Agenda of Council Meeting

Te Rārangi Take
Order of Business

1.0	Opening Prayer – Karakia Whakatūwheratanga
2.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui At the close of the agenda no apologies had been received. At the close of the agenda no requests for leave of absence had been received.
3.0	Conflict of Interest – He Ngākau Kōnatunatu Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.
4.0	Confirmation of Minutes – Te Whakamana i Ngā Miniti Minutes of the Council Meeting held Thursday 11 February 2021. (Previously circulated)
5.0	Presentation by Mayor's Tuia	9
6.0	Chief Executive's Update	11
7.0	Dog Registration Fees	15
8.0	Havelock North Parking Study 2020	23
9.0	Adoption of Long Term Plan 2021/2031 for Community Consultation	53
10.0	Reallocation of budget and reserves for Spatial Plan and Hastings Housing Strategy actions	55
11.0	Flaxmere Land Development Update	61
12.0	Waingākau Development Road Renaming	73
13.0	2021 Youth Council Appointments to Council Subcommittees	79
14.0	2021 Local Government New Zealand Conference, AGM and Remit Process	81
15.0	Schedule of Council Meetings	89
16.0	Minor Items – Ngā Take Iti
17.0	Urgent Items – Ngā Take Whakahihiri
18.0	Recommendation to Exclude the Public from Items 19, 20, 21, 22 and 23	91
19.0	Strategic Land Consideration
20.0	Foodeast Regional Investors Update
21.0	Urban Development Area - Land Acquisition
22.0	Delegation to the Chief Executive to enter into Lease arrangements
23.0	Lease Renewals

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Nigel Bickle, Chief Executive

Te Take:

Subject:

Chief Executive's Update

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to update Council on key matters of interest since the last update and provide executive context for the strategic items on this Council Meeting Agenda. The remaining items are important operational matters and are well traversed within the Officer Reports.

Chief Executive Update

1.2 I would like to firstly recognise that these past few months have been incredibly challenging for our staff and community with the recent COVID-19 outbreak in Auckland and the subsequent change of alert levels around the country.

1.3 The biggest impact from the alert level changes has been felt by our events industry with the cancellation of some major annual events in our district and wider region, including Hawke’s Bay’s Art Deco Weekend, our International Cultures Day in Hastings and the Horse of the Year show.

1.4 I would also like to acknowledge the impact COVID-19 has also had on the 40^th anniversary of the Hastings-Guilin Sister City relationship. Council has developed a plan to spread out this significant celebration over the course of this year. It was fantastic we were still able to see our sister city relationship reaffirmed at a small event on 3 March in the Osmanthus Gardens.

1.5 While it is incredibly disappointing for our council to not have some of our iconic events in 2021, it highlights the importance of following the government’s COVID-19 guidelines which are keeping our community safe.

Adoption of the Long Term Plan for Community Consultation

1.6 Council is being asked to adopt today the Long Term Plan (LTP) 2021/2021 for community consultation.

1.7 Staff from across our organisation have worked hard to present a plan that strikes the right balance between keeping rates as affordable as possible while investing in our critical assets so we can continue to deliver core services to meet our community’s high expectations.

1.8 This plan has two strong themes running through it: maintain and grow. We need to maintain our essential assets, while growing our district in a manageable way.

1.9 As more and more people are choosing Hastings to live and work in, managing this growth is challenging, and a key consideration within the LTP. We have a regional growth strategy that outlines how we can overcome certain growth-related issues, such as our housing shortage. Council wants to continue our district’s exciting momentum by continuing to invest in new infrastructure and projects to support the local economy and jobs. There are choices around how fast we invest and how we can pay for these investments, particularly for our inner city and public spaces. Council is also being asked to adopt a parking study into the provision of public car parking in Havelock North for inclusion in the LTP’s consultation process which is also relevant to the issue of growth within our district.

1.10 Council’s work programme and investment detailed in this plan is focused on getting the basics right: delivering safe drinking water; clean and efficient wastewater, refuse and stormwater disposal; safe roads, and well-maintained public spaces. Due to age and increasing environmental standards, the cost of maintaining our core assets is rising. We have presented a solid plan that allows us to make necessary investment in these essential services.

1.11 This LTP represents a considerable amount of work by staff throughout council and I wish to acknowledge all of their hard work in developing it for our community’s feedback.

Flaxmere Land Development Update

1.12 Working with our central government and iwi partners to resolve our housing crisis continues to be a major focus for council. This has culminated in a number of significant housing events and critical housing meetings in Hastings over the past month.

1.13 From 24^th – 27^th February, Ngāti Kahungunu hosted the National Maori Housing Conference which allowed 400+ iwi and government delegates from around Aotearoa hear from Mayor Sandra Hazlehurst on our Hastings Place Based Housing Plan and its key achievements and opportunities. The focus was particularly for more papakāinga housing in our community.

1.14 This hui resulted in a meeting with Mayor Hazlehurst and Housing Minister Megan Woods and Maori Housing Minister Peeni Henare in Flaxmere to visit future housing developments and discuss our housing plan.

1.15 On 1^st March the region’s leaders also had a meeting with Local Government Minister Nanaia Mahuta which focused on the importance of place-based partnerships within the housing space.

1.16 These meetings have provided valuable opportunities for council to reiterate the importance of our partnerships as well as sustainable funding for place-based housing solutions, supporting Maori lead housing solutions, delivering more Kainga Ora housing, partnering with community organisations to establish housing entities to deliver senior and affordable housing.

1.17 As discussed in this report, Crown investment of $11.5 million has been earmarked for three areas of residentially zoned land that Council owns in Flaxmere to enable Council to bring to the market affordable sections for subsequent sale.

1.18 Today council is being asked to provide support for important social and affordable housing developments within our community of Flaxmere.

1.19 These housing developments are key parts to our Medium Term Housing Strategy and I look forward to discussing these further with council.

Conclusion

1.20 Lastly, I would like to acknowledge and thank Her Worship Mayor Sandra Hazlehurst, Councillors, the Rural Community Board, Heretaunga Takoto Noa Māori Standing Committee, Youth Councillors and all of our executive team and staff members for their participation in the recent Heretaunga 2050 Futures Workshop.

1.21 Together with our key stakeholders, we explored our heritage, history, strengths, opportunities and constraints of our district and engaged with our community to start thinking about what Heretaunga will look like in the next 30 – 50 years.

1.22 The next steps for this project will be to merge this work together with the detailed scoping exercise for our Spatial Plan. We expect to bring this back to you in the next couple of months.

1.23 I look forward to continuing to work alongside you all on this project as we explore our ambitions for Heretaunga in 2050 and beyond.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Chief Executive's Update dated 18 March 2021.

Attachments:

There are no attachments for this report.

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

John Payne, Regulatory Solutions Manager

Te Take:

Subject:

Dog Registration Fees

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from Council on the setting of the Dog Control fees to take effect from 1 July 2021

1.2 This issue arises as the fees must be set by Council resolution for the registration and control of dogs under the Dog Control Act 1996.

1.3 At the Rural Community Board meeting 1 March 2021 the Board suggested a regular review of CPI increases.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Dog Registration Fees dated 18 March 2021.

B) That Council adopt the following fees to take effect from 1 July 2021: Note, all fees are inclusive of GST.

Current fee New Fee Paid on or after 1 August

Urban fee $110.00 $115.00 $172.00

Rural/Working $48.00 $56.00 $84.00

Selected Owner $73.50 $78.00 $117.00

Special purpose Nil

Other fees and charges: Current New

First Impounding $85.00 $85.00

Second Impounding $125.00 $127.50

Third & Subsequent Impounding $175.00 $180.00

Current New

Animal Control Officer hourly rate $110.00 $112.50

Sustenance per day $8.00 $9.00

Microchip Implanting Fee $42.00 $42.00

Adoption Fee $250.00 $260.00

Seizure Fee $ $60.00

Destruction Fee $ $60.00

Relinquishment Fee $40.00 $50.00

Application to keep more than 2 dogs $25.00 $30.00

Application for selected Owner Policy $25.00 $30.00

Replacement Tag $5.00 $6.00

Vehicle rate (per km) $0.77 $0.83

Stock Control (Note: The cost of retrieving stock will be charged actual costs)

Deer $40.00 $40.00

Horses $40.00 $40.00

Cattle $40.00 $40.00

Pigs $20.00 $20.00

Goats $10.00 $10.00

Sheep $10.00 $10.00

Sustenance Actual Costs

c) That the fees are automatically adjusted by inflation annually and rounded off where appropriate.

3.0 Background – Te Horopaki

3.1 Dog Control fees are set under section 37 of the Dog Control Act 1996 by Council resolution, there being no requirement for the proposed fees to pass through a public consultation process.

3.2 The fees need to be set in advance of the expiry of the registration year (June 30) to give dog owners sufficient time to apply for registration for the coming year. In practise this means the dog registration fee setting process has to be completed ahead of the Annual Plan process.

3.3 Council currently has a fee structure which reflects 73 percent private and 27 percent public benefit.

3.4 All dog owners contribute through their fees to a fair proportion of the costs of operating dog control services. Fine recoveries, impound fees and application fees help to offset the remaining costs.

3.5 Unclaimed, impounded dogs with a suitable temperament/potential are adopted out. Dogs are registered, neutered, microchipped, dewormed and vet checked prior to placement. The current adoption fee $250 does not fully meet the costs and the registration income cross subsidises this activity.

3.6 Any dog which remains unregistered after 31 July incurs a penalty of an additional 50 percent of the registration fee, (section 37(3) of the Dog Control Act 1996). Any person keeping an unregistered dog after 1 August is liable to an infringement notice in addition to the registration penalty fee.

3.7 There remains an increased focus on dangerous, menacing, roaming and unregistered dogs. There is a target to achieve 100 percent registration compliance of known dogs, accordingly Animal Control Officers will be making site visits across the district to determine why known dogs have not been re-registered.

4.0 Discussion – Te Matapakitanga

4.1 There are about 13,525 dogs on the Council database. There is about a 1.5 percent dog population increase annually.

4.2 In 2019/2020 the Animal control activity was increased by one full time equivalent staff member to meet the service levels required, in particular due to an increase in public hostility, requiring staff to work more frequently in pairs.

4.3 In 2019/2020 there was a spate of stock worrying incidents resulting in more than 300 sheep killed and several more badly injured. Several of these incidents resulted in summary prosecution involving multiple dogs and multiple offences. Legal costs exceeded $34,000.

4.4 It is proposed that the increase in fees will fund the increase in costs.

4.5 The dog registration fees have remained unchanged since the 2015/2016 registration year.

4.6 The proposed increase in dog fees have been discussed with the Rural Community Board and they support the recommended increase and that the fees be reviewed annually.

4.7 There are five categories of dog registration:

· Urban

· Urban Selected Owner (These are owners where they have applied for and qualified to be recognised responsible owners with a clean track record)

· Rural/Working

· Dangerous Dogs

· Special, which covers disability assist and special purpose dogs.

Table 1. The proportion in each category

Urban	Urban Selected	Rural/Working	Dangerous	Special	Total
2,687	4,247	6,546	30	15	13,525
19.9%	31.4%	48.4%	0.2%	0.1%

NB: The ‘Dangerous dog’ fees are set by legislation, being 150% of the level that would apply if the dog were not classified as a dangerous dog.

Table 2. The current fees

Urban	Urban Selected	Rural/Working	Dangerous	Special
$110.00	$73.50	48.00	150%	No fee

Table 3. The proposed fees

Urban	Urban Selected	Rural/Working	Dangerous	Special
$115.00	$78.00	56.00	150%	No fee

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Adopt the fees as set out in the resolution and as shown in Table 3 above:

Advantages

· Helps to meet the increased costs associated with the Animal Control function.

Disadvantages

· Increases the costs for dog owners

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 Leave the fees as they currently are, as identified in Table 2 or recommend a different fee structure.

Advantages

· No increase for dog owners

Disadvantages

· No increase would create a budget shortfall resulting in either an adjustment to the level of service or funding will need to be found from another source.

6.0 Next steps – Te Anga Whakamua

6.1 If Council adopts the proposed fees, these will be publically advertised in the month preceding the start of the dog registration year and will apply from the start of the 2021/2022 registration year.

Attachments:

1 ⇩

How Registration Fees Benefit the Community

REG-1-14-21-117

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the performance of regulatory functions for the purpose of reducing public nuisance and threats to public health and safety through appropriate animal control activities for the wellbeing of communities in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

No known impacts for mana whenua / iwi / tangata whenua above and beyond the general community population:

Sustainability - Te Toitūtanga

Fees are charged each year pursuant to section 37 of the Dog Control Act 1996 to reflect the costs associated with the Animal Control activity:

Financial considerations - Ngā Whakaarohanga Ahumoni

The fees are reviewed annually:

Significance and Engagement - Te Hiranga me te Tūhonotanga

This report has been assessed under the Council's Significance and Engagement Policy and does not trigger the threshold of Council’s Significance and Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

N/A:

Risks

REWARD – Te Utu	RISK – Te Tūraru
The revenue from registration fees funds the dog control activity.	Insufficient funds would result in a drop in the level of service which would likely have an impact on community safety.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

A report was presented to the Rural Community Board on 1 March 2021. 48 percent of the district’s dogs are in the rural communities.

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

John Payne, Regulatory Solutions Manager

Te Take:

Subject:

Havelock North Parking Study 2020

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is for Council to consider and adopt the Havelock North Parking Study 2020 ready for inclusion (supporting documentation), for public consultation purposes as part of the Long Term Plan (LTP)

1.2 This issue arises as the parking situation in Havelock North has been assessed to determine existing and future demands.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Havelock North Parking Study 2020 dated 18 March 2021.

B) That Council adopt the Havelock North Parking Study 2020 for inclusion as supporting documentation in LTP public consultation process.

3.0 Background – Te Horopaki

3.1 About every 3-4 years Council undertakes a stocktake on the parking resource in Havelock North. To this end Hastings District Council commissioned Stantec to undertake a parking study in 2020.

3.2 The study resulted in compiling an inventory of available parking within a defined area (for consistency with comparison to previous studies) which collated both public and private areas, on and off street parking.

3.3 A series of parking surveys were undertaken covering weekdays and Saturdays. The surveys were completed:

· 31 July to 1 August

· 16 Oct to 17 Oct

· 4 Dec to 5 Dec

3.4 The survey reviewed:

· Occupancy

· Duration of stay

· Parking trends

· Population growth and

· Forecast demand

4.0 Discussion – Te Matapakitanga

4.1 Generally drivers perceive parking to be full or inconvenient when occupancy reaches 85 percent. This results in longer search patterns to find a space and more risk-taking by parking illegally.

4.2 Supporting the survey data, HDC also undertook CCTV counts of spaces occupied. CCTV is able to capture 279 of 648 on street parking spaces or 43 percent. There was a good correlation between the CCTV data and the survey data.

4.3 The most recent December survey shows peak occupancy rates, the main pressure in the central village:

· 66 percent Saturdays

· 81 percent Weekdays

4.4 Parking duration and compliance rates relating to time restrictions were also observed. There is an increasing trend of overstay.

4.5 Forecast parking demand growth ranges from, low 1 percent to, high 2.5 percent per annum.

4.6 The conclusion of the parking study:

· plan for the provision of 80 – 100 additional parking spaces in the village centre

· increase enforcement to reverse the increasing trend of overstays

· continue to monitor growth.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Adopt the parking study for inclusion in LTP public consultation process:

Advantages

· Gives the community supporting information for evaluating the LTP proposals

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 Don’t adopt the parking study

6.0 Next steps – Te Anga Whakamua

6.1 If Council adopts the parking survey it can be attached to the LTP as supporting documentation:

Attachments:

1 ⇩

Havelock North Parking Study 2020

REG-22-03-6-21-2

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the performance of regulatory functions for the purpose of reducing public nuisance and threats to public health and safety and moving people and goods around safely and efficiently in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

No known impacts for mana whenua/iwi/tangata whenua above and beyond the general community population.

Sustainability - Te Toitūtanga

Well-managed public parking can positively contribute to the transformation of urban environments into safer, more vibrant, sustainable, and equitable places with better travel choices allowing higher densities and a more compact urban form.

Going forward council may consider and balance:

· Alternative methods of transport, having less demand for parking spaces

· Incentivised use of the bus services

· Improved laneways and pedestrian links, access and connectivity

· Land purchase which has the potential for multi-level development

· Impacts of on-street parking demand and displacement into surrounding residential areas

· Short term & long term parking

· Street up-grades (widening, safety)

· Safety impacts of increased volumes of vehicles parked on-street

· Increasing parking fees, dis-incentivising car travel when other modes are available

· Providing the right amount of parking, in the right place, at the right time, and at the right price

Financial considerations - Ngā Whakaarohanga Ahumoni

N/A:

Significance and Engagement - Te Hiranga me te Tūhonotanga

This report has been assessed under the Council's Significance and Engagement Policy and does not trigger the threshold of Council’s significance and Engagement Policy.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

The parking survey will be attached as supporting information for the LTP.

It is proposed to provide the Havelock North Business Association a copy of the study prior to the Council meeting on 18 March.

Risks

REWARD – Te Utu

RISK – Te Tūraru

The information will help to fully inform the community

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

This matter does not impact the Rural Community Board:

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Lex Verhoeven, Strategy Manager

Te Take:

Subject:

Adoption of Long Term Plan 2021/2031 for Community Consultation

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from the Council to adopt the Draft Long Term Plan 2021/2031 for community consultation. This follows the direction given by Councillors at the Council meeting dated 11 February to finalise the plan based on the decisions and direction given at that meeting and an earlier workshop.

1.2 This is an administrative matter and a legal requirement. It follows a substantive process to bring the plan together to this point.

1.3 The Long Term Plan and its supporting information has been through the necessary audit processes and at the time of preparing this report the Council is awaiting audit clearance to proceed to community consultation. A copy of the audit opinion will be tabled at the meeting.

1.4 The Long Term Plan consists of sets of documents as follows (which will be circulated separately):

1) Consultation Document – covers the key matters and is targeted at, and distributed to, as much of the community as practicable. The draft consultation document was circulated to councillors for comment (recognising that much of the content has been audited and is required to fulfil legislative requirements).

2) Supporting Information – contains the underlying information upon which the consultation document is based. This information is more technical in nature and the Council has discretion as to how to make this information available. For ease of access the approach taken has been to package all relevant material in one volume which is available in hard copy and via the Council’s website. The Development Contributions Policy is also available as part of the supporting information (which contains updates to the fee charging schedule).

1.5 The engagement plan consists of a number of rural information sessions at (Te Pohue, Patoka, Crownthorpe, Maraekakaho and Poukawa) along with urban information sessions in Flaxmere, Hastings and Havelock North. There are also direct engagement plans being put in place for separate proposals impacting on particular properties in the Hastings and Havelock North CBD.

1.6 The engagement material will have wide reach in both paper and electronic formats and via print, radio and social media platforms.

1.7 The formal submission process is scheduled to take place in the period 3 April to 7 May 2021, with hearings set down for 8-10 June 2021.

1.8 The Risk and Assurance Committee received a final update on key components of the plan at its meeting dated 1 March 2021 and endorsed the plan and its key building blocks. The resolution passed by the Committee being:

“That the Risk and Assurance Committee recommend to Council that the Financial and Infrastructure Strategies and the Long Term Plan are robust and should be adopted and that the Committee should continue its oversight as appropriate through the audit and associated improvement process. The Committee also recommends that the Long Term Plan include clarification so that the average layperson can understand how the Council knows that it is spending the right amount, at the right time and in the right place”.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Adoption of Long Term Plan 2021/2031 for Community Consultation dated 18 March 2021.

B) That the Council receive the resolutions passed by the Risk and Assurance Committee on 1 March 2021 as detailed in paragraph 1.8 of the report.

C) That the Council resolves to:

i. Delegate to the Chief Executive any inconsequential updates and drafting changes recommended from the audit process.

ii. Adopt the Supporting Information to the Long Term Plan and Consultation Document in accordance with section 93G of the Local Government Act 2002.

iii. Adopt the Draft Development Contributions Policy in accordance with section 102(1) of the Local Government Act 2002.

iv. Adopt the Consultation Document in accordance with section 93A of the Local Government Act 2002.

Attachments:

There are no attachments for this report.

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Bruce Allan, Group Manager: Corporate

Te Take:

Subject:

Reallocation of budget and reserves for Spatial Plan and Hastings Housing Strategy actions

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to seek approval for the reallocation of contingency budgets and reserves for the purpose of undertaking the development of the Hastings Spatial Plan, Hastings Housing Strategy initiatives and a further Covid-19 recovery initiative.

1.2 The report recommends the following funding reallocations:

1.2.1 Up to $320,000 from the Flaxmere Land Development Reserve for the purpose of developing Masterplans for Camberley and Flaxmere communities.

1.2.2 $480,000 from the Covid-19 Recovery Contingency Fund to begin the scoping work for the Hastings Spatial Plan.

1.3 The recommended allocations from the Covid-19 Recovery Contingency Fund will fully extinguish this contingency fund.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Reallocation of budget and reserves for Spatial Plan and Hastings Housing Strategy actions dated 18 March 2021.

B) That the Council allocate the balance of the unallocated Covid-19 Recovery Contingency Fund of $480,000 as an initial fund to support the implementation of the Hastings Spatial Plan

C) That the Council allocates up to $320,000 from the Flaxmere Land Development Reserve towards the implementation of masterplans for Camberley and Flaxmere as actions identified in the Hastings Medium and Long Term Housing Strategy.

D) Noting that any implementation plans developed through these masterplans will be developed in conjunction with Council’s Partner agencies as identified in the Housing Strategy.

3.0 Background – Te Horopaki

3.1 During the development of the 2020/21 Annual Plan it was revised during the first Covid-19 lockdown and due to the uncertainties that were present at the time and a desire to keep rates increases to a minimum, a number of Covid related contingencies were incorporated into the budgets:

· $150,000 of operating capacity was built into the Toitoi and Splash Planet budgets to cover operating uncertainties. To date those budgets have not been required and any future use will be reassessed closer to year end.

· $500,000 operating contingency was set aside to cover unknown operating costs associated with Covid related decisions. To date there have been some increased costs due to Covid, however these have been largely absorbed by operating budgets. The only allocations from this operating contingency to date have been to cover the decisions to provide free sportsgrounds and indoor court space for the winter and summer codes. This is estimated to cost $130,000 in lost revenue.

· $1,000,000 Covid recovery contingency was set aside for Council to use at its discretion to support the local economy and community recover from the impacts of the Covid-19 lockdown. To date $520,000 has been allocated from that fund for the following and $50,000 was set aside for smaller allocations with delegation to the Civic and Administration Subcommittee for its allocation:

Hastings District Arts Culture and Events Recovery Plan	$300,000
Hastings Urban Centres Recovery Fund	$150,000
HB Business Hub – Hastings	$70,000
Total Allocated	$520,000
Delegation to the Civic and Administration Committee to make small allocations in support of Councils goal of supporting the Covid-19 recovery	$50,000
Total	$570,000

3.2 To date there has been no allocation from the $50,000 made by the Civic and Administration Subcommittee. Given this allocation has not been utilised, this $50,000 allocation has been included in the available funds detailed below.

3.3 While we remain in uncertain times and the threat of further disruptions to the economy and the community remain, the impacts of the April 2020 lockdown have largely been mitigated and Council has an opportunity to consider the best use of the remaining funds of $480,000 in the Covid Recovery Contingency. Any future allocation of the contingency for the purpose of recovery is likely to have limited impact and alternative uses for this fund might be considered more beneficial.

3.4 Council also has a number of reserves that have built up over time with their use specified through Council resolutions. One reserve in particular that has built up over time is the Flaxmere Land Development Reserve which has accumulated funds primarily through the sale of surplus Council land in Flaxmere. In June 2007 Council resolved that the reserve should be used as follows:

That the current funds in the Flaxmere Land Subdivision Reserve be used to repay debt or to fund capital projects in Rating Area One.

That the proceeds from future property sales in Flaxmere be used to repay debt or to fund capital projects in Rating Area One.

3.5 The Flaxmere Land Development Reserve has accumulated funds in recent years through the sale of land at Kirkwood Road, Waingākau and Tarbet Street and currently has a balance of $2.96m. This current balance assumes all costs incurred or committed through the Tarbet Street development have and will be met by the Provincial Growth Fund (PGF) funds received and includes settlement on the land for the Soho Group for transitional housing.

3.6 This reserve will be utilised in the future as working capital on further housing developments in Flaxmere including 244 Flaxmere Avenue, Flaxmere Town Centre and the Caernarvon Road land adjacent to Flaxmere College.

3.7 A more detailed report on the future policy for allocation of funds accumulated in this Flaxmere Land Development Reserve will be bought to the Strategy and Development Committee at a future date.

4.0 Discussion – Te Matapakitanga

4.1 Through the 2018-28 Long Term Plan, implementing the Council’s Water Supply plan was its number one priority. The implementation of that plan is now well advanced and a programme of work is in train to complete that priority.

4.2 Over the last couple of years the housing crisis in Hastings has emerged as the new number one priority for Council and the Hastings Medium and Long Term Housing Strategy was recently adopted by Council that outlined a number of important actions of which Council was a lead agency for their delivery.

4.3 Also emerging as a significant priority is the development of a Hastings Spatial Plan. This is a large and strategically important piece of work, estimated to cost up to $1.3m over the next 2-3 years.

4.4 There is currently limited budget to help assist with these projects.

4.5 Housing Strategy initiatives and Masterplans

4.6 The Hastings Housing Strategy has 26 actions identified with HDC identified as the lead agency for 17 of those actions which will require a number of funding decisions to implement. Amongst those actions where Council is identified as the lead agency are the development of masterplans for Camberley and Flaxmere with our partner agencies from Ministry of Social Development (MSD), Ministry of Housing and Urban Development (MHUD), Iwi, Ministry of Education, Kainga Ora and Police.

4.7 The Camberley Masterplan action identifies that Council along with the Camberley community will facilitate the multi-agency regeneration of Camberley through the development of a Camberley Community Masterplan.

4.8 The Flaxmere masterplan requirements are centred on the multiple land holdings in Flaxmere for the purpose of accelerating land development for affordable housing in a holistic and integrated way. In addition to the partner agencies identified with the Camberley Masterplan, Community Housing Providers, Heretaunga Tamatea Settlement Trust and private developers are also included.

4.9 Work is underway to scope the master planning work and terms of reference are being developed. It is estimated that Council’s contribution to these two masterplans would be in the vicinity of $320,000. It is requested that these two priority actions in the Hastings Medium and Long Term Housing Strategy be funded from the Flaxmere Land Development Reserve.

4.10 Provision of $80,000 has been made within this estimated cost for a Council funded Camberley Whanau Connector role to work alongside similar roles in place with the Camberley School for the next twelve months. The Whanau Connector would provide support and facilitate links to specialist services and will work with the Whanau Connectors based at Camberley School. The role would be based at the Camberley Community Centre, and supported by community leaders and stakeholder agencies and where possible the role would be filled by a person from Camberley further building local capability and capacity in the community. The role would also add value by supporting the current staff at the Community Centre and will add valuable input into the Camberley Masterplan.

4.11 The Flaxmere Land Development Reserve has sufficient funds to support this request and any other immediate need as identified in 3.5 above.

4.12 Hastings Spatial Plan

4.13 Hastings District Council is committed to the development of a Hastings Spatial Plan (which gives geographical expression to economic, social, cultural and ecological aspirations and strategic outcomes of the District for the long term) and now requires funding to undertake the initial scoping work. It is estimated that the development of a Hastings Spatial Plan will cost up to $1.3m over the next two years.

4.14 It is recommended that the balance of the Covid-19 Recovery Contingency ($395,000) be allocated to fund the development of the Hastings Spatial Plan. Noting that there are a number of interconnecting streams of work like the HPUDS review and the TANK process that will inform the Spatial Plan and potentially require funding through this process as well.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Relocate funding as requested:

5.1.1 Up to $320,000 from the Flaxmere Land Development Reserve for the purpose of developing Masterplans for Camberley and Flaxmere.

5.1.2 $430,000 from the Covid-19 Recovery Contingency Fund to begin the scoping work for the Hastings Spatial Plan.

Advantages

· The Flaxmere Land Development Reserve has a wide remit for the use of the funds held in this reserve as resolved by Council in 2007 and the recommended application of funds for the development of Masterplans for Camberley and Flaxmere fits this remit. The development of masterplans for these two communities was acknowledged by Council when it adopted the Hastings Medium and Long Term Housing Strategy in February 2021.

· The Covid-19 Recovery Contingency Fund was established by Council through the 2020/21 Annual Plan due to the uncertainties that prevailed at that time. While times are still uncertain, it is recommended that further investment in Covid-19 recovery initiatives may not necessarily provide satisfactory returns for Council. The recommended approach to reallocate funds from this contingency to support the development of a Hastings Spatial Plan which has been identified to be of a better use and return more benefits to the community in the long run.

Disadvantages

· We are still operating under uncertain times and the Covid-19 pandemic may still have further impacts for our economy and community. Allocating the Recovery Contingency at this time may be seen as a little premature and uses for this fund may be identified in the future.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 Variations of the funding request made could be developed.

· Council may consider variations to the funding requests made in this report. Those variations could include:

- Decline the request to transfer the Covid-19 Recovery Contingency to the Hastings Spatial Plan project, instead hold this contingency in case further recovery initiatives require funding.

- Decline the request to use the Flaxmere Land Development Reserve for the purpose of developing masterplans for Flaxmere and Camberley.

6.0 Next steps – Te Anga Whakamua

6.1 The next steps for the three issues/opportunities identified in this report are as follows (subject to Council approving funding allocations as requested):

· The Scoping work for the Camberley and Flaxmere masterplans will be completed, community engagement commenced and masterplans developed and the Camberley Whanau Connector for the Camberley Community and operating out of the Camberley Community Centre would be further investigated.

· The scoping work for the development of a Hastings Spatial Plan will be commenced.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the social, economic, environmental, and cultural wellbeings of communities in the present and for the future.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The Flaxmere and Camberley masterplans will be cognitive of those in these communities while the Hastings Spatial Plan will be designed to ensure the input of Maori is appropriate.

Sustainability - Te Toitūtanga

The development of the Hastings Spatial Plan will have a raft of sustainability considerations incorporated.

Financial considerations - Ngā Whakaarohanga Ahumoni

The financial considerations have been canvassed in the report:

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

There has been no consultation with regards to the allocation of Council funds for the initiatives outlined in this report.

Risks

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

Not applicable.

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

David Bishop, Project Manager

Te Take:

Subject:

Flaxmere Land Development Update

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to update Council on progress with the development of Council land in Flaxmere and obtain direction from Council for the next steps for these areas.

1.2 The report also summarises the results from the feedback received on the proposed three development options for the vacant Council owned land to the west of the current town centre and requests that funding be provided to relocate court space and a skate facility to Flaxmere Park.

1.3 The report recommends that:

· The urban designed concept layout for 244 Flaxmere Avenue be approved in order to progress civil engineering design.

· That Council endorse Option 3 for the development of the vacant Council owned land to the west of the current shopping centre.

· That Council approve up to $500,000 for the development of court space and a skate facility at Flaxmere Park as unbudgeted capital expenditure, albeit funded from the Flaxmere Land Development Reserve.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Flaxmere Land Development Update dated 18 March 2021.

B) That Council approves the urban designed concept layout for 244 Flaxmere Avenue in order to progress civil engineering design and authority be delegated to the Chief Executive to complete the subdivision and land development, including any amendments to the layout as a result of detailed civil engineering design.

C) That Council endorse Option 3 for the development of the Council owned land to the west of the current Flaxmere shopping centre.

D) That Council approve unbudgeted capital expenditure of up to $500,000 (excl GST) for the development of court space and a skate facility at Flaxmere Park with this funding to come from the Flaxmere Land Development Reserve.

3.0 Background – Te Horopaki

3.1 Following the Covid 19 lockdown in March/April 2020 year officers were asked to prepare infrastructure items for consideration for funding by the Crown through the Crown Infrastructure Partners (CIP) funding scheme.

3.2 Officers discussed with the Crown the possibility that the funding be used to advance the outcomes of the Hastings Place Based Housing Plan with a focus on the affordable end of the market on land that Council owns. The Crown funds of $11.5 million would therefore be used to develop three areas of residentially zoned land that Council owns in Flaxmere to enable Council to bring to the market affordable sections for subsequent sale. The Crown agreed with this approach and was keen to settle an agreement on this basis as soon as possible.

3.3 Accordingly the project involves the delivery of the three waters and roading infrastructure (including above ground amenity street lights, trees and reserves) required to enable the following three land packages to be developed and the associated titles issued. Upon completion the infrastructure will be owned by Hastings District Council.

Land packages	Type	Owner	Expected Dwellings/Lots
244 Flaxmere Avenue	Social and affordable	HDC	35
72 Caernarvon Drive (Land adjacent Flaxmere College)	Social and affordable	HDC	60
30 Swansea Road (Town Centre)	Social and affordable	HDC	80

3.4 The funding enables Council to bring forward delivery of infrastructure to support housing and enable the Council to meet its objectives under ‘The National Policy Statement on Urban Development’ namely to enable ‘well-functioning urban environments that enable all people and communities to provide for their social, economic and cultural wellbeing, and for their health and safety, now and into the future.

3.5 The funding will also be leveraged to support delivery of housing-related infrastructure in Hastings earlier than could otherwise occur, in line with the ‘Hastings Place-based Housing Approach: Governance Charter’ objectives;

· Everyone has access to a stable, healthy, affordable home, with access to education, employment, amenities and services that meet their needs.

· Māori, whānau, hapū and iwi are empowered to realise their housing aspirations.

· The right incentives and settings are in place so that housing/accommodation supply adjusts to meet changing demand over time. This is important to ensure that solutions are sustainable.

3.6 Delivery of the Projects will achieve the mutual objectives of the New Zealand Government and the Council of delivering social and affordable housing alongside greenfield development opportunities, generating new or sustained jobs and construction activity and promoting economic confidence in the Hastings District.

3.7 This report provides an update to Council on what activities have been undertaken since signing the agreement.

4.0 Discussion – Te Matapakitanga

Flaxmere Town Centre

4.1 The entire Flaxmere Town Centre bounded by Swansea Road and Caernarvon Drive comprises approximately 10 hectares with 6.6ha (66%) zoned for commercial activities and 3.4ha (34%) zoned for community/residential uses. The Council owns 6.0ha of the 10 hectares of which the zoning is roughly split two thirds community/residential and one third commercial zoning. The current planning zones were developed following extensive consultation 10-12 years ago, which included the provision of a supermarket on the surplus Council land to the west of the current shopping centre. The current planning framework is shown below:

4.2 More recently Council engaged with the community in late 2020 following a review of the Planning and Urban Design aspects of the Town Centre, which lead to a refreshed Urban Design layout that would enable development of the vacant Council owned land to the west of the current shopping centre. This plan is shown below:

4.3 This plan was subsequently refined into three development options for the vacant western Council owned land, which included a mix of residential, commercial and community possibilities. A community open day was held in October 2020 at the community centre. Subsequent consultation has occurred at the Flaxmere night markets with Council having a stall presence and two working group meetings have been held with interested parties who expressed an interest in attending at the first community open day. Community feedback was also received via the my voice, my choice website over a period of 5 weeks.

4.4 The community engagement results revealed the preferred option for the vacant Council owned land to the west of the current town centre was Option 3 with 52% of respondents preferring this option. Option 1 which was full residential use for all three blocks was preferred by 38% of respondents, while Option 2 which was full commercial use of the northern block and residential uses for the southern two blocks was only preferred by 10% of respondents.

4.5 Option 3 allows for commercial expansion with about a third of the northern block area being developed for medium density residential. The remaining two blocks to the south are intended for residential development in line with the current zoning of these sites being Community / Residential. The preferred Option 3 plan is shown below. It should be noted that this option still retains a significant area available (6000-8000 square metres) for commercial development which could include a future supermarket.

4.6 The feedback received also identified that the types of housing that the respondents would like to see in the residential area. This was relatively evenly split between stand-alone houses (40%) and a mix of all types, up to 3 storey apartments (35%).

4.7 In terms of what residents would like to see in the commercial area over 80% of respondents wanted to see additional shops / retail, closely followed by tertiary education facilities (67%) and then health care centres (60%).

4.8 Following the agreement with Crown Infrastructure Partners (CIP), investigation and design work was commenced on the vacant Council owned land to the west of the current town centre, including geotechnical, soil testing, site survey and civil engineering design for roading and three waters. At this stage the programme is largely on track to have detailed civil engineering design ready for tender by 30 June 2021. This will enable the development of the main spine roading network to get underway in the 4^th quarter of 2021.

4.9 The Parks and Property Team are also working on a concept design for a new skate park and court space in Flaxmere Park due to the fact that the existing facilities will be removed by the road construction. Council approval is being sought to formally relocate these facilities and authorise funding up to $500,000 from the Flaxmere Land Development Reserve to initiate their relocation and design and construction.

4.10 In terms of the use of funds in the Flaxmere Land Development Reserve, in June 2007 Council resolved that the Reserve should be used as follows:

a. That the current funds in the Flaxmere Land Subdivision Reserve be used to repay debt or to fund capital projects in Rating Area One.

b. That the proceeds from future property sales in Flaxmere be used to repay debt or to fund capital projects in Rating Area One.

4.11 The Flaxmere Land Development Reserve has accumulated funds in recent years through the sale of land at Kirkwood Road, Waingākau and Tarbet Street and currently has a balance of $2.96m. This current balance assumes all costs incurred or committed through the Tarbet Street development have and will be met by the Provincial Growth Fund (PGF) funds received and includes settlement on the land for the Soho Group for transitional housing.

4.12 This reserve will be utilised in the future as working capital on further housing developments in Flaxmere including 244 Flaxmere Avenue, Flaxmere Town Centre and 72 Caernarvon Drive (land adjacent to Flaxmere College).

4.13 A more detailed report on the future policy for allocation of funds accumulated in this Flaxmere Land Development Reserve will be brought to the Strategy and Development Committee at a future date.

4.14 As the relocation of the courts and skate park are capital projects in rating area one (which incorporates the urban areas of Hastings, Havelock North, Flaxmere and the Plains surrounding Hastings out to Clive, Haumoana and Te Awanga), it is considered that the funding of these projects from the Flaxmere Development Reserve is appropriate in order to provide replacement community facilities in Flaxmere.

4.15 Officers also seek approval of Council to proceed with the development of the vacant Council owned land to the west of the current shopping centre on the basis of Option Three as detailed above. Ongoing engagement with the Community and stakeholders will continue throughout this process on a regular basis.

72 Caernarvon Drive (Land adjacent Flaxmere College)

4.16 Development of 72 Caernarvon Drive which is the vacant land to the north of the town centre adjacent Flaxmere College is also progressing on a similar path to the Town Centre, albeit a few months behind. Geotechnical Investigations and a site survey are currently being undertaken together with a preferred Urban Design Layout. This site has been subject to some earlier concept designs in the early 2000’s, however a comprehensive integrated urban design layout is needed.

4.17 An initial concept design is shown below. Depending on typologies and yield, the site can accommodate around 60 stand-alone residential dwellings at an average site size of 500m² (being the current minimum site size in the District Plan). Space has also been identified for a retirement village (shown as Block 8 on the plan below) and a 2000m²neighbourhood reserve. Once the concept has been refined with both internal and external stakeholders, officers will bring back to Council the final layout plan for final approval to enable civil construction works to commence in the 4th Quarter of 2021.

244 Flaxmere Avenue

4.18 Development of 244 Flaxmere Avenue is proceeding at pace with soil testing, geotechnical reporting and site survey complete. Concept Urban Designs have been prepared and the preferred layout will be provided at the Council Meeting. Development of the resource consent application is in the preparation phase. Detailed civil engineering design is expected to be completed by 30 June. Officers are in dialogue with CIP regarding this three month timeline change as a result of the longer design phase. A two staged approach to the development is also being advanced so that civil engineering design can get underway without having to have the final built design locked in. This involves identifying two “super lots” for future medium density development, while retaining more traditional stand-alone lots on the boundaries with adjacent properties.

4.19 Officers therefore seek Council approval of the concept plan layout which has been designed by Council’s Urban Design Consultant Deyana Popova of Urban Perspectives who is very experienced with creating exemplar urban design layouts and is used by Council’s planning and regulatory division to review private development schemes through the resource consent process.

4.20 The design brief was to create a community feel for the development with a mix of typologies including some medium density designs that are in accordance with current urban design thinking and Crime Prevention Through Environmental Design (CPTED) principles. The proposed Design ensures the majority of all the proposed dwellings overlook the street to provide passive surveillance and the use of rear lots and right of ways will be minimised. These principles are key to avoid the mistakes of past developments in which density was increased with no thought into design or layout.

4.21 In terms of the built environment an expression of interest has been received from an organisation that intends to develop between 10-15 sites for them to construct buildings and provide their progressive home ownership products such as Shared Equity, Rent to Buy etc. This would leave approximately 15 sites for Council to sell on the market, but with the requirement to build the type of dwelling on the site in accordance with the comprehensive design criteria, and no more than seven sites to be developed by either a community housing provider (such as the Salvation Army, Presbyterian Church, Te Taiwhenua o Heretaunga, etc.) or Kainga Ora, with seven sites being no more than 20% public housing over the entire development.

4.22 The indicative concept plan and urban design layout for 244 Flaxmere Avenue which officers are seeking endorsement of, will be available at the meeting.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 The recommended option is to endorse the above approach so that Council officers can continue the detailed civil design and investigation phase for the three Flaxmere development areas in order for Council to both meet its commitments to the Government and also more importantly developing its unused landholdings in order to better provide for housing at the affordable end of the market for its community in line with the recently adopted Medium and Long Term Housing Strategy and Place Based Approach.

Option Two

5.2 Alternatively Council could stop progressing these developments, but this would not lead to the outcomes sought for additional housing options for its community, meet the objectives of the Hastings Place Based Housing Plan and Medium and Long Term Housing Strategy, nor use the available Government funding available to build infrastructure for this very purpose. Accordingly this option is not recommended.

6.0 Next steps – Te Anga Whakamua

The next steps include continuing detailed civil engineering design and investigations for all three development areas ready to tender for construction in the third quarter of 2021 and ongoing community engagement.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

This report promotes the social and economic wellbeing of communities in the present and for the future, in particular providing infrastructure for housing developments at the affordable end of the spectrum that would otherwise not be done if left to the traditional market led approach.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal will contribute to meeting the current and future needs of communities for good quality local infrastructure by addressing affordable housing issues in partnership with the community and key stakeholders.

Māori Impact Statement - Te Tauākī Kaupapa Māori

A significant focus of the Hastings Place Based Housing Initiative is to get more people in homes, of which Māori are disproportionally affected, and therefore these initiatives have the potential to lift Māori home ownership.

Sustainability - Te Toitūtanga

Council recognises sustainability outcomes in its planning processes.

Financial considerations - Ngā Whakaarohanga Ahumoni

These Flaxmere initiatives can be funded from the Crown Infrastructure Partners agreement and the Flaxmere Land Development Reserve.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of moderate significance. None of the landholdings are identified as Strategic Assets in the Significance and Engagement Policy. However given the significance of the larger landholdings around the Flaxmere Town Centre the decision has been made to engage with the community on a regular basis with ongoing community engagement via a community working group which is currently meeting every 2 months.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Consultation with stakeholders is ongoing and will be carried out when required and as identified above.

Risks

Opportunity: Significant opportunity to develop affordable housing for the community, at a time when there is significant need.

REWARD – Te Utu

RISK – Te Tūraru

More of our whānau in warm dry and healthy homes at an affordable price.

Significant boost to the regional economy and jobs through both infrastructure delivery and house construction and fit out.

Financial – if no sections can be sold.

Reputation – if houses aren’t built following completion of subdivision.

Vertical build and housing market at the time land is ready for sale.

Construction on three fronts at the same time may stretch construction and trade resources.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

The Rural Community Board will not be affected by the proposals.

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

David Bishop, Project Manager

Dr James Graham, Pou Ahurea Matua - Principal Advisor: Relationships Responsiveness and Heritage

Te Take:

Subject:

Waingākau Development Road Renaming

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to obtain a decision from the Council on the proposed renaming of four roads in the Waingākau Housing Development Area.

1.2 A request has been received from Waingākau Housing Development Limited (Waingākau) a subsidiary of Te Taiwhenua o Heretaunga to change the names of four roads that are part of their development. One road is formed (Mitchell Place) while the other three are not formed, although some services exist under them.

1.3 This report recommends that the four existing road names in the Waingākau housing development be renamed.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled Waingākau Development Road Renaming dated 18 March 2021.

B) That pursuant to Section 319 of the Local Government Act 1974 the following roads be renamed:

i. Mitchell Place to Whiri Place

ii. Mawson Avenue to Kōrari Avenue

iii. Ryde Place to Rito Place

iv. Frobisher Street to Whītau Street

3.0 Background – Te Horopaki

3.1 A request has been received from Waingākau Housing Development Limited a subsidiary of Te Taiwhenua o Heretaunga to change the names of four roads that are part of their development.

3.2 Consultation has been undertaken extensively by Te Taiwhenua o Heretaunga in 2020:

· Muri Whaanga in her capacity as a Cultural Expert of weaving and flax (Harakeke) was asked to provide information about the history to enable a better understanding of Harakeke, and to explore and provide names or words associated with harakeke that can be used for the Waingākau roads.

· Hui ā-Iwi were held at Te Aranga Marae and Te Taiwhenua o Heretaunga with mana whenua representatives, where various names were discussed, including names of ancestors (Tīpuna).

· After extensive kōrero, including with Kāhui Kaumātua, it was agreed to not adopt Tīpuna names for the Waingākau roads.

· It was suggested to adopt Harakeke names for the roads, as these best represent the aspirations of Waingākau.

3.3 The site of which the Waingākau Housing Development resides, is of high significance to mana whenua.

3.4 Harakeke is a native plant to Aotearoa New Zealand, which Māori discovered and have valued since their arrival over 1000 years ago. In a spiritual and cultural sense, Harakeke represents a whānau. In the physical sense it was the Harakeke that clothed and sheltered Tīpuna Māori and that was used to produce practical and necessary items for everyday use.

3.5 The Waingākau development looks to strip back barriers to homeownership, to bring whānau together, and provide structure to build a strong and resilient community. Therefore, the names/words that resonate with the kaupapa, as identified by hapū are:

a) Kōrari: - the flax stalk, the centre stalk where the seed pods grow; represents new growth, food for ngā manu (birds), and seeds providing the continuation of life. Kōrari to replace Mawson Avenue.

b) Rito: - new centre shoot, young centre leaf of the harakeke; represents the new development, new beginnings, and aspirations for a strong vibrant future. Rito to replace Ryde Place.

c) Whītau: - flax fibre, strong yet flexible; represents our whānau journey, the need to stay strong and resilient, but flexible enough to weather the storms for brighter futures. Whītau to replace Frobisher Street.

d) Whiri: - to plait; represents the bringing together of whānau and weaving together their home ownership journey and building a vibrant future. Whiri to replace Mitchell Place.

3.6 Other options could also include Raranga – to weave, Korowai – cloak, or Whāriki – weaved mat; again representing bringing whānau collaboration to support, nourish the growth of a strong vibrant community. Note however, that Korowai and Whāriki have recently been gifted by Waingākau to Council for use in the Tarbet Street subdivision and these names have already been approved by the Environmental Consents Manager.

3.7 Waingākau therefore propose that the following road names be re-named as follows:

a) Mitchell Place to Whiri Place

b) Mawson Avenue to Kōrari Avenue

c) Ryde Place to Rito Place

d) Frobisher Street to Whītau Street

3.8 A map of the proposed changes is shown below:

4.0 Discussion – Te Matapakitanga

4.1 The Hastings District Council Road Naming Policy lists the following criteria for evaluation of the suitability of proposed road names:

· Cultural Significance

· Existing or common theme

· Significant feature

· Historical event or person, and

· Personal name for special services

4.2 In addition, in order to be accepted by Land Information New Zealand the road names will also have to fit with the criteria set out in the Australia/New Zealand Standard for Rural and Urban Addressing.

4.3 Council officer evaluation of the suggested names has revealed that all the names suggested, meet the NZS Rural and Urban Addressing Standard stipulation that the name element, regardless of any difference in road type, shall not be the same as an existing road name where the existing road name is in the same locality. There are no other instances of the suggested names in adjoining local authorities that may cause confusion and Fire and Emergency NZ have not raised any concerns with any of the names suggested.

4.4 While the United Kingdom port town/city theme of Flaxmere is used throughout the suburb, it is considered that the proposed Māori names based around the whānau theme are more appropriate in this location. There are no other historical names for the site that would be more relevant, with the most prominent one being Lochain, named after Lochain Farm Limited who owned the site in 1954. It is noted that Lochain Park located off Cartier Crescent is already named after this owner.

4.5 Given the names proposed by Waingākau have cultural significance, the consultation that has occurred and that the Waingākau Housing Development looks to strip back barriers to homeownership, to bring whanau together, and provide structure to build a strong and resilient community, the proposal to rename the existing roads as requested by Waingākau is considered to have merit and is recommended.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 Option one is to rename the roads as requested by Waingākau Housing Developments Ltd.

Advantages

· Changing the names will better recognise the cultural significance to mana whenua.

· No other landowner is involved and no existing dwellings will need to change their address.

· Other than Mitchell Place, the current road names are not widely known.

· Given the Waingākau development looks to strip back barriers to homeownership, to bring whānau together, and provide structure to build a strong and resilient community the road names proposed are considered to be very appropriate.

Disadvantages

· Would not retain the United Kingdom port town/city theme for Flaxmere road names.

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 This option would retain the current road names.

6.0 Next steps – Te Anga Whakamua

6.1 The next steps if, option one is adopted, will involve advising Land Information New Zealand (LINZ) so that the road names can be updated in the national database.

Attachments:

There are no attachments for this report.

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes local infrastructure which contributes to public health and safety, supports growth, connects communities, activates communications and helps protect the natural environment.

Māori Impact Statement - Te Tauākī Kaupapa Māori

As this request has come from Te Taiwhenua o Heretaunga, on behalf of Waingākau Housing Development Limited, and given the Waingākau development looks to strip back barriers to homeownership, to bring whānau together, and provide structure to build a strong and resilient community, the proposal will have a significant and positive effect on Māori community and housing outcomes.

Sustainability - Te Toitūtanga

N/A. This report is procedural in nature.

Financial considerations - Ngā Whakaarohanga Ahumoni

None. Street name plates will be erected by the developer (Waingākau) once the subdivision process is complete.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of low significance. Notwithstanding this, considerable consultation has occurred with mana whenua, and the names proposed are a direct result of this.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

Section 78 of the Local Government Act 2002 sets out what is required of a local authority in considering community views, and is summarised by the following:

“…Must give consideration to the views and preferences of persons likely to be affected by, or to have an interest in, the matter.”

