HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Tuesday, 10 December 2019 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Corban, Dixon, Harvey, Kerr, Lawson, Nixon, O’Keefe, Oli,
Redstone, Schollum, Siers and Watkins.
IN ATTENDANCE: Chief
Executive (Mr N Bickle)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services
(Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C
Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
General Counsel
(Mr S Smith)
Social & Youth
Development Manager (Ms D Elers)
Economic
Development Manager (Mr L Neville)
Parks and Property Services Manager (Mr C Hosford)
Project
Manager – Strategic (Mr S Faulknor)
Te
Taiwhenua o Heretaunga (Ms E Horgan)
3
Waters Manager (Mr B Chapman)
Stormwater
Manager (Mr M Kneebone)
Bridge
Engineer (Ms A Ileperuma)
Parks
Landscape and Projects Officer (Mr B Leslie)
Parking
Transportation Officer (Mr M England)
Health
and Safety Manager (Mrs J Kuzman)
Project
Manager (Mr D Bishop)
Manager
Strategic Projects & Partnerships (Mr R Oosterkamp)
Manager: Democracy and Governance Services (Mrs J Evans)
Project
Advisor (Ms A Hilton)
Media
Communications Advisor (Ms N Harper)
Democracy & Governance Advisor (Mrs C Hilton)
Senior Democracy & Governance Support Officer (Mrs A Murdoch)
ALSO PRESENT: Youth Council Chair – Kate Allen (Item6)
Hawke’s Bay Airport Ltd – Mr S Ainslie and Mr T Porter (Item
7)
Hawke’s
Bay Regional Sports Park – Mr J Mackintosh and Mr R Graham (Item 8)
Mr
J Buck, Ms J Giblin & Mr D Compton (Item 9)
Te
Taiwhenua o Heretaunga – Ms E Horgan (Item 12)
1. KARAKIA
The opening Karakia was given by Reverend Dr Ockert Schoeman, Chaplain of the Hawke’s Bay
Regional Hospital.
2. Apologies
Mayor
Hazlehurst/Councillor Redstone
That
apologies for lateness from Councillor Watkins be accepted.
CARRIED
Leave of Absence
had previously been granted to Councillor Travers.
3. Seal Register
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Mayor
Hazlehurst/Councillor Kerr
That the
Seal Register lie on the table during the meeting.
CARRIED
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4. Conflicts of Interest
Councillor Kerr
declared a conflict of interest for Item 8, Hawke’s Bay Regional Sports
Park Trust Annual Report to 30 June 2019.
Councillor
Corban declared a conflict of interest for Item 9, Cranford Hospice
Redevelopment.
5. Confirmation
of Minutes
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Mayor
Hazlehurst/Councillor Redstone
That the
minutes of the Council Meeting held Tuesday 3
December 2019 be confirmed as a true and correct record and be adopted.
CARRIED
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6.
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Youth Council Report for 2019
(Document 19/1237)
2019 Youth Council Chair, Kate Allen presented a video (CG-14-1-01636)
to Council and addressed the meeting.
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Councillor Dixon/Councillor
Kerr
A)
That the Council receives the report
titled Youth Council
Report for 2019.
B) That a media release be issued on the activities and successful
outcomes of the 2019 Youth Council.
CARRIED
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7.
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Hawke's Bay Airport Limited - Annual Report for the
year ended 30 June 2019
(Document 19/882)
Hawke’s Bay Airport Limited, Chief Executive, Mr
Stuart Ainslie and Director, Mr Tony Porter (Chairman) presented a powerpoint
presentation (EXT-10-9-1-19-68) and video (EXT-10-9-1-19-69), updating
Council on the Annual Report and airport facilities.
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Councillor
Watkins joined the meeting at 2.00pm
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Mayor
Hazlehurst/Councillor Kerr
A) That the Council receives the report titled Hawke's Bay Airport Limited -
Annual Report for the year ended 30 June 2019.
CARRIED
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Councillor Kerr had earlier declared a conflict in regard to Item 8
and withdrew from the table for this item
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8.
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Hawke's Bay Regional Sports Park Trust Annual
Report to 30 June 2019
(Document 19/888)
Hawke’s Bay Regional Sports Park Chief Executive,
Mr Jock Mackintosh gave a powerpoint presentation on the Mitre 10 Park
(CG-14-1-01635) and advised that the Park was currently in a good financial
state.
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Councillor
Nixon/Councillor Dixon
A) That the Council receives the report titled Hawke's Bay Regional Sports Park
Trust Annual Report to 30 June 2019.
CARRIED
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Councillor Kerr rejoined the meeting
Councillor
Corban had earlier declared a conflict in regard to Item 9 and withdrew from the table for this item
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9.
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Cranford Hospice Redevelopment
(Document 19/1192)
Mr John Buck, Chairman of the Cranford Hospice Foundation
and Mrs Jenni Giblin of Giblin Group spoke to the meeting advising that until
they have obtained title to the land they were unable to apply for funding.
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Councillor Watkins/Councillor Barber
A)
That the Council receives the report
titled Cranford Hospice Redevelopment.
B) That the Council notes that this funding application will be
considered along with other funding requests for funding as part of the
2020/21 Annual Plan process.
CARRIED
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Councillor Corban rejoined the meeting
With
the agreement of the meeting Item 12 was taken out of order.
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12.
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Proposed Reserve
Realignment within Waingakau Village Development – Flaxmere
(Document 19/936)
Emma Horgan
of Te Taiwhenua o Heretaunga gave a powerpoint presentation (CG-14-1-01633)
on the newly built homes in the Waingakau Village Development.
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Councillor Kerr/Councillor Redstone
A) That the Council receives the report titled Proposed Reserve Realignment
within Waingakau Village Development – Flaxmere.
B) That
Council approve in principle initiating the formal reserve realignment
process within the West Flaxmere Waingakau Village Development owned by Te
Taiwhenua o Heretaunga.
C) That the
Chief Executive be given approval to initiate and publish a public notice to
inform people of the potential land exchange and calling for any objections,
as per the provisions of the Reserves Act 1977.
CARRIED
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10.
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Hawke's Bay Food Innovation Hub
(Document 19/1225)
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Councillor Schollum/Councillor Harvey
A) That the Council receives the report titled Hawke's Bay Food Innovation Hub.
B) That the Council approve the investment of up to $200,000 as
unbudgeted expenditure (loan funded) in the 2019/20 financial year (subject
to regional funding of $600,000) to fund establishment costs for the
Hawke’s Bay Food Innovation Hub.
C) That the Council approve for inclusion in the draft 2021 Annual
Plan an investment of $800,000 (if required) to meet the regional funding
contribution of $6.0m in the Hawke’s Bay Food Innovation Hub.
CARRIED
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_____________________
The meeting adjourned
for afternoon tea at 3.00pm
and reconvened at
3.15pm
______________________
With the agreement of the meeting Item
16 was taken out of order.
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16.
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Request to Remove
Trees in Windsor Drainage Reserve
(Document 19/982)
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Councillor Dixon/Councillor Redstone
A) That the Council receives the report titled Request to Remove Trees in
Windsor Drainage Reserve.
B) That the Council approve the request of five residents adjoining
the Windsor Drainage Reserve to remove four Sequoia sempervirens (Coast Redwood) trees located in the Windsor Drainage Reserve and
identified on the Location Plan in Attachment 2.
C) That the removal of the four trees be carried out within the next
12 months.
CARRIED
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11.
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Municipal Building Update and Contract extension
(Document 19/1197)
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Councillor Dixon/Councillor Lawson
A) That the Council receives the report titled Municipal Building Update and Contract
extension.
B) That the Council approves the release of $619,000 from the
Municipal Building Stage 2 funding for the following items:
i. $450,000 to upgrade the Stage 1 emergency escape to
the circulation stairs as specified in the
Stage 2 laneway concept.
ii. $169,000 to install ducting,
piping and sleeves during the construction of the new foundations for Stage 1
to enable the outcomes envisaged for Stage 2, and removing the need to dig up
the foundations again for a significant additional cost.
CARRIED
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13.
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Lowes Pit - A Strategy for Managing Stormwater and
Minimising Risk
(Document 19/1211)
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Councillor Nixon/Councillor Lawson
A) That the Council receives the report titled Lowes Pit - A Strategy for
Managing Stormwater and Minimising Risk.
B) That the Council ‘in principle’ adopt a combined
Management and Stormwater Treatment approach that brings together an improved
management framework and a stormwater treatment solution prior to discharge
into Lowes Pit. This is set out in detail in Option
4 of the report at A above, and is the recommended strategy for managing
stormwater within the Lowes Pit catchment.
C) That the Council direct officers to report back on final
stormwater treatment solution(s) as part of the 2020/21 Annual Plan
deliberations.
CARRIED
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14.
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Summary of Recommendations from the Hastings
District Rural Community Board meeting held on 9 December 2019
(Document 19/1215)
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Councillor
Kerr/Councillor Lawson
A) That
the Council receives the report titled “Summary of Recommendations from the Hastings District Rural
Community Board meeting held on 9 December 2019”.
B) That
the following recommendations of the Hastings District Rural Community Board
meeting held 9 December 2019 be ratified:
“4. RURAL
TRANSPORTATION ACTIVITIES REPORT
A) That the Hastings District Rural Community Board receives the
report titled Summary of Recommendations from the Hastings District Rural
Community Board meeting held on 9 December 2019 dated 9 December 2019.
B) That the Hastings District
Rural Community Board recommend to Council that $290,000 from the Rural Flood
Emergency Event Reserve be put towards funding storm damage remediation work
arising from the October 2019 storm event.
5. BRIDGE PROJECTS FUNDING
A) That the Hastings District Rural Community Board receives the
report titled Bridge Projects Funding.
B) That the
Hastings District Rural Community Board recommend that Council approve advancement of the budgeted local share funding of
$322,000 for the bridge strengthening programme from 2020/21 to 2019/20 in
order to complete the Moeangiangi Bridge upgrade.
6. HOWARD ESTATE ACT 1978 – ADVISORY BOARD
APPOINTMENT
A) That the Council/Committee receives the report titled Summary of Recommendations from
the Hastings District Rural Community Board meeting held on 9 December 2019.
B) That the
Board recommend to Council the re-appointment of Michelle Monteith as a
member of the Howard Estate Advisory Board for the period 23 August 2020 to
23 August 2023 pursuant to Section 19 (1)(d) of the Howard Estate Act 1978.
CARRIED
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15.
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Bridge Projects Funding
(Document 19/1183)
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Councillor Siers/Councillor Schollum
A) That the Council receives the report titled Bridge Projects Funding.
B) That the
Council approve the advancement of the budgeted
local share funding of $322,000 for the bridge strengthening programme from
2020/21 to 2019/20 in order to complete
Moeangiangi Bridge upgrade.
CARRIED
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17.
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Parking Controls
(Document 19/1213)
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Councillor Nixon/Councillor Schollum
A) That the Council receives the report titled Parking Controls.
B) That
Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the 2
existing P60 parking spaces on the southern side of Eastbourne Street West
commencing 15 metres from the intersecting line with Railway Road be revoked.
C) That
Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the 2
existing parking spaces on the southern side of Eastbourne Street West
commencing 15 metres from the intersecting line with Railway Road extending
11.4 metres West be resolved to have a P30 time limit as set out in Attachment
1 (REG-22-03-12-19-491).
D) That
Council resolve pursuant to Clause 5.3.1(a)(iii) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the 2
existing parking spaces on the southern side of Eastbourne Street West
commencing 26.4 metres from the intersecting line with Railway Road extending
14 metres West be resolved to be 2 mobility carparks as set out in Attachment
1 (REG-22-03-12-19-491).
E) That
Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the
remaining parking spaces on the southern side of Eastbourne Street West
commencing 30.4 metres from the intersecting line with Railway Road extending
47 metres West be resolved to have P60 time limit as set out in Attachment 1
(REG-22-03-12-19-491).
CARRIED
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18.
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Health and Safety Quarterly Report
(Document 19/980)
Health and Safety Manager, Jennie Kuzman advised there
were minor errors in the Lagging Indicators 1.3 Public Incidents table on
page 128.
For September 2019 – Injuries total should read 10
not 3
For Quarter 1 Total – First Aid Treatment should
read 35 not 33
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Councillor Kerr/Councillor
Siers
A) That the Council receives the report titled Health and Safety Quarterly Report.
CARRIED
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19.
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Council Delegations and Appointments to Committees,
Subcommittees, Joint Committees and External Organisations
(Document 19/1022)
It was noted that Councillor Dixon was to be deleted from
the Omarunui Joint Refuse Landfill Committee membership.
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Councillor Schollum/Councillor Redstone
A)
That the Council receives the report titled Council Delegations and Appointments
to Committees, Subcommittees, Joint Committees and External Organisations.
B)
The Delegation Scheme (Attachment 1)
(PMD-01-06-19-325) be adopted subject to the following amendments:-
District
Development Subcommittee – 8 members (quorum 4)
Great
Communities Subcommittee – 8 members (quorum 4)
C) That the
recommendations of Her Worship the Mayor in respect of the appointments to
Committees, of Chairs, Deputy Chairs of the Committees, External Appointees
and District Champions be adopted and the people listed in the “Draft
Schedule of Appointments to Committees, Subcommittees and other External
Organisations 2019-2022” as amended (CG-14-1-01634) be appointed
accordingly.
D) That the recommendations of Her Worship
the Mayor in respect of the appointments to outside organisations be adopted
as set out in the “Draft Schedule of Appointments to Committees,
Subcommittees and other External Organisations 2019-2022” as amended
(CG-14-1-01634) and the people listed therein be appointed accordingly.
CARRIED
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20.
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Elected Members' Remuneration Update and Expenses
and Allowances Policy
(Document 19/799)
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Councillor
Schollum/Councillor Lawson
A) That the Council receives the report titled Elected Members' Remuneration Update and Expenses and Allowances
Policy.
B) That the schedule of payments to be tabled at the meeting be
approved and sent to the Remuneration Authority for determination.
C) That the
Council adopts the Policy on Elected Members’ Allowances and Expenses
(CG-01-04-19-429) for the 2019 - 22 triennium and attached to the report in
(A) above.
CARRIED
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21.
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External Appointments to Committees
(Document 19/1094)
The recommendations A) to C) were addressed – they
were Moved and Seconded.
ORIGINAL
MOTION
Councillor Schollum/Councillor Kerr
A)
That the Council/Committee receives the report
titled External Appointments to Committees.
B) To approve the
schedule of payments as follows for external appointments to
committees and subcommittees:-
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Externally appointed Committee Chairs to:
Hearings Committee
Risk and Assurance Committee
Heretaunga Takoto Noa – Māori Standing
Committee
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$15,036
per annum
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Kaumatua
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$15,036
per annum
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Externally appointed Committee and Subcommittee
members
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$400 per committee/ subcommittee meeting
$80 per hour for attendance at workshops/site visits
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Travel
expenses from place of residence to meeting venue to be paid at $0.79c per
km on the same terms in the Elected Members Expenses Policy 2019.
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C) That it be noted that the names for all other external
appointments with voting rights will be notified to the next ordinary meeting
of Council, once the appropriate selection processes have been completed.
An amendment
was then Moved, Seconded and debated.
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AMENDMENT
Councillor
Dixon/Councillor Nixon
D) That
only the elected Mayor and elected Councillors have voting rights on Council,
Strategy and Policy and Operations and Monitoring Standing Committees for the
duration of this triennium.
THE AMENDMENT was put and declared LOST on a hand
vote
SUBSTANTIVE MOTION
Councillor Schollum/Councillor Kerr
A)
That the Council/Committee receives the
report titled External
Appointments to Committees.
B) To approve the
schedule of payments as follows for external appointments
to committees and subcommittees:-
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Externally appointed Committee Chairs to:
Hearings Committee
Risk and Assurance Committee
Heretaunga Takoto Noa – Māori Standing
Committee
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$15,036 per annum
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Kaumatua
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$15,036 per annum
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Externally appointed Committee and Subcommittee
members
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$400 per committee/ subcommittee meeting
$80 per hour for attendance at workshops/site
visits
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Travel expenses from place of residence to meeting venue to be
paid at $0.79c per km on the same terms in the Elected Members Expenses
Policy 2019.
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C) That it be noted that the names for all other external
appointments with voting rights will be notified to the next ordinary meeting
of Council, once the appropriate selection processes have been completed.
CARRIED
Councillor Nixon’s vote AGAINST the Motion was recorded
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22.
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Schedule of Meetings for 2020
(Document 19/1222)
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Councillor
Kerr/Councillor Nixon
A) That the Council/Committee receives the report titled Schedule of Meetings for 2020.
B) That
the Council adopt the
schedule of meetings for 2020.
CARRIED
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23.
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Requests Received Under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 19/1221)
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Councillor
Schollum/Councillor Lawson
A) That the Council receives the report titled Requests Received Under the Local
Government Official Information and Meetings Act (LGOIMA) Monthly Update.
B) That the
LGOIMA requests received in November 2019 as set out in Attachment 1
(IRB-2-01-19-1812) of the report be noted.
CARRIED
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24.
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Items Under Action
(Document 19/1247)
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Councillor
Schollum/Councillor Lawson
A) That the Council/Committee receives the report titled Items Under Action.
CARRIED
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25.
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2019-22 Draft Triennial Agreement for feedback from
Councils
(Document 19/1261)
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Councillor Kerr/Councillor
Dixon
A) That the Council/Committee receives the report titled 2019-22 Draft Triennial Agreement for feedback from Councils.
B) That the Council provides feedback on the Draft Triennial Agreement
prior to its adoption by 1 March 2020.
CARRIED
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26. Additional Business Items / EXTRAORDINARY
BUSINESS ITEMS
There were no additional/extraordinary business items.
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27.
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Recommendation to
Exclude the Public from Item 29
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Kerr/Councillor Watkins
THAT the public now be
excluded from the following parts of the meeting, namely;
28 Flaxmere
Landholdings
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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28 Flaxmere
Landholdings
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Section
7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably
prejudice the commercial position of the person who supplied or who is the
subject of the information.
Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To allow
third party commercial negotiations to take place.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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VALEDICTION
Mayor Hazlehurst thanked Councillors and
Council officers, acknowledging their hard work and commitment throughout the
year.
Councillor Watkins acknowledged the work
the Mayor had undertaken during the year on behalf of the Council.
________________________
The meeting closed at 5.08pm
Confirmed:
Chairman:
Date:
Hastings District Council