HASTINGS DISTRICT COUNCIL
Temporary Road Closures
Subcommittee MEETING
Thursday, 12 September 2019
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VENUE:
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Guilin Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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8.45am
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democratic Support Manager
(preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the
Temporary Road Closures Subcommittee Meeting held Thursday 29 August 2019.
(Previously circulated)
4. Temporary Road
Closures - Te Onepu Road - 21 September, Moteo Pa Road - 22 September and
Prospect Road - 5 October 2019 5
5. Additional
Business Items
6. Extraordinary
Business Items
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 12
September 2019
FROM: Transportation Officer
Lynn
Burden
SUBJECT: Temporary
Road Closures - Te Onepu Road - 21 September, Moteo Pa Road - 22
September and Prospect Road - 5 October 2019
1.0 EXECUTIVE
SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA
1.1 The
purpose of this report is to obtain a decision from the Committee in regard to
the following temporary road closures as requested below. These requests
arise from the need to inform and gain Hastings District Council
(“the Council”) approval in order to comply with the legal process
to temporarily close the roads listed below:
· The
Hawke’s Bay Car Club (HBCC) Te Onepu Road – Saturday,
21 September 2019 and Moteo Pa Road – Sunday, 22 September
2019 detailed below:
Te
Onepu Road from RP No. 135 to RP No. 456. The road
closure will be between 9:00am and 5:00pm, Saturday, 21 September 2019. The
purpose of this road closure is hold a motorsport event.
Moteo
Pa Road from RP No. 265 to the blind end of the
road. The road closure will be between 9:00am and 5:00pm, Sunday, 22
September 2019. The purpose of this road closure is to hold a motorsport event.
· The
Hawke’ Bay Racing Club Prospect Road – between Royston
Hospital and King Street South. The road closure will be between 6:00am and
7:00pm, Saturday, 5 October 2019. The purpose of this road closure is to hold
the annual horse racing Spring Carnival.
1.2 This
report contributes to the purpose of local government by primarily promoting
the cultural and social wellbeing and specifically to the Council’s
strategic objectives by promoting the appealing visitor destination wellbeing
of communities in the present and for the future.
1.3 Given that there are no submissions in opposition to the closures
and that subject to the recommended conditions the activity can proceed and be
undertaken in a safe and controlled environment, the risks associated with this
closures can then be minimised and safely managed to Council’s
satisfaction.
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RECOMMENDATIONS - NGĀ
TŪTOHUNGA
A) That the Council/Committee receives the report titled Temporary Road Closures - Te Onepu Road - 21 September,
Moteo Pa Road - 22 September and Prospect Road - 5 October 2019
B) That the
Committee approve the following temporary road closures as no submissions
have been received in respect of these applications:
C) The Hawke’s Bay Car Club Te Onepu Road from RP No. 135 to RP
No. 456. The road closure will be between 9:00am and 5:00pm, Saturday, 21
September 2019.
D) The Hawke’s Bay Car Club Moteo Pa Road from RP No. 265 to the
blind end of the road. The road closure will be between 9:00am and 5:00pm,
Sunday, 22 September 2019.
E) The Hawke’s Bay Racing Club
Prospect Road –
between Royston Hospital and King Street South. The road closure will be
between 6:00am and 7:00pm, Saturday, 5 October 2019.
F) The
Committee approve the above temporary road closures subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
i. These events are conducted in accordance with the New
Zealand Transport Agency Code of Practice Temporary Traffic Management
(CoPTTM).
ii. The Traffic Management Plans including provision for
appropriate signage are approved by the Traffic Management Coordinator acting
under delegated authority.
iii. The Traffic Management Plans must be complied with
including any specific conditions.
iv. Copies of the relevant liability insurance policies are
received.
v. That the cost of all advertising is met by the event
organisers.
vi. Emergency Services are contacted regarding the holding
of these events with details of the dates, locations and time frames.
vii. As per the Traffic Management Plan provisions - all emergency
services will be accommodated and access provided through the sites as
required.
viii. The
applicant is responsible under the Health and Safety at Work Act 2015 for all
health and safety risks associated with this activity and must take
reasonably practicable steps to ensure the safety of all persons during these
temporary road closures.
ix. The applicant has in place at all times, appropriate
Health and Safety measures (to prevent harm to any persons), including (but
not limited to) any measures provided for in the submitted Health and Safety
Plans including any conditions attached.
x. These Hawke’s Bay Car Club events shall be
conducted in accordance with the requirements of the Motorsport New Zealand
Motor Sport Manual, National Sporting Code and Appendices.
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2.0 BACKGROUND – TE HOROPAKI
2.1 This report covers the applications by the HBCC and the
Hawke’s Bay Racing Club to temporarily close roads so that three sporting
events (HBCC) and the (Hawke’s Bay Racing Club) can be held. The
preferred option is to allow the closure of the above roads so that the listed
events can be undertaken.
2.2 The temporary road closures will be managed in accordance with the
New Zealand Transport Agency Code of Practice Temporary Traffic Management
(CoPTTM).
2.3 Detailed Traffic Management Plans are to be submitted to the
Hastings District Council and the plans will be approved for implementation,
subject to the temporary road closure applications being approved.
2.4 The temporary road closure checklist (Attachment 1) details
the necessary items that the organisers need to submit as part of their
application for the above proposed road closures.
2.5 GIS maps showing the area of the temporary road closures are also
attached as part of Attachment 1: (HBCC) Te Onepu Road and Moteo Pa
Road; (Hawke’s Bay Racing Club) Prospect Road.
2.6 At the time of writing this report there were no planned road works
that will affect or impact the above temporary road closures.
3.0 DISCUSSION - TE MATAPAKITANGA
3.1 The
above events are being undertaken by the following organisations:
· The
HBCC – Te Onepu Road. This will be the
first temporary closure of the above road during the 2019 calendar year. The
above road has been chosen specifically for its
suitability for holding motorsport events.
The
average daily traffic count for Te Onepu Road is: 150 vehicles per day.
· The
HBCC – Moteo Pa Road. This will be the
first temporary closure of the above road during the 2019 calendar year. The
above road has been chosen specifically for its
suitability for holding motorsport events.
The
average daily traffic count for Moteo Pa Road is: 99 vehicles per day.
· Hawke’s
Bay Racing Club – Prospect Road. This will
be the first temporary closure of the above road during the 2019 calendar year.
The above road has been chosen specifically for its
suitability for providing a safe pedestrian zone while the horse races are
being held.
The
average daily traffic count for Prospect Road is: 625 vehicles per day.
4.0 OPTIONS
- NGĀ KŌWHIRINGA
Option One -
Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa
Tūtohunga
4.1 Option A is the preferred option. It
recommends the Committee approve the temporary road closures detailed above,
subject to conditions that will ensure public safety is maintained.
4.2 Temporary
road closure options listed below:
· Option A: Approve the temporary
road closures detailed above.
Advantages: All events can proceed and contribute to the safe use of roads
within the district for these proposed events.
Disadvantages: Traffic will be impeded for a short period of time.
· Option B: Do not approve the temporary road closures detailed above.
Advantages: Traffic
will not be impeded.
Disadvantages: All
proposed events will need to be cancelled.
· Option C: Approve only one, two or three
of the temporary road closures detailed above.
Advantages: Only
traffic on specific roads will be impeded.
Disadvantages:
Depending on which roads are temporarily closed this may result in the
cancellation of some or all the proposed events.
5.0 NEXT STEPS - TE ANGA
WHAKAMUA
5.1 See
above for options related to these proposed temporary road closures.
Attachments:
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1⇩
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Temporary Road Closures - Checklists and Maps - Te
Onepu Road - 21 September 2019 Moteo Pa Road - 22 September 2019 and Prospect
Road - 5 October 2019
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CG-14-16-00335
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SUMMARY
OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO
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Fit with purpose of Local
Government - E noho hāngai pū ai ki te
Rangatōpū-ā-rohe
The Council is required to give effect to the purpose of
local government as set out in section 10 of the Local Government Act 2002.
That purpose is to enable democratic local decision-making and action by (and
on behalf of) communities, and to promote the social, economic,
environmental, and cultural well-being of communities in the present and for
the future
The above
temporary road closures will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11.
The council may, subject to such conditions as it thinks fit (including the
imposition of a reasonable bond), and after consultation with the Police and
the Ministry of Transport, close any road or part of a road to all traffic or
any specified type of traffic (including pedestrian traffic).”
“(e)
For a period or periods not exceeding in the aggregate 31 days in any year
for any exhibition, fair, show, market, concert, film-making, race or other
sporting event, or public function:
Provided
that no road may be closed for any purpose specified in paragraph (e) of this
clause if that closure would, in the opinion of the council, be likely to
impede traffic unreasonably.”
This report contributes to the
purpose of local government by primarily promoting the cultural and social
wellbeing of the community.
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Link to the Council’s
Community Outcomes - E noho hāngai pū ai ki te rautaki matua
This proposal promotes the appealing visitor destination wellbeing of communities in the
present and for the future.
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Māori Impact Statement - Te
Tauākī Kaupapa Māori
There are no
known impacts for Tangtata Whenua.
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Sustainability - Te
Toitūtanga
There are no
known implications for sustainability.
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Financial considerations - Ngā
Whaiwhakaaro Ahumoni
The advertising
cost for these events are being met by the event organisers: being the
Hawke’s Bay Car Club and the Hawke’s Bay Racing Club.
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Significance and Engagement - Te
Hiranga me te Tūhonotanga
This decision/report has been
assessed under the Council's Significance and Engagement Policy as being of
low significance.
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Consultation – internal
and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho
The organisers
of the above events have been in contact with affected parties/residents.
They advise that no issues have been raised regarding the above proposed
temporary road closures.
The temporary
road closure of Te Onepu Road has been posted on the Council website
and formal public notification was published in the Hawke’s Bay Today
newspaper on Saturday, 13 July 2019.
The closing date
for submissions for Te Onepu Road was 4:00pm, Monday, 29 July 2019. No
submissions were received.
If the road
closures are approved, final formal public notification will be published in
the Hawke’s Bay Today newspaper on Friday, 20 September 2019.
The temporary
road closure of Moteo Pa Road has been posted on the Council website
and formal public notification was published in the Hawke’s Bay Today
newspaper on Saturday, 13 July 2019.
The closing date
for submissions for Moteo Pa Road was 4:00pm, Monday, 29 July 2019. No
submissions were received.
If the road
closures are approved, final formal public notification will be published in
the Hawke’s Bay Today newspaper on Saturday, 21 September 2019.
The temporary
road closure of Prospect Road has been posted on the Council website
and formal public notification was published in the Hawke’s Bay Today
newspaper on Saturday, 6 July 2019.
The closing date
for submissions for Prospect Road was 4:00pm, Monday, 22 July 2019. No
submissions were received.
If the road
closures are approved, final formal public notification will be published in
the Hawke’s Bay Today newspaper on Friday, 4 October 2019.
As per the
requirements of schedule 10, section 11 of the Local Government Act,
Emergency Services including NZ Police, St John Ambulance, Ministry of
Transport (MoT), New Zealand Transport Agency (NZTA) and the Fire Service
have been informed and will be allowed emergency access at all times during
the temporary road closures. Council has not received any submissions from
emergency services, MoT or NZTA.
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Risks: Legal/ Health and
Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru
As per the
requirements of the Health and Safety at Work Act 2015, the applicant is
required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicants’
attention to their respective obligations have been provided in the
recommendations.
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Rural Community Board - Ngā
Poari-ā-hapori
There are no
implications for the Rural Community Board. They have been advised of the
proposed temporary road closures.
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Hastings District
Council
