Agenda of Council Meeting

Te Rārangi Take
Order of Business

1.0	Opening Prayer – Karaki a Whakatūwheratanga
2.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui At the close of the agenda no apologies had been received. At the close of the agenda no requests for leave of absence had been received.
3.0	Conflict of Interest – He Ngākau Kōnatunatu Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.
4.0	Confirmation of Minutes – Te Whakamana i Ngā Miniti Minutes of the Council Meetings held Thursday 12 November and Tuesday 1 December 2020. (Previously circulated)
5.0	Youth Council 2020 Presentation	9
6.0	Arts Inc Heretaunga, 2020 Hawke's Bay Arts Festival Report	11
7.0	Hawke's Bay Airport Limited Annual Report for the year ended 30 June 2020	51
8.0	Chief Executive Update	53
9.0	Adoption of the Annual Report and Summary 2019/20	57
10.0	Adoption of Speed Limit Bylaw Amendments 2020	61
11.0	Adoption of Class 4 Venue and TAB Venue Policies	69
12.0	Preparation of a Reserve Management Plan for Eskdale Park	87
13.0	Application for a Temporary Alcohol Ban - Summer Solstice Concert	97
14.0	Application for a Temporary Alcohol Ban - Six60 Concert	103
15.0	Parking Controls	111
16.0	Adoption of the Engineering Code of Practice 2020	117
17.0	Summary of Recommendations of the District Planning & Bylaws Subcommittee meeting held on 4 November 2020	123
18.0	Summary of Recommendations of the Strategy and Policy Committee meeting held 19 November 2020	125
19.0	Summary of Recommendations of the Rural Halls Subcommittee meeting held 30 November 2020.	127
20.0	Tangata Whenua Appointment to the HDC : Tangata Whenua Wastewater Joint Committee	129
21.0	Exemption of Council Controlled Status for Hastings District Holdings Ltd and Hastings District Properties Ltd	133
22.0	Clifton to Tangoio Coastal Hazards Strategy Joint Committee	135
23.0	Minor Items – Ngā Take Iti
24.0	Urgent Items – Ngā Take Whakahihiri
25.0	Recommendation to Exclude the Public from Items 26, 27, 28, 29 and 30	155
26.0	Strategic Land Consideration
27.0	244 Flaxmere Ave
28.0	206 Queen Street West - Next Stages
29.0	Land Purchase for Waipātiki Water Treatment Plant Upgrade
30.0	CON2020007 3 Waters Maintenance Contract

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Nigel Bickle, Chief Executive

Te Take:

Subject:

Chief Executive Update

1.0 Purpose and Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to update Council on key matters of interest since the last update and provide executive context for the strategic items on this Council Meeting Agenda. The remaining items are important operational matters and are well traversed within the Officer Reports.

Chief Executive Update

1.2 Key areas of interest in the media include speed limit bylaw changes, gambling submission hearings, the Hastings’ Keep New Zealand Beautiful 2020 Supreme Award win, and national awards for the Hawke’s Bay Opera House as well as the seasonal labour shortages in Hawke’s Bay.

1.3 The commissioning of the new Haumoana/Te Awanga water supply saw some issues with discoloured water in the early stages. A managed introduction of the new water started being fed through the pipe network for Te Awanga on November 23, with Haumoana to follow. Residents were sent a flyer (also shared across Council Facebook and community Facebook pages) to explain the process and ongoing monitoring activities.

Speed Bylaws Hearings

1.4 On Tuesday, 14 July 2020 Council accepted the recommendation to consult the public on a number of speed limit changes contained with the Statement of Proposal.

1.5 Subsequently Council officers progressed a period of extensive consultation with key stakeholders and affected parties in relation to the proposed speed limit changes.

1.6 The process arose from requests from the public to consider speed limit changes on a number of roads, as well as the high-risk roads that were identified as being in the top ten per cent for Deaths and Serious injury crashes; where reducing the speed was the most beneficial and practical means to improve safety.

1.7 More than 2400 submissions were received in relation to the Proposed Amendments to the Council’s Speed Limits Bylaw 2012 in relation to 77 roads across the district.

1.8 Today’s item concludes significant work done by officers and councillors across many days of preparation and hearings. I would like to acknowledge all of the staff involved and Council for undertaking this large piece of work over many months.

Gambling Act Hearings

1.9 The Council meeting on the 3^rd September resolved to notify the Statement of Proposal based on a sinking lid without a relocation policy for class 4 gambling venue and a cap of one for a TAB venue. These changes included wording amendments to the Class 4 gambling venue policy.

1.10 The Statement of Proposal and amended documents were publicly notified on the 12^th September for a 30 day submission period. The submission period ended on the 12^th October 2020.

1.11 As a result, 46 submissions were received with 16 submissions in support and 30 submissions in opposition to the proposal. A late submission from TAB NZ was accepted.

1.12 Again, this has been a major undertaking for both staff and Council and I wish to recognise those people involved in this process for our community.

Housing

1.13 This Council Meeting falls within the week that marks the one year anniversary of the Hastings place-based housing pilot project, announced by the mayor and housing ministers 12 months ago at Waipatu marae. This presents an opportune time to update Council on this housing project’s progress.

1.14 Significant progress on this plan includes: securing $16m of funding from central government for infrastructure to support development of new housing, bringing total joint investment to deliver growth infrastructure for residential housing to $28million; supporting Te Taiwhenua o Heretaunga deliver 120 new papakāinga houses at Waingakau; varying the District Plan to allow for residential living in the CBD and enabling more capacity in our residential development programme.

1.15 In partnership with central government agencies and the community, Council has celebrated other significant housing progress including the openings and blessings of 120 new homes across various areas of Hastings including Mahora, Raureka and Flaxmere; the healthy homes initiative being done by Te Puni Kōkiri (TPK), significant progress on the Tarbet Street subdivision which is on track for the layout to be finished by Christmas and construction beginning in the new year. Resource consent has been granted for the social housing component at Tarbet St and the first sale and purchase agreement has been signed for a local couple buying their first home.

1.16 The success of the Healthy Homes initiative involving TPK, Te Wharariki Trust and the Hawke’s Bay District Health Board can be seen in a series of new housing videos. Council supported the whānau in the Bridge Pā video who had severe waste water issues. To view the video, click on the link: Whānau pride restored in Bridge Pā home (tpk.govt.nz)

1.17 However this year has seen continued challenges within the housing market. To meet these ongoing challenges, Council is working hard on both the development of its land holdings in Flaxmere as well as the 3 – 5 year medium term housing strategy as part of the place-based pilot. As part of this strategic work, I recently brought all of the partners together across iwi and government for a housing hui in Hastings to progress this strategy.

COVID-19 Recovery Progress

1.18 As this is our last Council Meeting Agenda for 2020, I would like to take this opportunity to reflect on the year that’s been. Firstly I would like to thank Mayor Sandra Hazlehurst and Councillors for their leadership over what has been a really challenging year. COVID-19 has and will continue to have a significant impact on our community, who were hit with the double crisis of dealing with a severe drought.

1.19 Our staff worked incredibly hard to implement our COVID-19 response plan and Mayoral Drought Relief Fund which ensured our community were well cared for. We helped provide not only practical items during the lockdown including food, shelter, warm clothing, care for animals, internet banking and access to health care but our team of councillors and staff also worked tirelessly on simple acts such as phoning nearly 6,000 seniors in Hastings.

1.20 While it has been a very challenging 12 months, Council has also embraced lots of opportunities. We have attracted significant government and private sector investment in Hastings which has enabled us to deliver on a range of things in our community around improving employment, infrastructure, housing and community wellbeing.

1.21 As part of our COVID recovery, Council has shown outstanding leadership and commitment to supporting the arts and events sector. Significant investment has been made in the arts and events sector, which manifested with the opening of Toitoi – Hawke’s Bay Arts and Events Centre in February 2020 and Hastings becoming one of only two centres in New Zealand to hold an Arts Festival this year. This comes on the back of major national recognition in winning New Zealand’s Most Beautiful Large Town award, the Keep New Zealand Beautiful Supreme Award, retaining our international Green Flag status for Hastings’ three premier parks – Cornwall, Flaxmere and Havelock North Village Green, the national architects award for strengthening the Opera House as well as the national Leader of the Year Award from the Events Venues Association of New Zealand for Megan Peacock-Coyle’s mahi during COVID-19. I would like to acknowledge Toitoi’s kaiwhakahaere/manager Megan and all of our staff for these well-deserved accolades and I would also like to thank Arts Inc. Heretaunga for their hard work over 2020 which we will hear about during their presentation to Council today.

1.22 Our focus on helping our business community recover from the economic impact of COVID-19 saw the development of a strong regional economic recovery plan as well as a Hastings-specific recovery plan which we continue to implement. One important aspect of our regional plan is supporting the horticulture and viticulture sectors through their critical labour supply issue. Council assisted the industry with the very successful Pick the Bay employment expo to attract local job seekers into career opportunities. Together with our growers, we also delivered a regional seasonal labour supply plan to the government. This work culminated in the RSE worker announcement by Immigration Minister Kris Faafoi two weeks ago.

1.23 Council’s support towards business recovery post-COVID has also seen our business associations deliver innovative campaigns to support our business community. It is exciting to see the final touches being put on our CBD revitalisation project and the imminent completion of the streetscape work in Queen Street and Landmarks Square. It was great to celebrate this work and the above mentioned Keep New Zealand Beautiful Supreme Award at last week’s Taste of Hastings event.

Conclusion

1.24 I acknowledge the enormous impact COVID-19 has not only had on our community and also our staff, who had to adapt very quickly to the nuances of working from home during lock-down as well as the additional workload COVID had on our business-as-usual operations.

1.25 As this year draws to a close, these huge workloads for staff continue and I appreciate the ongoing challenges this presents to balance and deliver on the priorities of our council and community.

1.26 Thank you to our Mayor, Councillors, Rural Community Board Members, Heretaunga Takoto Noa Maori Standing Committee, my executive team and all the staff at Hastings District Council for meeting this year’s challenges with courage and tenacity while still showing the upmost respect and care for our community.

2.0 Recommendations – Ngā Tūtohunga

That the Council Meeting receive the report of the Chief Executive titled Chief Executive Update dated 8 December 2020.

Attachments:

There are no attachments for this report.

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Aaron Wilson, Financial Controller

Te Take:

Subject:

Adoption of the Annual Report and Summary 2019/20

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from the Council on the adoption of the 2019/20 Annual Report and 2019/20 Summary Annual Report.

2.0 Recommendations – Ngā Tūtohunga

A) That the Council receives the report titled Adoption of the Annual Report and Summary 2019/20 dated 8 December 2020.

B) That the Council adopts the 2019/20 Annual Report with any inconsequential amendments made at the meeting and any necessary drafting corrections delegated to the Chief Executive.

C) That the Council adopts the 2019/20 Summary Annual Report with any inconsequential amendments made at the meeting and any necessary drafting corrections delegated to the Chief Executive.

3.0 Background – Te Horopaki

3.1 This report enables Council to meet the legislative requirements of the Local Government Act 2002 which requires Council through section 98 of the Local Government Act 2002 to adopt the Annual Report within four months of the end of the financial year (by 31 October). This year due to COVID-19 this was extended to 31^st December.

3.2 Council is also required to produce an Annual Report Summary that must represent fairly and consistently, the information regarding the major matters dealt with in the Annual Report.

3.3 The reports must comply with generally accepted accounting practice as determined by various financial reporting standards. A number of other statutory requirements must also be met.

4.0 Discussion – Te Matapakitanga

4.1 An interim report on the end year rating result was presented to the Operations and Monitoring Committee on 17 September 2020. This report focused on the result against budget and the rating surplus/ (deficit) for the year, the proposed rating surplus that was allocated by the Operations and Monitoring Committee as follows:

Rating Area 1	$(338,590)	Deficit
Rating Area 2	$68,934	Surplus
Total for the District	$(269,656)	*Deficit*

4.2 In addition to the Rating surplus there was also a surplus from Hastings District Council’s share of the Landfill surplus of $1.6m and was allocated as follows:

	TOTAL	Rating Area 1	Rating Area 2
*2019/20 Landfill Surplus allocation*
Omarunui Gas Plant Debt	646,021	564,687	81,334
Contingency Reserve	869,652	869,652
RA 2 Capital Reserve	125,259		125,259
Landfill Surplus Allocation	1,640,932	1,434,339	206,593
Rating Allocation	(269,656)	(338,590)	68,934
Total Allocation of Surplus's	1,371,276	1,095,749	275,527

The interim report also included an interim Hastings District Council accounting surplus of $6.63m before gains and losses on revaluations and movement on swaps from the Statement of Financial Performance which was $2.2m favourable to budget. At the time of writing this report this result had not changed on review with Audit.

Audit Opinion:

4.3 As was highlighted in the 19^th October 2020 report to the Risk and Assurance committee, Audit NZ has raised what they believe is an issue that relates to non- financial performance information, specifically the DIA Mandatory Performance Measure 4 (customer satisfaction) where Council has not been capturing all the necessary information.

4.4 This issue is not solely an issue that Hastings Council face on their own, with a significant number of Councils having to work through this issue with Audit NZ. The performance measure across the three waters as reported and measured includes only verified complaints per 1,000 connections, it is acknowledged that not all complaints have been captured. The total number of complaints received are not verifiable because:

· some calls were not categorised into water supply, stormwater or wastewater;

· some calls have not been recorded as they were subsequent calls to the original complaint and the caller did not request for their complaint to be recorded;

· insufficient details to assess what the nature of the call was for. In particular, if the call should be classified as a complaint or request for information.

4.5 To resolve the issues identified, the Council will work with its call centre, waters services team, contractor and after hours provider to ensure integrity of the data received is compliant with DIA mandatory performance reporting and make system changes to allow all subsequent complaints to be captured.

4.6 Audit NZ have given an unmodified opinion on the audited information, excluding the Activity Groups statement. Where the Activity Groups are concerned Audit NZ have given a Qualified Opinion, on the basis that their work was limited with respect to the verification of the number of complaints for some services. Please read the Opinion attached.

4.7 The Risk and Assurance Committee are reviewing the Annual Report and Summary on the 7^th December and an update of their recommendation will be provided at the Council meeting.

4.8 The 2019/20 Summary Annual Report (Attachment 1) will be circulated under separate cover to this report.

4.9 The 2019/20 Annual Report is attached as (Attachment 2) under separate cover. At the time of preparing this report the Annual Report was in the final stages of review with Audit NZ. If any further changes are required they are expected to be minor and will be made available at the Council meeting.

Attachments:

1 ⇨	Attachment 1 2019/20 Summary Annual Report	CG-16-2-00425	Document 3
2 ⇨	Attachment 2 2019/20 Annual Report	CG-16-2-00426	Document 3

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the all of the four wellbeings of communities in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The Annual Report includes an “Exercising partnership – Council, Tangata Whenua, Mana Whenua” section which amongst other things acknowledges that Hastings District Council remains steadfast in its commitment to nurturing and strengthening processes to enable tangata whenua and mana whenua to exercise partnership in decision making across a range of contexts here at Council and in the wider Hastings district.

Sustainability - Te Toitūtanga

There are a number of non financial measures that incorporate sustainability initiatives undertaken by Council during the year.

Financial considerations - Ngā Whakaarohanga Ahumoni

The Annual Report delivers the financial results for the year ended 30 June 2020.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision has been assessed under the Council's Significance and Engagement Policy and while the adoption of the Annual Report is an important decision and one required under the Local Government Act, has been assessed as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Not Required, although the Annual Report and Annual Report Summary are required to be made publicly available.

Risks

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

The impacts of the rural community have been acknowledged in this annual report.

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Lachlan Crawford, Traffic Engineering Officer

Te Take:

Subject:

Adoption of Speed Limit Bylaw Amendments 2020

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to provide Council with the amended Speed Limit Bylaw schedule and Bylaw plans to adopt based on the in-principle decisions made in the November 12^th Council meeting in relation to the Speed Limit bylaw and amendments to the Schedules.

1.2 This proposal arises from the consultation process on the Council’s Speed Limit Bylaw and Schedules. This report follows the receiving of submissions, the completion of the hearing of submissions, consideration of technical information provided by Officers, the debate and the deliberations of the issues raised.

1.3 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future to meet the needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4 The objective of this decision relevant to the purpose of Local Government is to perform its regulatory function in regards to the Setting of Speeds under both the Local Government Act 2002 (LGA) and the Land Transport Rule: Setting of Speed Limits 2017 (“the Rule”) (including all its amendments).

1.5 The Rule requires Road Controlling Authorities to set speed limits that are, in the Road Controlling Authorities view, safe and appropriate.

1.6 This report concludes by recommending a number of changes to the speed limit bylaw as per the in-principle decision made in the November 12^th Council meeting.

2.0 Recommendations – Ngā Tūtohunga

A) That the Council receives the report titled Adoption of Speed Limit Bylaws 2020 dated 8 December 2020.

B) That the attached Bylaw and Bylaw Plans be adopted with effect from 1st March 2021.

C) That all submitters be responded to in accordance with the decisions made following the hearing submissions.

D) That, in terms of Section 82 (3) of the Local Government Act 2002, the principles set out in that section have been observed in such a manner that the Hastings District Council considers, in its discretion, is appropriate for the decisions made during the consideration of this matter.

3.0 Background – Te Horopaki

3.1 At the Council meeting that began on November 12th the Council completed all relevant provisions contained within the Act and the Rule with regards to the proposed amendments to the Hastings speed limit bylaw.

3.2 The final step in confirming the changes to the bylaw is one of technical compliance with the provisions of the Act. This report finalises the proposed changes to the bylaw which will come in to effect on 1st March 2021.

4.0 Discussion – Te Matapakitanga

4.1 The Council has received, considered, and discussed verbal and written submissions as set out in the Council agenda for the meeting November 12^th.

4.2 Officers have taken note of the matters raised outside the bylaw and are scheduling the additional speed requests. A future report will be presented to Council discussing these requests and identifying a proposed approach to the next stages of the speed limit review.

4.3 Council confirmed a number of decisions and resolved that officers report to the Council meeting on December 8^th (this meeting) to enable the appropriate updates to the bylaw plans and schedules to be completed and subsequently ratified by Council.

4.4 The positions adopted by Council regarding proposed changes to the current Speed Limit Bylaw are shown in the table below:

ROAD NAME	FROM	TO	COUNCIL DECISION
INDIVIDUAL ROADS
Brookfields Road	Pakowhai Road	NCC boundary	Reduce to 80km/h
Omarunui Road	SH50 (Korokipo Road)	Strome Road	Reduce to 80km/h
Waiohiki Road	SH50 Links Road	NCC boundary	Reduce to 50km/h
Havelock North CBD	Extents provided in Statement of Proposal	Extents provided in Statement of Proposal	Reduce to 30km/h as proposed with the exception of Cooper Street and revised lengths of Napier Road and Te Mata Road to align with crossing points
Pakowhai Road / Elwood Road Intersection	On Pakowhai Road, from 150m North-east of Elwood Road	150m South-west of Elwood Road	Introduce 80/60km/h Rural Intersection Advance Warning Sign zone on Pakowhai Road
Mill Road / Richmond Road Intersection	On Mill Road, from 150m North of Richmond Road	150m South of Richmond Road	Introduce 100/70km/h Rural Intersection Advance Warning Sign zone on Mill Road

PUKETAPU
Dartmoor Road	Existing 50km/h Speed limit signs	870m west of the entrance to Puketapu Park	Reduce to 80km/h
Puketapu Road	Existing 50km/h Speed limit signs	70m South of Existing 50km/h Speed limit signs	Reduce to 50km/h
Vicarage Road	Omarunui Road	Existing 50km/h Speed limit signs	Reduce to 80km/h
Vicarage Road	Omarunui Road	Existing 50km/h Speed limit signs	Seasonal 50km/h Speed Limit between 1 December and 9 February

TWYFORD
Carrick Road	Nicholl Road	End of Carrick Road	Reduce to 80km/h
Curtis Road	Twyford Road	End of Curtis Road	Reduce to 80km/h
Evans Road	Twyford Road	Trotter Road	Reduce to 80km/h
Evenden Road	SH2	Raupare Road	Reduce to 80km/h
Hill Road	Omahu Road	End of Hill Road	Reduce to 80km/h
Jarvis Road	Omahu Road	Existing 70km/h signs	Reduce to 60km/h
Jarvis Road	Existing 70km/h signs	Thompson Road	Reduce to 80km/h
McNab Road	Raupare Road	End of McNab Road	Reduce to 80km/h
Nicholl Road	Raupare Road	Trotter Road	Reduce to 80km/h
Ormond Road	Existing 60km/h Speed limit signs	End of Ormond Road	Reduce to 80km/h
Raupare Road	Omahu Road	End of Raupare Road	Reduce to 80km/h
Thompson Road	Twyford Road	Raupare Road	Reduce to 80km/h
Trotter Road	Raupare Road	Evans Road	Reduce to 80km/h
Twyford Road	Omahu Road	Existing 70km/h signs	Reduce to 60km/h
Twyford Road	Existing 70km/h signs	End of Twyford Road	Reduce to 80km/h

FLAXMERE / OMAHU
Chatham Road	Existing 50km/hr speed limit signs at Flaxmere	Existing 50km/h Speed limit signs near Omahu Road	Increase to 60km/h
Henderson Road	Existing 50km/hr speed limit signs at Flaxmere	Existing 50km/h Speed limit signs near Omahu Road	Reduce to 60km/h
Kirkwood Road	Existing 50km/hr speed limit signs at Flaxmere	Omahu Road	Reduce to 60km/h
Omahu Road	Existing 100km/h Speed limit signs	Existing 50km/h Speed limit signs	Reduce to 60km/h
Omahu Road	SH50	Existing 100km/h speed limit signs	Reduce to 80km/h
Wilson Road	Existing 50km/hr speed limit signs at Flaxmere	Existing 50km/h speed limit signs near Omahu Road	Reduce to 60km/h

WAIPATU
Apatu Road	Bennett Road	End	Reduce to 50km/h
Bennett Road	Otene Road	Existing 70km/h Speed limit signs	Reduce to 60km/h
Bennett Road	Existing 70km/h Speed limit signs	SH51	Reduce to 50km/h
Kauru Road	Bennett Road	End	Reduce to 50km/h
Panapa Road	Bennett Road	End	Reduce to 50km/h
Paraire Road	SH51	End	Reduce to 60km/h
Waipatu Settlement Road	SH51	End	Reduce to 60km/h
Watson Road	SH51	End	Reduce to 60km/h

HASTINGS SOUTH
Algernon Road	Norton Road	End of Algernon Road	Reduce to 80km/h
Davis Road	Railway Road South	Riverslea Road South	Reduce to 80km/h
France Road	Railway Road South	End of France Road	Reduce to 80km/h
Heathcote Road	Maraekakaho Road	Southland Road	Reduce to 80km/h
Norton Road	Existing 50km/h Speed limit signs	Algernon Road	Reduce to 80km/h
Park Road South	Existing 70/100km/h Speed limit signs	Algernon Road	Reduce to 80km/h
Railway Road South	Existing 50km/h Speed limit signs	250m South of Longlands Road	Reduce to 80km/h
Railway Road South – Rural Intersection Advance Warning Sign (RIAWS) Site	Northern extent of RIAWS signage	Southern extent of RIAWS signage	Reduce RIAWS to 80/60km/h
Riverslea Road South	Longlands Road	Tollemache Road East	Reduce to 80km/h
Southland Road	Existing 50km/h speed limit signs north of Tollemache Road	End of Southland Road	Reduce to 80km/h
Tollemache Road West	Southland Road	Railway Road South	Reduce to 80km/h
Wellwood Road	Heathcote Road	End of Wellwood Road	Reduce to 80km/h

SOUTH OF HAVELOCK NORTH
Gilpin Road	Te Aute Road	Middle Road	Reduce to 80km/h
Iona Road	Existing 50km/h Speed limit signs	Middle Road	Reduce to 80km/h
Middle Road	Existing 50km/h Speed limit signs	School Road	Reduce to 80km/h
Te Aute Road	Existing 50km/h Speed limit signs	Longlands Road East	Reduce to 80km/h

CAPE COAST AND TUKI TUKI
Charlton Road	Clifton Road	End	Reduce to 80km/h
Clifton Road	Existing 50km/h Speed limit signs at Haumoana	Existing 50km/h Speed limit signs at Te Awanga	Reduce to 80km/h
Clifton Road	Existing 50km/h Speed limit signs at Te Awanga	30m South-east of existing 50km/h Speed limit signs at Te Awanga	Reduce to 50km/h
Clifton Road	30m South-east of existing 50km/h Speed limit signs at Te Awanga	End	Reduce to 80km/h
Craggy Range Road	Tuki Tuki Road	End	Reduce to 80km/h
East Road	Parkhill Road	Existing 50km/h Speed limit signs	Reduce to 80km/h
Haumoana Road	Mill Road	50m South of existing 50km/h Speed limit signs	Reduce to 80km/h
Haumoana Road	50m South of existing 50km/h Speed limit signs	Existing 50km/h Speed limit signs	Reduce to 50km/h
Mill Road	Lawn Road	Tuki Tuki Road	Reduce to 80km/h (from Lawn Road to Tuki Tuki Road only)
Millar Road	Tuki Tuki Road	End	Reduce to 80km/h
Moore Road	Tuki Tuki Road	End	Reduce to 80km/h
Palomino Road	Parkhill Road	End	Reduce to 80km/h
Parkhill Road	Haumoana Road	End	Reduce to 80km/h
Raymond Road	Parkhill Road	Tuki Tuki Road	Reduce to 80km/h
Tennant Road	Tuki Tuki Road	End	Reduce to 80km/h
Tuki Tuki Road	Mill Road	Waimarama Road	Reduce to 80km/h
Tuki Tuki Hills Road	Tuki Tuki Road	End	Reduce to 80km/h

4.5 The following roads which were included in the statement of proposal, will remain at the current speed limit:

ROAD NAME	FROM	TO	COUNCIL DECISION
Elwood Road	Existing 70km/h Speed limit signs	SH51	Retain existing 70km/h speed limit until such time that Waka Kotahi NZTA have completed their review, and if the timing permits, reliance be placed on the consultation involved in this round of changes with NZTA for speed limit change on SH51.
Lawn Road	Napier Road	Mill Road	Retain existing 100km/h
Mill Road	Existing 50km/h Speed limit signs at Clive	Lawn Road	Retain existing 100km/h
Pakowhai Road	Start of Existing 60km/h section	End of Existing 60km/h section	Retain existing 60km/h
Springfield Road	Puketapu Road	NCC boundary	To be reduced to 80km/h only if Napier City Council proceeds with 80km/h speed limit reduction.

4.6 This position was adopted by Council after considering the submissions received, and the requirements of the Rule.

4.7 During the consultation a number of roads were requested to be reviewed. These roads will be considered during the next speed limit review process.

5.0 Next steps – Te Anga Whakamua

5.1 All submitters will be responded to in accordance with the decisions made following the hearing submissions.

5.2 Threshold treatments and on-site signage to be installed covered-up during the week prior to the bylaw changes coming into effect.

5.3 Signage to be uncovered at 8am on the day that the bylaw changes come into effect.

Attachments:

1 ⇨

Speed Bylaw 2020

CG-16-2-00424

Document 3

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the safe transport options community outcome in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A

Sustainability - Te Toitūtanga

N/A

Financial considerations - Ngā Whakaarohanga Ahumoni

It is estimated that the cost of implementation for all of the recommended sites is in the order of $300k. This will be funded from existing transportation budgets. These costs include signs, threshold treatments and various traffic calming measures to gain compliance with the proposed speed limits.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of high significance. This assessment is based on the number of people affected, and the level of public interest.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Significant public consultation was undertaken during this process. The mechanisms for consultation included:

· Letters to affected residents

· Key Stakeholder workshop

· Advertising signs on roads with a proposed speed limit change

· Radio advertising

· Newspaper advertising

· Digital and social media advertising

· Public consultation sessions in the following areas:

o Waipatu (incl. Pakowhai Road and Brookfields Road)

o Twyford (incl. Flaxmere)

o Te Awanga

o Havelock North

o Hastings

o Puketapu

· In person interviews for Havelock North CBD

Risks

REWARD – Te Utu

RISK – Te Tūraru

Decrease the likelihood and severity of crashes on these roads.

Balance outcomes with achieving transport vision which is to move people and goods around safely and efficiently.

Speed limit reductions are generally not well supported by the travelling public.

Some members of the public may have seen the total numbers for and against the proposals, and view the outcome as “undemocratic”.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

Various rural roads are part of this proposal. Rural Community Board members were consulted prior to the public consultation and raised no concerns with the proposals. The in-principle decisions that affect rural roads have been reported to the November 30^th Rural Community Board in the Rural Transportation Activities report.

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Rachel Stuart, Public Spaces Planning Manager

Te Take:

Subject:

Preparation of a Reserve Management Plan for Eskdale Park

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to seek a resolution from Council to authorise officers to commence the preparation of a Reserve Management Plan for Eskdale Park in 2021.

1.2 Eskdale Park is a 12.5452ha parcel of land legally described as ‘Block 18 Eskdale Crown Ground District’, and classified Recreation Reserve. Hastings District Council has authority under the Reserves Act 1977 to administer, manage and control Eskdale Park.

1.3 In May 2020, Council Parks Officers were made aware of a desire by the Hawkes Bay Mountain Bike Club (HBMBC) to access its proposed new mountain bike trails in Pan Pac forest, via Eskdale Park. This idea included carparking, footbridge across the river, and associated commercial café. While no formal application to lease part of a public park had been submitted, officers decided to approach members of the community at a planting day in July, to discuss the concept.

1.4 The subsequent process and community reaction has created concern, confusion and misunderstanding regarding the idea, and uncertainty as to whether formal consultation and applications would still be required. The community has been divided on their ideas and aspirations for the park, and how they would like to see it enhanced, managed and protected in the future.

1.5 Officers have recently held two meetings with Key Stakeholders and Working Party members to discuss how Council could best alleviate community concerns and enable all members to have a voice on the future of the park. The general consensus at these meetings was that the preparation of a Reserve Management Plan for Eskdale Park was the best way to proceed.

1.6 This report concludes by recommending that Council authorise officers to commence the preparation of a Reserve Management Plan for Eskdale Park in 2021.

2.0 Recommendations – Ngā Tūtohunga

A) That the Council receives the report titled Preparation of a Reserve Management Plan for Eskdale Park dated 8 December 2020.

B) That the Council authorise officers to commence the preparation of a Reserve Management Plan for Eskdale Park in 2021.

3.0 Background – Te Horopaki

3.1 Eskdale Park is located on the west bank of the Esk River and is accessed via Shaw Road off State Highway 5. A location plan is included in Attachment 1. The park serves both the local community and wider district by providing an area for general recreation, and is popular for day trips, and corporate, school and social gatherings due to its large natural open space, surrounded by large shade trees and river access. Facilities include a cricket pitch, two toilet blocks, children’s playground equipment and park furniture.

3.2 Eskdale Park is a 12.5452ha parcel of land legally described as ‘Block 18 Eskdale Crown Ground District’, comprising a combination of Crown Land, river accretion and land gifted by Thomas Clark. 4.6618ha of Eskdale Park is leased for grazing or cutting hay or lucerne.

3.3 No deed of gift has been found for Thomas’s land donation, nor any record that he had any express wishes regarding the gift. Research has determined that the size of the gift was 12 acres (approximately 4.8 hectares).

3.4 The Park is a ‘Recreation Reserve’ in terms of the Reserves Act 1977. Hastings District Council is charged with the duty to administer, manage and control the park under that legislation.

3.5 Eskdale Park is zoned Open Space (OS2-09) in the Operative District Plan as a Community Reserve which includes areas of open space that provide for informal leisure and social opportunities.

Pan Pac Eskdale Sports Park Proposal

3.6 The Hawke’s Bay Mountain Bike Club (HBMBC) has operated mountain bike trails on the privately owned Pan Pac Forest since the early 1990’s. Current trails are in the Mill Block accessed via State Highway 2.

3.7 In late 2018 HBMBC commenced negotiations with Pan Pac to relocate to Waipunga and Tait blocks as the Mill block was due to be logged and logging of Waipunga and Tait blocks is due to be completed in the coming year. A 25 year lease was successfully negotiated by the HBMBC in July 2019.

3.8 This HBMBC proposal was named ‘Panpac Eskdale Sports Park Proposal’ and a business case was prepared for government funding applications to be made. The Strategic Projects Team of Hastings District Council have worked with HBMBC since 2018 to assist with Provincial Growth Fund and Ministry of Business Innovation and Enterprise (MBIE) fund applications for the creation of the Pan Pac development, given the potential economic and recreational benefits it could bring to the district, and community.

3.9 Resource Consent was required to ‘undertake HBMBC recreation activities and associated earthworks’ to create the new trails on the Waipunga and Tait blocks on the privately owned Pan Pac land, and this was granted in May 2020. The consent was subject to conditions including the management of archaeological sites, and that access and carparking was off Waipunga Road.

3.10 HBMBC had identified in their project plan a desire to use Eskdale Park to access the trail network as an alternative to Waipunga Road. This was due to Waipunga Road access being a 2km uphill ride to their ‘hub’ and start of trail network which they believed may discourage use by families with younger children.

3.11 HBMBC presented their plans for their new trails in Waipunga and Tait forest and their idea to use Eskdale Park for an ‘Entry Hub’, including carparks and a footbridge across the Esk River, to an informal Council workshop in May 2020. Ideas included options for additional facilities such as a container café/bike hire and kids mini dirt loop track.

3.12 As an informal advisory workshop only, Councillors heard the HBMBC presentation and vision, and recommended that they liaise with Council parks officers regarding the application process and consents that would be required to use part of a public park.

Community Engagement

3.13 Despite no formal application having been received, given the desire of the HBMBC to use a public park, a decision was made to proactively approach the community to get an understanding of their thoughts on the HBMBC idea. An illustration was prepared identifying how the proposal might look on the park, to enable the community to visualise what was being discussed.

3.14 This early engagement process was also seen as a good opportunity to discuss with the community their thoughts on some of the existing facilities that were coming up for future renewal in the park (playground, furniture and toilets) and what other facilities or improvements might be desired.

3.15 The illustration was taken to a planting day of the Eskdale Park Care Group on 19 July 2020 to obtain initial feedback.

3.16 ‘Friends of Eskdale Park’ formed, and due to concerns expressed by some in the community, Council decided it needed to gain further understanding of how the community valued and used the Park, before further discussing the specific HBMBC idea. This engagement included a ‘My Voice My Choice’ survey; a letter sent to over 300 Eskdale community members on 16 September, and a community meeting.

3.17 The My Voice My Choice survey was made available on 27 August, with a closing date of 27 November. The purpose of the survey was to gain an understanding of what the community liked or disliked about the park, what should be preserved or enhanced or ideas for future improvements. These questions and responses give officers an understanding of how Eskdale Park is used and valued and how facilities might be improved.

3.18 The community meeting was held on 24 September which was attended by an estimated 150 – 200 people. Unfortunately there was a difference in expectations and purpose of the meeting: for Council it was a drop-in style meeting where interested parties could talk openly to officers about their thoughts; for the community it was a chance to discuss the HBMBC proposal. This was possibly due to a community initiated petition and mail out which encouraged people to say NO to what they thought were Council’s plans for a ‘commercialised Mountain Bike Hub and Adventure Park on Eskdale Park’.

3.19 Over 200 responses were received at the meeting, which can be combined with survey responses, letters and petitions to give a snapshot of the views of the community. 31 people volunteered at this meeting to be a member of a Working Party moving forward.

3.20 Given concern and confusion, Council decided to hold two additional meetings: (1) with Key Stakeholders, and (2) with Members of the Working Party. The purpose of these meetings was to clarify any misinformation of the process to date, discuss the HBMBC idea and the legislative requirements that they would need to follow should the HBMBC decide to progress the idea, as well as ask how Council could best alleviate these concerns and enable all members of the community to have a voice on the future of the park.

3.21 The first meeting with Key Stakeholders was held on 3 November 2020, and was attended by representatives from Petane Marae, Hukarere College, HBMBC, Friends of Eskdale Park, Sport Hawkes Bay, as well as a local historian and archaeologist.

3.22 The following week on 10 November a meeting of the wider Working Group was held. 36 people were in attendance at this meeting, representing mana whenua, descendants of Thomas Clark (donor of some of the park land), local businesses, neighbours, Friends of Eskdale Park, Eskdale School, HBMBC, as well as park users and other interest groups.

3.23 The general consensus at the end of the meeting was that the preparation of a Reserve Management Plan for Eskdale Park was the best way to proceed.

3.24 It was recommended that once the My Voice My Choice survey closed on 27 November; a report be presented to the next available Council meeting to recommend the preparation of a Reserve Management Plan for Eskdale Park. Hence this report.

Community Engagement Summary

3.25 As discussed above, early engagement with the community regarding Eskdale Park commenced in July 2020 with the My Voice My Choice survey closing on 27 November.

3.26 The responses to the My Voice My Choice survey (358), letters (18), and community meeting ‘Post It’ notes have been analysed by local research firm ‘Folkl’.

3.27 With regard to the My Voice My Choice survey, the report identifies that due to a predetermined focus by many research participants to either oppose or support a conceptual mountain bike park (which was not intended for specific discussion in this survey) the results have strong themes around the suitability or otherwise of such a facility. Analysis of the responses to the open-ended question ‘do you have any other comments’ reflects the sentiment of the community meeting, and revealed a relatively even split between those in favour and those against mountain biking. However, as this response data is unprompted, nor contextualised, this topic requires further engagement and consultation to inform the community, and canvas wider opinion, which is recommended in this report.

3.28 In summary the report states:

· The topic of Eskdale Park initiated a passionate response. The data reveals a group of extremely engaged Eskdale Park users who care deeply about the future of the area. The topic of a potential mountain bike park dominated the consultation, and this can be seen in the data. There are two conflicting views, those in favour of the mountain bike facilities, and those against.

· Periphery to the topic of mountain biking was insightful data around the use of the park and what people like about it. The river and the open green space were at the centre of this. The role the park plays in family activities is significant and it is seen as a safe and beautiful place to enjoy with family. Participants would like to see the existing facilities upgraded with the toilets being a priority. Improved access to the river was also seen as an important investment

· Bringing the community together through further consultation and using practices such as co-design to inform any infrastructural development will help to harness the passion this community has for the park and empower them in the decision making process.

3.29 In addition to the above, a petition was presented to Council on 3 September 2020 with 173 signatories to the following petitioner’s prayer: ‘We, the undersigned, are concerned citizens who urge our leaders and the Hastings District Council to keep the Eskdale Park as a natural reserve without interference from private, commercial or council development. We would like to stop the proposed development of the Eskdale Park and have the park preserved as a natural nature reserve’

3.30 While this early engagement feedback and summary provides an interesting ‘snapshot’, it does not negate the legislative requirement for formal public notification and consultation for either the preparation of a Reserve Management Plan (as recommended in this report), or the assessment of any future applications to use a public park.

3.31 There is however value in that Council now understands the importance the highly engaged and passionate community place on this park, as well as providing Council with a strong contact list of interested and affected parties.

4.0 Discussion – Te Matapakitanga

4.1 Any person, group or organisation such as the HBMBC can apply to Council to use any part of a public park. Council frequently receives such proposals and ideas and is required to provide advice and/or consider and assess any applications received.

4.2 When an idea is discussed, or application received, officers provide advice on the different consents and Council approvals that will be required. Ideas that are discussed with officers may not all progress to formal applications being submitted and public consultation. In terms of applications to use public parks, this typically requires approval from Council for both the use of the park (Reserves Act) and the activity on the park (Resource Management Act).

4.3 In terms of the HBMBC idea, they would need to:

(1) Apply to lease part of a publicly owned Recreation Reserve, in terms of the District Wide Reserve Management Plan and Reserves Act 1977;

(2) Apply for a Restricted Discretionary Resource consent for a commercial activity (café/bike hire) in terms of Section 13.1 of the Hastings Operative District Plan; and

(3) Apply for a Building Consent for any building and/or structure (bridge).

(4) Resource Consent would also be required from the Hawkes Bay Regional Council for any structure that is built that crosses a river.

4.4 In this case, the application would also be publicly notified, and members of the community would have the opportunity to make formal submissions either in support or opposition to the application. In assessing such an application, Council would give full regard to submissions received and consideration as to whether the proposal was consistent with the provisions of the District Wide Reserve Management Plan before making a recommendation. This process could take approximately 6 months.

Alternative Option

4.5 Given the high level of community interest and passion, the preparation of a Reserve Management Plan for Eskdale Park has been identified as an option. This would encourage the community to work together in the development of a ten year plan for Eskdale Park; and have a much greater say in the future of the park.

4.6 The relationship between the Reserves Act and Resource Management Act is a complementary one. Together the Acts operate a dual mechanism for protecting and managing land classified as reserve land under the Reserves Act. The RMA sets the legal basis for the District Plan in managing the effects on the environment of activities taking place on public open spaces, while the Reserves Act ultimately determines the types of uses appropriate for those public open spaces. The District Plan activity table for the Open Space Zone enables activities identified in an adopted Reserve Management Plan as a permitted activity. If an activity is identified in a Reserve Management Plan that has been through a public process it would be reasonable to expect that this would be deemed appropriate when a resource consent was requested for such an activity.

4.7 The preparation of a Reserve Management Plan for Eskdale Park was endorsed by both the Key Stakeholder Group, and the majority of members of the Working Party at the meetings on 3 and 10 November respectively.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Prepare a Reserve Management Plan for Eskdale Park

Advantages

· The Reserve Management Plan process is prescribed by the Reserves Act 1977 and involves community consultation to establish objectives and policies relating to the management of a particular reserve. It is considered that the more detailed issues, for example, the allocation of space and any conflicts between activities on the reserve are appropriately addressed through a Reserve Management Plan process, rather than District Plan rules, as specific local circumstances can be taken into account.

· Enables full community involvement in issues relating to the detailed allocation of space, landscape design, layout, planting, and specific uses of a reserve.

· The preparation of a Reserve Management Plan for Eskdale Park will harness the community interest in both the park and the process; and their genuine passion and desire to be part of a wider plan for Eskdale Park;

· Ability for the community to identify their vision for Eskdale Park; and any activities and facilities that they wish to see for the park;

· Ability of the Plan to identify the appropriate mix of uses and activities within Eskdale Park and guide day-to-day decision making.

· Facilitate the resource consenting and lease consenting processes, and the ability to make informed decisions about management and operations, in a more efficient and consistent manner.

· The HBMBC will be able to be a part of the process as an interest group; and request provision for any facilities to be included in the Reserve Management Plan. They would still be required to make formal applications.

· Enable the consultation process to start again with the community; with clear consistent messaging, following the legislative rules and timeframes of the Reserves Act.

Disadvantages

· The preparation of the Plan will take a minimum of 12 months to complete, which has been communicated to the Key Stakeholder Group and wider Working Party Group.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 Do not prepare a Reserve Management Plan for Eskdale Park; and consider any future applications to use Eskdale Park on a case by case basis

Advantages

· Council could immediately respond and process any formal application received to use part of Eskdale Park, within the legislative requirements of the Reserves Act.

Disadvantages

· The community would only have one opportunity to submit their support or objection to any application to use part of Eskdale Park, with Council having delegated authority to make a decision on the application. The level of public interest in the current HBMBC idea to use Eskdale Park, and community division on the topic, may make a decision difficult for Council, especially with the absence of a long term plan for the Park to guide their decision making.

6.0 Next steps – Te Anga Whakamua

6.1 If Council resolves to authorise Officers to prepare a Reserve Management Plan for Eskdale Park, the legislative process would commence early next year.

Attachments:

1 ⇩

Location Map

CFM-17-11-1-20-189

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the social wellbeing of communities in the present and for the future by the provision of a ten year plan for Eskdale Park to provide places and spaces for recreation, sustainable use of land resources and to protect the natural resources of the park for future generations.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The mana whenua of Eskdale include Maungaharuru-Tangitū Trust, Mana Ahuriri Trust, and Te Taiwhenua o Te Whanganui-a-Orotū based on traditional hapū boundaries and territories. Eskdale Park is also close to sites of cultural significance including proximity to the large pā site known as Heipipi that while within the Napier City Council territorial authority, its history certainly extends across the two territorial authorities. Eskdale, including Eskdale Park is therefore of huge cultural significance to those mana whenua groups above as well as both Petane Marae and Tangoio Marae hapū and whānau, all of whom will be actively involved in the preparation of the Eskdale Park Reserve Management Plan.

Sustainability - Te Toitūtanga

The preparation of a Reserve Management Plan for Eskdale Park will enable Council to consider the incorporation of sustainable practices into the development and management of the Park to ensure the protection and enhancement of natural values and environment for future generations.

Financial considerations - Ngā Whakaarohanga Ahumoni

The preparation of a Reserve Management Plan for Eskdale Park will be prepared internally by Council officers. While there will be no cost for additional officer time, there will be costs for administration (including consultation, advertising, design and printing); and the commissioning of any required specialist or professional assessments required for the preparation of an RMP, including arboricultural assessment, cultural assessment, archaeological assessment, CPTED Safety Audit and Playground and Landscape Design and Plans. Based on costs to prepare the most recent Keirunga Gardens Reserve Management Plan, this cost is estimated to be $50,000. While these costs are not specifically budgeted for in the 2020/21 Annual Plan, officers may need to augment the general consultancy and administration budgets with under spends in other areas.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Engagement with the community regarding Eskdale Park commenced in July 2020 with the presentation of the HBMBC idea to use Eskdale Park to access their new trails in Pan Pac forest. While no formal application had been received, officers decided to proactively approach the community to get an understanding of their thoughts on the HBMBC idea. An illustration was prepared identifying how the proposal might look on the Park to enable the community to visualise what was being discussed.

‘Friends of Eskdale Park’ formed, and due to these concerns and other community reaction, Council decided it needed to gain further understanding of how the community valued and used the Park, before further discussing any specific HBMBC idea. This engagement included a ‘My Voice My Choice’ survey; a letter sent to over 300 Eskdale community members on 16 September, and a Community Meeting.

The Community Meeting was held on 24 September which was attended by 150 – 200 people, with 203 responses received at the meeting. 31 people volunteered at this meeting to be a member of a Working Party moving forward.

The My Voice My Choice survey was made available on 27 August, with a closing date of 27 November with 358 responses received.

Given heightened community concerns, a meeting was held on 3 November with Key Stakeholders in an attempt to clarify: any misinformation of the process to date, the HBMBC idea, and the legislative requirements that they would need to follow. Representatives from Petane Marae, Hukarere College, HBMBC, Friends of Eskdale Park and Sport Hawkes Bay were present.

The following week on 10 November a meeting of the wider Working Group was held. 36 people were in attendance at this meeting, representing mana whenua, descendants of Thomas Clark, local businesses, neighbours, Friends of Eskdale Park, Eskdale School, Hawke’s Bay Mountain Bike Club, as well as park users and other interest groups. The general consensus at the end of the meeting was that the preparation of a Reserve Management Plan for Eskdale Park was the best way to proceed.

Should Council authorise Officers to prepare a Reserve Management Plan for Eskdale Park, all of the feedback gained during the early engagement will be taken into account. However a new formal consultation process would commence, following the legislative requirements of the Reserve Act 1977. This includes publication of a public notice identifying our intention to prepare a Reserve Management Plan and calling for input; then second public notice identifying availability of the Draft Reserve Management Plan, and calling for submissions in support or objection.

Risks

Opportunity: The current high level of interest and passion presents a real opportunity to develop a long term plan for Eskdale Park that takes into account the views and aspirations of the whole community. It also presents an opportunity to move the focus of the discussion away from the HBMBC idea, and instead take a holistic wider view of what is best for the whole park, as well as current and future generations.

REWARD – Te Utu

RISK – Te Tūraru

· Ability for the whole community to identify their vision for Eskdale Park; and any activities and facilities that they wish to see for the park;

· Harness the existing public interest and passion towards a shared vision

· Ability of all members of the community and user groups to be involved in the process and have their say

· Distrust of Council among some members of the community

· Concern that the HBMBC proposal will dominate all communications and discussions, rather than wider discussion on vision and objectives

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

The Rural Community Board will be involved as a Key Stakeholder during the preparation of the Eskdale Park Reserve Management Plan.

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Mala Bishop, Licensing Inspector

Tony Stothart, Team Leader Environmental Health and Liquor Licensing

Te Take:

Subject:

Application for a Temporary Alcohol Ban - Summer Solstice Concert

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from the Council on putting in place a temporary alcohol ban in relation to the Summer Solstice Concert, on 19 December 2020 between 1.00pm and 11.59pm. The concert venue will be the Hawke’s Bay Racing Centre.

1.2 This issue arises from a request from the New Zealand Police that a temporary alcohol ban be created. The request is supported by the event organiser.

2.0 Recommendations – Ngā Tūtohunga

A) That the Council receives the report titled Application for a Temporary Alcohol Ban - Summer Solstice Concert dated 8 December 2020.

B) In accordance with clause 4.3.2 of the Hastings District Council Consolidated Bylaw, Chapter 4 Alcohol Bans, the Council declares that alcohol may not be consumed, brought into or possessed in the following areas including streets, roads and footpaths (as shown in in Attachment 1 of this report) on 19 December 2020, between 1.00pm and 11.59pm:

· The entire lengths of Knight Street and Prospect Road.

· Market Street South from Southampton Street to the Racecourse entrance.

· King Street South from Southampton Street to Prospect Road.

· Nelson Street South from Southampton Street to Knight Street.

· Southland Road between Southampton Street and Gordon Road.

· Henry Street between Charles Street and Southland Road.

3.0 Background – Te Horopaki

3.1 An application has been received from the New Zealand Police for a temporary alcohol ban in relation to the Summer Solstice Concert on 19 December 2020 between 1.00pm and 11.59pm. (Attachment 2).

3.2 The following hours, and area are requested for the ban:

Hours

Between the hours of 1.00pm and 11.59pm.

Area

· The entire lengths of Knight Street and Prospect Road.

· Market Street South from Southampton Street to the Racecourse entrance.

· King Street South from Southampton Street to Prospect Road.

· Nelson Street South from Southampton Street to Knight Street.

· Southland Road between Southampton Street and Gordon Road.

· Henry Street between Charles Street and Southland Road.

3.3 The request arises from Police concerns about preloading (i.e. the consumption of alcohol prior to entering the venue) and the general consumption of alcohol by some patrons in the vicinity of the racecourse, leading to alcohol related disorder issues.

3.4 The purpose of the request is to help minimise alcohol related disorder issues.

3.5 The ban would only apply to public places i.e. the road and footpath (up to the boundary of private properties) within the proposed alcohol ban area.

4.0 CURRENT SITUATION

4.1 There is currently no liquor ban in the area requested by the Police.

4.2 A similar concert was held at the Hawke’s Bay Racing Centre in June and an alcohol ban was not in place. Police were kept busy prior to the event commencing with alcohol related disorder issues, resulting in several arrests. People were also drinking in the streets as they walked up to the venue entrance and discarded numerous cans and bottles on the footpath. The request for the temporary alcohol ban has been made in order to help reduce these issues.

5.0 Discussion – Te Matapakitanga

5.1 The Summer Solstice Concert is a large one day event.

5.2 The event normally operates under a special licence. This allows for additional bar areas to be set up within the racecourse.

5.3 An alcohol management plan has been submitted as part of this year’s special licence application. The plan sets out a number of measures designed to help ensure a safe environment exists for patrons at the racecourse. Actions outlined in the management plan include:

· Bag searches and intoxication checks at the gate.

· Security staff to help prevent patrons bringing alcohol into the venue.

· I/D checkpoints at the entrances points to each licensed area.

· Limits on the amounts of alcoholic drinks that can be purchased at any one time.

5.4 The above measures together with the proposed temporary alcohol ban are aimed at reducing alcohol disorder issues associated with the event.

5.5 The application for the temporary alcohol ban is supported by the Hawke’s Bay Racing Centre.

6.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

6.1 Adopt the Police request for a temporary alcohol ban either wholly (i.e. agree to all the roads and times applied for) or in part (i.e. agree to some of the roads and/or times applied for).

Advantages

The locality of the proposed ban is within the environs of the racecourse. It abuts the existing Hastings permanent alcohol ban zone and is an area where patrons can park and easily walk to and from the event. The proposed ban will provide an additional tool to assist Police in dealing with alcohol related disorder issues.

Disadvantages

The Council may feel that the hours and/or roads applied for are too extensive. Should the Council decide this, it will also need to consider what hours and/or roads are appropriate should it decide to partially adopt the Police request.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

6.2 Deny the Police request.

Advantages

There would be a cost saving to Council of about $500 associated with advertising the ban.

Disadvantages

The Police have advised that a number of arrests made at an earlier concert in June were attributed to people preloading in the vicinity of the racecourse. Denying the request may result in an increase in issues associated with preloading.

7.0 Next steps – Te Anga Whakamua

7.1 Should the Council grant the request for the temporary alcohol ban the following actions will be taken:

· The Council resolution will be publicly notified.

· Temporary signage will be installed in the area covered by the alcohol ban.

Attachments:

1 ⇩	Summer Solstice Concert Alcohol Ban Area	REG-14-2-20-188
2 ⇩	Police application for a temporary alcohol ban for Summer Solstice Alcohol	21730#001#0197

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

Reducing public nuisance and threats to public health and safety.

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A:

Sustainability - Te Toitūtanga

N/A:

Financial considerations - Ngā Whakaarohanga Ahumoni

It is estimated that the cost of implementation for the recommendation is about $500. This will be funded from existing budgets.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This proposal is not of significance that would trigger Council’s thresholds under its Significance & Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Under the Hastings District Council Consolidated Bylaw, Council may by publicly notified resolution, declare that alcohol may not be consumed, brought into or possessed in any other public place or area within the district, at the times and during the periods specified in the resolution. The bylaw went through an extensive public consultation prior to being adopted.

Risks

Opportunity: To help minimise alcohol related disorder issues.

REWARD – Te Utu

RISK – Te Tūraru

A reduction of preloading and the general consumption of alcohol by some patrons in the vicinity of the racecourse.

Care must be taken when exercising the power in 4.3.2 of the bylaw to by resolution impose a temporary alcohol ban, as the standard bylaw making process involves carrying out public consultation. However, as the proposed alcohol ban area is of limited duration and the Hastings District Council Consolidated Bylaw (that went through an extensive public consultation prior to being adopted) provides for the creation of temporary alcohol bans, this risk should be mitigated.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

N/A:

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Mala Bishop, Licensing Inspector

Tony Stothart, Team Leader Environmental Health and Liquor Licensing

Te Take:

Subject:

Application for a Temporary Alcohol Ban - Six60 Concert

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from the Council on putting in place a temporary alcohol ban in relation to the Six60 Concert on 23 January 2021 between 1.00pm and 11.59pm. The concert venue is the HB A&P Showgrounds.

1.2 This issue arises from a request from the New Zealand Police that a temporary alcohol ban be created. The request is supported by the event organiser.

2.0 Recommendations – Ngā Tūtohunga

A) That the Council receives the report titled Application for a Temporary Alcohol Ban - Six60 Concert dated 8 December 2020.

B) In accordance with clause 4.3.2 of the Hastings District Council Consolidated Bylaw, Chapter 4 Alcohol Bans, the Council declares that alcohol may not be consumed, brought into or possessed in the following areas including streets, roads and footpaths (as shown in the map in Attachment 1 of this report) on 23 January 2021, between 1.00pm and 11.59pm:

i. The entire lengths of Kenilworth Road, Harlech Street, Caroline Place, Conway Street, Warwick Road, Cardiff Place, Warwick Place, Briggs Place, Bridgeman Lane, Woodstock Avenue, Galway Place, Mayfair Avenue, Barden Street, Corwen Place, Tudor Avenue, Elwood Road, Otene Road, Bennett Road, Kauru Road, Apatu Road, Panapa Road, Dalcross Street and Fenwick Street.

ii. Caroline Road from Frederick Street through to Kenilworth Road.

iii. Karamu Road from Frederick Street through to Bennett Road.

iv. Collinge Road from Karamu Road to Willowpark Road North.

v. The walkway/cycleway between the railway lines and the Tomoana Showgrounds from Kenilworth Road to Ruahapia Road.

3.0 Background – Te Horopaki

3.1 An application has been received from the New Zealand Police for a temporary alcohol ban in relation to the Six60 Concert on 23 January 2021 between 1.00pm and 11.59pm. (Attachment 2).

3.2 The following hours, and area are requested for the ban:

Hours

Between the hours of 1.00pm and 11.59pm.

Area

o The entire lengths of Kenilworth Road, Harlech Street, Caroline Place, Conway Street, Warwick Road, Cardiff Place, Warwick Place, Briggs Place, Bridgeman Lane, Woodstock Avenue, Galway Place, Mayfair Avenue, Barden Street, Corwen Place, Tudor Avenue, Elwood Road, Otene Road, Bennett Road, Kauru Road, Apatu Road, Panapa Road, Dalcross Street and Fenwick Street.

o Caroline Road from Frederick Street through to Kenilworth Road.

o Karamu Road from Frederick Street through to Bennett Road.

o Collinge Road from Karamu Road to Willowpark Road North.

o The walkway/cycleway between the railway lines and the Tomoana Showgrounds from Kenilworth Road to Ruahapia Road.

3.3 The request arises from Police concerns about preloading (i.e. the consumption of alcohol prior to entering the venue) and the general consumption of alcohol by some patrons in the vicinity of the showgrounds, leading to alcohol related disorder issues.

3.4 The purpose of the request is to help minimise alcohol related disorder issues.

3.5 The ban would only apply to public places i.e. the road and footpath (up to the boundary of private properties) within the proposed alcohol ban area.

4.0 Current Situation

4.1 There is currently no alcohol ban in the area requested by the Police.

5.0 Discussion – Te Matapakitanga

5.1 The Six60 Concert will be a very large one day event. Normally concerts like these are not covered by an alcohol ban. However, at a recent but smaller scale concert (located another part of Hastings) Police were kept busy prior to the event commencing with alcohol related disorder issues, resulting in several arrests. People were also drinking in the streets as they walked up to the venue entrance and discarded numerous cans and bottles on the footpath. The request for the temporary alcohol ban has been made in order to help reduce these issues.

5.2 The event will operate under a special licence.

5.3 An alcohol management plan has been submitted as part of the special licence application. The plan sets out a number of measures designed to help ensure a safe environment exists for patrons at the racecourse. Actions outlined in the management plan include:

· Bag searches and intoxication checks at the gate.

· Security staff to help prevent patrons bringing alcohol into the venue.

· I/D checkpoints at the entrances points to each licensed area.

· Limits on the amounts of alcoholic drinks that can be purchased at any one time.

5.4 The above measures together with the proposed temporary alcohol ban are aimed at reducing alcohol disorder issues associated with the event.

5.5 The application for the temporary alcohol ban is supported by the organisers of the concert.

6.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

6.1 Adopt the Police request for a temporary alcohol ban either wholly (i.e. agree to all the roads and times applied for) or in part (i.e. agree to some of the roads and/ or times applied for).

Advantages

The locality of the proposed ban is within the environs of the showgrounds and is an area where patrons can park and easily walk to the event from. The proposed ban will provide an additional tool to assist Police in dealing with alcohol related disorder issues.

Disadvantages

The Council may feel that the hours and/or roads applied for are too extensive. Should the Council decide this, it will also need to consider what hours and/ or roads are appropriate should it decide to partially adopt the Police request.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

6.2 Deny the Police request.

Advantages

There would be a cost saving to Council of about $500 associated with advertising the ban.

Disadvantages

The Police have advised that a number of arrests made at an earlier concert in June attributed to people preloading in the vicinity of the racecourse. Denying the request may result in an increase in issues associated with preloading.

7.0 Next steps – Te Anga Whakamua

7.1 Should the Council grant the request for the temporary alcohol ban the following actions will be taken:

· The Council resolution will be publicly notified.

· Temporary signage will be installed in the area covered by the alcohol ban.

Attachments:

1 ⇩	Six60 Alcohol Ban Area	55264#001#0544
2 ⇩	Police Application for a temporary Alcohol ban for the Six60 Concert	55264#001#0541

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

Reducing public nuisance and threats to public health and safety.

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A:

Sustainability - Te Toitūtanga

N/A:

Financial considerations - Ngā Whakaarohanga Ahumoni

It is estimated that the cost of implementation for the recommendation is about $500. This will be funded from existing budgets:

Significance and Engagement - Te Hiranga me te Tūhonotanga

This proposal is not of significance that would trigger Councils’ thresholds under its Significance & Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Risks

Opportunity: To help minimise alcohol related disorder issues.

REWARD – Te Utu

RISK – Te Tūraru

A reduction of preloading and the general consumption of alcohol by some patrons in the vicinity of the Showgrounds.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

N/A:

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Mel England, Parking Transportation Officer

Te Take:

Subject:

Parking Controls

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from Council on changes to parking controls on Arataki Road, Charles Street, Main Road, Middle Road, Omahu Road and Victoria Street.

1.2 This proposal arises from a number of requests for new parking controls in and around Hastings District and concludes by recommending a number of changes in parking control and time limits.

1.3 A summary of the proposed changes is as follows:

ROAD	EXISTING CONTROLS TO BE REMOVED	PROPOSED CONTROLS
Arataki Road	Bus Stop	None
Charles Street	None	Increase P30
Main Road	None	Install P30
Middle Road	P30	Remove P30
Omahu Road	None	P5
Victoria Street	None	P5

1.4 Amendments to Bylaws require a resolution of Council.

2.0 Recommendations – Ngā Tūtohunga

A) That the Council receives the report titled Parking Controls dated 8 December 2020.

B) That Council resolve pursuant to Clause 5.3.1(a)(iv) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing bus stop located outside 17 Arataki Road be revoked.

C) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing P30 time limit located outside 206 Charles Street be extended to incorporate the carparks outside of 208 Charles Street.

D) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that a P30 time limit be established outside of 177 Main Road Clive.

E) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing P30 outside of 45 Middle Road be revoked.

F) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that a P5 time limit be established outside of 608 Omahu Road.

G) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing spaces on the northern side of Victoria Street commencing 34 metres east of the intersecting line with Hastings Street North and extending 15 metres east become P15 time limit. The time being Monday to Friday 8am – 5pm Weekdays only.

H) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Council Consolidated Bylaw 2016, that the existing spaces on the northern side of Victoria Street commencing 20 metres west of the intersecting line with Miller Street and extending 19 metres west become P5 time limit. The time being Monday to Friday 3pm – 5pm Weekdays only.

3.0 Background – Te Horopaki

3.1 From time to time it is necessary to introduce parking controls and/or amend those that are already in place.

3.2 In order that the changes are legally established and enforceable, a formal resolution by Council is required.

3.3 The following information provides the background and current situation relevant to the changes being proposed.

4.0 Discussion – Te Matapakitanga

4.1 Arataki Road – Bus Stop Removal

A bus stop was installed outside of 17 Arataki Road, due to misdirected internal communication the install of this bus stop should not have proceeded.

4.2 Charles Street – P30 time limit extension

Hastings Chiropractic Clinic has requested that the existing P30 parking be extended to encompass the other three carparks.

The existing P30 parks are constantly busy and as the clientele has grown the need for more parking has increased.

4.3 Main Road – P30 time limit install

Due to ongoing parking issues along Main Road, Clive, a proposal was put to several residents to install P30 time limited parking.

This would help with turnover and allow people to stop for short periods of time.

Consultation was carried out with residents at 169, 173 and 177. Agreement was reached to install one P30 space.

4.4 Middle Road – P30 time limit removal

Age Concern Havelock North have moved from 41 Middle Road to 33 Napier Road.

Removing the P30 outside of 45 Middle Road will allow for one more parking space

4.5 Omahu Road – P5 time limit

Resource consent has been granted for a coffee cart to be installed outside of Superstrike.

The coffee cart owner has requested P5 parking to be installed so users of the cart can park safely outside of the business.

The coffee cart is being installed on private land which is part of the Superstrike complex.

4.6 Victoria Street – P5 time limits

Angus McMillan Concrete and Elim Church have requested P5 time limits due to lack of publicly accessible parking.

The lack of parking is due to Clubs Hastings having sold off their parking overflow property and this being closed to the public.

Elim Church have an after-school program that operates from 3-30pm to 5-30pm and the lack of parking due to Clubs Hastings activity is causing safety issues when children are being dropped off and picked up from the after-school program.

Even though there is parking inside of the church grounds, due to health and safety reasons they cannot have their carpark operating when the after-school program is running.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 To change the Parking Bylaws to allow the parking arrangements as outlined at the sites in section 4.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 To continue current arrangements.

6.0 Next steps – Te Anga Whakamua

6.1 If the changes are approved, changes will occur to the parking as set out above.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

This report primarily promotes the environmental and social well-being of the community.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

· Reducing public nuisance and threats to public health and safety

· Moving people and goods around safely and efficiently

Māori Impact Statement - Te Tauākī Kaupapa Māori

N/A

Sustainability - Te Toitūtanga

N/A

Financial considerations - Ngā Whakaarohanga Ahumoni

N/A

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision does not trigger the threshold of the Significance and Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Details of the consultation for each proposal is included in the discussion.

Arataki Road – Bus Stop Removal

Minimal consultation carried out as this was a communication issue.

Charles Street – P30 time limit extension

Neighbours were consulted and agreed to the extension as they saw this as an opportunity to have visitors and to support a local business.

Main Road – P30 time limit installation

Residents were consulted. One resident was not affected by the change. Resident at 173 disagreed due to how busy the road is already. Resident at 177 agreed to have a P30 installed outside their residence.

Middle Road

Minimal consultation was needed as these changes have no effect on the residents.

Omahu Road

Minimal consultation was needed as these changes have no major effect on the residents. Superstrike is in agreement with the change.

Victoria Street

Minimal consultation was needed as these changes have no effect on the other businesses in the area and in fact will help with regular traffic turnover.

Risks

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

N/A

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Craig Thew, Group Manager: Asset Management

Te Take:

Subject:

Adoption of the Engineering Code of Practice 2020

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from Council that the Engineering Code of Practice (ECOP) 2020 currently in draft form be adopted and made final.

1.2 The ECOP is a comprehensive document which provides engineering guidelines to developers and contractors undertaking subdivision and land use projects in the District. The standards in the Code provide acceptable solutions, but not necessarily the only solutions, for development engineering issues. It also provides one means of compliance with the District Plan.

1.3 Due to policy changes in the water space, changes to the National Road Classification by the New Zealand Transport Agency, the need to provide guidance to the interpretation of some of the drawings, standardisation of lighting and to recognise some vital construction practices it was decided to update the ECOP 2011. With these issues identified, the review process commenced in 2015.

1.4 As part of reviewing the ECOP, consultation occurred in two steps; practitioner consultation and then releasing the draft ECOP for informal feedback from the wider development community. These steps and the review process are now complete and the ECOP (2020) can be made final.

1.5 Consequential to this recommendation is a recommendation made to the District Planning and Bylaws Subcommittee on November 4 that Plan Change 2 ‘Engineering Code of Practice’ proceed to Council for a decision that it be made operative. The intent is that both go to today’s Council meeting for a decision. Plan Change 2 amends the District Plan to reflect these changes to the ECOP. The review of the ECOP resulted in the need to ensure that the correct version of the ECOP was referenced but also to ensure that the latest road hierarchy is applied. Plan Change 2 went through a First Schedule process for plan changes under the Resource Management Act 1991, which includes public notification. No submissions were received on Plan Change 2.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receives the report titled Adoption of the Engineering Code of Practice 2020 dated 8 December 2020.

B) That Council adopt the Engineering Code of Practice 2020 and that it be made final.

3.0 Background – Te Horopaki

3.1 The Hastings District Council Engineering Code of Practice 2011 (ECOP) was approved in 2011 and has been in use from that time (superseded the Code of Practice of 1997). The current ECOP was based on the NZS4404:2010 and highlighted the departures from the standard to suit local conditions. Some of these departures required changes to the District Plan and were effected in 2012 via a plan change.

3.2 Over the years some ECOP standards were observed to be requiring changes in view of increasing residential and industrial growth, the regulations and policy changes in the water space, necessary adoption of the New Zealand Transport Agency’s One Network Classification System and an increase in the provision of cycleways. Reviewing the ECOP periodically ensures that development growth continues to be manged in a sustainable way, best practice initiatives and guidance can be incorporated, flexibility in design enabled and innovative and sustainable land development and infrastructure solutions promoted to give effect to Hastings’ long term strategic vision.

3.3 The changes were analysed and refinements to the ECOP were proposed. The approval process included discussions with the Asset Management discipline managers and Stantec provided help in engineering inputs and updating the drawings. Key changes to the updated ECOP (2020) include:

· An updated district roading hierarchy based on the New Zealand Transport Agency’s (NZTA) ‘One Network Road Classification’ (ONRC);

· Recognition of latest construction practices;

· Clearer guidance in the Standard Construction Drawings including amendments to Drawing C6, C7, C19 & C19A, C31;

· Amended guidance for three waters reflecting recent changes in policy and regulation including a new set of Water Services Drawings (WS101 – 108, WS101-207; WS301- 303, WS 401-4-7, and WS501 509);

· Introduction of Drawings LD1 and LD2 providing typical tree planting detail for trees in road reserves; and

· Introduction of a Street Lighting Code of Practice including a set of Standard Drawings SL000 – SL0006, so that it aligns with Council’s new Street Light Management Strategy.

3.4 Due to highly technical nature of ECOP contents, both Practitioner consultations and Public feedback were proposed as a two tier approach.

3.5 The first tier of practitioner consultations were achieved by establishing an Expert Consultancy Group (ECG). They consisted of the representatives of the local chapters of the national bodies such as Engineers, Planners, Surveyors and other professional groups. Developers were also represented in the ECG to provide market insight. The proposed changes were presented to the ECG with the intention that they liaise with their members. The meetings of the ECG took place in October/November 2018.

3.6 Feedback received from the ECG was used to refine the Draft ECOP. The second tier of consultation then took place. This included a release of the draft ECOP in August 2020 to the local development community with informal comment sought to coincide with the notification period on the Plan Change. Seven lots of feedback were received on the draft ECOP 2020. The points raised are discussed in more detail in the discussion section below.

4.0 Discussion – Te Matapakitanga

4.1 The Council’s intent is that all infrastructure created is, and will remain, fit for the intended life of the asset. The ECOP assists with this, as it provides guidelines for the engineering standards which Council considers are acceptable solutions for development projects in the District. These guidelines assist developers and contractors to assist them in complying with Hastings District Plan, bylaws, policies and setting resource consent conditions. The standards in the Code provide acceptable solutions, but not necessarily the only solutions, for development engineering issues. It also provides one means of compliance with the District Plan.

4.2 The proposed changes are to reflect changes to the NZTA roading hierarchy, continued implementation of sustainable development approaches in managing the impact of growth, enable flexibility in design and promote innovative and sustainable land development and infrastructure solutions.

4.3 As mentioned above, informal feedback was received on the draft ECOP in August this year. Generally the points raised in the feedback are outside the scope of the ECOP, are of greater complexity and /or require a greater level of input from other organisations and parties, so need to be held over until the next review of ECOP.

4.4 It is considered that because the ECOP can take time to review and implement, it is intended that the next review begin in 2021/22. Particularly the scoping phase of the review and it is intended that the informal feedback received, form the starting point for this review.

4.5 A copy of the Draft ECOP 2020 is available on Councils website at this link https://www.hastingsdc.govt.nz/assets/Uploads/Draft-ECOP-2020-and-Appendices.pdf for consideration and a decision.

4.6 Related to this decision is another agenda item seeking that the ECOP Plan Change 2 be made operative.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 That Council adopt the Engineering Code of Practice 2020 and that it be made final:

5.2 Advantages

· Assists provide certainty to the development community, to deliver infrastructure that is of high quality and meets the needs of the community and protects the environment in a sustainable manner.

· This option allows Council to align the ECOP with current industry standards, continue to provide guidance and flexible solutions to development that reflect best practice.

· That the ECOP 2020 reflects the roading hierarchy of the New Zealand Transport Agency’s (NZTA) ‘One Network Road Classification’ (ONRC). The hierarchy is what the NZTA uses as part of its funding decisions.

· It also ensure legal compliance with the Council’s responsibilities under the Local Government Act.

Disadvantages

· There are no known disadvantages to this option.

Option Two – Status Quo / Retaining the Current Engineering Code of Practice 2011 - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.3 That the Council does not adopt the ECOP 2020:

Advantages

· There are no known advantages to this option.

Disadvantages

· There is significant risk in proceeding with Option 2 (retaining the existing Engineering Code of Practice 2011) in that the guidance provided does not align itself with the latest New Zealand Standards or may mean that roading projects are not eligible for funding as they don’t meet the roading hierarchy classifications of the New Zealand Transport Agency.

6.0 Next steps – Te Anga Whakamua

6.1 The informal/public submissions are in need of wider assessment as in some cases are covered by legislation not within Councils scope. Eg standards of cabling for power.

6.2 Other items raised require negotiation with one or more neighbouring Councils (to create a common Code of Practice for Hawke’s Bay), negotiation between Service Providers and negotiations by Council with industry bodies (such as Institute of Surveyors, Institute of Engineers etc) and as such are outside the scope of this revision. The feedback received will form the basis of the next ECOP review.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the wellbeing of communities in the present and for the future. ECOP is a comprehensive document which provides engineering guidelines to developers and contractors undertaking subdivision and land-use projects in the District. The standards in the Code provide acceptable solutions, but not necessarily the only solutions, for development engineering issues. It also provides one means of compliance with the District Plan.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The amendments proposed to the reviewed Engineering Code of Practice documents were discussed with Ngāti Kahungunu Iwi Incorporated and Te Taiwhenua o Heretaunga and their comments were taken into account in the amendment of the document.

Sustainability - Te Toitūtanga

The proposed changes assist with the implementation of sustainable development approaches in managing the impact of growth, enable flexibility in design and promote innovative and sustainable land development and infrastructure solutions.

Financial considerations - Ngā Whakaarohanga Ahumoni

There are no additional financial implications of this decision, beyond existing budget allocations.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision has been assessed under the Council's Significance and Engagement Policy. As part of reviewing the ECOP consultation occurred in two steps; practitioner consultation and then releasing the draft ECOP for informal feedback from the wider development community. This approach was undertaken to involve the development community to which reviewing the ECOP relates. It should also be noted that the ECOP provides guidance and is not the only means of compliance. The ECOP is a living document and as such should be regularly reviewed and updated in consultation with the development community.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Engagement in reviewing the ECOP occurred both internally within the Asset Management Group and externally. Consultation internally included those departments who are actively involved in the development process both from a construction and regulation viewpoint. This included the three waters, road asset and engineering consents.

External consultation targeted those stakeholders who are the end users of the Engineering Code of Practice. There were two phases to the external consultation. The first was the formation of an External Consultation Group (ECG) comprising representatives of the surveying, engineering, and development community. This group provided valuable input into the review of the process and this resulted in the completion of the Draft document. The second phase was inviting comment on the Draft Document from the wider development community. These comments have been given careful consideration in making the ECOP document final.

Risks

REWARD – Te Utu

RISK – Te Tūraru

The benefit in finalising the ECOP document is that it assists give certainty to the development community, to deliver infrastructure that is of high quality and meets the needs of the community and protects the environment in a sustainable manner. It also ensure legal compliance with the Council’s responsibilities under the Local Government Act

If the document is not finalised, best practice will not be realised and there will also be a disconnect between the Road Hierarchy identified by the New Zealand Transport Agency and that of the Council. This could result in both safety and financial risks, of a medium to high nature.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

There are no implications for the Rural Community Board as part of ratifying the ECOP 2020.

Tuesday, 8 December 2020

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Dr James Graham, Pou Ahurea Matua - Principal Advisor: Relationships Responsiveness and Heritage

Jackie Evans, Manager: Democracy and Governance

Te Take:

Subject:

Tangata Whenua Appointment to the HDC : Tangata Whenua Wastewater Joint Committee

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to:-

· appoint a replacement to the Tangata Whenua vacancy that currently exists on the Committee; and

· appoint an alternate Councillor representative.

1.2 While this decision is principally administrative and relates to Council’s governance and decision-making arrangements in carrying out the purpose of local government, in particular this decision addresses the intent to maintain and improve opportunities for Māori to contribute to local government decision-making processes, and to facilitate participation by Māori in local authority decision-making processes.

1.3 Unfortunately due to unforeseen events, the last two meetings have lapsed for want of a quorum. In order to ensure there is a quorum at future meetings the Council is asked to make the appointment of the Tangata Whenua member to replace the current vacancy and to appoint an alternate Councillor representative.

2.0 Recommendations – Ngā Tūtohunga

A) That the HDC: Tangata Whenua Wastewater Joint Committee receives the report titled Tangata Whenua Appointment to the HDC : Tangata Whenua Wastewater Joint Committee dated 8 December 2020.

B) That the Council appoint Joella Brown, nominee of the Heretaunga Tamatea Settlement Trust to the current Tangata Whenua vacancy on the HDC: Tangata Whenua Wastewater Joint Committee.

C) That Councillor ________________ be appointed as an alternate member to the HDC: Tangata Whenua Wastewater Joint Committee.

3.0 Background – Te Horopaki

3.1 The Hastings District Council established a Committee known as the HDC: Tangata Whenua Wastewater Joint Committee on 14 August 2000. The Committee has its Terms of Reference and explicit purpose, and is intended to assist the Council to address and recognise the role of Tangata Whenua as mana whenua and kaitiaki, and to address cultural concerns that may be held, particularly in respect to human waste in the waste stream.

3.2 The history leading up to formation of the HDC: Tangata Whenua Wastewater Joint Committee goes back a long way to the 1990s when Council first made an application to continue with the milliscreen discharge. Tangata Whenua and members of the community opposed this approach and this led to a reconsideration of the future way forward.

3.3 An important part of the reconsiderations was the journey of discovery Council and Tangata Whenua representatives embarked upon to find a new wastewater treatment approach. This journey included a ‘hīkoi’ that looked at a number of treatment and disposal systems in New Zealand as well as in England and Spain.

3.4 The outcome of this journey was the genesis of the Biological Trickling Filter (BTF) treatment process including the design and construction of the Rokahori rock passage as part of the treatment process.

3.5 The establishment and maintenance of this Committee was seen as critical to ensuring that an appropriate treatment process was established and able to be developed. The Committee included five Council representatives and five Tangata Whenua representatives; three representatives were to be nominated by the Heretaunga Māori executive and two representatives nominated by the Ahuriri Māori executive.

3.6 The Council’s wastewater discharge consent included a requirement to maintain the Committee and the Terms of Reference to reflect the requirements of that consent.

3.7 As set out above the Tangata Whenua representatives were to be nominated by two Māori Executives that having served a purpose and time, no longer exist under those respective mantles.

3.8 On July 12 2019, the Committee held a workshop where discussion also centred on the evolution of the appointment process from the former and respective Heretaunga Māori and Ahuriri Māori Executives to the new landscape that was now inclusive of the Post-Settlement Governance Entities (PSGEs) and two Taiwhenua (Heretaunga and Te Whanganui-a-Orotū). Given the geography associated with the Wastewater Plant, two of the region’s six PSGEs were directly linked - Heretaunga Tamatea Settlement Trust (HTST) and Mana Ahuriri Trust (MAT); who are now the Tangata Whenua Committee member appointees.

3.9 The Committee lost one tangata whenua member at the end of 2019 through resignation, Peter Paku, who was confident of the timing to step down from his role and association with the Committee, and indeed to the wider kaupapa across many decades. Appointing a replacement for Peter will see the Committee back up to full capacity.

3.10 Heretaunga Tamatea Settlement Trust have forwarded the nomination (through being invited to submit an expression of interest) of Joella Brown. Joella has both professional and cultural experience, and credentials with respect to te taiao (environment) and all that this entails, including water, cultural place-based issues, and other related environmental issues.

4.0 Discussion – Te Matapakitanga

4.1 It has been advised as with any committee of Council that future appointees be provided with appropriate training and information for the Committee including that, decision-making needed people with the right skills; as opposed to a committee where members did not have the appropriate skills or capacity to participate.

4.2 The role of Tangata Whenua members is to provide a conduit to the diversity of local Māori communities where the role of the member was not necessarily to make decisions on behalf of a community but on how to address topical issues too. That is, Tangata whenua members are seen and viewed as a voice for discussion where such discussions and information can be taken back to the community.

4.3 The size of the Committee would see the status quo remain in place and so the Committee will comprise of five Councillors and five Tangata Whenua representatives.

4.4 The term of office on the Committee would also support the status quo where Councillors would be appointed at the beginning of a new triennium.

4.5 The Terms of Reference for the HDC: Tangata Whenua Joint Wastewater Committee shall be subject to review by the Joint Committee at its first meeting following each local government triennial election.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the wellbeing of communities across Heretaunga both in the present and for the future with respect to wastewater and cultural issues.

Māori Impact Statement - Te Tauākī Kaupapa Māori

This report is timely and will enable the HDC : Tangata Whenua Waste Water Joint Committee to run at full capacity should Joella’s nomination ratified by Council. After workshopping Tangata Whenua representation in 2019, officers were endorsed and given support to build up the capacity of the Committee given that it was two members short, and had been so for a long period. Accordingly, this same process has been applied to seeking nominations for the current vacancy that exists through Peter’s resignation where given there was a ‘Heretaunga’ vacancy, the Heretaunga body - Heretaunga Tamatea Settlement Trust was approached for expressions of interest.

Sustainability - Te Toitūtanga

N/A.

Financial considerations - Ngā Whakaarohanga Ahumoni

N/A.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of significance as highlighted above in terms of Community Outcomes and the Māori Impact Statement.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Yes; with Heretaunga Tamatea Settlement Trust.

Risks

Opportunity: N/A

REWARD – Te Utu

RISK – Te Tūraru

[State the benefit, opportunity, innovation of the outcome & whether it benefits; Safety (public/ staff/ contractors), Finances, Service Delivery, Legal compliance, Reputation.]

[State the significant risks or threats (4 or 5 max) to the objective & whether they affect; Safety (public/ staff/ contractors), Finances, Service Delivery, Legal compliance, Reputation.]

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

N/A

HASTINGS DISTRICT COUNCIL

Council MEETING

Tuesday, 8 December 2020

RECOMMENDATION TO EXCLUDE THE PUBLIC

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

THAT the public now be excluded from the following part of the meeting, namely:

26 Strategic Land Consideration

27 244 Flaxmere Ave

28 206 Queen Street West - Next Stages

29 Land Purchase for Waipātiki Water Treatment Plant Upgrade

30 CON2020007 3 Waters Maintenance Contract

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

26 Strategic Land Consideration

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To protect the interest of third party negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

27 244 Flaxmere Ave

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To undertake Negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

28 206 Queen Street West - Next Stages

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Commercially sensitive material contained in this report..

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

29 Land Purchase for Waipātiki Water Treatment Plant Upgrade

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Sensitive to completion of negotiations for Land Information.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

30 CON2020007 3 Waters Maintenance Contract

Section 7 (2) (b) (ii)

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

The report contains information and details of the tender evaluation process on specific companies that tendered for this contract. The tender evaluation is a closed process and the release of information on the competency and capability of individual companies assessed by the TET could be prejudicial to those companies in future tenders or negotiations..

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

Te Rā Hui: Meeting date:	Tuesday, 8 December 2020
Te Wā: Time:	10.30am
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Chief Executive - Nigel Bickle

Mematanga: Membership:	Tiamana Chair: Mayor Sandra Hazlehurst Ngā KaiKaunihera Councillors: Bayden Barber, Alwyn Corban, Malcolm Dixon, Damon Harvey, Tania Kerr (Deputy Chair), Eileen Lawson, Simon Nixon, Henare O’Keefe, Peleti Oli, Ann Redstone, Wendy Schollum, Sophie Siers, Geraldine Travers and Kevin Watkins
Tokamatua: Quorum:	8 members
Apiha Matua Officer Responsible:	Chief Executive – Nigel Bickle
Te Rōpū Manapori me te Kāwanatanga Democracy and Governance Services:	Jackie Evans (Extn 5018)

1 ⇩	HBAF 2020 Report - Arts Inc	COP-01-02-20-1042
2 ⇨	2020 Arts Festival Contract for Service	COP-01-02-20-1026	Under Separate Cover

1 ⇩	Final Class 4 Venue Policy 1st December 2020	STR-3-4-20-547
2 ⇩	Final TAB Policy 1st December 2020	STR-3-4-20-546
3 ⇩	Hastings CBD Area	STR-3-4-17-429
4 ⇩	Havelock North Village Area	STR-3-4-17-430
5 ⇩	Stortford Lodge Area	STR-3-4-17-428
6 ⇩	Clive Suburban Commercial Area	STR-3-4-17-427

1 ⇩	Coastal Hazards Joint Committee Summary and Minutes 7 August 2020	CG-16-2-00422
2 ⇩	Coastal Hazards Joint Committee Summary and Minutes 16 October 2020	CG-16-2-00421

Item 6 Arts Inc Heretaunga, 2020 Hawke's Bay Arts Festival Report
HBAF 2020 Report - Arts Inc	Attachment 1

Item 11 Adoption of Class 4 Venue and TAB Venue Policies
Final Class 4 Venue Policy 1st December 2020	Attachment 1

Item 11 Adoption of Class 4 Venue and TAB Venue Policies
Final TAB Policy 1st December 2020	Attachment 2

Item 11 Adoption of Class 4 Venue and TAB Venue Policies
Hastings CBD Area	Attachment 3

Item 11 Adoption of Class 4 Venue and TAB Venue Policies
Havelock North Village Area	Attachment 4

Item 11 Adoption of Class 4 Venue and TAB Venue Policies
Stortford Lodge Area	Attachment 5

Item 11 Adoption of Class 4 Venue and TAB Venue Policies
Clive Suburban Commercial Area	Attachment 6

Item 12 Preparation of a Reserve Management Plan for Eskdale Park
Location Map	Attachment 1

Item 13 Application for a Temporary Alcohol Ban - Summer Solstice Concert
Summer Solstice Concert Alcohol Ban Area	Attachment 1

Item 13 Application for a Temporary Alcohol Ban - Summer Solstice Concert
Police application for a temporary alcohol ban for Summer Solstice Alcohol	Attachment 2

Item 14 Application for a Temporary Alcohol Ban - Six60 Concert
Six60 Alcohol Ban Area	Attachment 1

Item 22 Clifton to Tangoio Coastal Hazards Strategy Joint Committee
Coastal Hazards Joint Committee Summary and Minutes 7 August 2020	Attachment 1