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M I N U T E S
Temporary Road Closures Subcommittee
Wednesday, 13 November 2019
Minutes of a Meeting of the Temporary Road Closures Subcommittee held on
13 November 2019 at 8.00am
Table of Contents
Item Page No.
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Temporary Road Closures Subcommittee HELD IN THE Green Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 13 November 2019 AT 8.00am
Present: Councillor Nixon (Chair)
Councillor Watkins (Deputy Chair)
Transportation Manager – Mr J Pannu
Environmental Consents Manager – Mr M Arnold
IN ATTENDANCE: Group Manager: Asset Management (Mr C Thew)
Transportation Officer (Mrs L Burden)
Democracy & Governance Advisor (Mrs C Hunt)
There were no apologies to receive.
2. Conflicts of Interest
There were no declarations of conflicts of interest.
3. Confirmation of Minutes – There were no minutes to confirm.
A) That the Temporary Road Closures Subcommittee receives the report titled Temporary Road Closures - Havelock North CBD - 23 November 2019 - Mangaroa Road - 24 November 2019 - Eastbourne Street West - 6 December 2019
B) The Havelock North Business Association Havelock North CBD. These road closures will be between 7:00am and 4:30pm, Saturday, 23 November 2019.
C) The Hawke’s Bay Car Club Mangaroa Road between Maraekakaho Road and Ru Collin Road. The road closure will be between 9:00am and 5:00pm Sunday, 24 November 2019.
D) The Hastings Police Eastbourne Street West between Railway Road and Market Street South. The road closure will be between 9:00am and 12:00noon, Friday, 6 December 2019.
E) The Committee approve the above temporary road closures subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:
i. These events are conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).
ii. The Traffic Management Plans including provision for appropriate signage are approved by the Traffic Management Coordinator acting under delegated authority.
iii. The Traffic Management Plans must be complied with including any specific conditions.
iv. Copies of the relevant liability insurance policies are received.
v. That the cost of all advertising is met by the event organisers.
vi. Emergency Services are contacted regarding the holding of these events with details of the dates, locations and time frames.
vii. As per the Traffic Management Plan provisions - all emergency services will be accommodated and access provided through the sites as required.
viii. The applicant is responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with this activity and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closures.
ix. The applicant has in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plans including any conditions attached.
x. The Hawke’s Bay Car Club events shall be conducted in accordance with the requirements of the Motorsport New Zealand Motor Sport Manual, National Sporting Code and Appendices.
5. Additional Business Items
There were no additional business items.
6. Extraordinary Business Items
There were no extraordinary business items.
The meeting closed at 8.05am