Minutes of Council Meeting - Thursday, 14 March 2024

Thursday, 14 March 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair - Tiamana: Mayor Sandra Hazlehurst

Councillors - Ngā KaiKaunihera:

Councillors Ana Apatu, Alwyn Corban, Malcolm Dixon, Michael Fowler, Damon Harvey, Henry Heke (via zoom), Kellie Jessup, Simon Nixon, Wendy Schollum, and Kevin Watkins

Kua Tatū:
In attendance:

Chief Executive - Nigel Bickle

Deputy Chief Executive - Bruce Allan

Group Manager: Planning & Regulatory Services - John O’Shaughnessy

Group Manager: Strategy & Development – Craig Cameron

Group Manager: Marketing & Communications – Naomi Fergusson

Media Communications Advisor – Nicki Harper

Communications and Engagement Lead – Dianne Joyce

General Counsel – Scott Smith

Strategic Project Manager – Kim Herrick

Public Spaces and Building Assets Manager – Colin Hosford

Public Spaces Asset Planner – Jeff Clews

Chief Risk Officer – Regan Smith

Community Lead – Recovery – Kev Carter

Community Strategies Manager – Emma Morgan

Democracy and Governance Advisor – Lynne Cox

Democracy and Governance Advisor – Caitlyn Dine

Kei Konei:
Also present:

Warren Heke from Hastings Church – Invited to present the opening karakia.

1. Opening prayer - Karakia

The opening prayer was given by Warren Heke from Hastings Church.

2. Apologies & Leave of Absence - Ngā Whakapāhatanga me te Wehenga ā-Hui

Leave of Absence had previously been granted to Councillor Lawson, Councillor Buddo and Councillor Kerr.

Mayor Hazlehurst/Councillor Nixon

That Leave of Absence be granted to Councillor Corban for 21 and 22 March 2024.

CARRIED

3. Conflicts of Interest - He Ngākau Kōnatunatu

There were no declarations of conflicts of interest.

4. Confirmation of Minutes - Te Whakamana i Ngā Miniti

Councillor Watkins/Councillor Fowler

That the minutes of the Council Meeting held Thursday 1 February 2024 be confirmed as an accurate record.

CARRIED

Councillor Watkins/Councillor Fowler

That the minutes of the Council Meeting held Tuesday 20 February 2024 be confirmed as an accurate record.

CARRIED

Mayor Sandra Hazlehurst gave a verbal overview of the events and activities in the Hastings District over the past month.

Foodeast Haumako 2024/25 Draft Statement of Intent

(Document ref 24/74)

Deputy Chief Executive, Bruce Allan, spoke to the report and introduced Tony Gray, Michael Bassit-Foss and Nicky Soloman from Foodeast, they presented a presentation (CG-17-1-00757) to Council via zoom.

Mayor Hazlehurst/Councillor Schollum

A) That Council receive the report titled Foodeast Haumako 2024/25 Draft Statement of Intent dated 14 March 2024.

B) That Council provide any feedback to the Board of Foodeast Haumako which will be presented at the Limited Partners meeting on March 27th 2024.

CARRIED

Waimārama Beach Vehicle Access - Community Engagement

(Document ref 24/41)

Public Spaces and Building Assets Manager, Colin Hosford and Public Spaces Assets Manager, Jeff Clews, spoke to the report, presented a presentation (CG-17-1-00758) and responded to questions from the meeting.

It was noted that in paragraph 4.6 of the report the Cultural bar graph should be corrected to read 4% not 40%.

Councillor Watkins/Councillor Dixon

A) That Council receive the report titled Waimārama Beach Vehicle Access - Community Engagement dated 14 March 2024.

B) That Council note and endorse the Council Officers to continue engagement with all identified communities of interest for Waimārama Beach, around the options in Recommendation C, to assess if there is a majority community preference for a recommended pathway forward to improve management (via Bylaw amendments) of vehicle access on Waimārama Beach for the improved wellbeing of all communities of interest.

C) Council notes the options in Recommendation B include Bylaws and effective enforcement;

· The existing Hastings District Council Bylaw 2021 2.4.1 (a) (image 1)

· Hastings District Council Bylaw 2021 2.4.1 (a) enacted permanently (365/6 days per year) (attachment 1) (58217#SF#0005)

· Hastings District Council Bylaw enacted permanently and extended to south of the Tiakitai Road access point. (365/6 days per year) (Refer Attachment 2) (58217#SF#0002)

· Hastings District Council Bylaw enacted permanently and extended to the beginning of the legal unformed road (Waipuka 2C1). (365/6 days per year) (Refer Attachment 3) (58217#SF#0001)

D) Council notes that any future changes to Bylaws will have to be enacted in accordance with the relevant statutory processes.

CARRIED

Updated Terms of Reference for Risk and Assurance Committee

(Document ref 24/50)

Chief Risk Officer, Regan Smith, spoke to the report and responded to questions from the meeting.

Councillor Fowler/Councillor Nixon

A) That Council receive the report titled Updated Terms of Reference for Risk and Assurance Committee dated 14 March 2024.

B) That Council approve the amended Terms of Reference for the Risk and Assurance Committee.

C) That the Chief Executive update and amend the Council and Committee Delegations to reflect the Council’s direction that the Chair of the Strategy and Recovery Committee is a standing appointment on the Risk and Assurance Committee.

CARRIED

Councillor Jessup left the meeting at 2.08pm;

and rejoined the meeting at 2.10pm.

Amendment to the Rural Halls Maintenance Fund Policy for 2024

(Document ref 24/61)

Community Lead – Recovery, Kev Carter, spoke to the report and responded to questions from the meeting.

Councillor Dixon/Councillor Apatu

A) That Council receive the report titled Amendment to the Rural Halls Maintenance Fund Policy for 2024 dated 14 March 2024.

B) That Council approve the amended Rural Halls Maintenance Fund Policy for 2024 (attached as Attachment 1 CG-17-1-00748).

CARRIED

Public Access to Council Workshops

(Document ref 24/21)

Group Manager: Strategy and Development, Craig Cameron, spoke to the report and responded to questions from the meeting.

Councillor Schollum/Councillor Jessup

A) That Council receive the report titled Public Access to Council Workshops dated 14 March 2024.

B) That Council adopt the Policy position, that Workshops are open to the public, unless there are suitably valid reasons for the Workshops to be closed to the public.

C) That the Chief Executive implements administrative procedures to give effect to Recommendation B.

CARRIED

Councillors Watkins, Nixon and Dixon requested their VOTE AGAINST the motion be recorded.

10.

Appointment to the Hastings District Council: Tangata Whenua Wastewater Joint Committee

(Document ref 24/34)

Group Manager: Strategy and Development, Craig Cameron, spoke to the report and responded to questions from the meeting.

Councillor Apatu/Councillor Jessup

A) That Council receive the report titled Appointment to the Hastings District Council: Tangata Whenua Wastewater Joint Committee dated 14 March 2024.

B) That Council appoint Albie Baker as a Tangata Whenua member on the Hastings District Council: Tangata Whenua Wastewater Joint Committee.

CARRIED

11.

Petition - To replace the birdbath at Keirunga Gardens

(Document ref 24/35)

General Counsel, Scott Smith, responded to questions from the meeting.

Councillor Schollum/Councillor Fowler

A) That Council receive the report titled Petition - To replace the birdbath at Keirunga Gardens dated 14 March 2024.

B) That the tabled Petition “To Reinstate the Birdbath in Keirunga Gardens” be received.

C) That Council note that the matter raised in the petition “Reinstate the Birdbath in Keirunga Gardens” has been resolved and no further action is required.

CARRIED

12.

Requests Received Under The Local Government Official Information and Meetings Act 1987 (LGOIMA) Update

(Document ref 23/482)

Group Manager: Strategy and Development, Craig Cameron, spoke to the report and responded to questions from the meeting.

Councillor Schollum/Councillor Dixon

A) That Council receive the report titled Requests Received Under The Local Government Official Information and Meetings Act 1987 (LGOIMA) Update dated 14 March 2024.

B) That the LGOIMA requests received from 21 December 2023 to 20 February 2024, as set out in Attachment 1 (CG-17-1-00745) of the report be noted.

CARRIED

13.

Proposed Amendments To Schedule Of Meetings

(Document ref 24/56)

Councillor Nixon/Councillor Watkins

A) That Council receive the report titled Proposed Amendments To Schedule Of Meetings dated 14 March 2024.

B) That Council adopt changes to the 2024 Schedule of Meetings as follows:

Monday 20 May 2024, at 10am

(Was 29 April 2024)

Postponement

Risk and Assurance Committee

Monday 5 August 2024, at 10am

(Was 29 July 2024)

Postponement

Risk and Assurance Committee

CARRIED

14. Minor Items - Ngā Take Iti

There were no additional business items.

15. Urgent Items - Ngā Take Whakahihiri

There were no extraordinary business items.

Recommendation to Exclude the Public from Item 17

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mayor Hazlehurst/Councillor Schollum

THAT the public now be excluded from the following parts of the meeting, namely;

17 Foodeast Haumako Ltd Directors Fees

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

17 Foodeast Haumako Ltd Directors Fees

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

To protect the commercial arrangements of Foodeast Haumako.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

Councillor Heke (via zoom) left the meeting at 2.36pm.

________________________

The meeting closed at 2.49pm

Confirmed:

Chairman:

Date: