A Subcommittee of the Performance and
Monitoring Committee.
Fields of Activity
The Civic Development Subcommittee is
responsible for making delegated decisions and advising the Performance and Monitoring
Committee by;
·
Assisting Council in the allocation of Community
Grants by;
-
Reviewing applications for Community Grants.
-
Setting appropriate performance measures to
assist in the measurement of delivery of activities funded from Grants.
-
Allocation of grant funding within the budget
allocation.
·
Assisting Council in its general overview of
procurement and tender activity by accepting tenders which exceed the Chief
Executive’s delegated authority to approve, for projects previously
approved by Council or a Standing Committee within the delegated authority.
·
Assisting Council by reviewing and considering
submissions and deciding applications for temporary closure of roads.
·
Recommending to Council the appointment of
trustees to Te Mata Park Trust Board.
·
Recommending to Council the appointment of
directors to Hastings District Holdings Limited.
·
Recommending to Council the appointment of List
Members to the District Licencing Committee.
·
Assisting Council by reviewing, considering
nominations and recommending recipients of Civic Awards.
·
Assisting Council by remaining cognisant of
activities in the Community that deliver improved wellbeing and safety outcomes
and advising Council how it can appropriately enable these activities.
·
Providing guidance and oversight to Council
Officers in the delivery of Council safety and security investments &
initiatives to improve community wellbeing and sense of feeling safe and
welcome.
·
Providing guidance and oversight to Council
Officers in the delivery of major Council civic development capital projects
(projects as assigned to the Subcommittee).
·
Providing comprehensive six monthly (and as
required) Council civic development capital project progress reports to the
Performance and Monitoring Committee.
·
Providing guidance and oversight to Council
Officers in the delivery of major Council and Council enabled Events.
Providing guidance
and oversight to Council Officers in the active promotion of Hastings as a
Visitor Destination.
Membership
·
8 Councillors.
·
1 Heretaunga Takoto Noa Māori Standing
Committee Member appointed by Council.
·
Group Manager: Planning and Regulatory Services to
be a member only when the Subcommittee is recommending the appointment of List
Members to the Hastings District Licensing Committee.
·
The Chief Executive to be a member only when the
Subcommittee is making a decision on tendering and procurement matters.
·
The Group Manager Asset Management to be a
member only when the Subcommittee is making a decision on tendering and
procurement matters.
·
The Transportation Manager to be a member only
when the Subcommittee is making a decision on applications for temporary
closure of roads.
·
The Environmental Consents Manager to be a
member only when the Subcommittee is making a decision on applications for
temporary closure of roads.
·
The Chair of the Te Mata Park Trust Board to be
a member only when the Subcommittee is making a decision on appointments to the
Te Mata Park Trust Board.
·
The Chief Financial Officer to be a member only
when the Subcommittee is making a decision on appointments to the boards of any
Council Controlled Organisations.
·
Chair appointed by Council.
·
2 Youth Council Members appointed by Council
(non-voting)
Quorum
a)
A minimum of 3 members - for Subcommittee
meetings where the agenda items only address proposed temporary road closure
applications (when there are no submitters).
b)
A minimum of 5 members for all other meetings of
the Subcommittee.
|
Delegated Powers
1)
Authority to exercise all Council’s
powers, functions and authorities (except where prohibited by law or
otherwise delegated) in relation to the allocation of grant funding within
the budget allocation.
2)
Authority to accept tenders for individual
projects previously approved by the Council or a Standing Committee of the
Council up to a value of $10,000,000.
3)
Responsibility to provide oversight and
direction on tendering processes in general and/or specific issues relating
to a particular project.
4)
All the Council’s powers and functions
in respect to temporary prohibition of traffic under Section 342(1)(b) and
clause 11(e) of Schedule 10 of the Local Government Act 1974.
5)
Recommend to Council the appointment of
Trustees to Te Mata Park Trust Board in accordance with the policy on
Appointment of Trustees for Te Mata Park Trust Board, and the provisions of
section 57 of the Local Government Act 2002.
6)
Recommend to Council the appointment of
director positions for Hastings District Holdings Limited in accordance with
the Council’s Policy on Appointment and Remuneration of Directors for
Council Organisations.
7)
Recommend to Council the recipients of Civic
Awards.
8)
Recommend to Council the appointment of List
Members to the Hastings District Licensing Committee in accordance with the
policy on the appointment of members for the District Licensing Committee, and
the provisions of Sections 192 – 194 of the Sale and Supply of Alcohol
Act 2012.
|
Hastings
District Council: Civic Development Subcommittee Meeting
Te Rārangi Take
Report to Civic Development Subcommittee
|
Nā:
From:
|
Kevin Carter, Community
Lead - Recovery
|
|
Te Take:
Subject:
|
Environment Centre Hawke’s
Bay - Notice of Service Change
|
1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga
1.1 Sustaining Hawke’s Bay
Trust (The Environment Centre Hawke’s Bay) has written to inform Hastings
District Council of a change to the way they operate (Attachment 1)
1.2 Staff have reviewed the
letter and agree this will have minimal effect on the overall outcomes of the
trust, their KPIs or the funding agreement with Council.
1.3 Sustaining Hawke’s Bay
Trust (The Environment Centre Hawke’s Bay) currently have a multi-year
funding agreement with Hastings District Council for three years’ values
at $25,000 per year. This current agreement ends on 30/06/2024.
|
2.0 Recommendations
- Ngā Tūtohunga
That the Civic
Development Subcommittee receive the report titled Environment Centre
Hawke’s Bay - Notice of Service Change dated 1 August 2023.
|
Attachments:
|
1⇩
|
Hastings District Council - Letter of Service Changes
|
CG-17-14-00110
|
|
Te
Hui o Te Kaunihera ā-Rohe o Heretaunga
Hastings
District Council: Civic Development Subcommittee Meeting
Te
Rārangi Take
Report to Civic Development Subcommittee
|
Nā:
From:
|
Kevin Carter, Community
Lead - Recovery
|
|
Te Take:
Subject:
|
Change of funding entity
for the Age Concern Community Christmas Day lunch
|
1.0 Executive Summary – Te Kaupapa Me Te
Whakarāpopototanga
1.1 This
report concludes by recommending that that Civic Development Subcommittee
agrees to transfer the current funding arrangement with Age Concern Havelock
North to Age Concern Hawke’s Bay for the operations of the Age Concern
Christmas Day Lunch.
1.2 Officers
are confident that Age Concern Hawke’s Bay continue to grow and develop
the event as per the original agreement.
|
2.0 Recommendations - Ngā Tūtohunga
A) That
the Civic Development Subcommittee receive the report titled Change of
funding entity for the Age Concern Community Christmas Day lunch dated 1
August 2023.
B) That
the Subcommittee approve the funding for the Age Concern Community Christmas
Day lunch being transferred from Age Concern Havelock North to Age Concern
Hawke’s Bay from 1 July 2023.
|
3.0 Background – Te Horopaki
3.1 At
the Civic and Administration meeting on 25 February 2021 the Civic and
Administration Committee approved a Multiyear Community Partnership Grant with
Age Concern Havelock North for $10,000 per year for three years to cover
operational costs of the Age Concern Community Christmas Day lunch.
3.2 On
1 June 2023 at a Special General Meeting members of Age Concern Hawke’s
Bay Incorporated approved the proposed amalgamation with Age Concern Havelock
North (Attachment 1)
3.3 On
2 June 2023 at a Special General Meeting members of Age Concern Havelock North
Incorporated approved and ratified Age Concern Havelock North Incorporated
proceeding with the proposed amalgamation with Age Concern Hawke’s Bay
Incorporated (Attachment 2)
3.4 Age
Concern Havelock North have requested that Council transfer the current funding
agreement to the Age Concern Hawke’s Bay Incorporated from 1 July 2023.
3.5 Age
Concern Hawke’s Bay Incorporated has agreed to the current terms and
conditions of the funding agreement including all reporting requirements.
4.0 Discussion – Te Matapakitanga
4.1 Officers
are confident that Age Concern Hawke’s Bay will continue to grow and
develop the project in a positive way in line with the original proposal as per
the Amalgamation MOU (Attachment 3)
4.2 2023
is the final year of the current three-year multiyear agreement. The agreement
ends on 30 June 2024.
4.3 Age
Concern Napier and Flaxmere are still currently separate entities, Age Concern
Hawke’s Bay includes the previous Hastings, Havelock North and Central
Hawke’s Bay entities under the same umbrella.
5.0 Options – Ngā Kōwhiringa
Option One - Recommended Option -
Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga
5.1 That
the committee agree to transfer the current funding contract to Age Concern
Hawke’s Bay Incorporated
Option Two – Status Quo - Te Kōwhiringa Tuarua – Te
Āhuatanga o nāianei
5.2 That
the committee do not agree to transfer the current funding contract to Age
Concern Hawke’s Bay Incorporated and re allocate the funding.
6.0 Next steps – Te Anga Whakamua
6.1 If
the Committee agrees to the transfer, a new funding agreement will be developed
and managed in line with the Hastings District Council’s Contestable
Funding Framework.
Attachments:
|
1⇩
|
Age Concern Hawke's Bay Special General Meeting Minutes
|
CG-17-14-00107
|
|
|
2⇩
|
Age Concern Havelock North Special General Meeting Minutes
|
CG-17-14-00108
|
|
|
3⇩
|
Age Concern Hawke's Bay Amalgamation MOU
|
CG-17-14-00109
|
|
|
Summary of
Considerations - He Whakarāpopoto Whakaarohanga
|
|
Fit
with purpose of Local Government - E noho hāngai pū ai ki te
Rangatōpū-ā-Rohe
The Council is required to give effect to the purpose of
local government as set out in section 10 of the Local Government Act 2002.
That purpose is to enable democratic local decision-making and action by (and
on behalf of) communities, and to promote the social, economic, environmental,
and cultural wellbeing of communities in the present and for the future.
Link to the
Council’s Community Outcomes –
Ngā Hononga ki Ngā Putanga ā-Hapori
This proposal promotes the Socail
wellbeing of communities in the present and for the future.
|
|
Māori
Impact Statement -
Te Tauākī Kaupapa Māori
NA
|
|
Sustainability
- Te
Toitūtanga
NA
|
|
Financial
considerations -
Ngā Whakaarohanga Ahumoni
This funding is already approved and budgeted for
|
|
Significance
and Engagement -
Te Hiranga me te Tūhonotanga
This decision/report has been assessed under the Council's
Significance and Engagement Policy as being of low significance.
|
|
Consultation
– internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho
NA
|
|
Risks
NA
|
|
Rural
Community Board –
Te Poari Tuawhenua-ā-Hapori
NA
|
