Minutes of Hastings District Rural Community Board

Thursday, 3 November 2022

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Hastings District Rural Community Board Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair: Jonathan Stockley

Isabelle Crawshaw (Deputy Chair), Abby Morley and Vicki Scoular

Councillors Ana Apatu, Marcus Buddo and Tania Kerr

Kua Tatū:
In attendance:

Chief Executive - Nigel Bickle

Group Manager: Asset Management - Craig Thew

Group Manager: Planning & Regulatory Services - John O’Shaughnessy

Group Manager: Strategy & Development – Craig Cameron

Group Manager: People & Capability - Bronwyn Bayliss

Group Manager: Corporate - Bruce Allan

Group Manager: Community Wellbeing & Services – Rebekah Dinwoodie

Group Manager: Marketing & Communications – Naomi Fergusson

Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness & Heritage – Dr James Graham

Manager: Democracy & Governance Services – Louise Stettner

Senior Advisor Democracy & Governance Services – Vicki Rusbatch

Democracy & Governance Services Advisor – Lynne Cox

Kei Konei:
Also present:

The Mayor and Councillors, whānau and friends of elected members, Council staff and members of the public were present in the gallery.

The meeting was livestreamed to the Council website and facebook.

The meeting commenced with the Chief Executive, To’osavili Nigel Bickle in the Chair.

OPENING PRAYER - KARAKIA

Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness & Heritage, Dr James Graham gave the opening karakia.

Mr Bickle declared the meeting open. He congratulated the newly elected members of the Rural Community Board on behalf of the Chief Executive and staff who were looking forward to working with them over the triennium.

Mr Bickle then made opening remarks including a brief history of the Board, an important governance group at Hastings District Council, there to represent those in Hastings’ rural communities.

The board was first elected in 1992, not long after the amalgamation in 1989 of Havelock North and eight of the 10 old ridings (areas) of the former Hawke’s Bay County Council, as well as part of Taupō County to form the Hastings District Council.

Four of the seven members are community board members elected by the rural subdivisions of Maraekākaho, Kaweka, Poukawa and Tūtira; and three members are Council appointees, being the Mōhaka and Kahurānaki Ward Councillors and one Takitimu Māori Ward Councillor.

As the voice of the rural community, the Board looks after some rural matters for which the Council is responsible.

The Rural Community Board is not a Committee of Council and the Board elects its own Chairperson.

Mr Bickle then outlined the process for the meeting. He would receive and witness the oral declarations of each of the members, including the Council appointees, and Chair the meeting until the Board had elected its Chairperson. The Chairperson would then make his or her declaration as Chair of the Rural Community Board, and assume the Chair for the remainder of the meeting.

4.	Declarations of Rural Community Board Members
	(Document ref 22/341)
	The Chief Executive, Mr Bickle received and witnessed the oral declarations of the Rural Community Board Members Isabelle Sally Crawshaw, Abby Jane Morley, Vicki Jane Scoular, Jonathan Ian Stockley and Council Appointees to the Board Tania Joy Kerr, Marcus Proehl Buddo and Ana Leith Apatu. After making their declarations, members made their introductory remarks.
	Mayor Sandra Hazlehurst extended her congratulations to the new Hastings District Rural Community Board, and referred to the Board’s strong reputation nationally. The Mayor and Council was looking forward to working more closely with the Board in the future.

5.	Voting Systems for Certain Appointments
	(Document ref 22/342)
	It was noted that the meeting would only need to consider this report if there was more than one nomination for the positions of Chair or Deputy Chair.

6.	Election of Chair and Deputy Chair
	(Document ref 22/345)
	Mr Bickle called for nominations for the position of Chair of the Hastings District Rural Community Board.
	Isabelle Crawshaw/Councillor Buddo That Jonathan Stockley be appointed as Chair of the Hastings District Rural Community Board for the next triennium 2022-2025. There being no other nominations, Jonathan Stockley was declared elected as Chair. CARRIED
	The Chief Executive then received and witnessed the oral declaration of Jonathan Stockley as Chair, of the Hastings District Rural Community Board. Mr Stockley in his opening remarks thanked everyone for their support and privilege of being elected Chair. He also referred to the significance of this triennium being the first with a Takitimu Ward Councillor on the Board. The Chair, Mr Stockley, assumed the Chair and called for nominations for the position of Deputy Chair.
	Jonathan Stockley/Vicki Scoular That Isabelle Crawshaw be appointed as Deputy Chair of the Hastings District Rural Community Board for the next triennium 2022-2025. There being no other nominations, Isabelle Crawshaw was declared elected as Deputy Chair. CARRIED
	The meeting then addressed the remaining agenda items.

1. Apologies – Ngā Whakapāhatanga

There were no apologies.

2. Conflicts of Interest - He Ngākau Kōnatunatu

There were no declarations of conflicts of interest.

3. Confirmation of Minutes - Te Whakamana i Ngā Miniti

There were no minutes to confirm.

Conflicts of Interest

(Document ref 22/346)

Abby Morley/Isabelle Crawshaw

That the Hastings District Rural Community Board receive the report titled Conflicts of Interest dated 3 November 2022.

CARRIED

8.	Legislation Affecting Members
	(Document ref 22/347)
	General Counsel, Scott Smith took the report as read and offered to respond to questions from the meeting.
	Councillor Apatu/Councillor Kerr That the Hastings District Rural Community Board receive the report titled Legislation Affecting Members dated 3 November 2022. CARRIED

9.	Remuneration for the new term of the Hastings District Rural Community Board
	(Document ref 22/348)
	Manager Democracy & Governance Services, Louise Stettner responded to a question from the meeting in relation to the Remuneration Authority.
	Isabelle Crawshaw/Abby Morley A) That the Hastings District Rural Community Board receive the report titled Remuneration for the new term of the Hastings District Rural Community Board dated 3 November 2022. B) That the Hastings District Rural Community Board note that the following remuneration is payable to members: · Community Board Chairperson $15,475 · Community Board Member $7,738 CARRIED

10.

Date of First Ordinary Meeting

(Document ref 22/349)

Jonathan Stockley/Councillor Kerr

A) That the Hastings District Rural Community Board receive the report titled Date of First Ordinary Meeting dated 3 November 2022.

B) That the first ordinary meeting of the Hastings District Rural Community Board be held on Monday, 5 December 2022 commencing at 2.00pm.

CARRIED

11. Minor Items - Ngā Take Iti

There were no additional business items.

12. Urgent Items - Ngā Take WhakahihirI

There were no extraordinary business items.

The Chairman gave his closing remarks.

Councillor Apatu gave the closing karakia.

________________________

The meeting closed at 4.00pm

Confirmed:

Chairman:

Date: