Minutes of Council Meeting - Thursday, 3 November 2022

Thursday, 3 November 2022

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair - Tiamana: Mayor Sandra Hazlehurst

Councillors - Ngā KaiKaunihera: Councillors Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm Dixon, Michael Fowler, Henry Heke, Kellie Jessup, Tania Kerr, Eileen Lawson, Renata Nepe, Simon Nixon, Ann Redstone, Wendy Schollum, and Kevin Watkins

Kua Tatū:
In attendance:

Chief Executive - Nigel Bickle

Group Manager: Asset Management - Craig Thew

Group Manager: Planning & Regulatory Services - John O’Shaughnessy

Group Manager: Strategy & Development – Craig Cameron

Group Manager: People & Capability - Bronwyn Bayliss

Group Manager: Corporate - Bruce Allan

Group Manager: Community Wellbeing & Services – Rebekah Dinwoodie

Group Manager: Marketing & Communications – Naomi Fergusson

Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness & Heritage – Dr James Graham

Manager: Democracy & Governance Services – Louise Stettner

Senior Advisor Democracy & Governance Services – Vicki Rusbatch

Democracy & Governance Services Advisor – Lynne Cox

Kei Konei:
Also present:

Kaumātua Jerry Hapuku

Kahurangi Māori Dance Company

Whānau and friends of elected members, Council staff and members of the public were present in the gallery

KARANGA AND KARAKIA

The meeting was livestreamed to the Council website and facebook.

A pōhiri to welcome the Mayor and Councillors and Rural Community Board members had been held at Waipatu Marae earlier in the day.

The Kahurangi Māori Dance Group performed a karanga to call in the Mayor and Councillors, led by the Chief Executive, into the Council Chamber.

Waiata – He Honorē

1. mihi/opening prayer - Karakia

Kaumātua Jerry Hapuku gave the opening karakia and mihi.

Chief Executive, To’osavili Nigel Bickle gave his opening speech in Te Reo, Samoan and English. He declared the meeting open and welcomed the Mayor, Councillors, whānau and supporters to the first meeting of the Hastings District Council for the 2022-2025 triennium. He congratulated the Mayor and Councillors and thanked Kaumātua Jerry Hapuku and the Kahurangi Māori Performing Arts Group.

He spoke of the significance in having 3 elected representatives of the Takitimu Māori Ward for the first time in the history of the Council. He also acknowledged the other 3 newly elected members of Council and everyone who had been elected unopposed and re-elected.

Mr Bickle outlined the process for the meeting commencing with the swearing in of the Mayor and Councillors.

5.	Making and Attesting of Declaration of the Mayor
	(Document ref 22/335)
	The Chief Executive called up Mayor Sandra Hazlehurst who welcomed everyone to the meeting. Mayor Hazlehurst made her oral declaration which was duly witnessed by the Chief Executive. Mr Bickle invested the Mayor with her Insignia of Office and gave a brief overview of the significance of the mayoral regalia – robes, hat and chain. He then handed the proceedings over to the Mayor.

6.	Making and Attesting of Declarations of Elected Members
	(Document ref 22/336)
	Mayor Hazlehurst then received the oral declarations in (English or Te Reo) of Councillors Ana Leith Apatu; Marcus Proehl Buddo; Alwyn Alexander Corban; Michael Bruce Fowler; Henry Oliver Ryder Heke gave his inaugural speech in Te Reo and English and made his oral declaration in Te Reo followed by a waiata; Kellie Ann Marie Jessup gave her inaugural speech in Te Reo and performed a waiata after making her declaration; Tania Joy Kerr; Eileen Rose Lawson; Renata Heremaia Nepe gave his inaugural speech in Te Reo and made his declaration in Te Reo followed by a waiata performed by Kahurangi; Simon John Harpur Nixon; Ann Elizabeth Bennett Redstone; Wendy Leigh Schollum and Kevin Victor Watkins. Councillors when making their declarations gave their inaugural speech and paid tribute to their former colleagues and thanked their whānau and supporters. The written declarations were witnessed by the Mayor and Chief Executive. After each declaration, the Chief Executive took the Councillor to their seat at the Council table. Councillor Dixon had extended apologies for lateness and made his declaration later in the meeting. Councillor Harvey had extended apologies for absence and would make his declaration at the next full Council Meeting.
	The meeting then addressed the remaining agenda items.

2. Apologies & Leave of Absence - Ngā Whakapāhatanga me te Wehenga ā-Hui

Mayor Hazlehurst/Councillor Kerr

That apologies for absence from Councillor Harvey and for lateness from Councillor Dixon be accepted.

CARRIED

3. Conflicts of Interest - He Ngākau Kōnatunatu

There were no declarations of conflicts of interest.

4. Confirmation of Minutes - Te Whakamana i Ngā Miniti

There were no minutes to confirm.

7.	Appointment of Deputy Mayor Following 2022 Local Government Triennial Elections
	(Document ref 22/337)
	Mayor Hazlehurst spoke in support of her proposed appointment of Councillor Tania Kerr as Deputy Mayor.
	Councillor Watkins/Councillor Nepe A) That the Council receive the report titled Appointment of Deputy Mayor Following 2022 Local Government Triennial Elections dated 3 November 2022. B) That Councillor Tania Kerr be appointed as Deputy Mayor. CARRIED
	Deputy Mayor Councillor Kerr thanked the Mayor and Councillors and spoke of the honour of working as Deputy for Mayor Hazlehurst over the past few years. Mayor Hazlehurst advised that appointments to committees would be made at the 8 December Council Meeting.

Interim Appointment and Delegation Arrangements Pending the Introduction of the 2022-2025 Committee Structure and Proposed Schedule of Meetings for November/December 2022

(Document ref 22/338)

Mayor Hazlehurst/Councillor Kerr

A) That the Council receive the report titled Interim Appointment and Delegation Arrangements Pending the Introduction of the 2022-2025 Committee Structure and Proposed Schedule of Meetings for November/December 2022 dated 3 November 2022.

B) That the rollover of the 2019-2022 delegations and membership of the Civic and Administration Subcommittee be approved and Council appoint Councillors Dixon, Nixon, Harvey, Lawson, Schollum, Watkins and Councillors Apatu and Heke to this Committee in the interim.

C) That the rollover of the 2019-2022 delegations and membership of the Joint Waste Futures Project Steering Committee be approved and Council appoint Councillor Redstone, Councillor Nixon and Councillor Buddo to this Committee in the interim.

D) That the rollover of the 2019-2022 Heads of Agreement for the Ōmarunui Refuse Landfill Joint Committee be approved and Council appoint Councillors Redstone, Nixon, Lawson and Councillor Apatu to this Committee in the interim.

E) That the rollover of the 2019-2022 delegations and membership of the Hastings District Council: Tangata Whenua Wastewater Joint Committee be approved and Council appoint Councillors Nixon and Watkins and Councillors Nepe and Heke to this Committee in the interim. That the Council appoint the Tangata Whenua representatives Beverly Te Huia, Evelyn Ratima and Marei Apatu in the interim.

F) That Council appoint Councillor Dixon and Councillor Fowler to attend the Zone 3 Meeting in Whanganui on 24/25 November 2022.

G) That the first ordinary meeting of the Council is 8 December 2022 at 1pm.

H) That the Council approve the following meetings for November/December 2022:

Council / Committee	Date	Time	Venue
Council (Frimley Park Reserve Management Plan submissions commence)	29 November 2022	9.00 am	Council Chamber
Joint Waste Futures Project Steering Committee	2 December 2022	10:30am	Council Chamber
Ōmarunui Refuse Landfill Joint Committee	2 December 2022	1.00 pm	Council Chamber
Hastings District Council: Tangata Whenua Wastewater Joint Committee	5 December 2022	10 am	Council Chamber
Council	8 December 2022	1.00 pm	Council Chamber

CARRIED

9.	Conflicts of Interest
	(Document ref 22/339)
	General Counsel, Scott Smith took the report as read and offered to respond to questions from the meeting.

	Councillor Redstone/Councillor Lawson That the Council receive the report titled Conflicts of Interest dated 3 November 2022. CARRIED

10.

Legislation Affecting Members

(Document ref 22/340)

Councillor Buddo/Councillor Corban

That the Council receive the report titled Legislation Affecting Members dated 3 November 2022.

CARRIED

11.

Appointment of Councillors to Hastings District Rural Community Board

(Document ref 22/416)

Mayor Hazlehurst/Councillor Heke

A) That Council receive the report titled Appointment of Councillors to Hastings District Rural Community Board dated 3 November 2022.

B) That the Council appoint the following Councillors to the Hastings District Rural Community Board:

Councillor for the Kahurānaki General Ward Councillor Marcus Buddo

Councillor for the Mōhaka General Ward Councillor Tania Kerr

Councillor for the Takitimu Māori Ward Councillor Ana Apatu

CARRIED

12. Minor Items - Ngā Take Iti

There were no additional business items.

13. Urgent Items - Ngā Take Whakahihiri

There were no extraordinary business items.

Mayor Hazlehurst addressed the meeting and thanked Kaumātua Jerry Hapuku and Kahurangi for their contribution to the Inaugural Council Meeting.

She spoke of the honour of leading the district for the next three years, and the privilege of representing the people of Heretaunga Hastings, and to lead a dynamic, diverse, passionate and strong team committed to working hard for the people. Mayor Hazlehurst also expressed her excitement for Council to have its first Takitimu Māori Ward representatives around the table. She acknowledged past members who helped form and implement plans for the future, including:

completion of the 5 year investment in safe drinking water infrastructure and the opening of Waiaroha, Homes for Our People, Hastings Alive CBD revitalisation plan, It’s Fabulous Flaxmere Time focus, Stage 1 of Civic Square development will commence, master plan for Tomoana Showgrounds, development community partners on Heretaunga House. People living in the first apartments in the city. The opening of the first hotel next year; impending build of the Regional museum storage facility and will prioritise Aroha Camberley and Stunning Stortford. Celebrating Hastings 150^th birthday next year.

Mayor Hazlehurst referred to challenges ahead, including navigating changes in the future of Local Government.

Councillor Dixon joined the meeting at 2.24pm.

6.	Making and Attesting of Declarations of Elected Members…continued
	Mayor Sandra Hazlehurst received the oral declaration of Malcolm John Dixon which was witnessed by the Mayor and Chief Executive.

Kaumātua Jerry Hapuku gave the closing kōrero and karakia.

Himene: Whakaaria Mai

Waiata: Tūtira Mai Ngā Iwi

________________________

The meeting closed at 2.41pm

Confirmed:

Chairman:

Date: