Agenda of Council Meeting

Te Rārangi Take
Order of Business

1.0	Opening Prayer – Karakia Whakatūwheratanga
2.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui At the close of the agenda no apologies had been received. Leave of Absence had previously been granted to Councillor Redstone
3.0	Conflict of Interest – He Ngākau Kōnatunatu Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.
4.0	Confirmation of Minutes – Te Whakamana i Ngā Miniti Minutes of the Extraordinary Council Meeting held Thursday 21 October 2021. (Previously circulated)
5.0	State of the Environment Report 2015-2019	7
6.0	Recommendations from the Hastings District Rural Community Board Meeting held on 29 November 2021	11
7.0	Minor Items – Ngā Take Iti
8.0	Urgent Items – Ngā Take Whakahihiri
9.0	Recommendation to Exclude the Public from Items 10, 11 and 12	13
10.0	Due Diligence to be Completed on Property to Determine Suitability for Provision of Homelessness Services.
11.0	Commercial Transaction
12.0	Chief Executive Matters

Tuesday, 14 December 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Junior Tuakana, Environmental Planner (Policy)

Te Take:

Subject:

State of the Environment Report 2015-2019

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is for Council to receive the ‘State of the Environment Report 2015-2019’ (The Report) with recommended changes as a result of the District Planning and Bylaws Subcommittee meeting held on the 22nd September 2021.

1.2 The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by and on behalf of communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

1.3 The effect of this decision relevant to the purpose of Local Government is that through monitoring of the environment Council can help ensure that local infrastructure, public services, and the performance of regulatory functions, are appropriate to the present and future needs of Hastings District.

1.4 The Report addresses Council’s obligation under Section 35 of the Resource Management Act to monitor the state of the environment of its district and to make available to the public a review of the results of its monitoring. The purpose as set out in the Act is to enable the public to be better informed of the duties, powers and functions of Council and to enable the public to participate effectively under the Act. This is the third edition of The Report.

1.5 While the Report is a statutory requirement, it is a very useful documentary resource for signalling where policy amendments may be needed as a result of evolving or changing trends in the environment over time. In 2021 The Report has been instrumental in informing the completion of The Eco District Strategy and identifying several potential issues within the Hastings District Plan.

1.6 The Report also contributes to achieving the goals set in the 2021-2031 Long Term Plan under the Environmental, Cultural, Social and Economic Wellbeing’s.

1.7 This report concludes by recommending that The Report is adopted by Council and that The Report is released for public viewing.

2.0 Recommendations - Ngā Tūtohunga

A) That Council receive the report titled State of the Environment Report 2015-2019 (The Report) dated 14 December 2021.

B) That Council adopt The Report.

C) That The Report is released for public viewing.

D) Council notes that The Report will be presented to the Rural Community Board and the Heretaunga Takoto Noa Māori Standing Committee for information purposes.

3.0 Background – Te Horopaki

3.1 This is the third Report completed by Council. The second Report was completed and received by Council in November 2015.

3.2 Council has previously committed to reviewing The Report every 3 to 5 years.

3.3 The Report has been refined in the current edition to focus on Council’s functions. Previous Reports have included some indicators outside of Council’s control or influence.

4.0 Discussion – Te Matapakitanga

4.1 The purpose of this report is for the Council to adopt the State of the Environment Report 2015-2019. A copy of The Report is attached as (Attachment 1).

4.2 Below is a summary of the changes made as a result of feedback from the District Planning and Bylaws Subcommittee.

Mana Whenua Customary Environmental Values	This is more detailed and has been moved to the front of the document. On advice from the Pou Ahurea team, the section on Tangata Whenua was replaced with the section on Mana Whenua Customary Environmental Values.
Air and Water Sustainability	Removed air and water indicators and data as this is reported by Hawke’s Bay Regional Council (HBRC). Removed indicators AQ1, AQ2, WQ1, WQ2 and WQ3 as this is relevant to HBRC.
Amenity, Character, and Heritage Management	Removed coastal indicators and data as this is reported by HBRC. Removed indicators CA3, CA4 as they are reported by HBRC. Removed the case study related to the introduction of the City Assist Team as it is now a permanent function of Council.
Sustainable Infrastructure	Electricity consumption: Removed indicators E1, E2 and data related to energy use as this is not a function of Council. Removed indicators T1, T2, T3, T4, T5, T6, T7 relating to modes of transport.
Hazard Management	Remove case study for rural recycling as this has been implemented by Council.
Sustainable Waste Management	This resource indicator remains steady with only small fluctuations as detailed in The Report.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 The Report is a technical report that is submitted for adoption by Council.

6.0 Next steps – Te Anga Whakamua

6.1 Release The Report for public viewing

Attachments:

1 ⇨

State of the Environment 2015-2019 - FINAL SOE Report Full Doc

ENV-20-21-73

Under Separate Cover

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes and enables quality environmental, cultural, social and economic outcomes for our community.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The Pou Ahurea Team have assisted with completion of The Report. The Report will be presented to the Heretaunga Takoto Noa Māori Standing Committee.

Sustainability - Te Toitūtanga

The Report is relevant to the sustainable management of our physical and natural resources. Council has a duty to report on its performance as part of Section 35 (2) (a) of the Resource Management Act.

Financial considerations - Ngā Whakaarohanga Ahumoni

The Report is budgeted for under the Environmental Policy Work Programme.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This Report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Not Applicable

Risks

Not Applicable

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

The Report will be presented to the Rural Community Board.

Tuesday, 14 December 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Vicki Rusbatch, Senior Advisor Democracy & Governance Services

Te Take:

Subject:

Recommendations from the Hastings District Rural Community Board Meeting held on 29 November 2021

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to present for approval the summary of recommendations from the Rural Community Board meeting held on 29 November 2021.

1.2 The recommendations below relate to proposed amendments to the 2022 Meeting Schedule.

2.0 Recommendations - Ngā Tūtohunga

A) That Council receive the report titled Recommendations from the Hastings District Rural Community Board Meeting held on 29 November 2021 dated 14 December 2021.

B) That the Council endorse the following recommendations of the Rural Community Board Meeting held on 29 November 2022:

9. Meetings Schedule - 2022

A) That the Hastings District Rural Community Board receive the report titled Meetings Schedule - 2022 dated 29 November 2021.

B) That the Rural Community Board note the 2022 Community Board meeting schedule and recommend the following changes:

Rural Community Board 21 February 2022 Reschedule to 14 February 2022

Rural Halls Subcommittee 5 September 2022 Reschedule to 27 June 2022

Attachments:

There are no attachments for this report.

HASTINGS DISTRICT COUNCIL

Council MEETING

Tuesday, 14 December 2021

RECOMMENDATION TO EXCLUDE THE PUBLIC

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

THAT the public now be excluded from the following part of the meeting, namely:

10 Due Diligence to be Completed on Property to Determine Suitability for Provision of Homelessness Services.

11 Commercial Transaction

12 Chief Executive Matters (Item referred from Council Meeting 9 December 2021)

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

10 Due Diligence to be Completed on Property to Determine Suitability for Provision of Homelessness Services.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To protect Council's position in commercial negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

11 Commercial Transaction

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Commercial Negiotations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

12 Chief Executive Matters

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

To protect the privacy of the incumbent.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

Te Rā Hui: Meeting date:	Tuesday, 14 December 2021
Te Wā: Time:	1.00pm
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Chief Executive - Nigel Bickle

Mematanga: Membership:	Tiamana Chair: Mayor Sandra Hazlehurst Ngā KaiKaunihera Councillors: Bayden Barber, Alwyn Corban, Malcolm Dixon, Damon Harvey, Tania Kerr (Deputy Chair), Eileen Lawson, Simon Nixon, Henare O’Keefe, Peleti Oli, Ann Redstone, Wendy Schollum, Sophie Siers, Geraldine Travers and Kevin Watkins
Tokamatua: Quorum:	8 members
Apiha Matua Officer Responsible:	Chief Executive – Nigel Bickle
Te Rōpū Manapori me te Kāwanatanga Democracy and Governance Services:	Louise Stettner (Extn 5018)