Minutes of Strategy and Recovery Committee Meeting

Thursday, 1 August 2024

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Strategy and Recovery Committee Meeting

Ngā Miniti
Minutes

Kua Tae ā-tinana:
Present:

Chair: Councillor Wendy Schollum

Councillors: Ana Apatu, Marcus Buddo, Alwyn Corban, Malcolm Dixon, Michael Fowler, Damon Harvey, Henry Heke, Tania Kerr, Hana Montaperto-Hendry, Simon Nixon, Heather Te Au-Skipworth and Kevin Watkins

Mayor Sandra Hazlehurst

Hastings District Rural Community Board Chair Appointee: Jonathan Stockley (RCB Chair)

Heretaunga Takoto Noa Māori Standing Committee Appointee: Ngaio Tiuka

Kua Tatū:
In attendance:

Chief Executive: Nigel Bickle

Deputy Chief Executive - Bruce Allan

Group Manager: Asset Management - Craig Thew

Acting Group Manager: Planning & Regulatory Services – Caleb Sutton

Group Manager: Strategy & Development – Craig Cameron

Group Manager: Community Wellbeing & Services – Rebekah Dinwoodie

Chief Financial Officer - Graham Watson

Manager – Recovery & Special Projects - Gus Charteris

Operations Manager – Category 3 Voluntary Buy Out - David Elliott

Cyclone Recovery Programme Manager - Annette Hilton

Transportation Manager – Jag Pannu

Climate Action Officer - Graham Palmer

Wastewater Manager - David Mackenzie

Programme Manager: Local Area Plans – Rebecca Sutton

Principal Advisor: District Development – Mark Clews

Director – Growth & Development, Raoul Oosterkamp

Manager: Democracy & Governance Services – Louise Stettner

Senior Advisor - Democracy and Governance - Lynne Cox

Democracy & Governance Services Advisor – Christine Hilton

Kei Konei:
Also present:

Grey Wilson – Principal Environmental Planner (Good Earth Matters Consulting Limited) – Item 5

Darren de Klerk – Beca (Consultant) - Item 6

Councillor Heke gave the opening karakia.

1. Apologies – Ngā Whakapāhatanga

Councillor Buddo/Councillor Te Au-Skipworth

That apologies for absence from Councillor Jessup, Councillor Lawson and Izzy Crawshaw (Hastings District Council Rural Community Board Deputy Chair) be accepted.

That apologies for early departure of Councillor Heke be accepted.

That Leave of Absence be granted to:

Councillor Apatu – 8 August 2024

Councillor Heke – 8 August 2024

Councillor Fowler – 16 August 2024

Councillor Dixon – 23 October 2024 to 25 October 2024

That Leave of Absence previously granted to Councillor Watkins – 22 August 2024 to 16 October 2024 be withdrawn.

CARRIED

2. Conflicts of Interest - He Ngākau Kōnatunatu

There were no declarations of conflicts of interest.

3. Confirmation of Minutes - Te Whakamana i Ngā Miniti

Councillor Dixon/Councillor Schollum

That the minutes of the Strategy and Recovery Committee Meeting held Thursday 2 May 2024 be confirmed as an accurate record.

CARRIED

Council Climate Action Work Programme

(Document 24/302)

Climate Action Officer, Graham Palmer spoke to the report and responded to questions from the Committee.

Councillor Kerr/Councillor Heke

A. That the Strategy and Recovery Committee receive the report titled Council Climate Action Work Programme dated 1 August 2024.

B. That the Committee notes that Officers will report to the Committee on the development of Strategy and Policy regarding the Council Climate Action Work Programme.

CARRIED

Waipātiki Wastewater Treatment Plant - Briefing for the Committee regards Consent and Infrastructure Upgrade

(Document 24/212)

Wastewater Manager, David Mackenzie introduced Grey Wilson from Good Earth Matters Consulting Limited to the Committee. David and Grey spoke to the report, gave a PowerPoint presentation CG-17-32-00120) and responded to questions from the Committee.

Councillor Kerr/Councillor Buddo

A) That the Strategy and Recovery Committee receive the report titled Waipātiki Wastewater Update dated 1 August 2024.

B) That the Committee notes the requirement to submit an application to the Hawke’s Bay Regional Council (HBRC) for a Discharge to Air and Land Consent for the Waipātiki Wastewater Treatment Plant (WWTP) by November 2024.

C) That the Committee notes the officer’s preference is to include the Waipātiki Campground WWTP Discharge Consent in the consent application per Recommendation B, subject to the allocation of funding for the Waipātiki Campground WWTP upgrade by the HBRC.

D) That the Committee notes that Council has not allocated funding for the capital works required to upgrade the Waipātiki WWTP. This will be a matter to be considered in the 2025/26 Annual Plan.

E) That the Committee notes the officers preferred solution for the Waipātiki WWTP upgrade is to make best use of the existing WWTP and network by upgrading the WWTP site and discharge environment. Upgrades to the Campground WWTP are required before Campground wastewater can be discharged to the Waipātiki WWTP.

CARRIED

Cyclone Gabrielle Recovery Report Q4 April - July 2024

(Document 24/254)

Manager – Recovery & Special Projects, Gus Charteris introduced the report and Consultant (Beca), Darren de Klerk and gave a PowerPoint presentation (CG-17-32-00121). Gus Charteris along with a number of staff updated the Committee in regard to their relevant sections of the report and PowerPoint presentation.

Councillor Harvey left the meeting at 9.47am and returned at 9.49am.

Councillor Heke left the room at 10.30am and returned at 10.33am

Mayor Hazlehurst/Councillor Dixon

A) That the Strategy and Recovery Committee receive the report titled Cyclone Gabrielle Recovery Report Q4 April - July 2024 dated 1 August 2024.

B) That the Committee notes key highlights outlined in the Cyclone Gabrielle Recovery Report:

a) Council’s decisions on 23 May 2024 to provide a timeframe for completion of the Voluntary Buy-out process, including timeframes relating to owner engagement, have been successful in motivating some owners to engage and/or re-engage in the process.

b) Council’s investment in community resilience training, community civil defence hubs, welfare supplies and ongoing engagement with community hub leads was a key factor in a well-planned response to the State of Emergency situation in Haumoana.

c) Council’s effective response to the recent flooding event in Haumoana was also a reflection of Council’s commitment following the Cyclone to build and improve community resilience and emergency response across all communities in Hastings.

CARRIED

The meeting adjourned for morning tea at 10.56am

and resumed at 11.13am

Councillor Dixon rejoined the meeting at 11.16am.

Councillor Heke left the meeting at 10.56am.

Sustainable Outcomes Reporting Framework for Cyclone Gabrielle Recovery Roads Infrastructure Works Panel

(Document 24/312)

Manager – Recovery & Special Projects, Gus Charteris and Group Manager: Asset Management, Craig Thew spoke to the report and responded to questions from the Committee.

Councillor Schollum/Councillor Kerr

A) That the Strategy and Recovery Committee receive the report titled Sustainable Outcomes Reporting Framework for Cyclone Gabrielle Recovery Roads Infrastructure Works Panel dated 1 August 2024.

B) That the Committee adopts the Sustainable Outcomes Reporting Framework for the Cyclone Gabrielle Recovery Roads Infrastructure Works Panel, to deliver on Council’s sustainable outcomes (social procurement objectives).

C) That the Committee note the Sustainable Outcomes Reporting Framework will be used to develop a monthly reporting template for each supplier, with quarterly progress reports to go to the Performance and Monitoring Committee, and that the specific measures and indicators are a work in progress at this stage and will need to be tested and agreed with suppliers.

CARRIED

Local Area Plan Programme Update

(Document 24/348)

Programme Manager: Local Area Plans, Rebecca Sutton spoke to the report, gave a PowerPoint presentation (CG-17-32-00122) and responded to questions from the Committee.

Councillor Harvey left the room at 11.43am and returned at 11.46am.

Councillor Heke returned to the meeting at 11.55am.

Councillor Watkins/Councillor Buddo

A) That the Strategy and Recovery Committee receive the report titled Local Area Plan Programme Update dated 1 August 2024.

B) That the Committee notes that community engagement on the first four Local Area Plans will commence in September 2024.

CARRIED

Community Wellbeing Subcommittee Chair's report

(Document 24/315)

Group Manager: Community Wellbeing & Services, Rebekah Dinwoodie and Chair, Community Wellbeing Subcommittee, Councillor Ana Apatu spoke to the report and responded to questions from the Committee.

It was noted that paragraph 3 of 3.1.2 of the report, should read $200,000.

Councillor Kerr/Mayor Hazlehurst

That the Strategy and Recovery Committee receive the report titled Community Wellbeing Subcommittee Chair's report dated 1 August 2024.

CARRIED

10.

District Development Subcommittee Chair's Report

(Document 24/307)

The Chair, District Development Subcommittee, Councillor Marcus Buddo spoke to the report and responded to questions from Committee.

Councillor Watkins/Councillor Nixon

That the Strategy and Recovery Committee receive the report titled District Development Subcommittee Chair's Report dated 1 August 2024.

CARRIED

11. Minor Items - Ngā Take Iti

There were no additional business items.

12. Urgent Items - Ngā Take WhakahihirI

There were no extraordinary business items.

Recommendation to Exclude the Public from Items 14 and 15

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mayor Hazlehurst/Councillor Apatu

THAT the public now be excluded from the following parts of the meeting, namely;

14 Commercial Transactions

15 Update on Council Planning and Investments to enable Residential and Industrial Growth

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

14 Commercial Transactions

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To protect Council's negotiating position with potential purchasers of Category 3 land and/or dwellings..

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

15 Update on Council Planning and Investments to enable Residential and Industrial Growth

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

To protect third party commercial interests.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 12.51pm

Confirmed:

Chairman:

Date: