Ngā
Miniti
Minutes
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Te Rā Hui:
Meeting date:
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Thursday, 8 August 2024
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Venue
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Council Chamber
Ground Floor
Civic Administration
Building
Lyndon Road East
Hastings
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Time start - end
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1.00pm – 4.00pm
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Ngā
Miniti
Minutes
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Kua Tae ā-tinana:
Present:
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Chair - Tiamana: Mayor Sandra
Hazlehurst
Councillors - Ngā KaiKaunihera:
Councillors Marcus Buddo, Alwyn Corban, Malcolm Dixon,
Michael Fowler, Damon Harvey, Tania Kerr (Deputy Mayor), Eileen Lawson, Hana
Montaperto-Hendry, Simon Nixon, Wendy Schollum and Kevin Watkins
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Kua Tatū:
In attendance:
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Chief Executive - Nigel Bickle
Deputy Chief Executive - Bruce Allan
Group Manager: Asset Management - Craig Thew
Group Manager: Democracy and Strategy – Craig
Cameron
Group Manager: Community Wellbeing and Services –
Rebekah Dinwoodie
Group Manager: Marketing and Communications – Naomi
Fergusson
Acting Group Manager: Planning and Regulatory –
Caleb Sutton
General Counsel – Scott Smith
Transportation Policy and Planning Manager – Bruce
Conaghan
Parking Transportation Officer – James Haronga
Licensing Inspector – Janine Green
Licensing Inspector – Mala Bishop
Environmental Planner (Policy) – Junior Tuakana
Principal Advisor: District Development – Mark Clews
Manager: Democracy and Governance Services – Louise
Stettner
Democracy and Governance Advisor – Caitlyn Dine
Democracy and Governance Advisor – Christine Hilton
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Kei Konei:
Also present:
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Bruce Kellet – Item 6
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1. Opening
prayer - Karakia
The opening karakia was given by students from St
Joseph’s Primary School.
2. Apologies
& Leave of Absence - Ngā
Whakapāhatanga me te Wehenga ā-Hui
Leave of Absence had previously
been granted to Councillor Apatu, Councillor Te Au-Skipworth, Councillor Heke
and Councillor Jessup.
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Mayor Hazlehurst/Councillor Kerr
That leave of absence be granted
to:
Councillor
Corban for 30 August 2024
Councillor Schollum for 20
August 2024 from 12pm
CARRIED
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3. Conflicts
of Interest - He Ngākau
Kōnatunatu
Councillor Corban declared a
conflict of interest in relation to items 10 and 12.
Councillor Montaperto-Hendry,
Councillor Kerr and Councillor Lawson declared a conflict of interest in
relation to item 10.
Councillor Harvey declared a
conflict in relation to item 12.
4. Confirmation
of Minutes - Te Whakamana i Ngā Miniti
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Councillor Watkins/Councillor Dixon
That
the minutes of the Council Meeting held Thursday 23 May 2024 be confirmed as
an accurate record.
CARRIED
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Councillor Watkins/Councillor Dixon
That
the minutes of the Council Meeting held Tuesday 28 May 2024 be confirmed as
an accurate record.
CARRIED
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Councillor
Watkins/Councillor Dixon
That
the minutes of the Council Meeting held Thursday 27 June 2024 be confirmed as
an accurate record.
CARRIED
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5.
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Mayor's Verbal Update
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(Document ref 24/79)
Mayor Hazlehurst gave a verbal
overview of the events and activities in the Hastings District over the past
month.
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Mayor
Hazlehurst/Councillor Schollum
That Council
receive the Report titled Mayor's Verbal Update dated 8 August 2024.
CARRIED
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6.
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Petition - To review rent increases of Senior
Housing complexes at Tui Vale and Kererū Heights
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(Document ref 24/180)
Mr Bruce Kellet presented the
Senior Housing Petition on behalf of the lead petitioner.
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Councillor Kerr/Councillor Schollum
A) That Council
receive the report titled Petition - To review rent increases of Senior
Housing complexes at Tui Vale and Kererū Heights dated 8 August 2024.
B) That the tabled
Petition be received.
C) That the
Council notes the Senior Housing Operational Management Policy is due to be
reviewed in October 2024.
CARRIED
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7.
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Petition - To Install Speed Bumps on Cornwall Road,
Hastings
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(Document ref 24/45)
Democracy and Governance
Manager, Louise Stettner, spoke on behalf of the Lead Petitioner. Transportation
Policy and Planning Manager, Bruce Conaghan, responded to questions from the
meeting.
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Councillor Schollum/Councillor Buddo
A) That Council
receive the Report titled Petition - To Install Speed Bumps on Cornwall Road,
Hastings dated 8 August 2024.
B) That the tabled
Petition “To Install Speed Bumps on Cornwall Road, Hastings” be
received.
C) Council notes that Council officers have investigated the
concerns raised in the petition and found average vehicle speeds to be
compliant for the class of road within the Hastings District Roading
Hierarchy.
D) Considering
the urban environment and function of Cornwall Road in the road network,
officers recommend further work is undertaken to identify appropriate
solutions to manage consistent vehicle speed compliance and general driver
behaviour.
CARRIED
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8.
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Arts Inc. Heretaunga Business Plan - Hawke's Bay
Arts Festival
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(Document ref 24/215)
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Mayor Hazlehurst/Councillor Lawson
That the report titled Arts Inc. Heretaunga Business Plan
- Hawke's Bay Arts Festival dated 8 August 2024 be left to lie on the table
and be uplifted and addressed at the Council meeting on Tuesday 27 August
2024 and not further discussed at the meeting as per section 25.2 (d) of the
Hastings District Council Standing Orders.
CARRIED
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9.
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Parking Controls
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(Document ref
24/242)
Parking
Transportation Officer, James Haronga, spoke to the report and responded to
questions from the meeting.
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Councillor Dixon/Councillor Lawson
A) That
Council receive the Report titled Parking Controls dated 8 August 2024.
B) That Council resolve pursuant to Clause 5.3.1(a)(i) of
Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated
Bylaw 2021, that the two existing P60 parking spaces located 43.25 metres
from the intersecting point of Jervois Street and extending 12.60 metres north
on the eastern side of Karamu Road North be revoked and become P5 parking
spaces.
C) That
Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and
Traffic) of the Hastings District Council Consolidated Bylaw 2021, that the
grass berm on Iona Road located 2.5 metres from the intersecting point of
Woodford Heights and extending 62.15 metres west on the southern side of Iona
Road become a No Stopping Zone (Prohibited Parking).
CARRIED
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10.
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Alcohol Licensing Fees Bylaw 2024
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(Document ref 24/129)
Councillors Corban, Kerr,
Lawson and Montaperto-Hendry declared a conflict of interest in relation to
item 10 and left the table for discussion of this item.
Janine Green spoke to the
report, presented a powerpoint presentation and responded to questions from
the meeting.
Extensive discussion took
place regarding the options in paragraph 5.3 on pages 34 and 35 of the agenda
paper.
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Councillor Fowler moved a new
motion E) and Councillor Dixon seconded.
E) That
Council approve and adopt the Alcohol Licensing Fee Schedule which has a
proposed fee
increase in 2024 of 75% for the schedule of Alcohol Licensing Fees.
A hand vote took place for
recommendation E) as above.
LOST
(3
votes FOR and 5 AGAINST)
The motion was lost.
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Councillor Schollum/Councillor Watkins
A)
That Council receive the report titled Alcohol
Licensing Fees Bylaw 2024 dated 8 August 2024.
B)
That Council notes Officers have satisfied
the requirements for consultation as required under the Sale and Supply of
Alcohol Act 2012.
C)
That Council approve and enact The Alcohol
Licensing Fees Bylaw 2024 pursuant to the Sale and Supply of Alcohol
(Fee-setting Bylaws) Order 2013, made under Section 405 of the Sale and
Supply of Alcohol Act 2012.
D)
That Council approve and adopt the Alcohol
Licencing Fee Schedule. The proposed fee increases seek to ensure by 2026
Council has full cost recovery for administering alcohol licensing functions;
E)
That Council approve and adopt the Alcohol
Licencing Fee Schedule which has a proposed fee increase in 2025 for 100%
cost recovery for the Schedule of Alcohol Licencing Fees to take effect from
1 July 2025.
F)
Schedule of Alcohol Licencing Fees.
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Application fee / Annual fee for
premises (new and renewal)
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Proposed fee from 1 July 2025
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Application Fee
- Very low risk
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$823.70
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Application Fee
– Low Risk
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$1364.40
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Application Fee
– Medium Risk
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$1827.65
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Application Fee
– High Risk
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$2291.13
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Application Fee
– Very High Risk
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$2703.00
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Annual Fee
– Very Low risk
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$360.30
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Annual Fee
– Low Risk
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$875.30
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Annual Fee
– Medium Risk
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$1415.80
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Annual Fee
– High Risk
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$2316.80
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Annual Fee
– Very High Risk
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$3217.88
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Special Licence
Fees
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Class One
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$1287.12
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Class Two
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$463.40
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Class Three
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$141.60
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Temporary
licence types
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Temporary
Authority
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$664.20
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Temporary
Licence
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$664.20
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Variation of
licence
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$823.60
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Other Fee
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Public
Notification via council website (instead of public newspaper)
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$50.00
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G)
That the Alcohol Fees Bylaw be enacted by
Council on 9 September 2024.
(4 votes FOR ad 4 votes AGAINST)
Mayor
Hazlehurst advised the meeting that in accordance with Standing Orders 19.3
she would use her casting vote as the vote was tied.
Mayor
Hazlehurst announced she would vote FOR.
CARRIED
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The meeting adjourned
at 2.10pm
And reconvened at 2.18pm
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11.
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Application for a Temporary Alcohol Ban
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(Document ref 24/309)
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Councillor Kerr/Councillor Buddo
A) That Council
receive the report titled Application for a Temporary Alcohol Ban dated 8
August 2024.
B) In
accordance with clause 4.3.2 of the Hastings District Council Consolidated
Bylaw, Chapter 4 Alcohol Bans, the Council declares that alcohol may not be
consumed, brought into or possessed in the following areas including streets, roads and footpaths (as shown in the map titled “Spring
Carnival Alcohol Ban Area 2024” in Attachment 1 of this Report) on 12
October 2024, between 9.00am and 11.59pm:
· The entire lengths
of Knight Street
and Prospect Road.
· Market Street South
from Southampton Street
to the Racecourse entrance.
· King Street South
from Southampton Street
to Prospect Road.
· Nelson Street South
from Southampton Street
to Knight Street.
· Southland Road between Southampton Street and Gordon Road.
· Henry Street between
Charles Street and Southland Road.
CARRIED
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12.
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Adoption of the Class 4 Venue Policy and TAB Venue
Policy
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(Document ref 24/248)
Councillors Corban and Harvey
declared a conflict of interest in relation to item 12 and left the table for
discussion of this item.
Environmental Planner, Junior
Tuakana, spoke to the report and responded to questions from the meeting.
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Councillor Buddo/Councillor Lawson
A) That Council
receive the report titled Adoption of the Class 4 Venue Policy and TAB Venue
Policy dated 8 August 2024.
B) That Council
notes Council Officers have completed a review of its Class 4 Venue Policy as
required by the Gambling Act 2003 and TAB Venue Policy as required by the
Racing Industry Act 2020.
C) That Council retain the TAB Venue Policy in its current form
with one nonmaterial administrative change being the updating of the Racing
Act 2003 to the Racing Industry Act 2020.
D) That Council
retain the Class 4 Venue Policy in its current form.
CARRIED
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13.
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Clifton to Tangoio Coastal Hazards Joint Committee
Meeting Summary
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(Document ref 24/274)
Principal Advisor: District
Development, Mark Clews, spoke to the report and responded to questions from
the meeting.
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Councillor Dixon/Councillor Kerr
That Council receive the report titled Clifton
to Tangoio Coastal Hazards Joint Committee Meeting Summary dated 8 August
2024.
CARRIED
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14.
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Amendments to Schedule of Appointments to
Committees, Subcommittees, Joint Committees and External Organisations
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(Document ref 24/350)
It was noted that Councillor
Corban would move to be a full member of the Napier-Hastings Future
Development Strategy Joint Committee and Councillor Buddo would replace
Councillor Corban as the alternate member on the Joint Committee.
The Regional Active Transport
Joint Committee and the Heavy Traffic Forum are now inactive groups.
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Councillor Buddo/Councillor Kerr
That Council receive the report titled Amendments
to Schedule of Appointments to Committees, Subcommittees, Joint Committees
and External Organisations dated 8 August 2024.
CARRIED
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15.
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Changes to the Terms of Reference for the Risk and
Assurance Committee and the Schedule of Appointments to Committees,
Subcommittees (2022-2025)
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(Document ref 24/260)
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Mayor Hazlehurst/Councillor Fowler
A) That Council
receives the report titled Changes to the Terms of Reference for the Risk and
Assurance Committee and the Schedule of Appointments to Committees,
Subcommittees (2022-2025) dated 8 August 2024.
B) That the Risk
and Assurance Committee Terms of Reference be amended to include the Chair of
the Strategy and Recovery Committee within its membership.
C) That the
Schedule of Appointments to Committees, Subcommittees (2022 – 2025) be
updated to include the appointment of Councillor Schollum to the Risk and
Assurance Committee in her capacity as Chair of the Strategy and Recovery
Committee for the remainder of the 2022 – 2025 triennium.
CARRIED
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16.
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Requests Received Under The Local Government
Official Information and Meetings Act 1987 (LGOIMA) Update
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(Document ref 24/313)
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Councillor Lawson/Councillor Buddo
A) That Council
receive the report titled Requests Received Under The Local Government
Official Information and Meetings Act 1987 (LGOIMA) Update dated 8 August
2024.
B) That the
LGOIMA requests received from 21 May 2024 to 20 June 2024, as set out in Attachment
1 (CG-15-24-52) of the Report be noted.
CARRIED
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17.
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Proposed Amendments To Schedule Of Meetings
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(Document ref 24/314)
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Councillor Dixon/Councillor Watkins
A) That
Council receive the report titled Proposed Amendments To Schedule Of Meetings
dated 8 August 2024.
B) That
Council adopt changes to the 2024 Schedule of Meetings as follows:
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Tuesday 27 August
2024, 1pm
Council Chamber
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New Meeting
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Strategy and
Recovery Committee
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Tuesday 27 August
2024, 9:30am
Council Chamber
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New Meeting
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Council
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Tuesday 24
September 2024, 9.00am
Council Chamber or
Guilin Room
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New Meeting
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Civic Development
Subcommittee
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From Thursday, 14
November 2024, 1pm to Thursday 28 November 2024, 10am
Council Chamber
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Postponement
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Council
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CARRIED
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18. Minor Items
- Ngā Take Iti
There
were no additional business items.
19. Urgent Items
- Ngā Take Whakahihiri
There
were no extraordinary business items.
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20
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Recommendation
to Exclude the Public from Items 21, 22, 23 and 24
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SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS
ACT 1987
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Councillor
Lawson/Councillor Buddo
THAT the
public now be excluded from the following parts of the meeting, namely;
21 Tender Report for
sale, development and partial leaseback of 300 Lyndon Road
22 Matapiro Bridge Replacement
- Stage 2 Award
23 Property Agreements
– Cyclone recovery works
24 CE Performance
Review and Planning (Circulated
Separately)
The
general subject of the matter to be considered while the public is excluded,
the reason for passing this Resolution in relation to the matter and the
specific grounds under Section 48 (1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this Resolution is as
follows:
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GENERAL SUBJECT OF
EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING
THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS
PROTECTED
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GROUND(S) UNDER
SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION
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21 Tender
Report for sale, development and partial leaseback of 300 Lyndon Road
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Section 7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Section 7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To
protect Councils ability to negotiate terms favourable to Council and
protect the commercial sensitivities included in the development
proposals..
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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22 Matapiro
Bridge Replacement - Stage 2 Award
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Section 7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
commercially
sensitive.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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23 Property
Agreements – Cyclone recovery works
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Section 7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Commercial
sensitivity.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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24 CE
Performance Review and Planning
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Section 7 (2) (a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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Councillor
Lawson/Councillor Schollum
That David Plowman, Zayne Jennings
and Anu Ileperuma (WSP Project Team) be permitted to remain after the public
has been excluded because of their knowledge of matters pertaining to agenda
item 22, that would assist Council in making its decision.
CARRIED
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________________________
The meeting closed at 4.00pm
Confirmed:
Chairman:
Date: