Minutes of Council Meeting - Thursday, 15 June 2023

Thursday, 15 June 2023

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair - Tiamana: Mayor Sandra Hazlehurst

Councillors - Ngā KaiKaunihera:

Councillors Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm Dixon, Damon Harvey, Henry Heke, Kellie Jessup, Tania Kerr (Deputy Mayor), Eileen Lawson, Renata Nepe, Simon Nixon, and Wendy Schollum

Kua Tatū:
In attendance:

Chief Executive - Nigel Bickle

Interim Recovery Manager – Craig Cameron

Acting Group Manager: Strategy & Development – Raoul Oosterkamp

Deputy Chief Executive - Bruce Allan

Finance Operations Manager – Richard Elgie

Public Spaces and Building Assets Manager – Colin Hosford

Program Manager Growth Infrastructure – Brett Chapman

Strategy Manager – Lex Verhoeven

Principal Advisor: District Development – Mark Clews

Three Waters Manager – Steve Cave

Stormwater Manager – Craig Mountfort

Media Communications Advisor – Nicki Harper

Democracy and Governance Advisor – Caitlyn Dine

Kei Konei:
Also present:

Submitters:

Brendon Liggett, Kainga Ora, via zoom (7); Representatives of Chapman Tripp acting on behalf of Retirement Villages Association of NZ and Ryman Healthcare Limited via zoom (3 & 5); Matthew Holder (4); John Roil (9); Philip Hoquard, Lowe Corporation and Tom Hosford, Mitchell Daysh (3); Tim Wilkins (10); Ray Burrell (13); Liz Davis via zoom (5).

Mayor Hazlehurst announced that livestreaming of the meeting would commence following the conclusion of verbal submissions.

1. Opening prayer - Karakia

The opening prayer was given by Councillor Nepe.

2. Apologies & Leave of Absence - Ngā Whakapāhatanga me te Wehenga ā-Hui

Leave of Absence had previously been granted to Councillor Watkins.

Mayor Hazlehurst/Councillor Kerr

That the leave of absence be granted to Councillor Schollum from 13 to 17 July 2023.

That the apology of absence of Councillor Redstone for Thursday 15 and Friday 16 June 2023 be accepted.

That the apologies for absence of Councillors Jessup and Nepe for Friday 16 June 2023 be accepted.

CARRIED

3. Conflicts of Interest - He Ngākau Kōnatunatu

There were no declarations of conflicts of interest.

4. Confirmation of Minutes - Te Whakamana i Ngā Miniti

Mayor Hazlehurst/Councillor Dixon

That the minutes of the Council Meeting held Thursday 4 May, Thursday 11 May and Thursday 18 May 2023 be confirmed as an accurate record.

CARRIED

Mayor’s Verbal Update

(Document ref 23/136)

Mayor Hazlehurst announced she would be presenting her verbal update at the next Council meeting on 29 June 2023.

7.	Submissions to Long Term Plan Amendment and Draft Development Contributions Policy
	(Document ref 23/178) (Attachments: Subs Vol 1 ref CG-17-1-00275)
	Mayor Hazlehurst/Councillor Kerr That Standing Orders 14.5 be suspended to allow members to remain seated when speaking during the submissions to the meeting. CARRIED
	Via Zoom Sub 7 - Brendon Liggett (Kainga Ora) The submitter spoke to his submission and responded to questions from the meeting. Via Zoom Sub 2 and 3 – Retirement Villages / Ryman Healthcare Representatives of Chapman Tripp acting on behalf of Retirement Villages Association of NZ and Ryman Healthcare Limited (along with others) spoke to their submission and responded to questions from the meeting. Sub 4 – Matthew Holder (Principle Planner Development Nous) The submitter spoke to his submission and responded to questions from the meeting. Sub 9 – John Roil The submitter spoke to a PowerPoint Presentation (ref CG-17-1-00291) and responded to questions from the meeting. Sub 3 – Philip Hoquard (Lowe Corporation) and Tom Hosford (Mitchell Daysh) – Whakatū Storm Water Targeted Rate submission The submitters spoke to a PowerPoint Presentation (ref CG-17-1-00290) and responded to questions from the meeting. Sub 10 – Tim Wilkins The submitter spoke to his submission and responded to questions from the meeting. Sub 13 – Ray Burrell The submitter spoke to his submission and responded to questions from the meeting.

Mayor Hazlehurst announced that livestreaming had commenced.

Rates Remissions and Postponement Policies

(Document ref 23/171)

Councillor Nixon/Councillor Lawson

A) That Council receive the report titled Rates Remissions and Postponement Policies dated 15 June 2023.

B) That Council receive the draft ‘Remission of Rates - Dwellings and Land Affected by Natural Disaster’ as a proposed ‘Draft Policy’ to assist ratepayers of rating units where the land or primary dwellings/buildings have been detrimentally affected by natural disaster.

C) Council notes recommendation B is subject to officers undertaking informal consultation with key parties and reporting back to Council on this consultation.

D) That Council approve the delegation for the decision on the individual remission be provided to the Group Manager: Corporate.

E) That Council note that any remissions granted in 2023/24 will be sourced from unbudgeted funding and will impact on Council’s year-end position.

CARRIED

The meeting adjourned at 3pm for afternoon tea

And reconvened at 3.15pm

The meeting resumed to hear the last verbal submission. Mayor Hazlehurst announced that the livestreaming would recommence following the conclusion of the verbal submission.

Via Zoom Sub 5 – Liz Davis – Whakatū Storm Water Targeted Rate submission

The submitter spoke to her submission and responded to questions from the meeting.

Mayor Hazlehurst announced the livestreaming had recommenced.

10.

Public Spaces Ground Leases and Rental Charges Review - 2023

(Document ref 23/110)

Public Spaces and Building Assets Manager, Colin Hosford and Public Spaces Asset Planner, Jeff Clews, spoke to the report and responded to questions from the meeting.

Councillor Dixon/Councillor Kerr

A) That Council receive the report titled Public Spaces Ground Leases and Rental Charges Review - 2023 dated 15 June 2023.

B) That the existing two categories of Community Groups, namely; Sporting and Recreation Groups and Community, Youth and Early Childhood Groups, be combined to one new category, being “All Community, Sports and Recreation Groups.”

C) That Council adopt the following charging schedule for community buildings built on Council land;

All Community, Sports & Recreation Groups (figures exclude GST)

2023/24 Land Rental Component

$250.00

2023/24 Water Supply

$580.00

2023/24 Wastewater Treatment

$75.00

2023/24 Rate Sewer

$264.00

2023/24 Total

$1169.00

D) Council notes that commercial leases and leases of Council owned buildings are dealt with separately.

E) That the new charges will take effect immediately for new leases and be introduced for existing leases when they come due for review.

F) Officers will advise all lease holders of the proposed changes in their lease costs.

CARRIED

Whakatu Stormwater Targeted Rate and Schedule of Fees and Charges

(Document ref 23/168) (Attachment: Subs Vol 2 ref CG-17-1-00273)

Chief Executive, Nigel Bickle, spoke to the report and Program Manager Growth Infrastructure, Brett Chapman, Stormwater Manager, Craig Mountfort and Deputy Chief Executive, Bruce Allan, responded to questions from the meeting.

Councillor Kerr/Councillor Nixon

A) That Council receive the report titled Whakatu Stormwater Targeted Rate and Schedule of Fees and Charges dated 15 June 2023.

B) That Council ratify the proposed changes to fees and charges administered under the Resource Management Act 1991 as attached to this report.

C) Council approves the Chief Executive to proceed with detailed design of a ‘Flood Protection Solution’ for the Whakatu West Industrial area. Council notes that the estimated cost for detailed design is $400,000, that there is sufficient allocated budget for this detailed design work and the Chief Executive will follow standard Council procurement processes.

D) Council notes that matters of apportionments of costs will be considered at a future date.

CARRIED

11.

Parking Controls

(Document ref 23/157)

Interim Recovery Manager, Craig Cameron, spoke to the report and responded to questions from the meeting.

Councillor Kerr/Councillor Schollum

A) That Council receive the report titled Parking Controls dated 15 June 2023.

B) That Council resolve, pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2021, that the existing four P60 parking spaces outside the Heretaunga Women’s Centre be revoked and replaced with four P120 parking spaces.

CARRIED

12.

Napier-Hastings Future Development Strategy Joint Committee - Appointment Changes

(Document ref 23/159)

Councillor Kerr declared a conflict of interest in relation to item 12.

Mayor Hazlehurst/Councillor Heke

A) That Council receive the report titled Napier-Hastings Future Development Strategy Joint Committee - Appointment Changes dated 15 June 2023.

B) That Council replace Deputy Mayor Tania Kerr with the appointment of Councillor Eileen Lawson, in her capacity as the Chair of the Strategy and Policy Committee to the Napier-Hastings Future Development Strategy Joint Committee for the remainder of the 2022-2025 triennium.

CARRIED

13.

Requests Received under the Local Government Official Information and Meetings Act 1987 (LGOIMA) Update

(Document ref 23/173)

Councillor Buddo/Councillor Nixon

A) That Council receive the report titled Requests Received under the Local Government Official Information and Meetings Act 1987 (LGOIMA) Update dated 15 June 2023.

B) That the LGOIMA requests received from 1 April 2023 to 26 May 2023, as set out in Attachment 1 (IRB-2-01-23-3283) of the report be noted.

CARRIED

14.

Proposed Amendments to Schedule of Meetings

(Document ref 23/187)

Councillor Schollum/Councillor Apatu

A) That Council receive the report titled Proposed Amendments to Schedule of Meetings dated 15 June 2023.

B) That Council adopt changes to the 2023 Schedule of Meetings as follows:

Strategy and Policy Committee

Postponed

From Tuesday 20 June to Tuesday 25 July 2023 at 1pm

Strategy and Policy Committee

Postponed

From Thursday 7 September to Tuesday 19 September 2023 at 1pm

CARRIED

15. Minor Items - Ngā Take Iti

There were no additional business items.

16. Urgent Items - Ngā Take Whakahihiri

There were no extraordinary business items.

Recommendation to Exclude the Public from Item 18

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mayor Hazlehurst/Councillor Schollum

THAT the public now be excluded from the following parts of the meeting, namely;

18 Civic Honours Awards Nominations 2023

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

18 Civic Honours Awards Nominations 2023

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

To protect the privacy of nominees pending decision-making in the selection process.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

The meeting adjourned at 4.21pm on Thursday, 15 June 2023

And reconvened at 10.56am on Friday 16 June 2023 (Day 2)

6.	Tuia 2022 - End of year Report
	(Document ref 23/158) The Mayor introduced the report and Chanay Peri spoke to her report via zoom and responded to questions from the meeting.
	Councillor Schollum/Councillor Heke That Council receive the report titled Tuia 2022 - End of year Report dated 15 June 2023. CARRIED
	The meeting adjourned at 11.18am And reconvened at 12.59pm

Mayor Hazlehurst announced the livestreaming had recommenced.

7.	Submissions to Long Term Plan Amendment and Draft Development Contributions Policy
	(Document ref 23/178) (Attachments: Subs Vol 1 ref CG-17-1-00275)
	Strategy Manager, Lex Verhoeven referred the meeting to the submissions received on the draft development contributions policy and tabled a set of draft officer comments as a basis of the Development Contribution Charging Schedule. The outcomes of that discussion and decisions made are summarised below:
	Sub 1 Logan Taylor Support officer comments, but requested officers included the criticality of Renew infrastructure in the officers comments. Sub 2 Matthew Brown (Ryman Healthcare); Sub 3 John Collyns (Retirement Villages Association); and sub 8 Oliver Boyd (Summerset Group Holdings Limited) The meeting agreed to retain the existing policy for retirement villages. Sub 4 Matthew Holder Support officers comments and re-engage on a proposed phasing of Development Contributions. Sub 5 Hamish Frame (Tumu Corp) Support officers comments and re-engage on a proposed phasing of Development Contributions. Sub 6 Warren Ladbrook Support officers comments and re-engage on a proposed phasing of Development Contributions. Sub 7 Brendon Liggett (Kainga Ora) Officers reflect on the issues raised and look to review where they can and work with Kainga Ora. Sub 9 John Roil Supports officers comments and re-engage on a proposed phasing of Development Contributions. Sub 10 Tim Wilkins Support officers comments and re-engage on a proposed phasing of Development Contributions. Sub 11 Peter Alexander Officers to respond to Mr Alexander regarding the role of development contributions. Sub 12 Fiona Barker Supports officers comments and re-engage on a proposed phasing of Development Contributions. Sub 13 Ray Burrell Officers to reflect on documentation/information regarding subdividing and additional dwellings and the first point of contact for smaller non-experienced developers.
	Councillor Kerr/Councillor Schollum A) That Council receive the report titled Submissions to Long Term Plan Amendment and Draft Development Contributions Policy dated 15 June 2023. B) That Council receive the officer comments (with any amendments made at the meeting) as a basis of a response back to the submitters. C) That Officers continue engagement with the development community and share options that have resulted from the consideration of submission and provide feedback on the submissions received. D) That Council further considers its response to submissions received and the further engagement with the development community in July 2023 with a view to having an amended development contributions policy adopted to take affect from 1 August 2023. CARRIED

________________________

The meeting closed at 1.26pm on Friday, 16 June 2023

Confirmed:

Chairman:

Date: