Minutes of Council Meeting

CG-14-1-01567 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Thursday, 10 October 2019 AT 10.30am

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins.

IN ATTENDANCE: Chief Executive (Mr N Bickle)

Acting Group Manager: Asset Management (Mr B Chapman)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Group Manager: Human Resources (Mrs B Bayliss)

Chief Financial Officer (Mr B Allan)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Financial Controller (Mr A Wilson)

Economic Development Manager (Mr L Neville)

Executive Project Advisor (Mr T Gray)

Financial Policy Advisor (Mr A Humphrey)

Parking Transportation Officer (Mr M England)

General Counsel (Mr S Smith)

Manager: Democracy and Governance Services (Mrs J Evans)

Democracy & Governance Advisor (Mrs C Hunt)

ALSO PRESENT: Principal (Rob Sturch), Hastings Boys’ High School:

· 1^st XV Rugby Team (approx. 20 players) - 3 staff (Tafai Ioasa, Karl Lowe and Jason Bird)

· Under XV rugby team 5 players - 1 staff (Quentin Crawford)

· 2nd XV Super 8 title holders - 3 staff (Andy Green, Trent Miller and Tivaini Fomai)

1. Prayer

The opening prayer was given by Pastor Cliff Cherry from the Redemption Church, Havelock North.

2. Apologies

There were no apologies to receive.

3. Seal Register

Mayor Hazlehurst/Councillor Lyons

That the Seal Register lie on the table during the meeting.

CARRIED

4. Conflicts of Interest

Councillor Lyons declared a conflict of interest for Item 13 – Appointment of Commissioners During Election Period.

5. Confirmation of Minutes

Councillor Harvey advised that he had not supported the recommendation for “Item 4 - Investigation into the Unauthorised Disclosure of Confidential Information” addressed at the Extraordinary Council meeting held on 4 October 2019 and requested the minutes be amended to record his vote against.

_______________________

The meeting adjourned at 11.00am to allow officers to

clarify and reconvened at 11.07am

_______________________

The Manager: Democracy and Governance, Mrs Evans referred to the following Standing Order 18.6

18.6Request to have votes recorded

If requested by a member immediately after a vote the minutes must record the member’s vote or abstention.

Mrs Evans confirmed that the minutes of 4 October 2019 were a correct record as Councillor Harvey had not requested his vote Against the motion at the time.

However, it could be noted at this meeting that Councillor Harvey wished to place on record that he voted Against the recommendation for “Item 4 - Investigation into the Unauthorised Disclosure of Confidential Information”.

Councillor Watkins/Councillor Redstone

That the minutes of the Council Meeting held Thursday 26 September 2019 including minutes while the Public were excluded and minutes of the Extraordinary Council meeting held 4 October 2019, be confirmed as a true and correct record and be adopted.

CARRIED

Presentation Hastings Boys' High School First XV

(Document 19/997)

The Mayor, on behalf of Council presented certificates to each of the Hastings Boys’ High School Captains of the 1st XV rugby team, Under XV rugby team and the 2nd XV Super 8 title holders in recognition of their dedication and achievement to have won these competitions.

It was also the second time the school had held the Moascar Cup, which is the “Ranfurly Cup Shield” of secondary schools rugby.

Councillor Schollum/Councillor Travers

A) That the Council receives the report titled Presentation Hastings Boys' High School First XV.

CARRIED

Adoption of the Annual Report and Summary 2018/19

(Document 19/1002)

The Chief Financial Officer displayed a powerpoint presentation (CG-CG-14-1-01570) providing an overview of the Annual Report and summary for 2018/19 and responded to questions.

Councillor Nixon/Councillor Watkins

A) That the Council receives the report titled Adoption of the Annual Report and Summary 2018/19.

B) That the Council adopts the 2018/19 Annual Report (CP-02-19-335) with any inconsequential amendments made at the meeting and any necessary drafting corrections delegated to the Chief Executive.

C) That the Council adopts the 2018/19 Summary Annual Report (CP-02-19-337) with any inconsequential amendments made at the meeting and any necessary drafting corrections delegated to the Chief Executive.

CARRIED

Toitoi - Hawkes Bay Arts and Events Centre - name for former Plaza

(Document 19/1062)

Councillor Dixon/Councillor Watkins

A) That the Council receives the report titled Toitoi - Hawkes Bay Arts and Events Centre - name for former Plaza.

B) That the Council adopt the name “Functions On Hastings” for the space previously known as the Plaza in the Hawke’s Bay Arts and Events Centre.

CARRIED

Hawke's Bay Food Innovation Hub

(Document 19/1052)

Councillor Kerr/Councillor Harvey

A) That the Council receives the report titled Hawke's Bay Food Innovation Hub.

B) That the Council delegate to the Chief Executive authority to enter a delivery agreement with the Ministry of Business Immigration and Employment for the Hawke’s Bay Food Innovation Hub subject to the Chief Executive being satisfied that Council is not exposed to any unbudgeted financial risk or future contingent liabilities.

CARRIED

Councillor O’Keefe withdrew from the meeting at 11.45am

10.

Hastings District 2019 Revaluation

(Document 19/1004)

Councillor Heaps/Councillor Lawson

A) That the Council receives the report titled Hastings District 2019 Revaluation be received.

CARRIED

Councillor O’Keefe rejoined the meeting at 11.47am

11.

Parking Controls

(Document 19/970)

Councillor Dixon/Councillor Redstone

A) That the Council receives the report titled Parking Controls.

B) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking spaces on the western side of Campbell Street (Havelock North) commencing approximately 85 metres south of the intersecting line with Busby Hill Road and heading 38 metres in a southerly direction be resolved to have P5 time limit from 8.15am– 9.00am and 2.45pm–3.15pm as set out in Attachment 1 (REG-22-03-12-19-480) of the report in (A) above.

C) That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, the existing space on the eastern side of Hastings Street South commencing approximately 37 metres north of the intersecting line with Queen Street East and heading 17 metres in a northerly direction be resolved to have a P5 time limit as set out in Attachment 2 (REG-22-03-12-19-481):

With the reasons for these decisions being that the objective of the decisions will contribute to performance of regulatory functions in a way that is efficient, effective and appropriate to present and future circumstances by:

· Providing parking spaces in relevant places within the district that are safe and readily available to motorists.

CARRIED

12.

Strategic Land Exchange / Caveat

(Document 19/908)

Councillor Lyons/Councillor Schollum

A) That the Council receives the report titled Strategic Land Exchange / Caveat.

B) That the Council Chief Executive be authorised to enter into negotiations with the Wallace Development Company to place a legal caveat or exchange equal areas of land in the order of 20m², located between the Hawkes Bay Opera House Theatre building and the impending 35 Room Quest Apartment Hotel Complex, in accordance with specialist independent fire assessment concluding that a legal caveat or land exchange does not create any material short or long-term risk, liabilities or limitations to Council as the landowner and operator of the Hawkes Bay Opera House Precinct including the Theatre, Municipal Building and Plaza.

C) That the outcome of the Chief Executive’s negotiations be reported back at a subsequent ordinary meeting of Council.

CARRIED

Having previously declared a conflict of interest in Item 13 Councillor Lyons withdrew from the meeting table.

13.

Appointment of Commissioners During Election Period

(Document 19/1070)

Councillor Lawson/Councillor Barber

A) That the Council receives the report titled Appointment of Commissioner Election Period.

B) That the Council appoint list member George Lyons as Commissioner and Chair of the District Licensing Committee from 12 October 2019 – 7 November 2019 in order to Chair the District Licensing Committee, if necessary.

CARRIED

Councillor Lyons rejoined the meeting table.

14.

Flaxmere Learn to Swim Programme Funding Application to Trust House

(Document 19/1068)

Councillor Lawson/Councillor Barber

A) That the Council receives the report titled Flaxmere Learn to Swim Programme Funding Application to Trust House.

B) That the Council approve the funding application to Trust House Foundation for $25,000 that will support Flaxmere Primary, Irongate, Peterhead and Kimi Ora Community schools to participate in the Learn to Swim and Survive Education programme at Flaxmere Aquatics.

CARRIED

15.

Requests Received Under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update

(Document 19/1005)

Councillor Nixon/Councillor Travers

A) That the Council receives the report titled Requests Received Under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update.

B) That the LGOIMA requests received in September 2019 as set out in Attachment 1 (IRB-2-01-19-1753) of the report be noted.

CARRIED

16.

Heritage Trails Annual Report

(Document 19/1057)

Mayor Hazlehurst recorded her vote of thanks to the Chairperson (Megan Williams) and all the volunteers involved with the Heritage Trails Society.

Mayor Hazlehurst/Councillor Kerr

A) That the Council receives the report titled Heritage Trails Annual Report (CG-14-1-01558).

CARRIED

17. Additional Business Items

There were no additional business items.

18. Extraordinary Business Items

	VALEDICTION
	Councillor Heaps was elected Councillor for the Heretaunga Ward in 2004-2019 and was not seeking re-election and would be retiring from Council after 15 years’ service. Mayor Hazlehurst acknowledged the huge contribution Councillor Heaps had made to Council during that time and the great support, dedication, commitment and generosity he had displayed in respect of his community. In recognition of his service Mayor Hazlehurst presented Councillor Heaps with an engraved Hastings District Council Coat of Arms. Rosemary Stanley, (Councillor Heaps’ sister) spoke on behalf of his mother and partner of his outstanding dedication, devotion and passion for the community, which at times had been challenging and frustrating. He had the ability to converse with all members of the community and would leave a void. In response Councillor Heaps thanked the Mayor, Councillors, staff and especially the community for their support. Council had achieved some great projects during his time and he had thoroughly enjoyed his time at Council, despite some challenging times.
	Councillors Barber, O’Keefe, Redstone and Watkins all spoke and paid tribute to Councillor Heaps for his support during their respective terms on Council.
	Councillor Lyons was elected to the Hastings District Rural Community Board in 1995-2005 and elected Councillor in 2013-2019 and was not seeking re-election. Mayor Hazlehurst acknowledged Councillor Lyons as an outstanding Councillor and representative of the rural community presenting him with an engraved Hastings District Council Coat of Arms recognising his skills of bringing people together, regulatory framework and understanding legal matters and his contribution to many parts of the organisation. Mayor Sandra Hazlehurst also acknowledged the breadth of skills that both Councillor Lyons and Heaps had brought to the table over their time. She said the Council was grateful to both for their contribution and she wished them the best for the next stage in their life’s journey, knowing they would continue to serve their community in other ways. In response Councillor Lyons thanked the Mayor for her leadership, business acumen, compassion, integrity and tireless work and for bringing tikanga Māori into the Council. Councillor Lyons also paid tribute to the Chief Executive and staff for their assistance during the last six years.
	Councillors Kerr, Barber and O’Keefe paid tribute to Councillor Lyons for his leadership on the Hearings Committee and contribution to Council over the years.
	Mayor Hazlehurst concluded by thanking and acknowledging Councillors for the the achievements over the last three years.
	Councillor Kerr on behalf of Councillors thanked Mayor Hazlehurst for her leadership during the past three years.

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The meeting closed at 12.30pm

Confirmed:

Chairman:

Date:

Chief Executive _________________________ Date: ________________

Nigel Bickle

Hastings District Council

Lyndon Road East, Hastings 4156