Minutes of Civic Development Subcommittee Meeting

Wednesday, 29 May 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Civic Development Subcommittee Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair: Councillor Malcolm Dixon

Ngā KaiKaunihera

Councillors: Michael Fowler, Damon Harvey, Kellie Jessup and Kevin Watkins

Two Youth Council appointees: Sophie Webber and Taylor Bevan

Kei Konei:
Also present:

Community Grants and Partnerships Advisor – Kev Carter

Public Spaces Planning Manager -Rachel Stuart

Public Spaces Asset Planner - Jeff Clews

Democracy & Governance Advisor - Christine Hilton

1. Apologies – Ngā Whakapāhatanga

Councillor Watkins/Councillor Harvey

That an Apology for Absence from Mayor Sandra Hazlehurst; Councillor Henry Heke, and Heretaunga Takoto Noa Māori Standing Committee appointee: Elizabeth Waiwiri-Hunt be accepted.

CARRIED

Leave of Absence had previously been granted to Councillor Schollum.

Councillor Jessup advised that she would need to leave the meeting by 9.45am – it was noted that the consideration of the applications needed to be completed by that time as there would not be a quorum once Councillor Jessup left the meeting.

2. Conflicts of Interest - He Ngākau Kōnatunatu

There were no declarations of conflicts of interest.

3. Confirmation of Minutes - Te Whakamana i Ngā Miniti

Councillor Harvey/Councillor Jessup

That the minutes of the Civic Development Subcommittee meetings held on Tuesday, 2 April 2024 (Multi Grants) and on Tuesday, 7 May 2024 be confirmed as an accurate record.

CARRIED

Vibrancy Fund Applications

(Document 24/187) (Two attachments were included in the separate Public Excluded Attachment document) (A presentation was shown at the meeting)

The Public Spaces Asset Planner, Jeff Clews, spoke to the agenda report. The Vibrancy Fund Criteria and the Smarty Grants report had both been circulated in the separate Public Excluded Attachment document.

There were no declarations of Conflicts of Interest in regard to any of the applications being considered.

Jeff Clews showed and spoke to a power point presentation (CG-17-14-00272) which outlined the applications being considered at this meeting. He gave a brief background in regard to each of the applications and responded to questions from the Subcommittee.

The members addressed each of the applications in turn, with Jeff being asked to give feedback to some of the applicants, as directed by the meeting.

Councillor Harvey/Councillor Fowler

A) That the Civic Development Subcommittee receive the report titled Vibrancy Fund Applications dated 29 May 2024.

B) That having reviewed the applications against the criteria for the Vibrancy Fund, the Civic Development Subcommittee allocates funds to those applicants whom it considers will best assist Council to achieve its desired community outcomes, from the total funding available of $25,000.00.

App ID	Organisation Name	Brief Project Description	$ Allocated
1	Business Association	The Expression Project	$6,750.00
5	Shayne Jeffares	FOTOFEST CBD Promotion	$5,000.00
8	Trevor Linnell	Silent Disco Fiesta	$5,200.00
10	Cinzah Merkens	Good Stuff and Bad Company Present - Back Alley Fest	$10,000.00
		Total Granted	$26,950.00
		Total Available	$25,000.00
		(Amount to be funded from existing budget)	$1,950.00

Declined Applications
3	Daniel Betty	Elevate Project	$0.00
7	Anthony Van Dorsten	Darwin the Daydreaming Droid	$0.00
9	Sharleen Bailey	Pulse Fest	$0.00
11	Arts Inc	Hastings Community Art Centre Activations	$0.00

CARRIED

5. Minor Items - Ngā Take Iti

There were no additional business items.

6. Urgent Items - Ngā Take Whakahihiri

There were no extraordinary business items.

The meeting closed at 9.50am

Confirmed:

Chairman:

Date: