Minutes of Ōmarunui Refuse Landfill Joint Committee Meeting

Friday, 20 September 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Ōmarunui Refuse Landfill Joint Committee Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair: Councillor Chad Tareha (NCC)

Deputy Chair: Councillor Simon Nixon (HDC)

Councillors Ana Apatu, Simon Nixon and Kevin Watkins (HDC)

Councillor Richard McGrath (NCC)

Ngāti Pārau Appointee: - Alice Hughes

Ngāti Pārau Alternate: - Darren Tareha

Kua Tatū:
In attendance:

Group Manager: Asset Management - Craig Thew (HDC)

Waste and Data Services Manager - Martin Jarvis (HDC)

Waste Planning Manager - Angela Atkins (HDC)

Landfill Manager – Chris Morgan (HDC)

Landfill Supervisor – Paul Webster (HDC)

Landfill Administrator – Di Reid (HDC)

Waste Minimisation and Sustainability Officer – Stefni Wilson (NCC)

Waste Minimisation Specialist - Jordy Wiggins (HDC)

Financial Advisor - Strategic Projects – Ross Franklin (HDC)

Principal Advisor: Relationships, Responsiveness & Heritage – Charlie Ropitini

Senior Advisor - Democracy and Governance – Lynne Cox (HDC)

Kei Konei:
Also present:

ITEM 5

Wairoa District Council:

Mayor Craig Little

Chief Executive – Kitea Tipuna

Māori Relationships Manager – Duane Culshaw

Chair, Māori Standing Committee – Henare Mita

The meeting opened with Deputy Chair, Councillor Chad Tareha in the Chair. Councillor Tareha remained in the Chair until Item 4 - Election of Chair and Deputy Chair.

Principal Advisor: Relationships, Responsiveness & Heritage Charles Ropitini gave a karakia and welcomed the guests from Wairoa District Council and members of the Joint Committee.

Chair, Māori Standing Committee – Henare Mita responded on behalf of Wairoa District Council.

1. Apologies – Ngā Whakapāhatanga

Councillor Tareha/Councillor Apatu

That apologies for absence from Councillor Jessup be accepted.

CARRIED

2. Conflicts of Interest - He Ngākau Kōnatunatu

There were no declarations of conflicts of interest.

3. Confirmation of Minutes - Te Whakamana i Ngā Miniti

Alice Hughes/Councillor Nixon

That the minutes of the Ōmarunui Refuse Landfill Joint Committee Meeting held Friday 21 June 2024 be confirmed as an accurate record.

CARRIED

Waste and Data Services Manager, Martin Jarvis, resumed the Chair and thanked Councillor Tareha for chairing previous meetings in his role as Deputy Chair of this Joint Committee.

Election of Chair

(Document 23/491)

Mr Jarvis called for nominations for the role of Chair.

Election of Chair:

Councillor Tareha (NCC) was nominated as Chair by Councillor Apatu and seconded by Councillor McGrath.

As there were no other nominations, Councillor Tareha (NCC) was duly elected unopposed as Chair.

As the Deputy Chair was elected as Chair, Mr Jarvis called for nominations for the role of Deputy Chair.

Election of Deputy Chair:

Councillor Nixon (HDC) was nominated as Deputy Chair by Councillor Watkins and seconded by Alice Hughes.

As there were no other nominations, Councillor Nixon (HDC) was duly elected unopposed as Deputy Chair.

Councillor Apatu/Councillor McGrath

A) That the Ōmarunui Refuse Landfill Joint Committee receive the report titled Election of Chair and Deputy Chair dated 20 September 2024.

B) That Councillor Tareha (NCC) be appointed as Chair of the Ōmarunui Refuse Landfill Joint Committee for the remainder of the 2022-2025 triennium.

C) That Councillor Nixon (HDC) be appointed as Deputy Chair of the Ōmarunui Refuse Landfill Joint Committee for the remainder of the 2022-2025 triennium.

CARRIED

Councillor Tareha then resumed the Chair for the remainder of the meeting.

Wairoa District Council Solid Waste Disposal

(Document 24/377)

The Chief Executive of Wairoa District Council – Kitea Tipuna, expressed their appreciation in allowing them to present their request to this Joint Committee. Kitea Tipuna spoke to their request in the attached letter to the report in A) in regard to a 3 year short term arrangement whilst they engage with their community and a permanent solution for disposal of waste is established.

Waste and Data Services Manager - Martin Jarvis spoke to the report and along with Waste Planning Manager - Angela Atkins, responded to questions from the Committee.

Councillor Apatu spoke of her support and acknowledged all of the Wairoa District Council team for attending in person to present their request.

Councillor Nixon/Councillor Apatu

A) That the Ōmarunui Refuse Landfill Joint Committee receive the report titled Wairoa District Council Solid Waste Disposal dated 20 September 2024.

B) That the Committee approve the request from the Wairoa District Council to accept up to 4,000 tonnes per annum of their solid waste at the Ōmarunui Landfill for a period of up to three years.

C) That the Chief Executive, Hastings District Council (administrating authority of the Ōmarunui Landfill) be delegated authority to complete negotiations on mutually agreed terms and conditions for accepting Wairoa District Council solid waste.

CARRIED

The meeting adjourned at 1.22pm whilst the guests from Wairoa District Council departed

the room and the meeting resumed at 1.26pm.

Health, Safety & Wellbeing Update

(Document 24/368)

Landfill Manager – Chris Morgan spoke to the report and responded to questions from the Joint Committee.

Councillor Watkins/Councillor Nixon

That the Ōmarunui Refuse Landfill Joint Committee receive the report titled Health, Safety & Wellbeing Update dated 20 September 2024.

CARRIED

Ōmarunui Joint Landfill Annual Report for the Year Ending 30 June 2024

(Document 24/417)

Waste and Data Services Manager - Martin Jarvis spoke to the report, gave a PowerPoint presentation (SW-7-1-24-539) and responded to questions from the Joint Committee.

Mr Jarvis pointed out that in paragraph 9.1 of the report it should read “Total revenue was 31.6% up on budget”.

Alice Hughes would like it noted, of the Joint Committee’s appreciation to all of the Landfill staff for their hard work.

Alice Hughes/Councillor Tareha

A) That the Ōmarunui Refuse Landfill Joint Committee receive the report titled Ōmarunui Joint Landfill Annual Report for the Year Ending 30 June 2024 dated 20 September 2024.

B) That the Committee receives the unaudited Ōmarunui Joint Landfill Financial Statement for the year ended 30 June 2024 and attached as Appendix 1 (CG-14-27-00073).

CARRIED

Councillor Watkins left the room at 2.17pm and did not return.

8. Minor Items - Ngā Take Iti

There were no additional business items.

9. Urgent Items - Ngā Take Whakahihiri

There were no extraordinary business items.

Councillor Tareha closed the meeting with a karakia.

The meeting closed at 2.18pm

Confirmed:

Chair:

Date: