Agenda of Council Meeting

File Ref: 20/27

REPORT TO: Council

MEETING DATE: Thursday 20 February 2020

FROM: Strategy Manager

Lex Verhoeven

Chief Executive

Nigel Bickle

SUBJECT: Draft Annual Plan 2020/2021 - Chief Executive Overview

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to obtain decisions from the Council on the key matters and budget considerations for incorporation in the 2020/21 Annual Plan.

1.2 This report promotes all the community wellbeings and gives effect to numerous service delivery, decision making, financial management and consultative provisions within the Local Government Act 2002.

1.3 The body of the report outlines the cost pressures facing Council and the measures taken to present a draft budget that’s broadly in line with that forecast for Year 3 (2020/21) in the Long Term Plan. The report also outlines a number of new initiatives which have been included within the 2020/21 Annual Plan.

1.4 This report concludes by recommending that the decisions made by Council at its meeting dated 20 February 2020 are incorporated within the 2020/21 Draft Annual Plan and form the basis of the Annual Plan Consultation document.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council receives the report titled Draft Annual Plan 2020/2021 - Chief Executive Overview

B) That the Council resolves in terms of section 82(3) of the Local Government Act 2002, that the principles set out in that section have been observed in such a manner that the Hastings District Council considers, in its discretion, is appropriate for the decisions made during the course of this meeting.

C) That the Draft 2020/21 Annual Plan be prepared on the basis of this report and supporting documentation, including decisions made at this meeting, and that the Draft Annual Plan and Consultation Document be reported back for Council adoption on 19 March 2020.

3.0 BACKGROUND – TE HOROPAKI

3.1 The 2020/21 Draft Annual Plan process involves the further refinement of the annual budget contained for that year within the Council’s Long Term Plan (Year 3 of the LTP). It is an opportunity to fine tune budget allocations and priorities and to consider new proposals and contextual factors which may have emerged since the LTP was adopted in 2018.

3.2 The key initiatives signed off by Council that comprised Year Three of the Long Term Plan remain in the 2020/21 budget. These priority areas will compliment continued delivery of existing or improved levels of service across the wide range of Council activities.

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 As noted above, the starting point for the Annual Plan is year three of the Long Term Plan which outlined a forecast base rates requirement increase of 2.9% plus $50 extra for the water levy, totalling 4.4% including the water levy.

4.2 The draft budget presented today proposes a base rate requirement increase of 3.3% plus $50 extra for the water levy, totalling 4.8% including the water levy as outlined below.

Total Increase

Rating Area One

Rating Area Two

LTP Forecast YR3 –

Including water levy

4.4%

4.6%

3.2%

2020/21 increase –

Including water levy

4.8%

5.9%

2.9%

4.3 Officers have endeavoured to prepare a draft budget for Council consideration broadly in line with that forecast in the Long Term Plan, but has had to accommodate ongoing cost pressures arising from increased service level demands in the sustained period of growth the district is experiencing.

4.4 As a consequence a number of items have not been included within the budget at this time and are outlined in section 4.20.

4.5 In short, $1.6m of additional costs has largely been offset by $1.3m of savings/fees & charges revenue, leaving the budget broadly in line with the forecast in the Long Term Plan.

Budget Context

4.6 In line with the approach taken during previous annual planning processes, staff have taken the opportunity to further refine financial forecasts and look at baseline expenditure.

4.7 Hastings District Council (along with all other local authorities) is required to use an appropriate inflation index within its budgets from Year 2 through to Year 10 of its Long term Plan. The Local Government Cost Index (LGCI) has been specifically prepared for this purpose by the Bureau of Economic Research (BERL) for the local government sector. It is the standard that the Auditor General expects to be used in the development of a Council’s LTP.

4.8 It was also developed to recognise that the actual” basket of goods” a local authority purchases (i.e. pipes in the ground, bitumen on the road etc) representing the LGCI is somewhat different to the basket of goods a household purchases, commonly measured by the consumer price index (CPI).

4.9 The latest release of the index from BERL is similar to the inflation factors that were used when the LTP budgets were developed in 2018. It will not however account for regional variation and the period of sustained growth being experienced in our district, which is impacting in parts of our organisation, particularly in our consenting area. The Council budget has taken account of this, but more importantly has also been based on an on the ground analysis of the costs likely to face the Council. Where an inflation adjustment has not been needed to meet projected actual programme or project costs, this has been deleted from the draft budget. Staff have “interrogated” each budget item against need and actual spend.

4.10 In general, fees and charges remain unchanged aside from inflation adjustments. In the consenting area there are funding policy choices that Council will need to consider. This is covered in a separate report titled “Planning and Regulatory Workloads”.

Overall Budget Outcome

4.11 Essentially the additional costs detailed further below (personnel, health and safety, security, parks enhancements, consenting activity levels and a number of smaller changes) have largely been able to be funded from savings (budget efficiencies and rating base growth), along with refinement of the targeted rates which fund some of these activities. As a result the overall Annual Plan increase has been set at 4.8% compared to 4.4% forecast in the LTP.

4.12 The budget reductions made are part of the ongoing efficiency programme. In a number of key activities however, the inflated LTP figures reflect the best forward forecast of forward expenditure as researched by BERL. This is particularly the case in large expenditure areas covered by our maintenance contracts (which include industry cost indices). In these cases inflation adjustments have been included in the budget.

4.13 The forecast debt position as at 30 June 2020 is circa $144.7 depending on the timing of some projects compared with the LTP forecast of $152.9m. This shows that the substantive LTP capital development programme is on track, however this allows for little headroom in terms of borrowing savings being able to be applied within the Council’s budget.

Budget Pressures on Council

4.14 Salary and Wages - The Council payroll budget for 2020/21 is substantially on target with the Year Three LTP forecast. The budget reflects last years negotiated salary and wage adjustment plus some minor positional changes. Council’s staffing compliment has been adjusted in recent years to reflect various Council decisions relating to service delivery. This year sees some additional capacity in the strategic projects area to be able to provide robust project management support to the 60 plus individual work streams being planned or delivered for Hastings as a strategic priority. During the course of 2019 Council also addressed the heightened security needs, particularly at a number of external community facilities through an elevated Kaitiaki/City Assist approach. Other changes include Hastings share of the Regional Procurement Manager and the fully operational Toitoi staffing compliment.

4.15 Health and Safety – Some modest refinement of the organisational health and safety budget has been made to account for aspects such as heightened summer season risks at our facilities, improvements to critical systems, and asbestos incidence response.

4.16 Parks and Reserves – Enhancing amenity in our district to make it a place where people want to live, work and play is a strategic priority for the Council. A consequence however of that enhanced amenity (particularly in our parks and town centres) are higher operating and renewal costs. Some adjustments have had to be made to the budget (Parks priority 1 items) to keep pace with the higher levels of service being delivered to the community. In other cases new assets also put further pressure on operating costs (a recent example being the newly completed Te Ara Kahikatea route which needs ongoing mowing and planting maintenance).

4.17 Building/Resource Consents – The Council have previously received separate presentations outlining the current and forecast increased consenting levels and impact on delivering levels of service. The new operating mode for the building consents area being at 1800 consents per annum and resource consents at circa 600 per annum. Due to the fact that these activities are assessed as having a public good, not all costs are fully recovered through user charges. A separate report titled “Planning and Regulatory Workloads” addresses this matter further.

4.18 Drinking Water – A comprehensive report on this Council meeting agenda of 20 February 2020 titled “Drinking Water Capital Project Update” outlines the further detail, scope and refinement to the Drinking Water Capital budget.

New Budget Items

4.19 Officers have endeavoured to put together a budget which delivers on the Year Three work programme of the LTP, whilst accommodating a number of new pressures within the broad rates increase signalled to the community within the LTP. Given the Long Term Plans focus on some significant capital investments in the early years (predominantly to deliver safe drinking water) no new initiatives have been included in the plan presented for 2020/21, other than those already signalled by Council during the latter part of 2019. Those items include:

§ Lowes Pitt solution ($2m loan funded)

§ Food Innovation Hub ($800k loan funded)

§ Waipatu stormwater/footpath ($500k loan funded)

§ Cape Coast corner ($600k loan funded)

§ Te Pohue water supply ($1m loan funded)

§ Regional Sports Park ($150k)

4.20 Council have signalled the following direction on other matters which do not form part of the 2020/21 Annual Plan budget:

§ Tauroa Road alignment/boardwalk (further work to be progressed, not included in budget at this time);

§ Queen Street 200 block parking (further understanding in respect of parking demand required, not included in budget);

§ Parks Priority 2 & 3 items (to be considered as part of the 2021-2031 Long Term Plan);

§ Cranford Hospice request (No further funding over the already committed funding within the 2019/20 year).

4.21 In addition to the above it needs to be noted that the Social Development MBIE funded connector model is in the budget on the proviso that the external funding is secured to continue delivering this service. If that external funding does not eventuate then the Council will have to reassess its position.

Other Annual Plan Matters

Refuse Collection and Recycling

4.22 The 2020/21 year will see the rollout of the new kerbside refuse collection and recycling services, consulted on as part of the Waste Management and Minimisation Plan (WMMP). These services will also be funded differently from the past.

4.23 Whilst the activity will now be funded from rates, the fiscal impact sits outside the standard rates calculations as the service has always been paid for by residents, albeit through a different mechanism, primarily through the cost of refuse bags and/or private wheelie bin arrangements for residents choosing that service. This is therefore a cost transfer with the impact on residents being highly variable depending on the number of refuse bags formally used and current wheelie bin arrangements, if any.

4.24 For context a “standard” residential house disposing of 71 bags per year (based on the swap survey average disposal rate of 1.37 bags weekly) is currently paying approximately $230 annually (inclusive of the current targeted rates for refuse collection and recycling). The proposed targeted rates for refuse and recycling for 2020/21 total $199, therefore a household under this scenario is receiving the new service at a reduced cost. It needs to be noted however that the impact will be variable per household depending on its previous refuse and recycling habits and disposal methods. This is summarised below:

Old Rate

New Rate

Recycling Targeted Rate

Refuse Targeted Rate

Bag cost for average household

171

129

Total cost per household

$230

$199

4.25 The forecast cost of the new service through the WMMP process was $59 pa for the recycling service and $113 pa for the 120L wheelie bin. More recent changes to the recycling market along with the now confirmed contract arrangements for the refuse collection contract have moved these rates to $70 and $129 respectively, which will total $199 for a rateable property. It needs to be noted that the WMMP figures were estimates at that point in time for comparison purposes and did not account for 2 years of cost increases since that time, particularly disposal costs at the landfill, which accounts for circa $11 of the increase.

4.26 For context, the proposed refuse collection rate of $129 is also considerably less than comparable services being delivered currently in the commercial market.

Compliance with Council’s Financial Strategy

4.27 One of the key requirements of the Annual Plan is to report on compliance against Council’s Financial Strategy contained within the Long Term Plan. The draft Annual Plan will outline Council compliance against the key fiscal parameters, all of which are well within policy limits.

4.28 A key parameter is the annual rates increase which is defined within the Financial Strategy as (Forecast LGCI + 4.0%), which translates to 6.2% for the 2020/21 financial year. The proposed Annual Plan rates increase (excluding the change in funding methodology for refuse disposal and recycling service) is within this level, and provides some modest headroom for Council deliberation if required. It needs to be noted however that the changes to the refuse and recycling service will impact on the community.

4.29 A further key parameter is the Balanced Budget benchmark, which is a measure that annual operating revenue is set at a level to fund annual operating expenses. The Council budget complies with this fiscal measure in 2020/21.

4.30 Subject to an additional report on this Council agenda of 20 February 2020 titled “Planning and Regulatory Workloads” some minor amendments may need to be made to the Council’s Revenue and Financing Policy. These amendments will be formalised as part of the Council meeting dated 19 March 2020 to adopt the Draft Annual Plan.

Annual Plan Documentation and Engagement

4.31 A mock-up of the Consultation Document will be circulated to Councillors. The document for the community is more an informative update document as it does not include and new significant matters (as defined by the Local Government Act 2002) for consultation, but does however highlight key variations to Year Three of the current Long Term Plan. The other key purpose is to inform the community about the impact of the revaluation and the impending changes to the refuse and recycling service.

4.32 The Council’s online rating database will be updated with the proposed rates for each property for the coming year. This is particularly important in a revaluation year where there can be variable impacts on different types and value of property. The Council’s engagement material will be encouraging property owners to view their specific property impact.

4.33 No additional community engagement has been planned (pending Council confirmation) with the focus being placed on the more comprehensive pre 2021 LTP process.

Development Contributions Policy

4.34 In conjunction with the Annual Plan budget process each annual review also looks at refinements that need to be made to the development contributions charging regime. Small changes to account for revised capital project budgets have been made without any consequential impact to the development levy. The Howard Street development and charging regime aligned with it is still being worked though with those affected parties and will come back to Council at the appropriate time.

OPTIONS - NGĀ KŌWHIRINGA4.35 Preparing an Annual Plan is a legal requirement with no other practicable options.

5.0 NEXT STEPS - TE ANGA WHAKAMUA

5.1 The decisions taken and direction given from the meeting will enable the final Annual Plan documentation to be completed for formal Council adoption on 19 March 2020.

Attachments:

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.

This report promotes all the community wellbeing’s and gives effect to numerous service delivery, decision making, financial management and consultative provisions within the Local Government Act 2002.

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

Māori Impact Statement - Te Tauākī Kaupapa Māori

Sustainability - Te Toitūtanga

Financial considerations - Ngā Whaiwhakaaro Ahumoni

Addressed in report

Significance and Engagement - Te Hiranga me te Tūhonotanga

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

Addressed in report

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

Rural Community Board - Ngā Poari-ā-hapori

File Ref: 20/1

REPORT TO: Council

MEETING DATE: Thursday 20 February 2020

FROM: Director: Major Capital Projects Delivery

Graeme Hansen

SUBJECT: Drinking Water Capital Project Update

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to provide Council with a further project update for the Drinking Water Major Capital Works Programme, following the most recent update presented at the 10 September 2019 Council meeting, with particular emphasis on the Small Communities project, Frimley Park project and Eastbourne proposed works.

1.2 This report summarises the additional work completed since September 2019 and provides further refined detail for Council to consider. Detail for the small communities project is intended to provide an update on contractual commitment and impact on budget.

1.3 The Frimley Park update provides clarity on works completed and further programmed works, consenting processes and budget update. The Eastbourne update will present works completed since the 10 September council meeting, which includes a focus on site specific assets and further consideration of mitigation options.

1.4 This report contributes to the purpose of local government by primarily promoting Social and Economic well-being of communities and more specifically through the Council’s strategic objective of providing safe and healthy drinking water.

1.5 This update report is presented in 3 key sections, as follows;

1. Small Community Water Treatment supply upgrades.

2. Frimley Park upgrade project.

3. Eastbourne Site considerations.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council receives the report titled Drinking Water Capital Project Update

B) That the Council receives the update on the Small Communities Project and implications on the approved budget.

C) That updated information on the Frimley Park and Eastbourne Projects be noted.

D) That Council approves the inclusion of the budget impact of this paper in the 2020/21 annual plan.

E) That Council requests that external funding sources are explored to support the investment into drinking water upgrades.

3.0 BACKGROUND – TE HOROPAKI

3.1 A significant project update titled “Drinking Water Capital Programme Update” was presented to Council at their meeting on 10 September 2019. At this meeting four key areas of the Drinking Water Major Capital Works Programme were presented, as follows:

· Timelines and Drinking Water Capital Budget

· Confirmation of Eastbourne and Frimley Sites

· Proposed approach to Community Engagement

· Water Central Concept

3.2 Included in the Timelines and Drinking Water Capital Budget agenda item was a commitment to report further refined detail specific to the committed sites as it became available, including estimated costs, for the proposed Eastbourne and Frimley upgrades, along with detail of final negotiations for the Small Communities project.

3.3 Site confirmation was a specific area of the 10 September 2019 Council with an excerpt of the meeting minutes relating to sites, resolving:

C) That the Council approves and confirms the site for establishment of Drinking Water Infrastructure for the Eastbourne Water Treatment Plant site on the corner of Southampton Street East and Hastings Street South on Hastings District Council land, described within titles HB186/28 (Lot 1 DP 8237); HB131/277 (Lot 2 DP8237); HB151/28 (Lot 3 (DP8237); and HB52/50 (Lot 226 Deeds Plan 83).

D) That the Council approves and confirms the site for establishment of Drinking Water Infrastructure for the Frimley Water Treatment Plant site in Frimley Park contained within title HB136/54, comprising Lot 2 DP 3197 and (2) Pts Lot 254 DP 2101.

(Note: Other non site related resolutions have been excluded for clarity.)

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 This paper will report against 3 key areas of the Drinking Water Major Capital Works Programme, as follows:

Small Community Water Treatment Plant Upgrades

4.2 As reported at the 10 September 2019 Council meeting officers have been in an extended negotiation phase with the preferred contractor in an effort to achieve more affordable pricing for the small community treatment plant upgrades. An Early Contractor Involvement (ECI) phase was entered into in May 2019, concluding in December 2019 with a repriced submission for the works. While substantial savings were not realised through this process a greater degree of accuracy and refinement was achieved by completing more of the detailed design for each site proposal.

4.3 The involvement of asset managers and operators throughout the negotiation phase has also ensured that HDC’s expectations around quality and workability have been maintained, while not compromising compliance timeframes too significantly.

4.4 The nett result of this process was a public excluded paper presented to the Civic and Administration committee of Council on 13 January 2020 confirming award of the contract to Filtec Ltd for 6 plant upgrades for $5,761,009.62, staged for completion by February 2021.

4.5 The revised offer from Filtec excluded on-site civil works of approximately $1.37m due to the inability of achieving a fixed price lump sum offer for this work. This work is now being procured directly by HDC as part of local negotiations.

4.6 Preparatory works, including land purchase, consents, new bores and electrical upgrades is ongoing and this work is programmed for delivery prior to each of the individual site construction works.

4.7 The current order of priority and delivery dates for construction are;

Priority	Site	Delivery date
1	Haumoana	August 2020
2	Esk/ Whirinaki	September 2020
3	Clive	November 2020
4	Waipatiki	December 2020
5	Whakatu	February 2021
6	Waimarama	February 2021

4.8 The budget increase for this part of the capital programme was reported to Council on 10 September 2019, showing an increase of $2.53m across the 6 proposed sites. Since reporting, this figure has increased by a further $1m to $3.55m, primarily due to the cost of additional reticulation for the new Haumoana bore which is a significant additional distance from the originally proposed position.

4.9 The existing Te Pohue water treatment plant upgrade has been added to the small communities section of work but is being managed as a separate entity as far as tender and budget requirements. This project is currently out for tender and subject to receiving competitive tender pricing is programmed for construction and completion by July 2020.

Frimley Water Treatment Plant and Reservoir Site

4.10 Following the confirmation and approval of the Frimley Park site at the 10 September 2019 Council meeting update work has progressed as programmed for this project, with the following major component of works completed;

1. Site geotechnical investigations – initial investigations complete and competent gravels found under proposed reservoir and building site location that allows for conventional foundation and floor design.

2. Drilling investigation bores and bore configuration – a proposed bore configuration has been determined in the southern Frimley Road section of the park. Two investigation bores have been drilled to determine water quality and quantity. These will be monitored over the summer period and be used to inform the position and number of final production bores, construction programmed for mid 2020.

3. Reticulation design from proposed bores to site and to existing network – this work is advancing to the detailed design and procurement phase, with alignment, pipe sizes and material types all agreed. This work is programmed for construction in mid 2020, post the consent phase.

4. Reservoir design, sizing and location – this work has advanced to the point of proposing an 8,000m³ steel bolted epoxy coated reservoir with geodesic dome roof. It is proposed to tender the design and construction of the reservoir as a standalone contract, inviting appropriately qualified suppliers. This work is programmed to be progressed over the next 6 months, along with the Eastbourne site requirements.

5. Treatment plant and process design – this work is largely completed and has been used to inform and determine the size of the water treatment plant building.

6. Public open day, immediately affected neighbour contact and wider community engagement – efforts continue on the public engagement space, with emphasis on engaging with immediate neighbours. The three major schools have been personally visited and there concerns accommodated within consent application documentation, where relevant. Queries arising from open days or HDC communication are being followed up on a case by case basis, with no specific issues to report at this time. Wider updates are being provided via HDC communication avenues as required.

7. Lodgement of consent applications in December 2019 – a complete application was lodged on 10 December 2019 and is currently going through completeness checking at the time of writing this paper. Subject to the completeness review there is an expectation of formal public notification in late January/ early February 2020. A target date for achieving an approved consent is mid 2020 and this timeline impacts on some of the work programme scheduled for the 2019/20 year. Specifically the construction of production bores and the raw water and treated water reticulation pipelines were scheduled for 2^nd half of the 2019/20 year. While this work is permitted and does not require specific consents, it’s integral nature as part of the wider Frimley work package would mean this work would be progressing prior to the issuing of consents and be seen as HDC taking a fait accompli approach before due process is complete. Accordingly the work programme is being adjusted to reflect this position.

8. Budget review – a more refined budget for the various elements of the Frimley Park proposal has been established. The LTP approved budget provision for this component of the project was $13.67m. The revised budget based on detail included in the consent application for this site, which allows for an 8,000m³ steel bolted epoxy coated reservoir, new production bores and reticulation and a treatment and pumping facilities building of concrete and steel construction is estimated at $14.95m. While this estimate is refined into the major component parts of the project, actual costs will only be known at the time of tender.

Eastbourne Water Treatment Plant and Reservoir Site

4.11 Council approved and confirmed the proposed Eastbourne site on the corner of Southampton Street East and Hastings Street South on HDC owned land.

4.12 Since the 10 September update work has progressed as programmed for this project, with the major component of works completed being;

· Site geotechnical investigations.

· Establishment of investigation bore.

· Reticulation design from proposed bores to site and to existing network.

· Reticulation design linking the Eastbourne and Frimley supplies.

· Treatment plant and process design.

· Budget review –The LTP approved budget provision for this component of the project was $12.7m. The revised budget based on a similar approach and standard of construction to that proposed for the Frimley Park site at $14.2m. While this estimate is refined into the major component parts of the project, actual costs will only be known at the time of tender.

· Work completed to date currently has the project within manageable timeframes for DWA compliance expectations.

Budget Review and Implications

4.13 A revised budget was presented at the 10 September 2019 Council meeting that resulted in an increase of $9.42m (excluding the Te Pohue upgrade) from the LTP approved budget of $47.5m. The primary increases related to the Hastings / Havelock North Trunkmain, Havelock North Booster Pumpstation and Small Community WTP upgrades.

4.14 The 10 September paper also highlighted the need to refine the Frimley and Eastbourne upgrade budgets as more detailed design, confirmation of site specific requirements and bore / reticulation works were known in more detail. This work has now progressed to a position of more certainty, with revised costs presented in the following table.

4.15

Table 1: Drinking Water Capital Budget

4.16 The variances since the 10 September 2019 meeting are explained as follows;

1. Small Community Supplies – (+ $1.0m) - Primarily additional reticulation costs for the Haumoana Bore.

2. HN Trunkmain and Booster Pumpstation – Collective budget still as per 10 September review, at $17.5m.

3. Eastbourne – (+0.26k) Allows for modest mitigation and internal project management time.

4. Frimley – (+1.13m) – Additional reticulation costs to connect to existing network and internal project management time.

5. Te Pohue – (-0.35k) – Predicted savings due to design refinements.

4.17 Taking account of the revised Eastbourne/ Frimley and Small Communities costs the budget variance with the original LTP approved budget is $11.85m (excluding the Te Pohue project which is being separately budgeted). This is an increase of $2.43m ($9.42m to $11.85m) from that reported on 10 September 2019. This review and refining of budgets for Eastbourne and Frimley was signalled in the 10 September 2019 paper as more detailed design information and site specific detail has been confirmed for the respective projects and sites.

4.18 The financial strategy within the Long term plan to address the significant drinking water investment programme remains on track.

4.19 Some modest refinement maybe required to the water targeted rate, but this can be adequately addressed and managed within the Long term plan process.

4.20 Officers are also exploring alternative funding opportunities, in particular those from central government tourism funding support. These funds may be applicable to support some of the small community upgrades at the beach communities. If funding applications are successful Officers will report back to Council.

4.21 While the above budget implications do not impact on the current 2019/20 financial year, they do have an overall impact the Major Water Capital Works budget. As previously reported this impact will be dealt with as part of the 2020/21 annual plan review.

Attachments:

1 ⇩

Frimley Park Pictures - Feb 2020

PRJ18-42-0183

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

This proposal promotes the Social and Economic well-being of communities in the present and for the future by providing safe and healthy drinking water.

Māori Impact Statement - Te Tauākī Kaupapa Māori

While consultation and engagement has been undertaken as part of the wider project development and LTP process for the Drinking Water Strategy, Iwi consultation will be required for each of the proposed sites of work. An update of the project was presented to the Heretaunga Taiwhenua in December 2019 and engagement for the Eastbourne and Frimley projects has commenced.

Sustainability - Te Toitūtanga

Water treatment plant upgrades and above ground reservoir storage are key elements of the project that provide a safer and more secure supply of potable drinking water for the community, with a focus on long term sustainability.

Financial considerations - Ngā Whaiwhakaaro Ahumoni

The financial implications for the Eastbourne, Frimley and Small Community projects are included in this paper and are expanded from detail provided in a budget update paper presented to Council on 10 September 2019. The increased cost implications will be dealt with as part of the 2020/21 budget review and next LTP process.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of medium/ high significance to the community and hence the intent to engage with the community on a site by site basis as the major elements of the project proceed. Significant community engagement has commenced with a specific community engagement plan being developed for all major project elements.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

A communication plan is being developed for all major components of the Drinking water upgrade programme and these will be used to guide the process on a site by site basis. Formal notified consent processes are also proposed for the major works which ensures all parties are able to participate in the development and construction stages. Regular Council updates will be provided as works progress and budget reviews are undertaken.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

Legal/ Health and Safety risks will continue to manifest due to the current non compliant position of some of the existing drinking water supplies. Ongoing direct engagement with Drinking Water Assessors, along with monthly reporting, is being used to manage risks on the road to compliance.

Rural Community Board - Ngā Poari-ā-hapori

There are no specific implications for the Rural Community Board, however regular updates on project progress will be provided as required, with particular relevance to the Small Community upgrade programme.

File Ref: 20/52

REPORT TO: Council

MEETING DATE: Thursday 20 February 2020

FROM: Senior Environmental Planner Policy (Special Projects)

Anna Sanders

Environmental Policy Manager

Rowan Wallis

SUBJECT: Request for Proposed Hastings District Plan to be made partially operative

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to obtain a decision from Council to make the Proposed Hastings District Plan (includes text and maps) partially operative as 46 of the 47 Appeals received by the Environment Court have been resolved. Clause 17 of Schedule 1 of the Resource Management Act (RMA) 1991, allows Council to approve all or part of a plan when it is beyond challenge by submission or appeal.

1.2 This decision contributes to the purpose of local government is the performance of a regulatory function through the provision of a District Plan which will help to create an attractive and healthy environment for people, which promote the best use of natural resources and which is responsive to community needs.

1.3 Councils are required to have District Plans to promote the sustainable management of the Districts natural and physical resources. Work began by the Environmental Policy team on reviewing the District Plan in earnest in the 2012 / 2013 financial year, with the proposed District Plan notified for submissions in 2013. In September 2015, the Proposed Plan as Amended by Decisions on Submissions by the Hearings Committee was adopted for public notification. Notification of these decisions resulted in the 47 Appeals to the Environment Court which Council staff have been party to and have working through since.

1.4 This decision is the culmination of this Appeals work. A partial adoption is the preferred option as this gives effect to the decisions of the Environment Court and will mean that the resource consent applications only need to be assessed under the Proposed District Plan and not the operative version of the District Plan also. This will provide more certainty to our community and assist speed up resource consent processing times.

1.5 The request that that the Proposed District Plan be made partially operative is due to the outstanding Appeal by Maungaharuru Tangitū Trust. This appeal still sits with the Environment Court for a decision.

1.6 This report concludes by recommending that the Council adopt the recommendation and make the Proposed Hastings District Plan partially operative. The only section of the Proposed Plan which will remain un-operative is Section 16.1 Wāhi Tonga District Wide Activity due to the outstanding Appeal by Maungaharuru Tangitū Trust.

1.7 A further resolution of Council will be sought to make this section of the Proposed Plan and therefore the Proposed Plan fully operative once this Appeal is resolved.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council receives the report titled Request for Proposed Hastings District Plan to be made partially operative.

B) That the Council approve the Decisions Version of the Proposed Hastings District Plan 2015 for partial adoption, with amendments as per Environment Court consent orders for public notification on 12 March 2020 in accordance with Clause 17 Schedule 1 of the Resource Management Act 1991. The exclusion relates to the appeal by Maungaharuru Tangitū Trust and Section 16.1 ‘Wāhi Tonga District Wide Activity’.

3.0 BACKGROUND – TE HOROPAKI

3.1 To meet its obligations under the Resource Management Act 1991 Council is required to have and review its District Plan, as a means of promoting the sustainable management of the Districts natural and physical resources. Work began on reviewing the District Plan in 2012 / 2013 financial year. Significant input to the review has been made by a number of existing and previous Councillors. Firstly in the form of the District Plan Working Party during the 2010 – 2013 Council Term and then the District Plan Hearings Committee from July 2014 until decisions on submissions were notified in September 2015. The notification of these decisions occurred as a result of a Council resolution. As a result of decisions on submissions, 47 appeals were received to the Proposed Hastings District Plan which were lodged with the Environment Court.

3.2 The Appeals process is entirely managed by the Environment Court and Council is automatically a party to the proceedings. To date 46 appeals have been resolved, through extensive mediation and then through withdrawal or consent orders which have been lodged by parties and signed off by the Environment Court. The last of these 46 appeals was the residential rezoning of land at Brookvale which was signed off by the Environment Court on January 13 this year. To date, the cost to all parties in preparing the Proposed District Plan and resolving these appeals has been significant.

3.3 The one appeal which remains outstanding is that of Maungaharuru Tangitū Trust. The Environment Court has heard the Maungaharuru Tangitu Trust’s appeal on the outstanding larger wāhi taonga sites and with the District Plan provisions that manage the wāhi taonga sites. An interim decision has been given and this supports the Council’s proposed plan provisions to manage land use on and around wāhi taonga sites.

3.4 Maungaharuru Tangitu Trust has since appealed this interim decision to the High Court, stating that the Environment Court failed to consider and properly apply the considerations of the RMA for a Plan Change Appeal. It has now been agreed by parties that the High Court appeal can be referred back to the Environment Court for a decision and that this will be based on papers rather than a hearing. A timeline for papers evidence exchange hasn’t been established yet.

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 The final decision on an appeal is made by the Environment Court with it issuing a consent order. The content of the consent orders is what determines any changes to the Proposed District Plan. To give effect to these consent orders, all changes to the District Plan have been incorporated into ePlan, Councils online District Plan tool.

4.2 Clause 17 of Schedule 1 of the Resource Management Act (RMA) 1991, allows Council to approve all or part of a plan when it is beyond challenge by submission or appeal.

4.3 With the exception of the Maungaharuru Tangitu Trust appeal, all appeals have been resolved so Council can give consideration to making the Proposed Hastings District Plan partially operative.

5.0 OPTIONS - NGĀ KŌWHIRINGA

Option One – Make the Proposed Plan including Text and Maps Partially Operative (Recommended Option) - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 This option involves making the Proposed District Plan partially operative. The only section which would remain as per the operative District Plan is Section 16.1 Wāhi Tonga District Wide Activity and the relevant planning maps which include these sites.

5.2 Since 2013 when the Proposed District Plan was notified, Councils resource consent staff have needed to assess resource consent applications under both the operative and Proposed District Plans. While this is a requirement of the Resource Management Act 1991, this by nature results in uncertainty to applicants on how their applications will be considered and additional processing time to make dual assessments as the plan provisions under both can be different.

5.3 There are no known disadvantages with this option.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.4 Retaining the status quo, would leave giving effect to the Environment Court decisions and requiring that resource consent applications be assessed under both the operative and Proposed District Plans until such time as the Maungaharuru Tangitū Trust appeal is resolved.

5.5 This results in uncertainty and additional processing times for resource consent applicants which is effectively charged back to the applicant. At this time is not known when this appeal will be resolved as there has been no timeline established for evidence exchange.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 If a decision is made to make the Proposed Plan partially operative then implementation of the decision will occur in accordance with Resource Management Act requirements. This includes public notification of the Councils decision.

Attachments:

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

This decision contributes to the purpose of local government and all four community well-beings; environmental, cultural, social and economic through the provision of a District Plan which will help to create an attractive and healthy environment for people, which promote the best use of natural resources and which is responsive to community needs.

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

This proposal promotes the well-being of communities in the present and for the future, by having a District Plan which helps create a safe and healthy environment for people, which promote the best use of natural resources and which are responsive to community needs.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The district plan review project has been undertaken following best practice public engagement practices with mana whenua and in accordance with the statutory consultation requirements of the Resource Management Act 1991. Engagement with mana whenua occurred during the preparation of the draft District Plan and during the submissions and appeal processes.

Sustainability - Te Toitūtanga

To meet its obligations under the Resource Management Act 1991 Council is required to have and review its District Plan, as a means of promoting the sustainable management of the Districts natural and physical resources. This decision contributes to the sustainable management of the Districts resources and the partial completion of Councils statutory responsibilities by having a partially operative District Plan.

Financial considerations - Ngā Whaiwhakaaro Ahumoni

There are no additional financial implications of this decision, beyond existing budget allocations.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision has been assessed under the Council's Significance and Engagement Policy. The district plan review project has been undertaken following best practice public engagement practices and in accordance with the statutory consultation requirements of the Resource Management Act 1991.

The appeals process is set down by the RMA and managed entirely by the Environment Court. In October 2015 when the Council’s decisions were appealed to the Environment Court, any submitters to the District Plan process could have advised the Court that they wished to be a party to the Appeal and thus participate in the mediation process and be privy to the information and discussions that occurred during this Court led process. Until the documents outlining the resolution of the Appeal are signed by all parties and approved by the Environment Court, the Council could not advise landowners or the public about the specific details of the appeal. Council’s involvement in the appeals process is to assist the Court.

The reason for this report is to contribute to the completion of Councils statutory responsibilities by having a partially operative District Plan. Significance and engagement therefore occurred upfront ahead of this decision.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

Public engagement occurred during the preparation of the District Plan in accordance with best practice public engagement practices and in accordance with the statutory consultation requirements of the Resource Management Act 1991. No external engagement is needed, as the reason for this report is to contribute to the completion of Councils statutory responsibilities by having a partially operative District Plan.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

There are no risks.

Rural Community Board - Ngā Poari-ā-hapori

There are no implications for any Community Boards.

File Ref: 20/4

REPORT TO: Council

MEETING DATE: Thursday 20 February 2020

FROM: Public Spaces Policy Planner

Kirsty Oosterkamp

SUBJECT: Request to vest Raureka Parks under the Reserves Act 1977

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to obtain a resolution from Council to declare the following three parks as reserves under Section 14 of Reserves Act 1977 (the Act): (1) Ebbett Park, (2) St. Leonards Park and (3) Whenua Takoha Park. In accordance with Section 23 of the Act it is recommended that Ebbett Park and St. Leonards Park be classified according to their primary purpose of Local Purpose Reserve, while in accordance with Section 17 of the Act it is recommended that Whenua Takoha Park be classified as Recreation Reserve. In addition, by way of delegated authority under the Act, Council approve the resolution to be gazetted on behalf of the Minister of Conservation.

1.2 This report contributes to the purpose of local government by primarily promoting social wellbeing and more specifically through the Council’s strategic objective of safe, healthy and liveable communities through the provision of accessible places and spaces for a range of accessible social, cultural and recreational activity.

1.3 This request arose from a resolution of Council in February 2019 as a result of submissions received during the development of the Raureka Parks Reserve Management Plan. The Reserve Management Plan was formally adopted in February 2019 and Council resolved to amend Section 5.6 Title and Reserve Classification to state the following:

5.6.2 Declare the Raureka Parks: Whenua Takoha Park, St. Leonards Park, and Ebbett Park as Reserves under the Reserves Act 1977.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council receives the report titled Request to vest Raureka Parks under the Reserves Act 1977.

B) That the Council resolves to declare Ebbett Park, comprising Lot 6 DP 4778, Lot 7 DP 4778 and Lot 9 DP 7352 (shown on the map in Attachment 1) as reserve in accordance with section 14 of the Reserves Act 1977; and be classified as Local Purpose Reserve in accordance with section 23 of the Reserves Act 1977.

C) That the Council resolves to declare St Leonards Park, comprising Lot 1 DP 16239, Lot 7 & 9 DP 20671 and Pt Heretaunga Block SO 2568 (shown on the map in Attachment 2) as reserve in accordance with section 14 of the Reserves Act 1977; and be classified as Local Purpose Reserve in accordance with section 23 of the Reserves Act 1977.

D) That the Council resolves to declare Whenua Takoha Park, comprising of Lot 1 DP 10127 (shown on the map in Attachment 3) as reserve in accordance with section 14 of the Reserves Act 1977; and be classified as Recreation Reserve in accordance with section 17 of the Reserves Act 1977.

E) That the Council exercises the delegation given to it by the Minister of Conservation and pursuant to section 14(4) of the Reserves Act 1977 confirms the Council decision to vest the above land as reserve; and instructs the Chief Executive to proceed with the Gazettal of the Ebbett Park, St Leonards Park and Whenua Takoha Park on behalf of the Minister of Conservation.

3.0 BACKGROUND – TE HOROPAKI

3.1 Ebbett Park, St Leonards Park and Whenua Takoha Park are all held in fee simple ownership by the Hastings District Council for the purposes of a public park and identified as reserves in the Operative Hastings District Plan. They are not held subject to the Reserves Act 1977.

3.2 Council’s intention for the long term use, management and development of these parks is identified in the Raureka Parks Reserve Management Plan (the Plan) that was adopted by Council on 13 February 2019, following the requirements of the Reserves Act 1977.

3.3 For consistency with a resolution of Council in September 2007 to ‘vest and classify reserves on an incremental basis as part of the reserve management planning process’, Council adopted Policy 5.6.2 in the Plan that requires:

5.6.2 Declare the Raureka Parks: Whenua Takoha Park, St. Leonards Park, and Ebbett Park as Reserves under the Reserves Act 1977.

3.4 The inclusion of this policy was also supported during the consultation process.

Ebbett Park

3.5 Ebbett Park is categorised as a Community Park in the Operative Hastings District Plan, featuring large mature trees, children’s playground, Girl Guide hall and former tennis clubrooms and courts.

3.6 Ebbett Park covers an area of 33,647m² contained within three separate titles: (1) Lot 6 DP 4778 comprising 812m²; (2) Lot 7 DP 4778 comprising 2.5559ha; and (3) Lot 9 DP 7352 comprising 7276m². All three titles are contained in Certificate of Title HB154/93 (Table 1).

Table 1: Ebbett Park Legal Description

Park	Land Parcel	Certificate of Title	Area (ha)
Ebbett Park	Lot 6 DP 4778	HB154/93	0.0812
	Lot 7 DP 4778		2.5559
	Lot 9 DP 7352		0.7276

St Leonards Park

3.7 St Leonards Park is categorised as a Sport and Recreation Park in the Operative Hastings District Plan, featuring sportsfields, children’s playground, and buildings occupied by the Western Rangers Football Club and Hawke’s Bay Woodturners Guild.

3.8 St Leonards Park covers an area of 48,748 m² contained within four separate titles: (1) Lot 1 DP 16239 contained in Certificate of Title HBH4/1204 comprising 2826m²; (2) Lot 7 DP 20671 contained in Certificate of Title HBL2/1264 comprising 1964m²; (3) Lot 9 DP 20671 contained in Certificate of Title HBL2/1268 comprising 4.2562ha; and (4) Pt Heretaunga Block SO5268 contained in Certificate of Title PROC102442 comprising 1396m² (Table 2).

Table 2: St Leonards Park Legal Description

Park	Land Parcel	Certificate of Title	Area (ha)
St. Leonards Park	Lot 1 DP 16239	HBH4/1204	0.2826
	Lot 7 DP 20671	HBL2/1264	0.1964
	Lot 9 DP 20671	HBL2/1268	4.2562
	Pt Heretaunga Block (SO 5268)	PROC 102442	0.1396

Whenua Takoha Park

3.9 and Whenua Takoha Park covers an area of 1,553 m² as outlined in the table below:

3.10 Whenua Takoha Park is a smaller local community park covering 1553m² in size, featuring a playground and small green open space utilised for various community events.

Table 3: St Leonards Park Legal Description

Park	Land Parcel	Certificate of Title	Area (ha)
Whenua Takoha Park	Lot 1 DP 10127	K1/1163	0.1553

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 The Act provides a process and methodology for declaring and classifying land as reserve. Section 14 provides the Council with the statutory authority to pass a resolution to declare any land vested in it as reserve, to be held for any of the purposes specified in Section 17 to 23 of the Act.

4.2 Section 14(2) requires that a resolution cannot be passed until public notice is given and objections considered. A public notice was placed in Hawke’s Bay Today on 6 November 2019 seeking comments on Council’s intention to declare and classify the reserves in Raureka, Hastings.

4.3 The deadline for comments on the public notice closed on 12 December 2019 and no comments were received regarding the vesting of the reserves.

4.4 The final step following resolution is to cause the resolution to be gazetted and this power is delegated to territorial authorities by the Minister of Conservation.

4.5 In addition to the requirements set out in the Act regarding due process, there was considerable consultation undertaken while developing the Raureka Parks Reserve Management Plan.

4.6 The matters for decision in this report do not trigger any thresholds of Council’s significance policy and no additional funding is sought.

Reserve Act Classification:

4.7 When declaring a piece of land as reserve, the Council is required to assign an appropriate classification under Section 16 of the Act. The possible classifications are specified in sections 17 to 23 of the Act and include but are not limited to Local Purpose, Recreation, Historic, Scenic or Scientific.

4.8 A Recreation Reserve classification is most appropriate for Whenua Takoha Park’s current use and the purpose for which the reserve is currently held by Council.

4.9 Officers therefore propose that Council notify its intention to hold Whenua Takoha Park as Recreation Reserve under Section 17 of the Act.

4.10 Both Ebbett Park and St. Leonards Park have two buildings located on each reserve with arrangements in place for their use by various community groups. Some of the existing arrangements by Council are not permitted under Section 54 of the Reserves Act for reserve land classified as Recreation Reserve. As such these reserves must be classified using a different and more appropriate classification under the Act.

4.11 To ensure the existing arrangements can continue unimpeded and to be potentially extended in the future, Officers are proposing that Council hold Ebbett Park and St. Leonards Park as Local Purpose Reserves under Section 23 of the Act.

5.0 OPTIONS - NGĀ KŌWHIRINGA

5.1 There are two options available to Council:

1. Declare Ebbett Park, St. Leonards Park and Whenua Takoha Park to be Reserves under the Act and classify the land parcels according to their primary purpose (Recommended Option)

2. Do nothing and retain the three Raureka Parks as freehold land with no reserve status under the Act.

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.2 This option was resolved by Council during the hearing of submissions for the Raureka Parks Reserve Management Plan.

5.3 There was considerable support from the community during the development of the Reserve Management Plan to vest all three parks in their entirety under the Act.

Advantages

· This option is consistent with the resolution of Council in September 2009 “to vest and classify reserves on an incremental basis as part of the reserve management planning process”.

· This option provides an additional level of protection for reserve land and a high level of comfort to the community that their vested reserves will not be developed for alternative uses.

· This option supports the submissions received during the Raureka Parks Reserve Management Plan.

· This option is consistent with the original intent of the Deed of Trust 1927 and the generous gift of land from Eliza Maud Ebbett and George Ebbett.

Disadvantages

· By vesting these reserves under the Act, Council will absolve the decision making powers to the Minister of Conservation and the provisions set out in the Act, for the future development of Ebbett Park, St. Leonards Park and Whenua Takoha Park.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.4 Option two is the status quo, which would see all three parks remain as freehold land in Council ownership with no reserve status under the Act.

Advantages

· This would have the benefit of allowing Council full control over future decisions regarding the management of these parks and would not require Council to follow statutory requirements of the Act before making decisions on future development options such as selling the land.

Disadvantages

· This option is not consistent with the resolution of Council in September 2009 “to vest and classify reserves on an incremental basis as part of the reserve management planning process”

· This option would also create uncertainty within the community regarding the potential future ownership of the park and could potentially undermine the integrity of the Reserve Management Planning process.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 The next step will be for Council to adopt the recommendations in this report and declare and classify the reserves under the Act and cause the resolution to be gazetted in the New Zealand Gazette.

Attachments:

1 ⇩	Ebbett Park Map	CFM-17-66-20-184
2 ⇩	St Leonards Park Map	CFM-17-66-20-186
3 ⇩	Whenua Takoha Park	CFM-17-66-20-185

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

This report contributes to the purpose of local government by primarily promoting social wellbeing and more specifically through the Council’s strategic objective of safe, healthy and liveable communities through the provision of places and spaces for a range of accessible social, cultural and recreational activities.

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

This proposal promotes the provision of safe, healthy and liveable communities through Council’s network of open spaces which provide accessible places and spaces where recreation participation is fostered.

Māori Impact Statement - Te Tauākī Kaupapa Māori

There are no known impacts for Tangata Whenua apart from the positive benefits offered to tangata whenua and the wider community.

Sustainability - Te Toitūtanga

There are no potential long-term implications for sustainability.

Financial considerations - Ngā Whaiwhakaaro Ahumoni

Significance and Engagement - Te Hiranga me te Tūhonotanga

This report has been assessed under the Council's Significance and Engagement Policy as being of low significance and therefore does not trigger any significance thresholds.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

The Raureka Parks Reserve Management Plan was consulted widely with the surrounding community, park users and stakeholder groups where it provided a forum for the aspirations and requests of the public to be identified and addressed.

The vesting of all three Raureka parks, Ebbett Park, St. Leonards Park and Whenua Takoha Park is identified as a policy in the Raureka Parks Reserve Management Plan, which was adopted by Council in February 2019.

Council also publicly notified its intention to declare and classify the three parks under the Reserves Act in November 2019, with no submissions received on the proposal.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

If Council chooses not to adopt the recommended option then there is the potential for the local community to feel aggrieved that Council has failed to recognise the Raureka Parks Reserve Management Plan consultation process, where there was strong support for the vesting of all three parks in their entirety.

Rural Community Board - Ngā Poari-ā-hapori

There are no implications for the Rural Community Board.

File Ref: 19/1271

REPORT TO: Council

MEETING DATE: Thursday 20 February 2020

FROM: Regulatory Solutions Manager

John Payne

Parking Transportation Officer

Mel England

SUBJECT: CBD Parking Controls

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to obtain a decision from Council on changes to parking controls in the CBD area.

1.2 This report contributes to the purpose of local government by primarily promoting economic wellbeing and more specifically through Council’s strategic objectives of:

· Appealing visitor destination

· Reducing public nuisance and threats to public health and safety

· Moving people and goods around safely and efficiently

1.3 This proposal arises from the changes in the parking meters and the requirement to introduce zone parking.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Council receives the report titled CBD Parking Controls

B) That the Council resolve pursuant to Clause 5.3.1(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that parking zone time limits be established in the Hasting CBD as set out in Attachment 4 (REG-22-03-12-19-497).

3.0 BACKGROUND – TE HOROPAKI

3.1 From time to time it is necessary to introduce parking controls and or amend those that are already in place.

3.2 A formal resolution of Council is a legal requirement to make changes and enforce the use of parking spaces under the provisions of the Hastings District Consolidated Bylaw 2016.

3.3 The following information provides the background and current situation relevant to the changes being proposed.

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 Zone Parking Time Limit

Parking Zones are required to identify the enforcement areas, as there are no longer signs at each space (as there was with the single head meters).

Signs will be placed at each entrance and exit of the CBD streets to make the visitors and residents aware that they are now entering and leaving a Paid Parking Zone.

Zone signage can legally be placed at 200 metre intervals.

The P$ symbol represents a ‘Pay Zone’ being entered.

4.2 Enforcement Time – Information Only

Currently Hastings District Council parking officers operate under two enforcement times:

· Time limit parking from 8am – 6pm Monday to Friday

· Paid parking from 9am – 5pm Monday to Friday

There are no reasons for time limits and paid parking to be different and it can create confusion. We will align these times to be consistent 8am – 6pm, however officer’s patrols will remain the same.

5.0 OPTIONS - NGĀ KŌWHIRINGAOption One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Introduce Time Zones

5.2 If Council resolves to have ‘Time Zones’, signage can be installed at about 200 metres.

5.3 If Council does not resolve to have ‘Time Zones’, signage would need to be installed every 100 metres and at every street intersection increasing street clutter.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 If the changes are approved the bylaws will be amended to enable the changes to be made to the parking time limits as set out above.

6.2 New signs will be installed in Hastings displaying the appropriate paid time limit parking zone.

Attachments:

1 ⇩

P120 Parking Zone Time Limits - CBD Area

REG-22-03-12-19-497

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.

Link to Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

· Moving people and goods around safely and efficiently

· Appealing visitor destination

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A

Sustainability - Te Toitūtanga

N/A

Financial considerations - Ngā Whaiwhakaaro Ahumoni

None

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision does not trigger the Council's Significance and Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

Consultation is being carried out in conjunction with the Hastings Business Association, a final decision is due in February.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

N/A

Rural Community Board - Ngā Poari-ā-hapori

N/A

File Ref: 19/1149

REPORT TO: Council

MEETING DATE: Thursday 20 February 2020

FROM: Parking Transportation Officer

Mel England

SUBJECT: Parking Controls

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to obtain a decision from Council on changes to parking controls on Arataki Road, Columba Way, Holt Place, Joll Road Lane, Karamu Rd Nth, Keirunga Gardens, Napier Road, Te Mata Road and Willowpark Road South.

1.2 This report contributes to the purpose of local government by primarily promoting economic wellbeing and more specifically through Council’s strategic objectives of:

· Reducing public nuisance and threats to public health and safety

· Moving people and goods around safely and efficiently

1.3 This proposal arises from a number of requests for new parking controls in and around Hastings and Havelock North, and concludes by recommending a number of changes in parking controls, mobility parks and time limits.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A. That Council receives the report titled Parking Controls

B. That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that a bus stop be established on the western side of Arataki Road commencing a 174 metres west from the intersecting line with Te Mata Road and extending 24 metres west as set out in Attachment 1 (REG-22-03-12-19-493)

C. That Council resolve pursuant to Clause 5.3.1(a)(iii) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 as set out in Attachment 2 (REG-22-03-12-19-494):

I. That the P60 time limit on Columba Way located 23 metres east of the intersecting kerbline with Te Mata Road move 4.5 metres east to incorporate the existing mobility park.

II. That the P60 time limit on Joll Road Lane located 12 metres north of the intersecting kerbline with Joll Road move 3.5 metres north to incorporate the existing mobility park.

III. That the P60 time limit on Napier Road located 21 metres north of the intersecting kerbline with Treachers Lane move 4 metres north to incorporate the existing mobility park.

IV. That the P60 time limit on Napier Road located 34 metres north of the intersecting kerbline with Havelock Road move 4 metres north to incorporate the existing mobility park.

V. That the P120 time limit on Te Mata Road located 40 metres south of the intersecting kerbline with Columba Way move 7.5 metres south to incorporate the existing mobility park.

D. That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 that the existing bus stop located in Holt Place be revoked as set out in Attachment 3 (REG-22-03-12-19-495)

E. That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing spaces on the western side of Karamu Road North commencing approximately 30 metres north of the intersecting line with Avenue Road East and heading 23 meters in a northerly direction be resolved to have a P120 Time Limit as set out in Attachment 4(REG-22-03-12-20-504).

F. That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016 that a mobility park be established in the Keirunga Gardens Carpark as set out in Attachment 5 (REG-22-03-12-20-502)

G. That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing space on the eastern side of Willowpark Road South commencing approximately 17.5 metres north of the intersecting line with Maddison Street and heading 14 meters in a northerly direction be resolved to have a P15 time limit as set out in Attachment 6 (REG-22-03-12-19-498)

With the reasons for these decisions being that the objective of the decisions will contribute to performance of regulatory functions in a way that is efficient, effective and appropriate to present and future circumstances by:

Providing parking spaces in relevant places within the district that are safe and readily available to motorists.

3.0 BACKGROUND – TE HOROPAKI

3.1 From time to time it is necessary to introduce parking controls and or amend those that are already in place.

3.2 In order that the changes are legally established these need to be formally resolved by Council.

3.3 The following information provides the background and current situation relevant to the change being proposed.

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 Arataki Street – Bus Stop

Residents in the area have approached goBus about establishing a bus stop on the western side of Arataki Road.

The only bus stop in the area is at the top of Arataki Road near Te Mata Road and the elderly are finding this is too far for them to walk from Russell Robertson Drive.

4.2 Mobility Parking – Time Limits – Havelock North

Mobility parks are mostly time limited but in some cases the mobility parks are outside the time limited sign area.

We have found some vehicles displaying mobility cards are staying all day or well over the allocated time, causing issues for other mobility card holders trying to find a car park.

CCS Disability Action recommend that Councils allow 30 minute grace period for paid parking and time limited parking. Hastings District Council allow mobility card holders to park for double the time of a non-mobility card holder.

Parking officers cannot enforce the time limit thus allowing for mobility users to stay for longer periods than they should and disadvantaging other mobility users at the same time.

4.3 Holt Place – Bus Stop Removal

This bus stop is no longer required by goBus and vehicles are currently parking in this space.

Removal of the bus stop will allow for more parks to become available for the workers in the area.

4.4 Keirunga Gardens

During a recent review of the Keirunga Gardens carpark council staff noted the lack of mobility parking for visitors to the area.

When the carpark is full or near capacity mobility users have issues getting a space to allow them to access the Garden facilities.

4.5 Karamu Road North – P120 Time Limit

With the introduction of the new parking meters it was deemed too expensive to install one machine for four carparks so this area needs to become P120 parking.

4.6 Willowpark Road South (Spice Plus)

Spice Plus business have approached Hastings District Council to install P15 time limited parking outside of their business.

Vehicles are parking outside the business for long periods of time and stopping others from visiting their business.

5.0 OPTIONS - NGĀ KŌWHIRINGA Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Arataki Street – Bus Stop

Install the bus stop in the indicated area to help with the residents living in Russell Robertson Drive and the surrounding area.

5.2 Mobility Parks

Incorporate the mobility parks into the listed time limited areas to allow regular turnover of mobility parks.

5.3 Holt Place

Revoke the bus stop allowing the addition of more carparks.

5.4 Willowpark Road South (Spice Plus)

Install the P15 time limits to allow for regular turnover outside of their business.

5.5 Karamu Road North

Install P120 time limit

5.6 Keirunga Gardens

Install a mobility park to allow for easier access to the ramp down to the playground and gardens.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 If the changes are approved the bylaws will be amended to enable the changes to be made to the parking limits as set out above:

Attachments:

1 ⇩	Arataki Bus Stop Plan	REG-22-03-12-19-493
2 ⇩	Mobility Parking Time Limits	REG-22-03-12-19-494
3 ⇩	Holt Place - Bus Stop Removal	REG-22-03-12-19-495
4 ⇩	P120 - Karamu Road North - Kmart	REG-22-03-12-20-504
5 ⇩	Mobility Park - Keirunga Gardens	REG-22-03-12-20-502
6 ⇩	P15 Willowpark Road South	REG-22-03-12-19-498

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

Link to Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

· Reducing public nuisance and threats to public health and safety

· Moving people and goods around safely and efficiently

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A

Sustainability - Te Toitūtanga

N/A

Financial considerations - Ngā Whaiwhakaaro Ahumoni

None

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision does not trigger the threshold of the Significance and Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

Arataki Road - Bus Stop

Residents were consulted and agreed with the proposed change.

goBus and the Regional Council are also in favour of the change and location of the proposed bus stop.

Mobility Parking Time Limits

Limited consultation was done as this observation was raised by members of CCS and Parking Officers.

Holt Place

Consultation was carried out with the Regional Council and goBus whom agreed for the bus stop to be removed.

Keirunga Gardens

Limited consultation was done as the carpark is council owned.

Willowpark Road South

Limited consultation was done with the neighbours as the business owns the house next door.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

N/A

Rural Community Board - Ngā Poari-ā-hapori

N/A

Draft Appointments to Committees, Subcommittees and other External Organisations 2019-2022

Attachment 1

INTERIM

SCHEDULE OF APPOINTMENTS TO COMMITTEES, SUB-COMMITTEES AND OTHER EXTERNAL ORGANISATIONS – 2019-2022

(As resolved at Council on 10 December 2019

AND

Subsequent amendments (in red) addressed at Council on 20 February 2020)

Appointment/Committee/ Subcommittee/Organisation	Membership	Appointments
Mayor	Full voting member of all committees	Mayor Sandra Hazlehurst
Deputy Mayor		Cr Tania Kerr
Council	Mayor & All Councillors	Mayor Hazlehurst (Chair) Deputy Mayor (Deputy Chair) All Councillors
CHAMPIONS
Ambassador for Hastings		Cr Henare O’Keefe
Transport Development		Cr Simon Nixon
Flaxmere Development		Cr Peleti Oli
STANDING COMMITTEES
Strategy & Policy	Mayor & All Councillors 1 RCB Appointee (Chair) 1 Heretaunga Takoto Noa Māori Standing Committee appointee	Chair: Cr Barber Deputy Chair: Cr Harvey Mr Dawson (RCB Chair appointment) 1 Heretaunga Takoto Noa Mãori Standing Committee member - vacancy
Operations & Monitoring	Mayor & All Councillors 1 Heretaunga Takoto Noa Māori Standing Committee appointee	Chair: Cr Travers Deputy Chair: Cr Kerr 1 Heretaunga Takoto Noa Mãori Standing Committee member - vacancy
Heretaunga Takoto Noa Māori Standing Committee	Mayor 5 6 Councillors 6 Tangata Whenua Members 1 x Kaumatua	Chair: To be elected Deputy Chair: To be elected Mayor Hazlehurst Cr Barber Cr Corban Cr Oli Cr Redstone Cr Travers ~~Cr Siers~~ ~~Cr O Keefe~~ 6 Tangata Whenua Members Appointments to be confirmed Marei Apatu Tania Eden Te Rangihau Gilbert Robin Hape Mike Paku Ngaio Tiuka Kaumatua: Jerry Hapuku

Risk and Assurance Committee

Chair appointed by Council

4 Councillors

2 Independent members appointed by Council (including Chair)

Chair: Jon Nichols (External Independent Chair)

Deputy Chair: Cr Nixon

Cr Travers

Cr Kerr

Cr Corban

Vacancy – Independent Externally Appointed member

Appointment/Committee/

Subcommittee/Organisation

Membership

Appointments

REGULATORY

Hearings

10 Hearing Commissioners (including vacancies) with:

At least 7 8 being elected members of council

plus

Up to 3 being externally appointed members - which can include a tangata whenua appointee

All with relevant qualifications and experience

Chair and Deputy Chair to be appointed from membership including externally appointed members

Chair: Mr George Lyons (Commissioner Chair - External Appointee)

Deputy Chair: Cr Barber

Cr Kerr

Cr Lawson

Cr Redstone

Cr Schollum

Cr Siers – (Subject to obtaining Making Good Decisions certification)

Mr P Kay (Externally appointed member – rural)

Vacancies – 2 (With one being an elected member; and one being an Externally Appointed Independent Commissioner - which can be a tangata whenua appointee)

Hastings District Licensing Committee

Councillor

And 5 list members

Chair: Cr Kerr

Deputy Chair: Cr Barber

Alwyn Corban

George Lyons

Dave Fellows

Wayne Bradshaw

Norm Speers

SUBCOMMITTEES

District Development

8 Councillors

1 Heretaunga Takoto Noa Māori Standing Committee appointee

Chair: Cr Kerr

Deputy Chair: Cr Schollum

Cr Barber

Cr Harvey

Cr O’Keefe

Cr Redstone

Cr Siers

Cr Travers

1 Heretaunga Takoto Noa Māori Standing Committee member vacancy

Eco District

6 Councillors

1 Heretaunga Takoto Noa Māori Standing Committee appointee

Chair: Cr Redstone

Deputy Chair: Cr Siers

Cr Corban

Cr Lawson

Cr Nixon

Cr Oli

1 Heretaunga Takoto Noa Māori Standing Committee member vacancy

Great Communities

8 Councillors

1 Heretaunga Takoto Noa Māori Standing Committee appointee

Chair: Cr Lawson

Deputy Chair Cr Harvey

Cr Dixon

Cr O’Keefe

Cr Oli

Cr Schollum

Cr Siers

~~Cr Travers~~

Cr Watkins

1 Heretaunga Takoto Noa Māori Standing Committee member vacancy

District Planning and By-Laws

6 Councillors

3 Heretaunga Takoto Noa Māori Standing Committee appointee

Chair: Cr Watkins

Deputy Chair: Cr Corban

Cr Barber

Cr Nixon

Cr Oli

Cr Redstone

3 Heretaunga Takoto Noa Māori Standing Committee member vacancies

Civic & Administration

8 Councillors

1 Heretaunga Takoto Noa Māori Standing Committee appointee

Chair: Cr Dixon

Deputy Chair: Cr Nixon

Cr Harvey

Cr Lawson

Cr O’Keefe

Cr Schollum

Cr Travers

Cr Watkins

1 Heretaunga Takoto Noa Māori Standing Committee appointee vacancy

Hastings District Rural Community Board

Rural Community Board

4 Elected RCB Members

1 Kahuranaki Ward Cr

1 Mohaka Cr

Chair: Mr Dawson

Deputy Chair: Cr Kerr

Mrs Maxwell

Mr Buddo

Mr Stockley

Cr Siers

Rural Community Board Rural Halls Subcommittee

Rural Community Board Members

Plus 2 Heretaunga Ward Councillors

Chair: Mr Dawson

Deputy Chair: Cr Kerr

Mrs Maxwell

Mr Buddo

Mr Stockley

Cr Siers

Cr Redstone

Cr Corban

Other Committees and Advisory Groups

Landmarks Advisory Group

5 Councillors

Chair of Landmarks Trust

3 others nominated by Landmarks Trust

Chair: Cr Schollum

Deputy Chair:

~~Cr Dixon~~

~~Cr Harvey~~

Cr Lawson

Cr Nixon

Cr Siers

Cr Travers

Ruth Vincent (Chair of Landmarks Trust) and 3 others nominated by Landmarks Trust

International Advisory Group

Chair appointed by Council

The Mayor

3 Councillors

1 representative of the Hawke’s Bay Branch of the New Zealand China Friendship Society

1 representative of the Hawke’s Bay Chinese Association

2 representatives of the Multicultural Association Hawke’s Bay

1 representative of the Education Link Group

1 representative of the Hastings District Youth Council

1 representative of Hawke’s Bay Settlement Support

Up to 2 other members may be co-opted at any time (may include a Tangata Whenua member)

Chair: Cr Watkins

Deputy Chair: Cr Travers

Mayor

Cr Corban

Mr R Roben OR Ms A Huang (HB Branch, NZ China Friendship Society);

Mrs J Too OR Mr R Ching (Hawke’s Bay Chinese Association)

Mrs Rizwaana Latiff and one vacancy (Multicultural Association Hawke’s Bay)

Mrs S Padfield (Education Link Group)

Vacancy (Youth Council Representative)

Vacancy - (HB Settlement Support Representative)

2 members may be co-opted – may include a Tangata Whenua member

Joint Committees

HDC-Tangata Whenua Wastewater Joint Committee

5 Hastings District Councillors

Two Post-Settlement Governance Entities of Heretaunga Tamatea Settlement Trust (3) and Mana Ahuriri Trust (2) Tangata Whenua members

(Chair appointed by Committee)

Chair:

Deputy Chair:

Marei Apatu

Beverley Te Huia

Evelyn Ratima,

Tania Kupa Huata

Vacancy

Cr Nixon

Cr O’Keefe

Cr Oli

Cr Siers

Cr Watkins

Hawke’s Bay Crematorium Committee

2 Hastings District Councillors

2 Napier City Councillors

1 CHB District Councillors

(Chair appointed by Committee)

Chair: To Be Elected

Deputy Chair: To Be Elected

Cr Dixon (HDC)

Cr Nixon (HDC)

Cr Price (NCC)

Cr Mawson (NCC)

Cr Minehan (CHBDC)

Omarunui Joint Refuse Landfill Committee

4 Councillors HDC

Alternate Councillor HDC

2 Councillors NCC

Alternate Councillor NCC

(Chair appointed by Committee)

Chair: Cr Redstone (HDC)

Deputy Chair: Cr Tapine (NCC)

Vacancy (HDC)

Cr Nixon(HDC)

Cr Siers (HDC)

Cr McGrath (NCC)

Alternate: Cr Harvey (HDC)

Alternate: Cr Brosnan (NCC)

Joint Waste Futures Project Steering Committee

3 Councillors HDC

3 Councillors NCC (chair appointed by Committee

Chair:

Deputy Chair:

Cr Harvey (HDC)

Cr Redstone (HDC)

Cr Siers (HDC)

Cr Brosnan (NCC)

Cr Tapine (NCC)

Cr McGrath (NCC)

Joint Alcohol Strategy Advisory Group

2 HDC Crs & 1 alternate

2NCC Crs and 1 alternate

~~Cr Barber (HDC)~~

~~Cr Corban (HDC)~~

2 vacancies and 1 alternate – to be appointed (not members of DLC)

Cr Crown (NCC)

Cr Mawson (NCC)

1 alternate – to be appointed

Heretaunga Plains Urban Development Strategy Implementation Committee

Mayor (HDC)

Mayor (NCC)

2 elected members from each of the three parties (HDC, NCC and HBRC)

Chair HB Regional Council

CE’s from each of the three parties

2 representatives from mana whenua

Mayor Hazlehurst (HDC)

Deputy Mayor (HDC)

1 other elected member (HDC)

CE (HDC)

Mayor (NCC)

CE (NCC)

Cr Crown (NCC)

Cr Mawson (NCC)

Chair (HBRC)

CE (HBRC)

3 Councillors (HBRC)

2 representatives mana whenua

Appointment/Committee/

Subcommittee/Organisation

Membership

Appointments

Other Appointments

Active Transport Group

2 Councillors

Cr Harvey

Vacancy - Councillor

Camberley Planning Committee – Liaison

1 Hastings Ward Councillor

Cr Lawson

Clifton Reserve Society

1 Councillor

Cr Redstone

Cape Coast Community Group

1 Heretaunga Ward Cr

Cr Corban

Community Arts Council (Creative Hastings) – Liaison

1 Councillor

Cr Dixon

Community Liaison Group – HB Prison

1 Councillor

Cr Barber

Creative Communities Local Funding Assessment Committee

2 Councillors

Community Representative

Cr Dixon

Cr Schollum

~~Cr Siers~~

Disability Reference Group

1 Councillor Community Rep

Cr Lawson

Education Link Group

2 Councillors

School Representatives

Education Professionals

Cr Watkins

Cr Travers

Sue Padfield (Chair)

Catherine Bentley, Jan Winsley and Chris Atkinson (Hastings Girls’ High School)

Frances Blake (Havelock North Central Kindergarten)

Julia Beaumont (Havelock North Intermediate)

Dave Bromwich (NZ China Friendship Society)

Sarah Ferguson and Jamie Kitchin (Havelock North High School)

Karen Cowley, Leanne Livingston-Wilson, Jill Frizzell, Jill Gray, Jenny Hall (Retired) Fiona Mason (Kindergarten Association)

Michael Sisam (Heretaunga Intermediate)

Kirsten Thompson (Youth Orchestra)

Farndon Park Domain Committee of Management

1 Heretaunga Councillor

Cr Redstone

Flaxmere Planning Committee - Liaison

2 Flaxmere Ward Councillors

Cr Oli

Cr O'Keefe

Hastings City Business Association

2 Hastings Councillors

Cr Harvey

Cr Schollum

Hastings District Holdings Ltd

Director & Chair

1 Councillor

Cr Kerr

Havelock North Business Assn – Liaison

1 Havelock North Councillor

Cr Harvey

Hawke’s Bay Drinking Water Governance Joint Committee

2 Hastings District Council

2 HB Regional Council

2 HB District Health Board

2 Napier City Council

2 Wairoa District Council

Joint Committee may appoint independent Chair

Mayor Hazlehurst (HDC)

Councillor Watkins(HDC)

Hawke’s Bay Museums Trust Joint Appointments Panel (to appoint the Chair of HB Museums Trust)

Mayor

1 Councillor

Mayor Hazlehurst

Cr Dixon

Hawke’s Bay Museums Trust Joint Working Party

2 Councillors

Cr Dixon

Cr Redstone

Hawke’s Bay Regional Council – Clifton to Tangoio Coastal Hazards Strategy Joint Committee.

3 Hastings District Councillors & 1 Alternate

Cr Kerr

Cr Redstone

Cr Dixon

Alternate: Cr Corban

HB Medical Research Council

1 Councillor

~~Cr Travers~~

Cr Corban

HB Museum Trust

1 HDC appointee

Mr George Lyons

Heavy Traffic Forum

2 Hastings District Councillors

Cr Nixon

Cr Watkins

Heritage Trails Committee

1 Councillor

Cr Travers

Historic Places HB

1 Councillor

Cr Travers

~~Ministry of Education Area Strategy Reference Group~~

This is no longer active

~~1 Councillor~~

~~Cr Travers~~

Positive Ageing Forum

2 Councillors

Cr Lawson

Cr Schollum

Positive Ageing Trust Hawke’s Bay – Liaison

Mayor’s Representative

Cr Schollum

Regional Cycling Governance Group

1 Hastings District Councillor & 1 Alternate

Cr Harvey

Alternate: (To be appointed)

Regional Sports Council

1 Councillor

Cr Dixon

Regional Sports Park Appointments Panel

Mayor

Chief Executive

External Appointment

Mayor Hazlehurst

Chief Executive

Independent member

Regional Transport Committee

1 Hastings District Councillor & 1 Alternate

Mayor Hazlehurst

Deputy Mayor

Safer Hastings- liaison Councillor

1 Councillor

Cr Lawson

Te Komiti Muriwai o Te Whanga (Ahuriri Estuary Committee)

1 Mohaka Ward HDC representative

Cr Kerr

Te Mata Park Trust Board

2 Councillors

Cr Dixon

Cr Barber

Waipatiki Reserve Management Group

Ward Councillor

Cr Kerr (Chair)

Whakatu Action Group – Liaison

1 Heretaunga Ward Cr

Cr Corban

Youth Council - Liaison

1 Councillor

Cr Schollum

Zone 3 representatives

All Councillors

Cr Dixon lead councillor and a pool of all councillors

Items Under Action as at January 2020
	Date Raised	Due Date	Completed	Description and Action	Lead Officer
1	27 November Council	March 2020		The Hawke’s Bay Museums Trust Chair, Richard Grant, be invited to update the Council on the work being undertaken by the Trust.	Brent Chamberlain
2	27 November -Council	March 2020		To review the Financial Incentive Policy	Raoul Osterkamp
3	3 December Council	March 2020		To make a decision on the amendment to the 2019/20 Development Contributions Policy	Ashley Humphrey
4	10 December Council	Feb/Mar 2020	Complete	Councillors to be invited to a workshop at Hawke’s Bay Airport.	Bruce Allen / Brent Chamberlain
5	10 December Council			To ask Government for an update regarding Water and Stormwater issues – LGNZ Remits	Brett Chapman
6	10 December Council	2020		For new Councillors to visit the Cranford Redevelopment site.	Bruce Allan

Committee	Date	Time
Council	19 March 2020 (from 26 March 2020)	1.00 pm
Great Communities Subcommittee	19 March 2020	10.30 am (from 1.00pm)
Council – Annual Plan Submissions	8 and 9 June 2020 (from 4 and 5 June 2020)	All Day
Heretaunga Takota Noa – Maori Joint Committee	26 February 2020 (new)	1.00 pm

Street Location	Time Limit	Intersecting Kerbline	Kerbline Distance (m)	Length(m)	Direction
Napier Road	60	Treachers Lane	21	4	North
Napier Road	60	Havelock Road	34	4	North
Columba Way	60	Te Mata Road	23	4.5	East
Te Mata Road	120	Columba Way	40	7.5	South
Joll Road Lane	60	Joll Road	12	3.5	North

Hastings District Council

Lyndon Road East, Hastings