Ngā
Miniti
Minutes
Kua Tae ā-tinana:
Present:
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Chair - Tiamana: Mayor Sandra
Hazlehurst (Present for part of the meeting)
Councillors - Ngā KaiKaunihera:
Councillors Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm
Dixon, Michael Fowler, Damon Harvey, Kellie Jessup, Tania Kerr (Deputy Mayor)(via
zoom), Eileen Lawson (Acting Chair for part of the meeting), Renata Nepe,
Simon Nixon, Ann Redstone (via zoom), Wendy Schollum, and Kevin Watkins
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Kua Tatū:
In attendance:
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Chief Executive - Nigel Bickle
Group Manager: Asset Management - Craig Thew
Group Manager: Planning & Regulatory Services - John
O’Shaughnessy
Group Manager: Strategy & Development – Craig
Cameron
Group Manager: People & Capability - Bronwyn Bayliss
Group Manager: Corporate - Bruce Allan
Group Manager: Community Wellbeing & Services –
Rebekah Dinwoodie
Group Manager: Marketing & Communications –
Naomi Fergusson
General Counsel – Scott Smith
Project Manager – Dean Ferguson
Director: Future Growth Unit – Ross McLeod
Environmental Policy Manager – Rowan Wallis
Media Communications Advisor – Nicki Harper
Parking Transportations Officer – James Haronga
Public Spaces and Building Assets Manager – Colin
Hosford
Manager: Democracy & Governance Services –
Louise Stettner
Democracy & Governance Advisor – Lynne Cox
Democracy & Governance Advisor – Caitlyn Dine
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Kei Konei:
Also present:
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Jill MacDonald (Invited to present the opening prayer)
Ross Stewart and members of the community in support (Item
5)
Mike Paku (Item 8)
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As Mayor Hazlehurst was not able
to be in attendance from the start of the meeting and the Deputy Mayor, Tania Kerr,
was in attendance via zoom, Group Manager: Strategy & Development, Craig
Cameron, called for nominations to appoint an Acting Chair (under schedule 7,
clause 26 of the Local Government Act 2002).
Councillor Apatu nominated
Councillor Lawson as Acting Chair, which was seconded by Councillor Schollum.
Councillor Lawson was duly
elected as the acting chairperson.
1. Opening
prayer - Karakia
The opening prayer was given by Jill MacDonald of St
Andrews Presbyterian Church.
Mayor Hazlehurst joined the
meeting at 1.22pm and resumed the chair.
2. Apologies
& Leave of Absence - Ngā
Whakapāhatanga me te Wehenga ā-Hui
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Mayor Hazlehurst/Councillor Schollum
That apologies for absence
from Councillor Heke be accepted.
That the apologies for
lateness from Mayor Hazlehurst and Councillor Nixon be accepted.
That the leave of absence for
Councillor Fowler from 24 March to 3 April be accepted.
That the leave of absence for
Councillor Dixon from 7 – 14 April be accepted.
CARRIED
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3. Conflicts
of Interest - He Ngākau
Kōnatunatu
Members were asked to declare
any conflicts of interest at the appropriate time.
Councillors Kerr and Corban both
declared a conflict of interest in relation to Item 23 and left the meeting
when this Item was addressed.
4. Confirmation
of Minutes - Te Whakamana i Ngā Miniti
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Councillor Watkins/Councillor Dixon
That the minutes of the
Council Meeting held Thursday 8 December, Thursday 15 December and Thursday
20 December 2022, be confirmed as an accurate record.
CARRIED
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5.
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Petition - Parkvale, Ada St intensification (RMA
20220538)
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(Document ref 23/47) The
petition was lying on the table.
Ross Stewart as lead
petitioner, read aloud the petitioner’s prayer.
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Councillor
Schollum/Councillor Buddo
A) That
Council receive the report titled Petition - Parkvale, Ada St intensification
(RMA 20220538) dated 2 March 2023.
B) That
Council receive the tabled Petition.
C) Council
notes that the matters raised in the petition are of a regulatory nature and
under the Resource Management Act 1991, the processes and decisions of a
resource consent are not to be influenced by the Mayor or Councillors.
D) The
petition has been forwarded to the Planning and Regulatory Group to be placed
on the property file and considered under the Resource Management Act 1991
processes.
E) That
the reporting officer write to the lead petitioner to advise him of the
above.
CARRIED
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6.
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Chief Executive Situation Report - Cyclone
Gabrielle
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(Document ref 23/64)
Chief Executive, Nigel Bickle,
spoke to the report and responded to questions from the meeting.
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Councillor Redstone/Councillor Buddo
A)
That Council receive the report titled Chief Executive Situation
Report – Cyclone Gabrielle dated 2 March 2023.
B)
That Council note the activity and actions outlined in the report.
CARRIED
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7.
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Parking Controls
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(Document ref
23/48)
Parking
Transportation Officer, James Haronga, spoke to the report and responded to
questions from the meeting.
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Councillor Redstone/Councillor Lawson
A) That
Council receive the report
titled Parking Controls dated 2 March 2023.
B) That Council resolve pursuant to Clause 5.3.1(a) (i) of Chapter 5
(Parking and Traffic) of the Hastings District Council Consolidated Bylaw
2021, that the existing twenty one metered parking spaces located in the
Northern Carpark be revoked and replaced with leased parking.
CARRIED
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Councillor Nixon joined the meeting at 1.50pm.
8.
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Plan Change 4 - Te Mata - Submissions Decisions
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(Document ref 23/49;
Attachment ref ENV-17-3-23-35)
Environmental Policy Manager,
Rowan Wallis, spoke to the report and responded to questions from the
meeting. Mike Paku was in attendance for this item.
Mayor Hazlehurst thanked Mike
Paku for his contribution throughout the process.
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Councillor Jessup/Councillor Nepe
A) That Council
receive the report titled Plan Change 4 - Te Mata - Submissions Decisions
dated 2 March 2023.
B) That Council
accept Submission Nos 1, 2 3 4 and 5 to Plan Change 4 - Te Matā
Prohibited Building area and that if no appeals are lodged on the decisions
that Plan Change 4 will be made operative in accordance with Clause 17
Schedule 1 of the Resource Management Act from 11 April 2023.
CARRIED
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9.
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Submission on Resource Management Reforms
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(Document ref 23/50)
Environmental Policy Manager,
Rowan Wallis spoke to the report and responded to questions from the meeting.
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Councillor Redstone/Councillor Lawson
A) That Council
receive the report titled Submission on Resource Management Reforms dated 2
March 2023.
B) That Council
approve the submission on the Natural and Built Environment Bill and Spatial
Planning Bill and endorse the submission of Local Government New Zealand.
CARRIED
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10.
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Local Governance Statement
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(Document ref 23/51;
Attachment 1 included in separate attachment agenda)
Strategy and Policy Advisor,
Matt Adamson spoke to the report and responded to questions from the meeting.
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Councillor Schollum/Councillor Watkins
A) That Council
receive the report titled Local Governance Statement dated 2 March 2023.
B) That the
Council adopt the Local Governance Statement, attached to the report in A)
above as Attachment 1 (PRJ22-20-0027).
CARRIED
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11.
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Triennial Agreement 2022-25
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(Document ref 23/52;
Attachment 1 included in separate attachment agenda)
Strategy and Policy Advisor,
Matt Adamson spoke to the report and responded to questions from the meeting.
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Mayor Hazlehurst/Councillor Lawson
A) That Council
receive the report titled Triennial Agreement 2022-25 dated 2 March 2023.
B) That Council
adopts the draft Triennial Agreement 2022-25, attached to the report in A)
above as Attachment 1 (CG-17-1-00126).
C) That Council
authorise the Mayor and Chief Executive to execute the draft Triennial
Agreement 2022-25 on behalf of the Hastings District Council (Attachment
1).
CARRIED
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12.
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Climate Action Joint Committee Terms of Reference
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(Document ref 23/53;
Attachment 1 included in separate attachment agenda)
Manager, Democracy &
Governance Services, Louise Stettner and Strategic Policy & Evaluation
Advisor, Taylor Eubanks, spoke to the report and responded to questions from
the meeting.
Council appointed Mayor Sandra
Hazlehurst and Councillor Ann Redstone as the Hastings District
representatives to the Climate Action Joint Committee. Deputy Mayor, Tania
Kerr, was appointed as the alternate representative.
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Councillor Redstone/Councillor Apatu
A) That Council
receive the report titled Climate Action Joint Committee Terms of Reference
dated 2 March 2023.
B) That the
Council adopt the Terms of Reference for the Climate Action Joint Committee,
as attached to the report in A) above as Attachment 1 (CG-17-1-00128).
C) That Council
appoint Hastings District Council representatives to the Climate Action Joint
Committee – Mayor Sandra Hazlehurst, Councillor Ann Redstone and Deputy
Mayor Tania Kerr (alternate).
CARRIED
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13.
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External Appointed Committee and Subcommittee
Members: Meetings Attendance Rate
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(Document ref 23/54)
Manager, Democracy &
Governance Services, Louise Stettner, spoke to the report and responded to
questions from the meeting.
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Councillor Watkins/Councillor Lawson
A) That Council
receive the report titled External Appointed Committee and Subcommittee
Members: Meetings Attendance Rate dated 2 March 2023.
B) That Council
approve a meeting attendance rate of $465 per meeting for external appointed
Committee and Subcommittee members.
CARRIED
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14.
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Appointments to the Heretaunga Takoto Noa
Māori Standing Committee
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(Document ref 23/55)
Manager, Democracy &
Governance Services, Louise Stettner, spoke to the report and responded to
questions from the meeting.
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Councillor Jessup/Councillor Apatu
A) That Council
receive the report titled Appointments to the Heretaunga Takoto Noa
Māori Standing Committee dated 2 March 2023.
B) That Council
appoint the following Mana Whenua members to the Heretaunga Takoto Noa
Māori Standing Committee:
i. Mr
Tipene Cottrell
ii. Mr Ngaio
Tiuka
iii. Mr Tom
Keefe
iv. Ms Elizabeth
Hunt
v. Mr
Mike Paku
vi. Dr Darryn
Russell
CARRIED
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15.
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Requests Received under the Local Government
Official Information and Meetings Act 1987 (LGOIMA) Update
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(Document ref 23/56)
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Mayor Hazlehurst/Councillor Watkins
A) That Council
receive the report titled Requests Received under the Local Government
Official Information and Meetings Act 1987 (LGOIMA) Update dated 2 March 2023.
B) That the
LGOIMA requests received from 3 December 2022 to 30 January 2023, as set out in
Attachment 1 (IRB-2-01-23-3096) of the report be noted.
CARRIED
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16.
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Civic Development Subcommittee - change of quorum
requirements
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(Document ref 23/57)
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Councillor Dixon/Councillor Corban
A) That Council
receive the report titled Civic Development Subcommittee - change of quorum
requirements dated 2 March 2023.
B) That Council
agree that the quorum requirements of the Civic Development Subcommittee be
amended as follows: for meetings where the agenda items only address
proposed temporary road closure applications (when there are no submitters)
the quorum requirements should be a minimum of 3 members. For all other
meetings of the Civic Development Subcommittee the quorum remains at 5
members.
CARRIED
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17.
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Schedule of Council Meetings for 2023
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(Document ref 23/58)
Manager, Democracy &
Governance Services, Louise Stettner, spoke to the report and responded to
questions from the meeting.
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Councillor Watkins/Councillor Schollum
A) That Council
receive the report titled Schedule of Council Meetings for 2023 dated 2 March
2023.
B) That the
Council adopt the Schedule of Council Meetings for 2023, attached to the
report in A) above as Attachment 1 (CG-17-1-00124).
CARRIED
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18.
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Appointment of External Independent Commissioner to
the Plan Change 5 Hearing - Medium Density Housing
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(Document ref 23/59)
Environmental Policy Manager,
Rowan Wallis, spoke to the report and responded to questions from the
meeting.
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Councillor Schollum/Councillor Lawson
A) That Council
receive the report titled Appointment of External Independent Commissioner to
the Plan Change 5 Hearing - Medium Density Housing dated 2 March 2023.
B) That the
Council appoint Mr Bill Wasley as an external independent commissioner to the
Plan Change 5 hearing addressing medium density housing
CARRIED
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19. Minor Items
- Ngā Take Iti
There
were no additional business items.
20. Urgent Items
- Ngā Take Whakahihiri
There
were no extraordinary business items.
Councillor Jessup and Councillor
Nepe left the meeting at 2.14pm
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Recommendation
to Exclude the Public from Items 22, 23, 24 and 25
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SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987
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Mayor
Hazlehurst/Councillor Dixon
THAT the public now be
excluded from the following parts of the meeting, namely;
22 Heretaunga
House Deconstruction
23 Hawke's
Bay Regional Sports Park
24 Tōmoana
Showgrounds - Transition Strategy
25 Portsmouth
Road; Removal of Land Covenant
The general subject of the
matter to be considered while the public is excluded, the reason for passing
this Resolution in relation to the matter and the specific grounds under
Section 48 (1) of the Local Government Official Information and Meetings Act
1987 for the passing of this Resolution is as follows:
GENERAL SUBJECT OF
EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING
THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS
PROTECTED
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GROUND(S) UNDER
SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION
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22 Heretaunga
House Deconstruction
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Section 7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Council
is still in the negotiation phase and any budgetary information presented
in this report may prejudice that negotion process.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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23 Hawke's
Bay Regional Sports Park
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Section 7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To
allow Council to undertake negotiations with the landowner.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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24 Tōmoana
Showgrounds - Transition Strategy
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Section 7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Information
of a commercially sensitive nature.
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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25 Portsmouth
Road; Removal of Land Covenant
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Section 7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably
prejudice the commercial position of the person who supplied or who is the
subject of the information.
Section 7 (2) (c) (i)
The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
To
protect third party interests and commercial sensitivities..
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Section 48(1)(a)(i)
Where
the Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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The meeting went to
public excluded at 2.15pm
________________________
The meeting closed at 3.42pm
Confirmed:
Chairman:
Date: