Civic and Administration Subcommittee – Terms of Reference

A Subcommittee of the Operations and Monitoring Committee.

Fields of Activity

The Civic and Administration Subcommittee is responsible for making delegated decisions and advising the Operations and Monitoring Committee by;

· Assisting Council in the allocation of Community Grants by;

- Reviewing applications for Community Grants.

- Setting appropriate performance measures to assist in the measurement of delivery of activities funded from Grants.

- Allocation of grant funding within the budget allocation.

· Assisting Council in its general overview of procurement and tender activity by accepting tenders which exceed the Chief Executive’s delegated authority to approve, for projects previously approved by Council or a Standing Committee within the delegated authority.

· Assisting Council by reviewing and considering submissions and deciding applications for temporary closure of roads.

· Recommending to Council the appointment of trustees to Te Mata Park Trust Board.

· Recommending to Council the appointment of directors to Hastings District Holdings Limited.

· Recommending to Council the appointment of List Members to the District Licencing Committee.

· Assisting Council by reviewing, considering nominations and recommending recipients of Civic Awards.

Membership

· 8 Councillors.

· 1 Heretaunga Takoto Noa: Māori Standing Committee Member appointed by Council.

· Group Manager Planning and Regulatory Services to be a member only when the Subcommittee is recommending the appointment of List Members to The Hastings District Licencing Committee.

· The Chief Executive to be a member only when the Committee is making a decision on tendering and procurement matters.

· The Group Manager: Asset Management to be a member only when the Subcommittee is making a decision on tendering and procurement matters.

· The Transportation Manager to be a member only when the Committee is making a decision on applications for temporary closure of roads.

· The Environmental Consents Manager to be a member only when the Committee is making a decision on applications for temporary closure of roads.

· The Chair of the Te Mata Park Trust Board to be a member only when the Committee is making a decision on appointments to the Te Mata Park Trust Board.

· The Chief Financial Officer to be a member only when the Committee is making a decision on appointments to the boards of any Council Controlled Organisations.

· Chair appointed by Council.

· Deputy Chair appointed by Council.

Quorum – a minimum of 3 members

Delegated Powers

1) Authority to exercise all Council’s powers, functions and authorities (except where prohibited by law or otherwise delegated) in relation to the allocation of grant funding within the budget allocation.

2) Authority to accept tenders for individual projects previously approved by the Council or a Standing Committee of the Council up to a value of $10,000,000.

3) Responsibility to provide oversight and direction on tendering processes in general and/or specific issues relating to a particular project.

4) All the Council’s powers and functions in respect to temporary prohibition of traffic under Section 342(1)(b) and clause 11(e) of Schedule 10 of the Local Government Act 1974.

5) Recommend to Council the appointment of Trustees to Te Mata Park Trust Board in accordance with the policy on Appointment of Trustees for Te Mata Park Trust Board, and the provisions of section 57 of the Local Government Act 2002.

6) Recommend to Council the appointment of director positions for Hastings District Holdings Limited in accordance with the Council’s Policy on Appointment and Remuneration of Directors for Council Organisations.

7) Recommend to Council the recipients of Civic Awards.

8) Recommend to Council the appointment of List Members to the Hastings District Licensing Committee in accordance with the policy on the appointment of members for the District Licensing Committee, and the provisions of Sections 192 – 194 of the Sale and Supply of Alcohol Act 2012.

File Ref: 20/389

REPORT TO: Civic and Administration Subcommittee

MEETING DATE: Tuesday 16 June 2020

FROM: Transportation Officer

Lynn Burden

SUBJECT: Temporary Road Closures - Targa Rally on 3 - 5 July 2020

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is to obtain a decision from the Civic and Administration Subcommittee in regard to the following temporary road closures as requested below. These requests arise from the need to inform and gain Hastings District Council (“the Council”) approval in order to comply with the legal process to temporarily close the roads listed below:

· Ultimate Rally Group (URG) Targa Rally: 3 – 5 July 2020

The temporary road closures (listed below) are to hold the annual Targa Rally. This event was held successfully in 2019.

Friday, 3 July 12:00noon – Sunday, 5 July 7:00pm

Te Aute Road from Porter Drive to the central roundabout

Saturday, 4 July - 7:00am - 11:30am

Ohiti Road 300m from the intersection with Taihape Road to the intersection with Matapiro Road

Matapiro Road from the intersection with Ohiti Road to the intersection with Crownthorpe Settlement Road

Crownthorpe Settlement Road from the intersection with Matapiro Road to the intersection with Crownthorpe Road

Crownthorpe Road from the intersection with Crownthorpe Settlement Road to the intersection with Matapiro Road

Saturday, 4 July – 7:40am – 12:10pm

Matapiro Road from the intersection with Crownthorpe Road to the intersection with Otamauri Road

Otamauri Road from the intersection with Matapiro Road to 200m from the intersection with Taihape Road

Saturday, 4 July – 9:10am – 1:40pm

Hedgeley Road 200m from the intersection with SH5 to the intersection with Seafield Road

Seafield Road from the intersection with Hedgeley Road to the intersection with Puketitiri Road

Puketitiri Road from the intersection with Seafield Road to the intersection with Glengarry Road

Glengarry Road from the intersection with Puketitiri Road to 300m from the intersection with SH5

Saturday, 4 July – 11:55am – 4:25pm

Whakapirau Road 200m from the intersection with SH50 to the intersection with Raukawa Road

Raukawa Road from the intersection with Whakapirau Road to the intersection with Te Onepu Road

Argyll Road from the intersection with Te Onepu Road to the Central Hawke’s Bay District boundary

Sunday, 5 July – 7:30am – 12:05pm

Okaihau Road 3.5km from the intersection with Waimarama Road (at the end of the gravel) to the intersection with Maraetotara Road

Maraetotara Road from the intersection with Okaihau Road to 300m from the intersection with Waimarama Road

Sunday, 5 July – 8:10am – 12:40pm

Kahuranaki Road 4km south of the intersection with Rochfort Road to the Central Hawke’s Bay District boundary

Sunday, 5 July – 2:00pm – 6:30pm

Middle Road from Te Aute Trust Road to 300m from the intersection with Endsleigh Road (southern end)

1.2 This report contributes to the purpose of local government by primarily promoting the cultural and social wellbeing and specifically to the Council’s strategic objectives by promoting the appealing visitor destination and wellbeing of communities in the present and for the future.

1.3 Given that there are no submissions in opposition to the closures and that subject to the recommended conditions the activity can proceed and be undertaken in a safe and controlled environment, the risks associated with these closures can then be minimised and safely managed to Council’s satisfaction.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Civic and Administration Subcommittee receives the report titled Temporary Road Closures - Targa Rally on 3 - 5 July 2020.

B) The Ultimate Rally Group – Targa Rally

Friday, 3 July 12:00noon – Sunday, 5 July 7:00pm

Te Aute Road from Porter Drive to the central roundabout

Saturday, 4 July - 7:00am - 11:30am

Ohiti Road 300m from the intersection with Taihape Road to the intersection with Matapiro Road

Matapiro Road from the intersection with Ohiti Road to the intersection with Crownthorpe Settlement Road

Crownthorpe Settlement Road from the intersection with Matapiro Road to the intersection with Crownthorpe Road

Crownthorpe Road from the intersection with Crownthorpe Settlement Road to the intersection with Matapiro Road

Saturday, 4 July – 7:40am – 12:10pm

Matapiro Road from the intersection with Crownthorpe Road to the intersection with Otamauri Road

Otamauri Road from the intersection with Matapiro Road to 200m from the intersection with Taihape Road

Saturday, 4 July – 9:10am – 1:40pm

Hedgeley Road 200m from the intersection with SH5 to the intersection with Seafield Road

Seafield Road from the intersection with Hedgeley Road to the intersection with Puketitiri Road

Puketitiri Road from the intersection with Seafield Road to the intersection with Glengarry Road

Glengarry Road from the intersection with Puketitiri Road to 300m from the intersection with SH5

Saturday, 4 July – 11:55am – 4:25pm

Whakapirau Road 200m from the intersection with SH50 to the intersection with Raukawa Road

Raukawa Road from the intersection with Whakapirau Road to the intersection with Te Onepu Road

Argyll Road from the intersection with Te Onepu Road to the Central Hawke’s Bay District boundary

Sunday, 5 July – 7:30am – 12:05pm

Okaihau Road 3.5km from the intersection with Waimarama Road (at the end of the gravel) to the intersection with Maraetotara Road

Maraetotara Road from the intersection with Okaihau Road to 300m from the intersection with Waimarama Road

Sunday, 5 July – 8:10am – 12:40pm

Kahuranaki Road 4km south of the intersection with Rochfort Road to the Central Hawke’s Bay District boundary

Sunday, 5 July – 2:00pm – 6:30pm

Middle Road from Te Aute Trust Road to 300m from the intersection with Endsleigh Road (southern end)

C) The Civic and Administration Subcommittee approve the above temporary road closures subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

i. These events are conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

ii. The Traffic Management Plans including provision for appropriate signage are approved by the Traffic Management Coordinator acting under delegated authority.

iii. The Traffic Management Plans must be complied with including any specific conditions.

iv. Copies of the relevant liability insurance policies are received.

v. That the cost of all advertising is met by the event organisers.

vi. Emergency Services are contacted regarding the holding of these events with details of the dates, locations and time frames.

vii. As per the Traffic Management Plan provisions - all emergency services will be accommodated and access provided through the sites as required.

viii. The applicant is responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with this activity and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closures.

ix. The applicant has in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plans including any conditions attached.

x. The Ultimate Rally Group event shall be conducted in accordance with the requirements of the Motorsport New Zealand Motor Sport Manual, National Sporting Code and Appendices.

3.0 BACKGROUND – TE HOROPAKI

3.1 This report covers the application by the Ultimate Rally Group who have applied to temporarily close roads so that a sporting event can be held. The preferred option is to allow the closure of the above roads so that the above listed event can be undertaken.

3.2 The temporary road closures will be managed in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

3.3 A detailed Traffic Management Plan is to be submitted to the Hastings District Council and the plan will be approved for implementation, subject to the temporary road closure application being approved.

3.4 The temporary road closure checklist (Attachment 1) details the necessary items that the organisers need to submit as part of their application for the above proposed road closures.

3.5 GIS maps showing the area of the temporary road closures are also attached as part of Attachment 1: (URG) Te Aute Road, Ohiti Road, Matapiro Road, Crownthorpe Settlement Road, Crownthorpe Road, Otamauri Road, Hedgeley Road, Seafield Road, Puketitiri Road, Glengarry Road, Whakapirau Road, Raukawa Road, Argyll Road, Okaihau Road, Maraetotara Road, Kahuranaki Road and Middle Road.

3.6 At the time of writing this report there were no planned road works that will affect or impact the above temporary road closures.

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 The above event is being undertaken by the following organisation:

4.2 URG - Te Aute Road, Ohiti Road, Matapiro Road, Crownthorpe Settlement Road, Crownthorpe Road, Otamauri Road, Hedgeley Road, Seafield Road, Puketitiri Road, Glengarry Road, Whakapirau Road, Raukawa Road, Argyll Road, Okaihau Road, Maraetotara Road, Kahuranaki Road and Middle Road. This will be the first temporary road closure of the above roads this calendar year.

4.3 The average daily traffic counts for the above roads are shown below:

Te Aute Road – 7935

Ohiti Road - 107

Matapiro Road - 361

Crownthorpe Settlement Road - 68

Crownthorpe Road - 38

Otamauri Road - 37

Hedgeley Road - 68

Seafield Road - 258

Puketitiri Road - 390

Glengarry Road - 115

Whakapirau Road - 282

Raukawa Road - 109

Argyll Road - 65

Okaihau Road - 49

Maraetotara Road - 151

Kahuranaki Road - 130

Middle Road - 442

5.0 OPTIONS - NGĀ KŌWHIRINGA

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

· Option A is the preferred option. It recommends the Subcommittee approve the temporary road closures detailed above, subject to conditions that will ensure public safety is maintained.

5.1 Temporary road closure options listed below:

· Option A: Approve the temporary road closures detailed above.

Advantages: This event can proceed and contribute to the safe use of roads within the district for the proposed event.

Disadvantages: Traffic will be impeded for a short period of time.

· Option B: Do not approve the temporary road closures detailed above.

Advantages: Traffic will not be impeded.

Disadvantages: The proposed event will need to be cancelled.

· Option C: Approve only one, two, three, four, five, six, seven, eight, nine, ten, eleven, twelve, thirteen, fourteen, fifteen, sixteen or seventeen of the temporary road closures detailed above.

Advantages: Only traffic on specific roads will be impeded.

Disadvantages: Depending on which roads are temporarily closed this may result in the cancellation of part of, or the entire proposed event.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 See above for options related to these proposed temporary road closures.

Attachments:

1 ⇩

Temporary Road Closures - Checklist and Maps - Targa Rally - 3 - 5 July 2020

CG-16-14-00055

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.

The above temporary road closures will be undertaken in accordance with The Local Government Act 1974 Schedule 10, section 11 and section 11(e) which states:

“11. The council may, subject to such conditions as it thinks fit (including the imposition of a reasonable bond), and after consultation with the Police and the Ministry of Transport, close any road or part of a road to all traffic or any specified type of traffic (including pedestrian traffic).”

“(e) For a period or periods not exceeding in the aggregate 31 days in any year for any exhibition, fair, show, market, concert, film-making, race or other sporting event, or public function:

Provided that no road may be closed for any purpose specified in paragraph (e) of this clause if that closure would, in the opinion of the council, be likely to impede traffic unreasonably.”

This report contributes to the purpose of local government by primarily promoting the cultural and social wellbeing of the community.

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

This proposal promotes the appealing visitor destination wellbeing of communities in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

There are no known impacts for Tangtata Whenua.

Sustainability - Te Toitūtanga

There are no known implications for sustainability.

Financial considerations - Ngā Whaiwhakaaro Ahumoni

The advertising cost for this event is being met by the event organiser: being the URG.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

The organisers of the above events have been in contact with affected parties/residents. They advise that no issues have been raised regarding the above proposed temporary road closures.

The temporary road closures which are part of the Targa Rally have been posted on the Council website and formal public notification was published in the Hawke’s Bay Today newspaper on: Friday, 1 May 2020.

The closing date for submissions was 4:00pm, Friday, 22 May 2020. No submissions were received.

If the road closures are approved, final formal public notification will be published in the Hawke’s Bay Today newspaper on: Wednesday, 1 July 2020.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

As per the requirements of the Health and Safety at Work Act 2015, the applicant is required to include a Health and Safety Plan with their temporary road closure application. Additionally, conditions drawing the applicants’ attention to their respective obligations have been provided in the recommendations.

Rural Community Board - Ngā Poari-ā-hapori

There are no implications for the Rural Community Board. They have been advised of the proposed temporary road closures via an email containing the Notice for Submissions information.

File Ref: 20/359

REPORT TO: Civic and Administration Subcommittee

MEETING DATE: Tuesday 16 June 2020

FROM: Group Manager: Asset Management

Craig Thew

SUBJECT: Covid Response - Contract extensions

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 Is to inform the committee and seek approval for changes to procurement processes and contracts that have been necessitated due to the Covid-19 event and response. The contracts covered are the;

· Three waters maintenance contract; Extend current contract from September to 1 March 2021. Complete proposed tendering process before December 2020 to enable mobilisation of new contract by 1 March 2021.

· Professional Services Contract; Delay full tendering process to 2021 and provide the Chief Executive the authority to negotiate a 12 month extension with incumbent, AND negotiate agreements with at least 2 further professional service engineering suppliers for the same period. This will enable design work to continue to support construction programmes whilst also adding additional capacity opportunity and supplier tension as intended by the approved procurement approach.

1.2 This decision contributes to the purpose of local government by primarily promoting efficient delivery of services and more specifically through the Council’s strategic objective of delivering public value and effective services.

1.3 The committee had previously approved the procurement approaches for the:

· Three waters maintenance contract (12 March 2020)

· Professional Engineering Services (13 February 2020)

1.4 Due to the Covid-19 response and lockdown the previously adopted procurement approach timelines were put on hold. These approaches have also been reconsidered by Officers in light of time delays and wider response needs; needs such as capacity to deliver additional works if successful with funding bids, need to focus resources on project readiness to help stimulate economy rather than tender preparation and response, and a need to maintain a stable delivery base at a time of increased risks from stemming from a highly variable delivery space.

1.5 A delay to the formal tendering process does provide a benefit in that it enables time to incorporate within the request for tenders the principles, as appropriate, from Councils recently adopted procurement policy, and the work currently under development to support public value/progressive procurement considerations in the evaluations.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Subcommittee receives the report titled Covid Response - Contract extensions.

B) That the Subcommittee approve the extension of CON2011001 3 waters maintenance contract from 30 September 2020 to 1 March 2021.

C) That the Subcommittee note the deferment of the full tender process as adopted in the procurement approach endorsed on 13 February 2020, and provide delegation to the Chief Executive to negotiate contract arrangements to provide engineering professional services for the period up to 1 July 2021.

Attachments:

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

This proposal maintains current business capability and has potential to add capacity if necessary. The proposal will not materially affect community outcomes, but will provide additional time to incorporate changes to from Councils updated procurement policy and proposed progressive procurement approach.

Māori Impact Statement - Te Tauākī Kaupapa Māori

No known impacts from this decision

Sustainability - Te Toitūtanga

No material implications for sustainability

Financial considerations - Ngā Whaiwhakaaro Ahumoni

No material implications from this decision

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

Communication of deferment has been provided to likely tenderers

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

No new material risks to services are foreseen. Approach maintains current awareness, adds ability to supplement capacity where required. Our funding partner NZTA has also confirmed acceptance therefore their funding share is not at risk.

Rural Community Board - Ngā Poari-ā-hapori

No material implications

File Ref: 20/439

REPORT TO: Civic and Administration Subcommittee

MEETING DATE: Tuesday 16 June 2020

FROM: Community Grants Advisor

Kevin Carter

SUBJECT: Rapid Response Fund, Change of Scope

1.0 EXECUTIVE SUMMARY - TE KAUPAPA ME TE WHAKARĀPOPOTOTANGA

1.1 The purpose of this report is get approval from the Civic and Administration Subcommittee to change the use of the remaining funds from the Rapid Response Fund to enable future events and projects to activate the district in response to recovering from COVID-19.

1.2 This report contributes to the purpose of local government by primarily promoting social and cultural wellbeing and more specifically through the Council’s strategic objective of fostering the arts and cultural experience as well as building a resilient and job rich local economy.

1.3 The preferred option is for the Civic and Administration Subcommittee to approve that the remaining budget be used to fund events and activations within which is an action in the HDC Recovery Plan.

2.0 RECOMMENDATIONS - NGĀ TŪTOHUNGA

A) That the Subcommittee receives the report titled Rapid Response Fund, Change of Scope.

B) That the Subcommittee reviews the four event applications and allocated funds to those applications whom it considers will best assist Council to achieve its desired Community Outcomes.

C) That the Committee allocates the following;

i. $XXXX - Hastings Art and Culture Trust, Edible Fashion Awards

ii. $XXXX - Happenings and Activation Society of Hastings Incorporated, Fringe in the Stings

iii. $XXXX - Havelock North Business Association, Annual Village Street Carnival

iv. $XXXX - National Youth Drama School, NYDS Operations 2020

v. The remaining funds be allocated the ‘Council Facilities Fee Assistance fund” which lowers the cost/fees for community groups wishing to use Council facilities such as Toitoi.

D) That the Subcommittee acknowledge and disband the Rapid Response Grants Subcommittee.

3.0 BACKGROUND – TE HOROPAKI

3.1 At the council meeting on Thursday 23^rd April 2020 the Council approves the setting up of a COVID-19 Rapid Response Grants Subcommittee with delegated powers to approve and prioritise grants from the $100,000 budget.

3.2 At the first allocation meeting on Tuesday 5 May 2020 meeting the subcommittee allocated $53,560 of the $100,000, leaving $46,440 still to be allocated.

3.3 At the second allocation meeting on Tuesday 19 May 2020 meeting the subcommittee allocated a further $16,424 leaving $30,106 still to be allocated.

3.4 We are expecting approximately $15,000 of the allocated Rapid Response Grants be recovered back to HDC from CDEM, however the timeline on this is unknown.

3.5 During the Single Year Community Grant process four applications for events where received, the subcommittee declined to fund these events as they were a lower priority against the priorities set out for the Single Year Community Grant criteria (Attachment 1).

3.6 The committee members have been supplied with the four applications, a summary of the applications is below.

APP ID	Organisation Name	Project Title	Amount Requested
CG20-00066	Happenings and Activation Society of Hastings Incorporated	Fringe in The Stings 2020	$8,000
CG20-00054	Hastings Art and Culture Trust	2020 Edible Fashion Awards	$14,000
CG20-00006	Havelock North Business Association	Annual Village Street Carnival	$10,000
CG20-00008	National Youth Drama School	NYDS Operations 2020	$15,000

4.0 DISCUSSION - TE MATAPAKITANGA

4.1 The original objective of the Rapid Response Grant was to support organisations to continue to operate while on the ground responding to COVID-19, we are now in the recovery phase of the pandemic and therefore the original objective of the fund is no longer required.

5.0 OPTIONS - NGĀ KŌWHIRINGA

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 That the Subcommittee approve the remaining budget from the Rapid Response Fund be allocated to events and activations and allocates funds to those applications whom it considers will best assist Council to achieve its desired Community Outcomes.

The remaining funds be allocated the “Council Facilities Fee Assistance fund” which lowers the cost/fees for community groups wishing to use Council facilities such as Toitoi.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 That the Committee decided to keep the remaining budget from the Rapid Response Fund be allocated at a future date.

6.0 NEXT STEPS - TE ANGA WHAKAMUA

6.1 If the Subcommittee agrees with the recommendations, funding agreement will be drawn up with groups and funding paid once an invoice has been received.

6.2 The funding agreements will be managed by the Events team as with other events.

Attachments:

1 ⇩

Contestable Grants and Funding Framework

CG-16-14-00049

SUMMARY OF CONSIDERATIONS - HE WHAKARĀPOPOTO WHAIWHAKAARO

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-rohe

Link to the Council’s Community Outcomes - E noho hāngai pū ai ki te rautaki matua

This decision contributes to the purpose of local government by primarily promoting social wellbeing and more specifically through the Council’s strategic objective of Council working with others to reduce levels of social disadvantage and income gaps in our community.

Māori Impact Statement - Te Tauākī Kaupapa Māori

It has been agreed that the membership of the subcommittee comprise of the following additional membership: Ms T Eden (Heretaunga Takoto Noa Maori Standing Committee representative)

Sustainability - Te Toitūtanga

Not applicable.

Financial considerations - Ngā Whaiwhakaaro Ahumoni

Under the powers granted to the CEO on the 24th of March 2020 the Chief

Executive gave approval to $100,000 being set aside for the Rapid Response

Grant.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto, ā-waho

There has been no external consultation.

Risks: Legal/ Health and Safety - Ngā Tūraru: Ngā Ture / Hauora me te Haumaru

Rural Community Board - Ngā Poari-ā-haporialiso