Agenda of Council Meeting - Thursday, 28 November 2024

Te Rārangi Take
Order of Business

1.0	Opening Prayer – Karakia Whakatūwheratanga
2.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui At the close of the agenda no apologies had been received. Leave of Absences had previously been granted to Councillor Dixon and Councillor Schollum
3.0	Conflict of Interest – He Ngākau Kōnatunatu Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.
4.0	Confirmation of Minutes – Te Whakamana i Ngā Miniti Minutes of the Council Meeting held Tuesday 19 November 2024. (Previously circulated)
5.0	Affordable Housing Fund - Naming of the Senior Housing Development	7
6.0	Minor Items – Ngā Take Iti
7.0	Urgent Items – Ngā Take Whakahihiri
8.0	Recommendation to Exclude the Public from Items 9, 10 and 11	13
9.0	Commercial Transaction
10.0	Affordable Housing Fund - Tender Award
11.0	Iona Development Agreement

Thursday, 28 November 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Dean Ferguson, Manager Business Projects Planning & Delivery

Charles Ropitini, Principal Advisor: Relationships, Responsiveness & Heritage

Te Take:

Subject:

Affordable Housing Fund - Naming of the Senior Housing Development

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 This Report recommends Council approve the name of Council’s Affordable Housing Fund – Senior Housing Development (Development) on Super Lot 2 in the Flaxmere Town Centre as ‘Te Pā Harakeke’.

1.2 The name ‘Te Pā Harakeke’ was formed as part of the cultural narrative and design concepts to support the proposed Development. This process was undertaken in partnership with Councils design partners.

1.3 On the 14^th of August 2024, Officers presented the proposed name of the Development to the Flaxmere Planning Committee. On the 11^th of September 2024, the Committee confirmed they approved ‘Te Pā Harakeke’ as the name of the Development.

1.4 On the 20^th of November 2024, Officers presented the proposed name of the Development to the Heretaunga Takoto Noa Māori Standing Committee. The Committee resolved to endorse the naming of the Development as ‘Te Pā Harakeke’.

2.0 Recommendations - Ngā Tūtohunga

A) That Council receive the report titled Affordable Housing Fund - Naming of the Senior Housing Development dated 28 November 2024.

B) That Council approves the naming of the Councils Affordable Housing Fund – Senior Housing Development in Flaxmere as Te Pā Harakeke.

3.0 Background – Te Horopaki

3.1 In 2022, an opportunity arose for Council to apply for an Affordable Housing Fund Grant (Funding) administered by the Ministry of Housing and Urban Development/ Te Tūapapa Kura Kāinga (HUD) to provide up to 50% funding towards additional affordable rental accommodation within Council’s Senior Housing Portfolio.

3.2 Council applied for the Funding via a Registration of Interest (ROI) and was short listed to progress through the process via a Request for Proposal (RFP) process. Council’s business case focused on our District’s need for housing for our seniors and an aging population entering retirement without adequate equity to afford market rents.

3.3 As part of Council’s proposal, Council would utilise developed land in the Flaxmere Town Centre and construct 39 additional senior housing units that would meet the needs of our senior community through accessibility, functionality, and sustainability.

3.4 On the 28^th of September 2023, Council received notification from HUD that Council’s RFP was successful.

3.5 On the 22^nd of May 2024, Council formally signed the Funding Agreement between Hastings District Council and the Ministry of Housing and Urban Development/ Te Tūapapa Kura Kainga, entering a partnership to deliver affordable rental accommodation within our Flaxmere community.

3.6 Post awarding of the Funding, Council undertook a process to engage external advice to advance the concept designs to support the Resource Consent.

3.7 Te Aranga Design Principles were applied to the design of the Development, and inform the cultural narrative, colour palette and landscape.

3.8 Councils’s Principal Advisor: Relationships, Responsiveness and Heritage, worked with the consultants and the Project Team to develop a design incorporating key principles of Te Aranga Design and ensure the proposed Development was reflective of the area, history, and our community.

3.9 A key consideration around the design of the whare house was incorporating colour palettes and landscaping and ensuring the whare had formed maihi bargeboards reflecting the gabled form of a traditional whare house.

Flaxmere Planning Committee

3.10 The Flaxmere Planning Committee is a community led group responsible for leading the Flaxmere Community Plan. The Committee advocates for initiatives that inspire community pride, individual and family wellbeing, care for our vulnerable populations, nurture of younger generations, and promotes a positive wholesome outlook on life. Their vision is around ‘Our time is now’.

3.11 On the 14^th of August 2024, Officers presented the proposed name of the Development to the Flaxmere Planning Committee.

3.12 On the 11^th of September 2024, the Chair of the Flaxmere Planning Committee confirmed the Committee endorsed the naming of the Development as ‘Te Pā Harakeke’.

4.0 Discussion – Te Matapakitanga

4.1 Harakeke Phormium Tenax in its symbolism personifies and represents the whānau family. This symbolism is seen in the way the harakeke grows, with its blades that grow with mother, father, child, grandparents, and grandchildren. The mature outer blades represent the hākui elderly women and hākoro elderly men, who together as one, shelter the rest of the whānau as it grows.

4.2 Pāharakeke has a long association with the area as the translation for Flaxmere, referencing the abundance of harakeke and a once thriving textiles and aquiculture economy.

4.3 The naming of the Senior Housing Development creates a physical space within Flaxmere that can formally carry the name of Te Pā Harakeke as an anchor for the whole community.

4.4 Te Pā Harakeke is a name that is free of mana whenua ancestral associations and is broad and encompassing, just like the whānau of the harakeke.

4.5 The spelling of the name is differentiated by:

· Te Pā Harakeke Phormium Village – the senior housing complex represented by its gabled roof reflecting the form of a Māori whare, inclusive of a harakeke colour palette and landscape design.

· Pāharakeke Flaxmere – the original translation of Flaxmere maintaining the connection with the past and originations of the suburb name.

4.6 Figure 1 details Te Whānau Harakeke.

4.7 Figure 1

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 That Council approves the naming of the Development as ‘Te Pā Harakeke’.

Advantages

· Recognises Pāharakeke

· Endorsed by the Flaxmere Planning Committee

· Aligns with the community and the original translation of Flaxmere

· Creates a sense of community connection for all Hastings residents

· Recognises the importance to Te Reo in Hastings Heretaunga

· Endorsed by the Heretaunga Takoto Noa Māori Standing Committee.

Disadvantages

· No disadvantages noted.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 Do not approve the name ‘Te Pā Harakeke’ and conduct further research.

Advantages

· No advantages noted.

Disadvantages

· Delays the naming of the Development

· Missed opportunity in recognising Pāharakeke within Flaxmere

6.0 Next steps – Te Anga Whakamua

6.1 If the Recommendation is resolved, the Communications Strategy for the Development will reference the name ‘Te Pā Harakeke.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the promotes the Cultural wellbeing of communities in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

Te Pā Harakeke positively creates a physical space and gives cultural context to the translated name of Flaxmere, while also communicating the importance of whānau values into the housing development and wider community.

Sustainability - Te Toitūtanga

The naming of the village will instil a sense of pride in the community, making for a more sustainable whanau orientated community.

Financial considerations - Ngā Whakaarohanga Ahumoni

There are no considerations.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Discussed in the Report

Risks

Opportunity: To create an identity for the Affordable Housing Fund – Senior Housing Development, that is representative of the Hastings Heretaunga community.

REWARD – Te Utu

RISK – Te Tūraru

Te Pā Harakeke name reflects Flaxmere and the history as well as ensuring the ease of identification for Council, our community, and others.

The name ‘Te Pā Harakeke is endorsed by representatives from the Flaxmere community.

No risks noted.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

N/A

HASTINGS DISTRICT COUNCIL

Council MEETING

Thursday, 28 November 2024

RECOMMENDATION TO EXCLUDE THE PUBLIC

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

THAT the public now be excluded from the following part of the meeting, namely:

9 Commercial Transaction

10 Affordable Housing Fund - Tender Award

11 Iona Development Agreement

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

9 Commercial Transaction

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Sale of Council land through divestment process.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

10 Affordable Housing Fund - Tender Award

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

Council will be entering into Commercial negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

11 Iona Development Agreement

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To protect third party negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

Te Rā Hui: Meeting date:	Thursday, 28 November 2024
Te Wā: Time:	9:00 AM
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Chief Executive - Nigel Bickle

Mematanga: Membership:	Tiamana Chair: Mayor Sandra Hazlehurst Ngā KaiKaunihera Councillors: Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm Dixon, Michael Fowler, Damon Harvey, Henry Heke, Kellie Jessup, Tania Kerr (Deputy Mayor), Eileen Lawson, Hana Montaperto-Hendry, Simon Nixon, Wendy Schollum, Heather Te Au-Skipworth and Kevin Watkins
Tokamatua: Quorum:	8 members
Apiha Matua Officer Responsible:	Chief Executive – Nigel Bickle
Te Rōpū Manapori me te Kāwanatanga Democracy and Governance Services:	Louise Stettner (Extn 5543)