HASTINGS DISTRICT COUNCIL
Temporary Road Closures
Subcommittee MEETING
Wednesday, 13 November 2019
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VENUE:
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Green Room
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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8.00am
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Conflict
of Interest
Members need to be vigilant to
stand aside from decision-making when a conflict arises between their role as a
Member of the Council and any private or other external interest they might
have. This note is provided as a reminder to Members to scan the agenda
and assess their own private interests and identify where they may have a
pecuniary or other conflict of interest, or where there may be perceptions of
conflict of interest.
If a Member feels they do
have a conflict of interest, they should publicly declare that at the start of
the relevant item of business and withdraw from participating in the
meeting. If a Member thinks they may have a conflict of interest,
they can seek advice from the General Counsel or the Democracy and Governance
Services Manager (preferably before the meeting).
It is noted that while Members can
seek advice and discuss these matters, the final decision as to whether a
conflict exists rests with the member.
3. Confirmation
of Minutes
Minutes of the
Temporary Road Closures Subcommittee Meeting held Thursday 26 September 2019.
(Previously circulated)
4. Temporary Road
Closures - Havelock North CBD - 23 November 2019 - Mangaroa Road - 24 November
2019 - Eastbourne Street West - 6 December 2019 5
5. Additional
Business Items
6. Extraordinary
Business Items
REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Wednesday 13
November 2019
FROM: Transportation Officer
Lynn
Burden
SUBJECT: Temporary
Road Closures - Havelock North CBD - 23 November 2019 - Mangaroa Road - 24
November 2019 - Eastbourne Street West - 6 December 2019
1.0 EXECUTIVE
SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA
1.1 The
purpose of this report is to obtain a decision from the Temporary Road Closures
Subcommittee in regard to the following temporary road closures as requested
below. These requests arise from the need to inform and gain Hastings
District Council (“the Council”) approval in order to comply
with the legal process to temporarily close the roads listed below:
· The Havelock North Business Association - Havelock North CBD
Te Mata Road from the central roundabout to Columba Way carpark
Napier Road from the central roundabout to Treachers Lane
Havelock
Road from the central roundabout to the entrance to
the motel (access to the motel maintained)
Te Aute Road from the central roundabout to Porter Drive
Middle Road from the central roundabout to the carpark
Joll Road from the central roundabout to the New World service lane
The central
roundabout
The road
closures will be between 7:00am and 4:30pm, Saturday, 23 November 2019.
The purpose of this road closure is hold the Village Street Carnival.
· The
Hawke’s Bay Car Club (HBCC) Mangaroa Road between Maraekakaho Road
and Ru Collin Road. The road closure will be between 9:00am and 5:00pm
Sunday, 24 November 2019. The purpose of this road closure is to hold a
motorsport event.
· The
Hastings Police - Eastbourne Street West between Railway Road and Market
Street South. The road closure will be between 9:00am and 12:00noon, Friday, 6
December 2019.The purpose of this road closure is to hold the official opening
of the new Hastings Police Station.
1.2 This
report contributes to the purpose of local government by primarily promoting
the cultural and social wellbeing and specifically to the Council’s
strategic objectives by promoting the appealing visitor destination and
wellbeing of communities in the present and for the future.
1.3 Given that there are no submissions in opposition to the closures
and that subject to the recommended conditions the activity can proceed and be
undertaken in a safe and controlled environment, the risks associated with
these closures can then be minimised and safely managed to Council’s
satisfaction.
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2.0 RECOMMENDATIONS - NGĀ
TŪTOHUNGA
A) That the Temporary Road Closures Subcommittee receives the report
titled Temporary Road Closures - Havelock
North CBD - 23 November 2019 - Mangaroa Road - 24 November 2019 - Eastbourne
Street West - 6 December 2019
B) The
Havelock North Business Association Havelock
North CBD. These road closures will be
between 7:00am and 4:30pm, Saturday, 23 November 2019.
C) The
Hawke’s Bay Car Club Mangaroa
Road between Maraekakaho Road and Ru Collin Road.
The road closure will be between 9:00am and 5:00pm Sunday, 24 November 2019.
D) The Hastings Police Eastbourne Street West between Railway
Road and Market Street South. The road closure will be between 9:00am and
12:00noon, Friday, 6 December 2019.
E) The
Committee approve the above temporary road closures subject to the following
conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
i. These events are conducted in
accordance with the New Zealand Transport Agency Code of Practice Temporary
Traffic Management (CoPTTM).
ii. The Traffic Management Plans including
provision for appropriate signage are approved by the Traffic Management
Coordinator acting under delegated authority.
iii. The Traffic Management Plans must be complied
with including any specific conditions.
iv. Copies of the relevant liability insurance
policies are received.
v. That the cost of all advertising is met by
the event organisers.
vi. Emergency Services are contacted regarding the
holding of these events with details of the dates, locations and time frames.
vii. As per the Traffic Management Plan
provisions - all emergency services will be accommodated and access provided
through the sites as required.
viii. The applicant is responsible under the Health
and Safety at Work Act 2015 for all health and safety risks associated with
this activity and must take reasonably practicable steps to ensure the safety
of all persons during these temporary road closures.
ix. The applicant has in place at all times,
appropriate Health and Safety measures (to prevent harm to any persons),
including (but not limited to) any measures provided for in the submitted
Health and Safety Plans including any conditions attached.
x. The Hawke’s Bay Car Club events shall
be conducted in accordance with the requirements of the Motorsport New
Zealand Motor Sport Manual, National Sporting Code and Appendices.
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3.0 BACKGROUND – TE HOROPAKI
3.1 This report covers the applications by the Havelock North Business
Association, the Hawke’s Bay Car Club (HBCC) and the Hastings Police to
temporarily close roads so that two cultural events and one sporting event can
be held. The preferred option is to allow the closure of the above roads so
that the listed events can be undertaken.
3.2 The temporary road closures will be managed in accordance with the
New Zealand Transport Agency Code of Practice Temporary Traffic Management
(CoPTTM).
3.3 Detailed Traffic Management Plans are to be submitted to the Hastings
District Council and the plans will be approved for implementation, subject to
the temporary road closure applications being approved.
3.4 The temporary road closure checklist (Attachment 1) details
the necessary items that the organisers need to submit as part of their
application for the above proposed road closures.
3.5 GIS maps showing the area of the temporary road closures are also
attached as part of Attachment 1: (Havelock North Business Association)
Havelock North CBD roads; (HBCC) Mangaroa Road and the (Hastings Police)
Eastbourne Street West.
3.6 At the time of writing this report there were no planned road works
that will affect or impact the above temporary road closures. The current road
works in Eastbourne Street West are planned to be completed in time for the
official opening of the new Hastings Police Station.
4.0 DISCUSSION - TE MATAPAKITANGA
4.1 The
above events are being undertaken by the following organisations:
· The
Havelock North Business Association – Havelock North CBD roads. This will be the second temporary closure of the following roads: Te
Mata Road, Napier Road, Havelock Road, Middle Road and Joll Road during the
2019 calendar year. This will be the third temporary closure of Te Aute Road
during the 2019 calendar year. The above roads have been
chosen specifically for their suitability for holding cultural events.
The
average daily traffic count for the above roads is:
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Te Mata Road
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11054 vehicles per day
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Napier Road
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7555 vehicles per day
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Havelock Road
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6103 vehicles per day
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Middle Road
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Not recorded
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Joll Road
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3736 vehicles per day
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Te Aute Road
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7935 vehicles per day
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The central
roundabout
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Not recorded
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· HBCC
– Mangaroa Road. This will be the second
temporary closure of the above road during the 2019 calendar year. The above
road has been chosen specifically for its suitability
for holding motorsport events.
The
average daily traffic count for Mangaroa Road is: 748 vehicles per day.
· The
Hastings Police – Eastbourne Street West. This
will be the second temporary closure of the above road during the 2019 calendar
year. The above road has been chosen specifically for
its suitability for holding the particular cultural event.
The
average daily traffic count for Eastbourne Street East is: 8000 vehicles per
day.
5.0 OPTIONS - NGĀ
KŌWHIRINGA
Option One -
Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa
Tūtohunga
5.1 Option A is the preferred option. It
recommends the Committee approve the temporary road closures detailed above,
subject to conditions that will ensure public safety is maintained.
5.2 Temporary
road closure options listed below:
· Option A: Approve the temporary
road closures detailed above.
Advantages: All events can proceed and contribute to the safe use of roads
within the district for these proposed events.
Disadvantages: Traffic will be impeded for a short period of time.
· Option B: Do not approve the temporary road closures detailed above.
Advantages: Traffic
will not be impeded.
Disadvantages: All
proposed events will need to be cancelled.
· Option C: Approve only one, two, three,
four, five, six, seven, eight or nine of the temporary road closures detailed
above.
Advantages: Only
traffic on specific roads will be impeded.
Disadvantages:
Depending on which roads are temporarily closed this may result in the
cancellation of some or all of the proposed events.
6.0 NEXT STEPS - TE ANGA
WHAKAMUA
6.1 See
above for options related to these proposed temporary road closures.
Attachments:
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1⇩
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Temporary Road Closures - Checklists and Maps -
Havelock North CBD - 23 November - Mangaroa Road - 24 November and Eastbourne
Street West - 6 December 2019
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CG-14-16-00343
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SUMMARY OF CONSIDERATIONS - HE
WHAKARĀPOPOTO WHAIWHAKAARO
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Fit with purpose of Local
Government - E noho hāngai pū ai ki te
Rangatōpū-ā-rohe
The Council is required to give effect to the purpose of
local government as set out in section 10 of the Local Government Act 2002.
That purpose is to enable democratic local decision-making and action by (and
on behalf of) communities, and to promote the social, economic,
environmental, and cultural well-being of communities in the present and for
the future.
The above
temporary road closures will be undertaken in accordance with The Local
Government Act 1974 Schedule 10, section 11 and section 11(e) which states:
“11.
The council may, subject to such conditions as it thinks fit (including the
imposition of a reasonable bond), and after consultation with the Police and
the Ministry of Transport, close any road or part of a road to all traffic or
any specified type of traffic (including pedestrian traffic).”
“(e)
For a period or periods not exceeding in the aggregate 31 days in any year
for any exhibition, fair, show, market, concert, film-making, race or other
sporting event, or public function:
Provided
that no road may be closed for any purpose specified in paragraph (e) of this
clause if that closure would, in the opinion of the council, be likely to
impede traffic unreasonably.”
This report contributes to the
purpose of local government by primarily promoting the cultural and social
wellbeing of the community.
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Link to the Council’s
Community Outcomes - E noho hāngai pū ai ki te rautaki matua
This proposal promotes the appealing visitor destination wellbeing of communities in the
present and for the future.
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Māori Impact Statement - Te
Tauākī Kaupapa Māori
There are no
known impacts for Tangtata Whenua.
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Sustainability - Te
Toitūtanga
There are no
known implications for sustainability.
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Financial considerations - Ngā
Whaiwhakaaro Ahumoni
The advertising
cost for these events are being met by the event organisers: being the
Havelock North Business Association, the Hawke’s Bay Car Club and the
Hastings Police.
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Significance and Engagement - Te
Hiranga me te Tūhonotanga
This decision/report has been
assessed under the Council's Significance and Engagement Policy as being of
low significance.
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Consultation – internal
and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho
The organisers
of the above events have been in contact with affected parties/residents.
They advise that no issues have been raised regarding the above proposed
temporary road closures.
The temporary
road closure of the Havelock North CBD roads, being Te Mata Road,
Napier Road, Havelock Road, Middle Road, Joll Road, Te Aute Road and the
central roundabout has been posted on the Council website and formal public
notification was published in the Hawke’s Bay Today newspaper on
Saturday, 6 July 2019.
The closing date
for submissions for the Havelock North CBD roads was 4:00pm, Monday,
22 July 2019. No submissions were received.
If the road closures
are approved, final formal public notification will be published in the
Hawke’s Bay Today newspaper on Friday, 22 November 2019.
The temporary
road closure of Mangaroa Road has been posted on the Council website
and formal public notification was published in the Hawke’s Bay Today
newspaper on Saturday, 12 October 2019.
The closing date
for submissions for Mangaroa Road was 4:00pm, Monday, 28 October 2019.
No submissions were received.
If the road
closures are approved, final formal public notification will be published in
the Hawke’s Bay Today newspaper on Saturday, 23 November 2019.
The temporary
road closure of Eastbourne Street East has been posted on the Council
website and formal public notification was published in the Hawke’s Bay
Today newspaper on Saturday, 21 September 2019.
The closing date
for submissions for Eastbourne Street East was 4:00pm, Monday, 14
October 2019. No submissions were received.
If the road
closures are approved, final formal public notification will be published in
the Hawke’s Bay Today newspaper on Wednesday, 4 December 2019.
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Risks: Legal/ Health and
Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru
As per the
requirements of the Health and Safety at Work Act 2015, the applicant is
required to include a Health and Safety Plan with their temporary road
closure application. Additionally, conditions drawing the applicants’
attention to their respective obligations have been provided in the
recommendations.
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Rural Community Board - Ngā
Poari-ā-hapori
There are no implications
for the Rural Community Board. They have been advised of the proposed
temporary road closures.
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Hastings District
Council
