Thursday, 3 June 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council

Council Meeting

Kaupapataka
Agenda

 

 

Te Rā Hui:
Meeting date:

Thursday, 3 June 2021

Te Wā:
Time:

1.00pm

Te Wāhi:
Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Te Hoapā:
Contact:

Democracy and Governance Services

P: 06 871 5000  |  E: democracy@hdc.govt.nz

Te Āpiha Matua:
Responsible Officer:

Chief Executive - Nigel Bickle

 

 

Thursday, 3 June 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council

Council Meeting

Kaupapataka
Agenda

Mematanga:
Membership:

Tiamana

Chair: Mayor Sandra Hazlehurst

Ngā KaiKaunihera

Councillors: Bayden Barber, Alwyn Corban, Malcolm Dixon, Damon Harvey, Tania Kerr (Deputy Chair), Eileen Lawson, Simon Nixon, Henare O’Keefe, Peleti Oli, Ann Redstone, Wendy Schollum, Sophie Siers, Geraldine Travers and Kevin Watkins

Tokamatua:
Quorum:

8 members

Apiha Matua
Officer Responsible:

Chief Executive – Nigel Bickle

Te Rōpū Manapori me te Kāwanatanga
Democracy and Governance Services:

Jackie Evans (Extn 5018)

 

 

Te Rārangi Take
Order of Business

1.0

Opening Prayer – Karakia Whakatūwheratanga

 

2.0

Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

 

3.0

Conflict of Interest – He Ngākau Kōnatunatu

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.  This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. 

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting.  If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). 

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

 

4.0

Confirmation of Minutes – Te Whakamana i Ngā Miniti

There are no minutes to confirm.   

 

5.0

Schedule of Council Meetings 

7

6.0

Minor Items – Ngā Take Iti

 

7.0

Urgent Items – Ngā Take Whakahihiri    

 

8.0

Recommendation to Exclude the Public from Item 9 

9

9.0

Civic Honours Awards Nominations 2021 

 

 

 

     


 

Thursday, 3 June 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Vicki Rusbatch, Senior Advisor Democracy and Governance Services

Te Take:

Subject:

Schedule of Council Meetings

        

 

 

1.0      PURPOSE AND SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1       The purpose of this report is to approve changes to the schedule of Council and Committee meetings for 2021 which was adopted on 15 October 2020.

1.2       Please note the following changes to meetings:-

 

District Development Subcommittee

Thursday, 27 May 2021

Tuesday, 15 June 2021 at 1.00 pm

Heretaunga Takoto Noa Māori Standing Committee

Wednesday, 26 May 2021

Wednesday, 23 June 2021 at 1.00pm

District Planning & Bylaws Subcommittee

Wednesday, 26 May 2021

New meeting date and associated site visit date to be arranged

Civic and Administration Subcommittee

 

Additional meeting date – Thursday, 17 June 2021 at 9.00am

 

1.3       Although staff attempt to meet the needs of the Council it is inevitable that the schedule will need to be amended from time to time and these amendments will be notified to elected members via the Councillor diary as they arise.

1.4       While the schedule serves to give elected members notice of the upcoming meetings there is still a requirement under the Local Government Official Information and Meetings Act 1987 for the public to be advised on a regular basis of the meetings scheduled for the next month.

1.5       The schedule includes the meetings of all committees not only so that members can plan ahead, but also to ensure that meetings days are in fact available and not later taken up by other meetings. Where scheduled meetings are not required cancellations will be advised to members as early as possible.

 

2.0      RECOMMENDATIONS - NGĀ TŪTOHUNGA

A)        That Council receive the report titled Schedule of Council Meetings dated 3 June 2021.

B)        That the Council adopt the schedule of meetings for 2021 as amended:

 

District Development Subcommittee

Thursday, 27 May 2021

Tuesday, 15 June 2021 at 1.00 pm

Heretaunga Takoto Noa Māori Standing Committee

Wednesday, 26 May 2021

Wednesday, 23 June 2021 at 1.00pm

District Planning & Bylaws Subcommittee

Wednesday, 26 May 2021

New meeting date and associated site visit date to be arranged

Civic and Administration Subcommittee

 

Additional meeting date – Thursday, 17 June 2021 at 9.00am

 

 

 

Attachments:

There are no attachments for this report.

 

 

           

 

HASTINGS DISTRICT COUNCIL

 

Council MEETING

 

Thursday, 3 June 2021

 

 

 

RECOMMENDATION TO EXCLUDE THE PUBLIC

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

THAT the public now be excluded from the following part of the meeting, namely:

 

9          Civic Honours Awards Nominations 2021

 

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

 

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

 

 

 

9           Civic Honours Awards Nominations 2021

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

To protect the privacy of the nominees pending decision-making on the selection process..

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.