Ngā
Miniti
Minutes
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Kua Tae ā-tinana:
Present:
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Chair - Tiamana: Mayor Sandra
Hazlehurst
Councillors - Ngā KaiKaunihera:
Councillors Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm
Dixon (via zoom), Michael Fowler, Damon Harvey, Henry Heke, Kellie Jessup,
Tania Kerr (Deputy Mayor), Eileen Lawson, Simon Nixon, Ann Redstone, Wendy
Schollum, and Kevin Watkins
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Kua Tatū:
In attendance:
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Chief Executive - Nigel Bickle
Deputy Chief Executive - Bruce Allan
Group Manager: Strategy & Development – Craig
Cameron (via zoom)
Group Manager: Community Wellbeing & Services –
Rebekah Dinwoodie
Group Manager: Marketing & Communications –
Naomi Fergusson
General Counsel – Scott Smith
Operations Manager – Category 3 Voluntary Buy Out
– David Elliott
Manager – Recovery and Special Projects – Gus
Charteris (via zoom)
Environmental Policy Manager – Rowan Wallis
Environmental Consents Manager – Caleb Sutton
Project Delivery Manager – Francois Blay
Manager: Democracy & Governance Services –
Louise Stettner
Democracy and Governance Advisor – Lynne Cox
Democracy and Governance Advisor – Caitlyn Dine
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Kei Konei:
Also present:
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Jill McDonald from St Andrews Presbyterian Church –
Invited to present the
opening prayer.
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1. Opening
prayer - Karakia
The opening prayer was given by Jill McDonald from St
Andrews Presbyterian Church.
2. Apologies
& Leave of Absence - Ngā
Whakapāhatanga me te Wehenga ā-Hui
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Mayor Hazlehurst/Councillor Watkins
That
apologies for absence from Councillor Nepe be accepted.
That
the Leave of Absence be Granted to:
Councillor
Heke for 15 and 22 - 23 February 2024.
Councillor
Kerr for 11 - 15 March 2024.
Councillor
Jessup 2 - 11 February 2024.
Councillor
Nixon 28 May - 10 June 2024.
CARRIED
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3. Conflicts
of Interest - He Ngākau
Kōnatunatu
Councillor Lawson declared a
conflict of interest in relation to Item 5 and left the table when this item
was addressed.
Councillor Kerr declared a
conflict of interest in relation to Item 6 and left the room when this item was
addressed.
4. Confirmation
of Minutes - Te Whakamana i Ngā Miniti
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Councillor Watkins/Councillor Schollum
That
the minutes of the Council Meeting held Thursday 14 December 2023 be
confirmed as an accurate record.
CARRIED
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5.
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Amendment to Category 3 Buy-Out Policy
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(Document ref 24/16)
Councillor Lawson declared a
conflict of interest in relation to item 5 and left the table for this item.
Mayor Sandra Hazlehurst
introduced the report by acknowledging the work of the Voluntary Buy-Out Office
and shared some background information regarding the policy amendment.
Eskdale Holiday Park Owner, Dan
Gale, was invited to speak on behalf of category 3 land owners, regarding the
proposed policy amendment.
Manager, Recovery and Special
Projects, Gus Charteris (via zoom), Operations Manager Category 3 Voluntary
Buy-Out Office, David Elliott and Chief Executive, Nigel Bickle, spoke to the
report and responded to questions from the meeting.
The meeting
adjourned at 2.18pm; and
Resumed
at 2.39pm
Mayor Sandra Hazlehurst moved
a procedural motion in accordance with 25.2 (d) of the Hastings District
Council Standing Orders ‘That the item of business being discussed
should lie on the table and not be further discussed at this meeting’.
Councillor Lawson returned to
the table.
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Mayor
Hazlehurst/Councillor Nixon
That the report titled Amendment to Category 3 Buy-Out
Policy be left to lie on the table and be uplifted and addressed at the
Council meeting on Tuesday, 20 February 2024.
CARRIED
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The meeting
adjourned at 2.40pm; and
Resumed at 2.55pm
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6.
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Proposed Plan Change 6- Category 3 Lifestyle
Subdivision Provisions for Displaced Owners
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(Document ref 24/8)
Councillor Kerr declared a
conflict of interest in relation to Item 6 and left the room while this item
was discussed.
Environmental Policy Manager,
Rowan Wallis, spoke to the report and responded to questions from the
meeting.
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Councillor Watkins/Councillor Nixon
A) That
Council receive the report titled Proposed Plan Change 6- Category 3
Lifestyle Subdivision Provisions for Displaced Owners dated 1 February 2024.
B) That
the Council ratify the following recommendations from the District Planning
and Bylaws Subcommittee at its meeting on 29 November 2023;
· The District Planning and Bylaws Subcommittee approves
the concept behind the plan change and instruct staff to draft the detailed
plan provisions in accordance with the concept and the guidance given to
officers at the meeting.
· That in the new year, following consultation with the
Post Settlement Governance Entities and hapū, the plan change be
forwarded to Council for adoption and notification under the Streamlined
planning process under the Severe Weather Emergency Recovery (Resource
Management – Streamlined Planning Process) Order 2023.
C) That Council adopt Plan Change 6 and notify it after
advising the Minister of Environment of its intention to notify it under the Severe
Weather Emergency Recovery Resource Management – Streamlined Planning
Process Order in Council 2023.
D) That Council approve that application be made to the
Environment Court under Section 86D of the Resource Management Act for the
rules associated with Plan Change 6 to have legal effect from a date of
notification rather than the date on which the decision on submissions
relating to the rule is made and publicly notified under clause 10(4) of
Schedule 1.
CARRIED
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Councillor
Kerr returned to the table.
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7.
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Hearings Committee Composition - Oderings
Application RMA20230145 - appointment of independent commissioner as
alternative panel member and chairperson
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(Document ref 24/13)
Environmental Consents
Manager, Caleb Sutton, spoke to the report.
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Councillor Buddo/Councillor Schollum
A) That
Council
receive the report titled Hearings Committee Composition - Oderings
Application RMA20230145 - appointment of independent commissioner as
alternative panel member and chairperson dated 1 February 2024.
B) That
Council resolve to amend the Terms of Reference for the Hearings Committee,
on a one-off basis, to allow for up to a maximum of five accredited members
of the Committee to consider and decide on the Oderings resource consent
application at 55 Brookvale Road, with this specific hearing composition
being:
· Two external Independent Commissioners (with one acting
as the Chair for this hearing)
· 3 accredited members of the Hearings Committee.
C) That
Council appoint Mr Bill Wasley as an alternative external independent
commissioner and chairperson, to the Hearings Panel addressing medium density
housing at 55-57 Brookvale Road.
CARRIED
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8.
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The Story of Hastings Place Based Housing Approach
Four Year Check In
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(Document ref 24/19)
Chief Executive, Nigel Bickle,
spoke to the report, presented a powerpoint presentation (CG-17-1-00719) and
responded to questions from the meeting.
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Councillor Buddo/Councillor Schollum
A) That
Council receive the report titled The Story of Hastings Place Based Housing
Approach Four Year Check In dated 1 February 2024.
B) That
Council notes the progress and results of the Place Based Housing Strategy
and thanks the executive governance group, independent advisors, and partners
for their mahi.
C) That
Council note a copy of this report will be forwarded to the appropriate
Government Ministers and Sir Bill English who is currently leading the
Government review of Kāinga Ora.
D) That
Council note the outcomes of the housing strategy will be publicly
communicated through a series of media channels and updates to our community.
CARRIED
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12
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Recommendation
to Exclude the Public from Items 13 and 14
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SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987
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Mayor
Hazlehurst/Councillor Apatu
THAT the
public now be excluded from the following parts of the meeting, namely;
13 Puketapu Bridge
Replacement - Stage One Tender Award
14 Commercial
Transaction
The
general subject of the matter to be considered while the public is excluded,
the reason for passing this Resolution in relation to the matter and the
specific grounds under Section 48 (1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this Resolution is as
follows:
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GENERAL SUBJECT OF
EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING
THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS
PROTECTED
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GROUND(S) UNDER SECTION
48(1) FOR THE PASSING OF EACH RESOLUTION
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13 Puketapu
Bridge Replacement - Stage One Tender Award
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Section 7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Section 7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Section 7 (2) (j)
The
withholding of the information is necessary to prevent the disclosure or
use of official information for improper gain or improper advantage.
Currently
active contract tender.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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14 Commercial
Transaction
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Section 7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Section 7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Commercial
Sensitivity.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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Mayor
Hazlehurst/Councillor Apatu
That David Plowman (seconded to
HDC) Luke Leadbetter and Anu Ileperuma (WS Project Team) be permitted to
remain after the public has been excluded because of their knowledge of
matters pertaining to agenda item 13, that would assist Council in making its
decision.
CARRIED
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The
meeting reconvened in open session.
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9.
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Proposed Amendments To Schedule Of Meetings
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(Document ref 23/483)
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Councillor Watkins/Councillor Heke
A) That
the Council receive the report titled Proposed Amendments To Schedule Of
Meetings dated 1 February 2024
B) That
Council adopt changes to the 2024 Schedule of Meetings as follows:
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Tuesday, 20
February 2024 at 2.00pm
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New meeting
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Ōmarunui
Refuse Landfill Joint Committee
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Tuesday, 20
February 2024 at 10.00am
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New Meeting
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Council
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Tuesday, 5 March
2024 at 10.00am
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New meeting
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HB Crematorium
Committee
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CARRIED
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10. Minor Items
- Ngā Take Iti
There
were no additional business items.
11. Urgent Items
- Ngā Take Whakahihiri
There
were no extraordinary business items.
________________________
The meeting closed at 4.28pm
Confirmed:
Chairman:
Date: