HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Wednesday, 27 November 2019 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Corban, Dixon, Harvey, Kerr, Nixon, O’Keefe, Redstone, Schollum,
Siers, Travers and Watkins.
IN ATTENDANCE: Chief
Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services
(Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C
Cameron)
General Counsel (Mr S Smith)
Strategy Manager (Mr L Verhoeven)
Manager: Democracy and Governance Services (Mrs J Evans)
Project Advisor (Ms A Hilton)
Media Communications Advisor (Ms N Harper)
Financial Policy Advisor (Mr A Humphrey) (Item 10)
Project Manager (Mr R Hooper) (Item 18)
Senior Democracy & Governance Support Officer (Mrs A Murdoch)
ALSO
PRESENT: Lucknow
School: Principal, Brendon White, students and
staff (Item 6)
1. Prayer
The opening karakia was given by Councillor
O’Keefe.
2. Apologies
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Councillor Dixon/Councillor
Barber
That
apologies for absence from Councillors Lawson and Oli and lateness from
Councillor Watkins be accepted.
That leave
of absence be granted to the following Councillors:
Councillor
Schollum 5
& 6 December 2019
Councillor
Travers 10
& 11 December 2019
Councillor
Redstone 21
December 2019
CARRIED
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3. Seal Register
That the Seal Register remain lying on the table for the
meeting.
4. Conflicts of Interest
There were no
declarations of conflicts of interest.
5. Confirmation
of Minutes
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Mayor Hazlehurst/Councillor Redstone
That the
minutes of the Council Meeting held Thursday 7 November and reconvened Tuesday 19 November 2019 be confirmed as a true and correct record
and be adopted.
CARRIED
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6.
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Presentation - Lucknow School
(Document 19/1006)
Lucknow School Principal, Brendon White with 10 students
presented to Council regarding their recent success at the World Lego
Championships at the First Lego League – Robotics International
Tournament at Legoland in California. Through the Mayoral Fund,
financial assistance had been granted to the students. The students
also shared their ideas on how to develop the Havelock North Library and bringing
local historical stories to life through an interactive digital journey
across the district.
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Councillor
Dixon/Councillor Redstone
A) That the Council receives the report titled Presentation - Lucknow School.
CARRIED
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Lucknow
School left the meeting at 1.35pm
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7.
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Petition - Department of Corrections Leased Housing
(Document 19/1190)
Mayor Hazlehurst advised she had met with the Corrections
Department and discussions were ongoing.
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Councillor
Nixon/Councillor Schollum
A) That the Council receives the report titled “Petition - Department of
Corrections Leased Housing”.
B) That the tabled “Petition : Department
of Corrections Leased Housing” be received.
C) That the Chief Executive update a
future Council meeting on “Petition : Department of Corrections Leased
Housing”.
D) That the lead petitioner Jeremy
Pruckmuller be kept updated and invited to speak to the petition, at a
future meeting referred to in “A” above, if appropriate.
CARRIED
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8.
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New Zealand Local Government Funding Agency Limited
- Annual Report for the Year Ended 30 June 2019
(Document 19/924)
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Councillor
Kerr/Councillor Travers
A) That the Committee receives the report titled New Zealand Local Government
Funding Agency Limited - Annual Report for the Year Ended 30 June 2019.
CARRIED
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9.
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Hawke's Bay Museums Trust Annual Report 2019
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Councillor Kerr/Councillor Dixon
A)
That the Council receives the report
titled Hawke's
Bay Museums Trust Annual Report 2019.
B) That the Chair of the Hawke’s Bay Museums Trust, Richard
Grant, be invited to attend a meeting to update Council on the work being
undertaken by the Trust.
CARRIED
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Councillor
Watkins joined the meeting at 1.45pm
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10.
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District Wide 2019 Revaluation
(Document 19/1130)
Financial Policy Advisor, Ashley Humphrey spoke to his
report. It was noted that in the table in paragraph 4.9 in the
Horticulture/Farming column, the figure should read $224 not +4224.
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Councillor Nixon/Councillor Redstone
A) That the Council/Committee receives the report titled District Wide 2019 Revaluation.
CARRIED
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11.
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Financial Quarterly Report for the three months
ended 30 September 2019
(Document 19/1165)
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Councillor Nixon/Councillor Kerr
A) That the Council receives the report titled Financial Quarterly Report for
the three months ended 30 September 2019.
CARRIED
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12.
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Requests Received Under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 19/1133)
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Councillor
Watkins/Councillor Redstone
A) That the Council receives the report titled Requests Received Under the Local
Government Official Information and Meetings Act (LGOIMA) Monthly Update.
B) That the
LGOIMA requests received in October 2019 as set out in Attachment 1
(IRB-2-01-19-1790) of the report be noted.
CARRIED
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13.
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Update 2019 Meeting Schedule and interim
appointment and delegation arrangements pending the introduction of the
2019-2022 Committee Structure
(Document 19/1164)
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Councillor
Dixon/Councillor Kerr
A) That the Council receives the report titled Update 2019 Meeting Schedule and
interim appointment and delegation arrangements pending the introduction of
the 2019-2022 Committee Structure.
B) That the following appointments be made to Creative Communities
and Local Funding Assessment Committee for the 2019-22
triennium: Councillors Watkins and Dixon
C) That the
Omarunui Refuse Joint Landfill Committee be re-established according to the
Heads of Agreement as set out in Attachment 1 to the report and the following
Councillors be appointed to the Committee for the 2019- 22 triennium:
Councillors Lawson, Nixon, Redstone and Kerr
D) The Council approve the following
amendments to the 2019 meeting schedule:
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Committee
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Date
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Time
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Venue
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Omarunui Refuse Landfill Joint Committee
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10 December 2019
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10.00am
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Council Chamber
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Creative Communities Local Funding Assessment Committee
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6 December 2019
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11.30am
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Guilin Room
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Landmarks Advisory Group
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18 December 2019
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3.30pm
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Landmarks Room
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Council
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10 December 2019
(changed from 12 December 2019)
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1.00pm
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Council Chamber
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CARRIED
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14. Additional Business Items
There were no additional business items.
15. Extraordinary
Business Items
There were no extraordinary business items.
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16.
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Recommendation to
Exclude the Public from Items 17, 18 and 19
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Schollum
THAT the public now be
excluded from the following parts of the meeting, namely;
17 Business
Transaction
18 Asset
Retention or Sale
19 Exercise
of the Chief Executive's Delegated Authority during the Post Election Period
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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17 Business
Transaction
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Section
7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably
prejudice the commercial position of the person who supplied or who is the
subject of the information.
Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To protect
ongoing third party commercial negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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18 Asset Retention or
Sale
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To protect
the Council's interests during any contract negotiation.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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19 Exercise of the
Chief Executive's Delegated Authority during the Post Election Period
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To enable
the Council to finalise contract negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 4.05pm
Confirmed:
Chairman:
Date:
Hastings District Council