Agenda of Council Meeting

TRIM File No. CG-14-1-01454

HASTINGS DISTRICT COUNCIL

COUNCIL MEETING

Thursday, 22 August 2019

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

10.30am

A G E N D A

1. Prayer

2. Apologies & Leave of Absence

At the close of the agenda no apologies had been received.

Leave of Absences had previously been granted to Councillor Watkins and Councillor Dixon

3. Seal Register

4. Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest.

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting).

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

5. Confirmation of Minutes

Minutes of the Council Meeting held Thursday 15 August 2019, including minutes while the Public were excluded.

(Previously circulated)

6. Presentation by Lindisfarne College 5

7. Parking Controls 7

8. Requests Received Under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update 27

9. General Update Report and Status of Actions 33

10. Financial Summary for the 12 months to June 2019 37

11. Summary of Risk and Audit Subcommittee meeting held 2 July 2019 While the Public were Excluded 47

12. Updated 2019 Meeting Schedule Changes 53

13. Presentation and Acknowledgement of Service and Summary of Recommendations of the HDC : Tangata Whenua Wastewater Joint Committee meeting held 2 August 2019 55

14. Additional Business Items

15. Extraordinary Business Items

16. Recommendation to Exclude the Public from Items 17, 18, 19 and 20 57

17. Hawke's Bay Opera House Branding

18. Municipal Building Future Use

19. Howard Street Development Contribution Policy

20. Summary of Recommendations of the Risk and Audit Subcommittee meeting held 2 July 2019 while the Public were Excluded

File Ref: 19/801

REPORT TO: Council

MEETING DATE: Thursday 22 August 2019

FROM: Parking Transportation Officer

Mel England

SUBJECT: Parking Controls

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to obtain a decision from Council on changes to parking controls on King Street North, Frimley Avenue, McLeod Street, Karamu Road North, Orchard Road and Lyndhurst Road.

1.2 This report contributes to the purpose of local government by primarily promoting economic wellbeing and more specifically through Council’s strategic objectives of:

· Reducing public nuisance and threats to public health and safety

· Moving people and goods around safely and efficiently

1.3 This proposal arises from a number of requests for new parking controls in and around Hastings, and concludes by recommending a number of changes in parking controls and time limits.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That Council receives the report titled Parking Controls.

B) That Council resolve pursuant to Clause 5.3.1(a)(iii) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking space on the western side of King Street North commencing approximately 50.5 metres from the intersecting line with Heretaunga Street West and extend 4.5 metres in a northerly direction be resolved to become a mobility carpark as set out in Attachment 1 (REG-22-03-12-19-471):

C) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking spaces on the eastern side of King Street North commencing approximately 39 metres north of the intersecting kerbline with St Aubyn Street West and heading 41 metres in a northerly direction be resolved to have a 120 time limit as set out in Attachment 2 (REG-22-03-12-19-470):

D) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking space on the eastern side of King Street North commencing approximately 86.5 metres north of the intersecting line with St Aubyn Street West be resolved to have a P5 time limit as set out in Attachment 2 (REG-22-03-12-19-470):

E) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking spaces on the eastern side of Frimley Avenue commencing approximately 16 metres north of the intersecting kerbline with Omahu Road and heading 43 metres in a northerly direction be resolved to have a P60 time limit between 8am and 5pm week days as set out in Attachment 3 (REG-22-03-12-19-473):

F) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking spaces on the western side of McLeod Street commencing approximately 107 metres south of the intersecting kerbline with Omahu Road and heading 26 metres in a southerly direction be resolved to have a P60 time limit between 8am and 5pm week days as set out in Attachment 4 (REG-22-03-12-19-472):

G) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing parking spaces on the western side of Karamu Road North commencing approximately 47 metres north of the intersecting kerbline with Duchess Crescent and heading 22 metres in a northerly direction be resolved to have a P5 time limit as set out in Attachment 5 (REG-22-03-12-19-474):

H) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing 4 parking spaces on the northern side of Orchard Rd commencing approximately 140 metres east of the intersecting kerbline with Canning Road and heading 24 metres in a easterly direction be resolved to have a P5 time limit from 8-30am to 9-30am and 2-30pm to 3-30pm during school days as set out in Attachment 6 (REG-22-03-12-19-475):

I) That Council resolve pursuant to Clause 5.3.1(a)(iii) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 as set out in Attachment 7 (REG-22-03-12-19-478):

a. That the parking space on the southern side of Lyndhurst Road, commencing approximately 483 metres west from the intersecting kerbline of Pakowhai Road be resolved to become a mobility carpark.

b. That the parking space on the southern side of Lyndhurst Road, commencing approximately 100 metres east from the intersecting kerbline of Hart Drive be resolved to become a mobility carpark.

J) That Council considers a School Traffic Management Plan for the Heretaunga Intermediate School on Orchard Road.

With the reasons for these decisions being that the objective of the decisions will contribute to performance of regulatory functions in a way that is efficient, effective and appropriate to present and future circumstances by:

· Providing parking spaces in relevant places within the district that are safe and readily available to motorists.

3.0 BACKGROUND – TE HOROPAKI

3.1 From time to time it is necessary to introduce parking controls and or amend those that are already in place.

3.2 In order that the changes are legally established these need to be formally resolved by Council.

3.3 The following information provides the background and current situation relevant to the change being proposed.

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 King Street North – Mobility Car Park

Grey Power Hastings approached Hastings District Council to investigate the feasibility of putting in another mobility park in King Street North close to the Care Pharmacy and Specsavers Hastings. This is to provide an additional parking option dedicated to mobility permit holders, which is within close proximity of the specified businesses.

Consultation was carried out with the businesses in the area, with the majority of respondents (75%) in support of the mobility car park.

This will provide an additional parking option dedicated to mobility permit holders which is within close proximity to the specified businesses in the area. This will also provide a safe area when vacating their vehicles.

4.2 King Street North – P120 and P5 Time Limited Parking

Tim Masters (Masters Plumbing) requested time limited parking outside ten businesses, 403 to 407 King Street North, located opposite the Hastings Health Centre. Since the Centre has opened, vehicles are parking all day, leaving no available spaces for clients visiting the area.

An occupancy study was carried out. The results support the request which found that traffic was static with an occupancy rate over the national standard of 85%, which is a good indication that time limits need to be introduced.

Consultation was carried out with the businesses in the area, all were in favour of the Time Limited Parking.

A majority of the respondents requested a P5 Time Limited Parking area, making it easier for couriers and other vehicles to drop off goods, hence recommendation (D).

4.3 Frimley Avenue – P60 Time Limited Parking

Access Legal Solutions (NZ) Limited approached Hastings District Council to request P60 time limited parking.

This business operates from a private residence, and due to the high demand for parking in the streets surrounding the hospital, vehicles are parking all day, leaving no available spaces for clients visiting the business.

Consultation was carried out with the residents in the area, the majority of respondents (87%) were in favour of the Time Limited Parking.

This will provide a convenient area for clients to park without having to park on the businesses lawn.

The time limit will be enforced between 8.00am and 5.00pm weekdays only.

4.4 McLeod Street – P60 Time Limited Parking

A new midwifery business opening in McLeod Street have requested P60 time limited parking for the spaces outside 111–113 McLeod Street. This is to allow clients easy access the business.

At present, due to high demand for parking in the streets surrounding the hospital, vehicles are parking all day, leaving no available spaces for clients visiting the business.

Consultation was carried out with the residents in the area, the majority of respondents (80%) were in favour of the Time Limited Parking.

The time limit will be enforced between 8am and 5pm weekdays only.

4.5 Karamu Road North – P5 Time Limited Parking

Nourished for Nil requested P5 time limited parking. Currently vehicles are parking all day, leaving no available spaces for clients visiting the businesses in the area.

Consultation was carried out with businesses in the area, all were in favour of the Time Limited Parking.

This will encourage traffic turnover allowing the public equal opportunity to gain access to Nourished for Nil and other businesses in the area and allow easier access to the public wanting to drop off goods to the Environment Centre.

4.6 Orchard Road – P5 Time Limited Parking

Heretaunga Intermediate approached Hastings District Council to install additional P5 time limited parking on Orchard Road.

The school role has doubled in the last five years which has increased the demand for parking during drop off and pick up times. Furthermore, the hospital introduced paid parking within the hospital grounds which has also increased the demand for parking in the area. With parking along Orchard Road at a premium some parents are parking in the nearby cemetery while waiting to collect their children from school.

A meeting was held with Heretaunga Intermediate School, Hastings DHB and Hastings District Council to discuss the current parking issues and the future going forward. A recommendation was made to install another 4 car parks with P5 time limited parking, during 8:30am – 9:00am and 2:30pm – 3:30pm Monday to Friday.

This will help ease the congestion during school drop off and pick up times by freeing up spaces for parents/caregivers, however this will remove 4 “all-day” parking spaces which will result in a displacement to somewhere else.

4.7 Lyndhurst Road – 2 Mobility Carparks

A recommendation was made to install mobility carparks on Lyndhurst Road as there are none presently. Mobility card holders are identified as having an impairment which requires their need to have closer access to facilities and with the carparks typically full during the sporting season, the mobility permit holders either have to park long distances away or not attend.

No consultation was required, as there are no neighbouring properties.

This will greatly aid mobility permit holders accessing the sport park easily.

5.0 OPTIONS - NGĀ KŌWHIRINGA

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 King Street North – Mobility Car Park

This will help mobility permit holders by making access to the nearby businesses easier.

5.2 King Street North – P120 and P5 Time Limited Parking

Time limits be introduced to support the businesses by allowing traffic turnover and encouraging clients to visit the businesses.

Parking Officers will incorporate this area into their beat to maintain traffic turnover.

5.3 Frimley Avenue – P60 Time Limited Parking

Time limits be introduced to support the business by providing parking for clients and visitors to the area.

Support from the neighbours as they see this as a way to allow visitors into the area.

The time limit will be between 8:00am and 5:00pm weekdays only.

5.4 McLeod Street – P60 Time Limited Parking

Time limits be introduced to support the business by providing parking for clients and visitors to the area.

Support from the neighbours as they see this as a way to allow visitors into the area.

The time limit will be between 8:00am and 5:00pm weekdays only.

5.5 Karamu Road North – P5 Time Limited Parking

Time limits be introduced to support the businesses by allowing traffic turnover and encouraging clients to visit the businesses.

5.6 Orchard Road – P5 Time Limited Parking

The P5 will only be in effect from 8:30am to 9:30am and 2:30pm to 3:30pm during school days.

Provide a safe area for parents/caregivers to drop off and pick up children.

Will help move parents from the cemetery which is upsetting visitors to the cemetery.

5.7 Lyndhurst Road – 2 Mobility Carparks

This will greatly aid mobility users in accessing the sport park easily.

Provide safe areas for mobility users to park.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 If the changes are approved the bylaws will be amended to enable the changes to be made to the parking limits as set out above.

Attachments:

1 ⇩	102 King Street North - Mobility Car Park	REG-22-03-12-19-471
2 ⇩	King Street North - P120 & P5 Time Limits	REG-22-03-12-19-470
3 ⇩	103 Frimley Avenue - P60 Time Limited Parking	REG-22-03-12-19-473
4 ⇩	111 - 113 McLeod Street - P60 Time Limited Parking	REG-22-03-12-19-472
5 ⇩	Karamu Road North - Nourish for Nil - P5 Time Limited Parking	REG-22-03-12-19-474
6 ⇩	Heretaunga Intermediate P5 Parking - Orchard Road	REG-22-03-12-19-475
7 ⇩	Lyndhurst Road - 2 Mobility Parks	REG-22-03-12-19-478

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.

This proposal promotes the social and economic well-being of communities in the present and for the future

Link to Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

• Reducing public nuisance and threats to public health and safety

• Moving people and goods around safely and efficiently

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A

Sustainability - Te Toitūtanga

N/A

Financial considerations - Ngā Whaiwhakaaro Ahumoni

None

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision does not trigger the threshold of the Significance and Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

Local businesses affected have been consulted.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

N/A

Rural Community Board - Ngā Poari-ā-hapori

N/A

File Ref: 19/798

REPORT TO: Council

MEETING DATE: Thursday 22 August 2019

FROM: The Electoral Officer

Jackie Evans

SUBJECT: Requests Received Under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to inform the Council of the number of requests under the Local Government Official Information Act (LGOIMA) 1987 received in July 2019.

1.2 This issue arises from the provision of accurate reporting information to enable effective governance.

1.3 This is an administrative report to ensure that the Council is aware of the number and types of information requests received and to provide assurance the Council meeting its legislative obligations in relation to the Local Government Official Information and Meetings Act (LGOIMA).

1.4 This report concludes by recommending that the report be noted.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council receives the report titled Requests Received Under the Local Government Official Information and Meetings Act (LGOIMA) Monthly Update

B) That the LGOIMA requests received in July 2019 as set out in Attachment 1 (IRB-2-01-19-1647) of the report be noted.

3.0 BACKGROUND – TE HOROPAKI

3.1 The LGOIMA allows people to request official information held by local government agencies. It contains rules for how such requests should be handled, and provides a right to complain to the Ombudsman in certain situations. The LGOIMA also has provisions governing the conduct of meetings.

Principle of Availability

3.2 The principle of whether any official information is to be made available shall be determined, except where this Act otherwise expressly requires, in accordance with the purposes of this Act and the principle that the information shall be made available unless there is good reason for withholding it.

3.3 Purpose of the Act

3.4 The key purposes of the LGOIMA are to:

· Progressively increase the availability of official information held by agencies, and promote the open and public transaction of business at meetings, in order to:

· enable more effective public participation in decision making; and

· promote the accountability of members and officials; and

· so enhance respect for the law and promote good local government; and

· protect official information and the deliberations of local authorities to the extent consistent with the public interest and the preservation of personal privacy.

· City, district and regional councils, council controlled organisations and community boards are subject to LGOIMA and official information means any information held by an agency subject to the LGOIMA.

· It is not limited to documentary material, and includes material held in any format such as:

· written documents, reports, memoranda, letters, notes, emails and draft documents;

· non-written documentary information, such as material stored on or generated by computers, including databases, video or tape recordings;

· information which is known to an agency, but which has not yet been recorded in writing or otherwise (including knowledge of a particular matter held by an officer, employee or member of an agency in their official capacity);

· documents and manuals which set out the policies, principles, rules or guidelines for decision making by an agency;

· the reasons for any decisions that have been made about a person.

3.5 It does not matter where the information originated, or where it is currently located, as long as it is held by the agency. For example, the information could have been created by a third party and sent to the agency. The information could be held in the memory of an employee of the agency.

3.6 What does a LGOIMA request look like?

3.7 There is no set way in which a request must be made. A LGOIMA request is made in any case when a person asks an agency for access to specified official information. In particular:

· a request can be made in any form and communicated by any means, including orally;

· the requester does not need to refer to the LGOIMA; and

· the request can be made to any person in the agency.

3.8 The Council deals with in excess of 14,000 service requests on average each month from written requests, telephone calls and face to face contact. The LGOIMA requests dealt with in this report are specific requests for information logged under formal LGOIMA procedure, which sometimes require collation of information from different sources and/or assessment about the release of the information requested.

Key Timeframes

3.9 An agency must make a decision and communicate it to the requester ‘as soon as reasonably practicable’ and no later than 20 working days after the day on which the request was received.

3.10 The agency’s primary legal obligation is to notify the requester of the decision on the request ‘as soon as reasonably practicable’ and without undue delay. The reference to 20 working days is not the de facto goal but the maximum unless it is extended appropriately in accordance with the Act. Failure to comply with time limit may be the subject of a complaint to the ombudsman.

3.11 The Act provides for timeframes and extensions as there is a recognition that organisations have their own work programmes and that official information requests should not unduly interfere with that programme.

4.0 DISCUSSION - TE MATAPAKITANGA

Current Situation

4.12 Council has requested that official information requests be notified via a monthly report.

5.0 OPTIONS - NGĀ KŌWHIRINGA

Not applicable

Attachments:

1 ⇩

LGOIMA - Monthly Report to Council July 2019

IRB-2-01-19-1647

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future

N/A

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

N/A

Māori Impact Statement - Te Tauākī Kaupapa Māori

<Enter text> :

Sustainability - Te Toitūtanga

N/A:

Financial considerations - Ngā Whaiwhakaaro Ahumoni

N/A:

Significance and Engagement - Te Hiranga me te Tūhonotanga

N/A.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

N/A:

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

N/A:

Rural Community Board - Ngā Poari-ā-hapori

N/A:

LGOIMA - Monthly Report to Council July 2019

Attachment 1

LGOIMA – Monthly Report to Council – July 2019

Requests Received

Responses to requests

Responses with information fully released

Responses with information partially withheld

Responses with information fully withheld

Average number of working days to respond

Requests resulting in a complaint to Ombudsman

July 2019

Requests - received since those last reported to Council

Completed
Outstanding
Month	From	Subject	Total
July	Individual	Chlorination of Havelock North Water Supply
	Individual	Water restrictions in region/district for past 50 years
	HB Today	Number and cost of claims against HDC for defective or faulty buildings
	Policy Works	Service Agreement with Hastings Community Arts Centre
	Individual	Monitoring pH Levels Hastings
	Individual	Incident reports Keirunga Gardens Fire 2016
	HB Today	Councillor Attendances 2016-2019 Triennium
	Radio NZ	Trips by Mayor to China in past 5 years

NZ Taxpayers Union	Consultant & Legal Services Expenses 1 July 2016 - 30 June 2019
Auckland University	Class 4 Gambling Policies
Individual	Waterway from Culvert
HB Today	Encroachments
Individual	Rates Invoices
HB Today	Resource Consents
Rowe Property Ltd	Email query	15

Status of Actions

Attachment 1

Hastings District Council

Council Meeting – 22 August 2019

Status of Actions Sheet

Item No.	Meeting Date	Action	Reporting Officer	Progress as at 22 August 2019
17	2/5/19	Protocols for Live Streaming · Develop a process when appropriate verbal notice is provided by the Chair before live streaming begins. · Investigate and report back on appropriate procedures for moving presenters who are concerned about safety into Public Excluded. · Investigate and report back on appropriate copyright notices to be included with live streamed content. · Consideration as to whether Council can control the use permission around this content. 1.	Jackie Evans/ Scott Smith	Council meetings being recorded from 22 August 2019. Following a workshop,the Council on 10 October 2019 will be asked to decide whether they wish to proceed with livestreaming. The outstanding legal issues will be addressed as part of the report
6	11/7/19	Waipatu Community Plan The Chief Executive requested to report back to Council on how the following Actions of the Waipatu Community would be delivered with timeframes to the community: · Identity and Culture · Water · Traffic and Safety; · Development and Leadership	CE	Incorporated into CE information report
6	11/7/19	That the Waipatu Community Plan be extended to go beyond Bennett Road to encompass Waipatu Settlement Road.	Louise Stettner
8	11/7/19	Strike the Rates Investigate options to increase ratepayer awareness around rate due dates I.e sending reminders for those who have not paid yet or increased publicity, and report back to the Rating Review Working Party.	Ashley Humphrey	Investigations will be undertaken and reported back to the Rating Review Working Party once they reconvene after the triennial elections.
18 PX	11/7/19	Hawke’s Bay Museum Trust Regional Collection The Chief Executive report back regarding timeframes for the feasibility study.		Incorporated into CE information report

File Ref: 19/837

REPORT TO: Council

MEETING DATE: Thursday 22 August 2019

FROM: Manager: Democracy and Governance

Jackie Evans

SUBJECT: Updated 2019 Meeting Schedule Changes

1.0 PURPOSE AND SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to consider amendments to the schedule of Council and Committee Meetings for the 2019 Meeting Calendar which was adopted by Council 6 December 2018.

1.2 This report recommends that the 2019 Meeting Schedule as amended below be adopted.

1.3 The Local Government Act 2002, Schedule 7, Clause 19 states:

(4) A local authority must hold meetings at the times and places that it appoints”.

(5) If a local authority adopts a schedule of meetings-

a) The schedule-

i) may cover any future period that the local authority considers appropriate, and

ii) may be amended

1.4 Although a local authority must hold the ordinary meetings appointed, it is competent for the authority at a meeting to amend the schedule of dates, times and number of meetings to enable the business of the Council to be managed in an effective way.

1.5 The following meetings are proposed to be included or amended in the 2019 meeting schedule:

Committee	Date	Time	Venue
Council	10 September 2019	10.30am	Council Chamber

1.6 Councillors will be kept informed of specific changes on a day to day basis through the centralised calendar system.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council receives the report titled Updated 2019 Meeting Schedule Changes dated 22 August 2019.

B) That the 2019 Meeting Schedule be amended as follows:-

Committee	Date	Time	Venue
Council	10 September 2019	10.30am	Council Chamber

Attachments:

There are no attachments for this report.

File Ref: 19/816

REPORT TO: Council

MEETING DATE: Thursday 22 August 2019

FROM: Group Manager: Asset Management

Craig Thew

SUBJECT: Presentation and Acknowledgement of Service and Summary of Recommendations of the HDC : Tangata Whenua Wastewater Joint Committee meeting held 2 August 2019

1.0 PURPOSE AND SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to:

i) Acknowledge Gordon Paku (posthumously) and Peter Paku for their service on the Committee.

ii) Advise that the recommendations from the HDC–Tangata Whenua Wastewater Joint Committee held on 2 August 2019 require ratification by Council.

1.2 Gordon Paku, passed away on 15 October 2018, and had been a member of the HDC Tangata Whenua Joint Wastewater Committee since 2003.

1.3 Council would like to acknowledge the dedicated support and work Gordon had contributed for the last fifteen years, towards a solution for a sustainable waste water management system (the biological trickling filter system) installed at East Clive. Gordon would also be remembered for his great sense of humour.

1.4 Peter Paku had been a member of the Committee since its inception in 2000. The Committee was unique at that time as it brought together Māori and Council representatives to work on Hastings’ wastewater treatment and disposal policies together.

1.5 The integration of the two cultural approaches had been significant which culminated in the development of the Papatuanuku Channel renamed the “Rakahore Channel” at the Wastewater Treatment Plant.

1.6 Peter and Gordon Paku were both integral in a collaborative process and outcome that has been recognised by many awards both nationally and internationally.

1.7 Mayor Hazlehurst would present a certificate of acknowledgement of long service and contribution to the HDC : Tangata Whenua Joint Wastewater Committee to Peter Paku and a family member on behalf of Gordon Paku.

1.8 The relevant HDC–Tangata Whenua Wastewater Joint Committee recommendations to be ratified are set out below.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council/Committee receives the report titled Presentation and Acknowledgement of Service and Summary of Recommendations of the HDC : Tangata Whenua Wastewater Joint Committee meeting held 2 August 2019

B) The following recommendations of the meeting held 2 August 2019 be ratified:

“4. TANGATA WHENUA APPOINTMENT PROCESS TO THE HDC : TANGATA WHENUA WASTEWATER JOINT COMMITTEE

A) That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Tangata Whenua Appointment Process to the HDC: Tangata Whenua Wastewater Joint Committee” dated 2/08/2019 be received.

B) That moving forward, the two Post-Settlement Governance Entities of Heretaunga Tamatea Settlement Trust and Mana Ahuriri Trust will be responsible for appointing their respective nominations to the Committee.

C) That Marei Apatu and Beverley Te Huia’s nominations be accepted from Heretaunga Tamatea Development Trust as replacements for the two current Tangata Whenua vacancies on the HDC : Tangata Whenua Wastewater Joint Committeee effective from 2 August 2019.

RESIGNATION – PETER PAKU

A) That Mr Paku’s resignation as member on the HDC : Tangata Whenua Wastewater Joint Committee be accepted.

B) That a nomination of a tangata whenua representative from the Heretaunga Tamatea Settlement Trust to replace Mr Paku will be considered at a future meeting”.

Attachments:

There are no attachments for this report.

TRIM File No. CG-14-1-01454

HASTINGS DISTRICT COUNCIL

Council MEETING

Thursday, 22 August 2019

RECOMMENDATION TO EXCLUDE THE PUBLIC

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

THAT the public now be excluded from the following part of the meeting, namely:

17. Hawke's Bay Opera House Branding

18. Municipal Building Future Use

19. Howard Street Development Contribution Policy

20. Summary of Recommendations of the Risk and Audit Subcommittee meeting held 2 July 2019 while the Public were Excluded

21. Chief Executive Performance Plan

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

17. Hawke's Bay Opera House Branding

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

To protect the commercial sensitivities of the new name and branding until they are finalised and secured.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

18. Municipal Building Future Use

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Protect the commercial assumptions built into the Business Case and Council's negotiating position for future business ventures..

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

19. Howard Street Development Contribution Policy

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Protect potential land acquisition negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

20. Summary of Recommendations of the Risk and Audit Subcommittee meeting held 2 July 2019 while the Public were Excluded

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

To protect named persons and for commercial sensitivity.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

21. Chief Executive Performance Plan

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

To protect the privacy of an indivudal.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

1 ⇩	Civil Defence Emergency Response - 1 page	PMD-03-81-19-184
2 ⇩	Civil Defence Emergency Revised Strategic Risk 1 Page Summary	PMD-03-81-19-185
3 ⇩	Civil Defence Emergency Revised Strategic Risk Bow Tie	PMD-03-81-19-186

Hastings District Council

Lyndon Road East, Hastings