Thursday, 9 February 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Civic Development Subcommittee Meeting

Ngā Miniti
Minutes

 

 

Te Rā Hui:
Meeting date:

Thursday, 9 February 2023

Venue

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Time start - end

9.00am – 9.08am

 


 

Thursday, 9 February 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Civic Development Subcommittee Meeting

Ngā Miniti
Minutes

 

Te Rārangi Upoko
Table of Contents

Item                                                                                                      Page No.

 

1.            Apologies – Ngā Whakapāhatanga   1

2.            Conflicts of Interest - He Ngākau Kōnatunatu  1

3.            Confirmation of Minutes - Te Whakamana i Ngā Miniti 1

4.            Triple Peaks Adventure Race, Te Mata Peak Road - 25 February 2023; Hastings Does Deco - 16 February 2023; and EIT Graduation Parade - 16 and 17 March 2023  2

5.            Minor Items - Ngā Take Iti 3

6.            Urgent Items - Ngā Take Whakahihiri 3

 

 

 


 

Thursday, 9 February 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Civic Development Subcommittee Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair: Councillor Malcolm Dixon

Ngā KaiKaunihera

Councillors: Michael Fowler, Damon Harvey, Wendy Schollum and Kevin Watkins

 

Transportation Manager, Jag Pannu AND

Environmental Consents Manager, Caleb Sutton – Subcommittee members for Item 4

Kei Konei:
Also present:

Group Manager: Community Wellbeing & Services – Rebekah Dinwoodie

Community Grants and Partnerships Advisor – Kev Carter

Network Controls Manager – Alf Johnson

Democracy & Governance Advisor - Christine Hilton

 

 

1.         Apologies – Ngā Whakapāhatanga

 

2.         Conflicts of Interest - He Ngākau Kōnatunatu

Councillor Dixon declared a conflict of interest in regard to one of the three applications being considered under Item 4 – Triple Peaks Adventure Race - and took no part in discussion or voting in regard to this application.

 

 

3.         Confirmation of Minutes - Te Whakamana i Ngā Miniti

 

Councillor Dixon/Councillor Watkins

That the minutes of the Civic Development Subcommittee Meeting held Thursday 15 December 2022 be confirmed as an accurate record.

CARRIED

 

 

4.

Triple Peaks Adventure Race, Te Mata Peak Road - 25 February 2023; Hastings Does Deco - 16 February 2023; and EIT Graduation Parade - 16 and 17 March 2023

 

(Document 23/12)

The Network Controls Manager, Alf Johnson, spoke to the agenda report and responded to questions from the meeting.  He advised that the EIT Graduation Parade was now only on Friday, 17 March.

As noted earlier, Councillor Dixon had declared a conflict of interest in regard to one of the three applications being considered under Item 4 – Triple Peaks Adventure Race - and took no part in discussion or voting in regard to this application.  Councillor Watkins Chaired the part of the meeting where this application was discussed.

 

Councillor Fowler/Councillor Schollum

A)        That the Civic Development Subcommittee receive the report titled Triple Peaks Adventure Race, Te Mata Peak Road - 25 February 2023; Hastings Does Deco - 16 February 2023; and EIT Graduation Parade - 16 and 17 March 2023 dated 9 February 2023.

B)        That it be noted that the following Conflict of Interest was declared at the meeting and that the member declaring this interest took no part in discussion or voting in relation to the relevant application:

·      Councillor Malcolm Dixon (Triple Peaks Adventure Race).

C)        That the Civic Development Subcommittee approve the following temporary road closures subject to no submissions or objections having been received in respect of these applications and on the basis that these events would be subject to any Covid-19 provisions in force as at the following date/s:

i.    Triple Peaks Adventure Race: Te Mata Peak Road from Water Tank car park to the top of the Road.  The road closure will be between 6.00am on Saturday, 25 February 2023 to 4.30pm on Saturday, 25 February 2023.  The purpose of this road closure is to hold an Adventure Race.

ii.   Hastings Does Deco: Eastbourne Street from Warren St to Russell Street, Karamu Road, from Heretaunga Street to Eastbourne Street. The road closures will be between 12.00pm on Thursday, 16 February 2023 to 10.00pm on Thursday, 16 February 2023.  The purpose of these road closures is to hold Art Deco Celebrations.

iii.  EIT Graduation Parade: Hastings Street from Heretaunga Street East to Eastbourne Street East. The road closure will be between 12.00pm to 2.30pm on Friday 17 March 2023. The purpose of this road closure is to hold a Graduation Parade.

 

Subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

i.        These events are conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

ii.       The Traffic Management Plans including provision for appropriate signage is approved by the Traffic Management Coordinator acting under delegated authority.

iii.      The Traffic Management Plans must be complied with including any specific conditions.

iv.     Copies of the relevant liability insurance policies are received.

v.      That the cost of all advertising is met by the event organiser/s.

vi.     Emergency Services are contacted regarding the holding of this event with details of the dates, locations and time frames.

vii.    As per the Traffic Management Plan provisions - all emergency services will be accommodated and access provided through the sites as required.

viii.   The applicant/s are responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with this activity and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closures.

ix.     The applicant/s have in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plans including any conditions attached.

 

CARRIED 

 

5.         Minor Items - Ngā Take Iti

                There were no additional business items.

 

6.         Urgent Items - Ngā Take WhakahihirI

                There were no extraordinary business items.

 

 

 

The meeting closed at 9.08am

 

 

 

Confirmed:

 

 

 

Chairman:

Date: