Tuesday, 30 April 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council

Extraordinary Council Meeting

Kaupapataka
Agenda

 

 

Te Rā Hui:
Meeting date:

Tuesday, 30 April 2024

Te Wā:
Time:

8.30am

Te Wāhi:
Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Te Hoapā:
Contact:

Democracy and Governance Services

P: 06 871 5000  |  E: democracy@hdc.govt.nz

Te Āpiha Matua:
Responsible Officer:

Chief Executive - Nigel Bickle

 

 

Tuesday, 30 April 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council

Extraordinary Council Meeting

Kaupapataka
Agenda

Mematanga:
Membership:

Tiamana

Chair: Mayor Sandra Hazlehurst

Ngā KaiKaunihera

Councillors: Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm Dixon, Michael Fowler, Damon Harvey, Henry Heke, Kellie Jessup, Tania Kerr (Deputy Mayor), Eileen Lawson, Simon Nixon, Wendy Schollum and Kevin Watkins + 2 x Vacancies

Tokamatua:
Quorum:

8 members

Apiha Matua
Officer Responsible:

Chief Executive – Nigel Bickle

Te Rōpū Manapori me te Kāwanatanga
Democracy and Governance Services:

Louise Stettner (Extn 5543)

 

 

 

Te Rārangi Take
Order of Business

1.0

Opening Prayer – Karakia Whakatūwheratanga

 

2.0

Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui

At the close of the agenda no apologies had been received.

Leave of Absence had previously been granted to Councillor Buddo

 

3.0

Conflict of Interest – He Ngākau Kōnatunatu

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.  This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. 

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting.  If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). 

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

 

4.0

Confirmation of Minutes – Te Whakamana i Ngā Miniti

No Minutes to Confirm

 

5.0

Extraordinary Council Meeting - 9 May 2024 

7

6.0

Minor Items – Ngā Take Iti

 

7.0

Urgent Items – Ngā Take Whakahihiri

 

8.0

Recommendation to Exclude the Public from Item 9 

9

9.0

Commercial Transaction 

 

 

 

Tuesday, 30 April 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Nigel Bickle, Chief Executive

Te Take:

Subject:

Extraordinary Council Meeting - 9 May 2024

   

 

1.0    Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1       The purpose of this report is to obtain a resolution from the Council to call an extraordinary council meeting for Thursday the 9th of May, 8:30am in the Council Chamber.

1.2       Pursuant to Schedule 7, clause 22(a) of the Local Government Act 2002 an extraordinary meeting of a local authority may be called by a resolution of the local authority.

1.3       The general nature of the business to be undertaken at the extraordinary council meeting will be to consider a commercial transaction / litigation issue.

1.4       Should Council agree to call this extraordinary council meeting the public will be notified in accordance with legislative requirements.

 

2.0    Recommendations - Ngā Tūtohunga

A)        That Council receive the report titled Extraordinary Council Meeting - 9 May 2024 dated 30 April 2024.

B)        That Council agree to call an Extraordinary Council meeting on Thursday 9 May, 8:30am in the Council Chamber.

C)        That Council note that the general nature of business to be undertaken at the Extraordinary Council meeting will be to consider a commercial transaction / litigation issue.

 

 

Attachments:

There are no attachments for this report.

 

 

 

HASTINGS DISTRICT COUNCIL

 

Council MEETING

 

Tuesday, 30 April 2024

 

 

 

RECOMMENDATION TO EXCLUDE THE PUBLIC

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

THAT the public now be excluded from the following part of the meeting, namely:

 

9          Commercial Transaction

 

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

 

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

 

 

 

9           Commercial Transaction

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Commercially Sensitive.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.