Update for Area A & D - A small amount of work relating to earth works and temporary capping had been undertaken.  The development budget for the full year was $2,424,958, but it was unlikely that this amount would be spent as the extension of Area D liner was now programmed for the next financial year. 


Landfill Gas – The gas generating engine now has full capacity of gas.  Additional vertical gas wells have been constructed and integrated into the gas collection network.  This has resulted in more gas being captured and further reduces the opportunity of odour escaping into the atmosphere from the compacted rubbish. 


Operational and Maintenance Work – An additional 20 irrigation pods were installed during the summer  which has enabled the landfill to dispose of a greater volume of leachate by way of its spray irrigation consent.


The leachate pond was constructed in 1987 and a leak detection company were engaged to assess how well the liner was performing.  The company found a couple of anomalies during testing and staff are now considering an option to replace or reline the pond to ensure its long term integrity.  Funds are available for this so there would be no impact on the annual budget.






Health and Safety and Human Resources – With the new legislation some changes were being implemented to ensure staff had a half hour break away from the kiosk. 


A trial closing the landfill gates for 30 minutes between 12.30pm and 1.00pm has been instigated to gauge the impact of this change.  To date feedback from the Landfill users has indicated minimal issue with this, however it will not be known for sure until the trial is completed. 


If operators are running late and cannot make it by 4.00pm the gates will remain open to 4.20pm to accommodate disruption.


Efficiencies - The landfill continue to look for operational and developmental efficiencies.


Plant Replacement – There have been issues with the Caterpillar Compactor and preparation of tender documents are underway so that a new machine can be purchased in the New Year.  There were funds in the Plant Account to purchase the machinery.


There was the option to lease or purchase the machinery.  Both options would be included in the tender documents.  Consideration would also be given to retaining the existing compactor as a back-up machine.


Plant Management Contract –  M.W. Lissette are the current Omarunui Plant Management Contractor and officers would soon be assessing operational needs and intend to re-tender this work early next financial year.


Hawke’s Bay Regional Council Consent Compliance – A “full compliance” was awarded by the Hawke’s Bay Regional Council on the annual monitoring report.


Financial Summary - Mr Tieman referred to the financial summary (CG-14-27-00044) advising that the net surplus from operations as at 31 March 2019 was $808,650 above budget.  The surplus was partly a result of higher than expected special waste volumes and the programming of expenditure work.

Tonnages are currently tracking up on last year’s actual total (66,295 tonnes versus 64,257 tonnes). 


Expenditure is $47,061 over budget due to Emission Trading Scheme with higher tonnes, leachate treatment improvement and external plant hire.



Councillor Tapine/Councillor Redstone


That the report of the Waste and Data Services Manager, titled “Nine Month Activity Report” dated 21 June 2019, be received.





6.         Additional Business Items

            There were no additional business items.


7.         Extraordinary Business Items

            There were no extraordinary business items.



The meeting closed at 2.00pm