Consultation has been undertaken extensively by Te Taiwhenua o Heretaunga in 2020:

· Muri Whaanga in her capacity as a Cultural Expert of weaving and flax (Harakeke) was asked to provide information about the history to enable a better understanding of Harakeke, and to explore and provide names or words associated with Harakeke that can be used for the Waingākau roads.

· Hui ā-Iwi were held at Te Aranga Marae and Te Taiwhenua o Heretaunga with mana whenua representatives, where various names were discussed, including names of ancestors (Tīpuna).

· After extensive kōrero, including with Kāhui Kaumātua, it was agreed to not adopt Tīpuna names for the Waingākau roads.

· It was suggested to adopt Harakeke names for the roads, as that best represents the aspirations of Waingākau.

Consultation has also occurred with Fire and Emergency NZ (FENZ) who maintain the Emergency Services address database. Assistant Area Commander Glen Varcoe from FENZ has advised that they have no concerns with any of the suggested names.

There have also been some initial discussions with Flaxmere Ward Councillors and a name suggestion(s) put forward. This advice has been great and given its significance, Council Officers felt that the advice and accompanying recommended name(s) be retained for other Council development(s) in central Flaxmere where there is greater concentration of traffic and people, and therefore greater prominence and opportunity to have the name or suggested names be more widely seen and acknowledged by the whole community.

Risks

Opportunity: To enable the recognition of culturally significant road names in the Waingākau Housing Development.

REWARD – Te Utu	RISK – Te Tūraru
Road names that reflect the cultural history and identity of the local area as well as ensuring ease of identification for the Council, emergency services and others.	There are no real risks to Council as currently not many people are aware of the current names given three of the roads are not formed and no other landowner is involved that would need to change their address.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

The Rural Community Board will not be affected by the proposed road renaming.

Thursday, 18 March 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Council Meeting

Te Rārangi Take
Report to Council

Nā:

From:

Jackie Evans, Manager: Democracy and Governance

Te Take:

Subject:

2021 Local Government New Zealand Conference, AGM and Remit Process

1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to: nominate Councillors for attendance at the 2021 Local Government New Zealand (LGNZ) Conference and Annual General Meeting (AGM) to be held in Blenheim from 15 – 17 July 2021, and to advise on the process for submitting proposed remits for consideration at the LGNZ AGM.

1.2 This report concludes by recommending that the Council nominate 3 councillors to attend the conference and consider whether it wishes to prepare a remit/s to submit to the AGM.

Conference

1.3 The conference will be held in Waiharakeke, Blenheim from Thursday 15 July until Saturday 17 July 2021, and the AGM will be held on 17 July.

1.4 The theme for LGNZ Conference 2021 is Reimaging Aoteroa – from community up. With the world thrown into disarray by Covid, Aotearoa has a unique opportunity to leverage its natural capital and take us forward to the future world we want across all our well-being – social, economic, environmental and cultural. Pivotal to that will be local government who are at the epicentre of our communities and know best what our communities need. LGNZ is privileged to lead positive change for and with the sector, with a drive for strong leadership, performance, adding value and telling our stories. Councils across the country are actively working to play their part in caring for their communities, working with others to provide resilient infrastructure and services; and to better deliver ongoing and increased value to communities.

1.5 The 2021 programme is filled with high quality speakers and thought leaders discussing key topics such as central and local government working together to enable iwi/Māori and communities to drive well-being outcomes; bolstering the resilience of communities to the effects of natural hazards; creativity as a driver of wellbeing; harnessing your natural advantage into decision-making for social, economic, environmental and cultural success; preserving Kiwi tradition while protecting the environment and our communities; and building towards sustainable supply. They will share best practice, practical experience and inspiring advice that will enable councils to effect positive, tangible change in the wellbeing of their communities around New Zealand.

1.6 The interactive “walkshop” sessions have been designed to delve deeper into the four wellbeings and will allow discussion, debate and learning about best practice in an interactive environment and walk through, learn about and experience first-hand some examples of best practice.

1.7 Networking opportunities will once again be a key feature of conference. The annual conference dinner will again be home to the LGNZ EXCELLENCE Awards where the success of finalists and winners, who have demonstrated excellent performance by councils in promoting and growing the well-being of their communities will be celebrated.

1.8 There will be ample networking opportunities in which the local government sector can come together as one, learn about best practice, and work towards harnessing local democracy to power community and national success.

1.9 The Council has no hard and fast rule as to how many councillors will accompany the Mayor and Chief Executive to the LGNZ Conference. As will be seen from the list below, over the last few years the Council has generally sent three or four councillors to the Conference.

1.10 In addition to the Mayor, Council approval for attendance at previous conferences has been as follows:

2017 - Auckland – Councillors Barber, Dixon, Harvey and Heaps

2018 - Christchurch – Councillors Kerr, Schollum and Travers

2019 - Wellington – Councillors Barber, Harvey and Lawson

2020 - Conference cancelled.

Although the Council has been entitled to have up to four delegates attending the AGM, it is the presiding delegate, or in their absence an alternate, who is responsible for voting on behalf of the Council.

1.11 The Mayor canvassed all councillors about attendance at the conference this year and the following indicated that they would like to attend:

· Councillor Alwyn Corban

· Deputy Mayor Kerr

· Councillor Simon Nixon

· Councillor Sophie Siers

Remits

1.12 The remit process is set out in the attached memo from LGNZ (Attachment 1). Research and preparation of remits takes a significant amount of officer time, as does lobbying other Councils for support. Almost all remits submitted last year were accepted by the conference. Proposed remits, other than those relating to the internal governance and constitution of Local Government New Zealand, should address only major strategic “issues of the moment”. They should have a national focus articulating a major interest or concern at the national political level. The National Council’s Remits Screening Policy is as follows:

Criteria

· Remits must be relevant to local government as a whole rather than exclusively relevant to a single zone or sector group or an individual council;

· Remits should be of a major policy nature (constitutional and substantive policy) rather than matters that can be dealt with by administrative action;

· Remits should not involve matters that can be actioned by equally valid means other than the AGM; and

· Remits should not deal with issues or matters that are “in-hand” and currently being actioned by LGNZ, unless the issue is approached from a different point of view.

1.13 Listed in Attachment 2 are the remits which were accepted at the 2020 LGNZ AGM.

2.0 Recommendations – Ngā Tūtohunga

A) That Council receive the report titled 2021 Local Government New Zealand Conference, AGM and Remit Process dated 18 March 2021.

B) That the following Councillors accompany the Mayor (Presiding Delegate) and attend the LGNZ conference and Annual General Meeting to be held in Blenheim on 15- 17 July 2021:

Deputy Mayor Tania Kerr (Alternate)

Councillor Alwyn Corban

Councillor Simon Nixon

Councillor Sophie Siers

Chief Executive (Second Alternate)

C) That the following remits be prepared for submission to the LGNZ AGM:

Attachments:

1 ⇩	2021 Remit Process Memo from LGNZ	CG-16-2-00520
2 ⇩	2020 Remits	CG-16-2-00521

Item 14 2021 Local Government New Zealand Conference, AGM and Remit Process
2020 Remits	Attachment 2

Remits

1.1 As part of the conference, all Councils have been invited to submit proposed remits for the LGNZ AGM to be held on Saturday 17 July 2021. The deadline for submission has been announced as 5.00 pm Friday 14 May 2021. Notice has been provided to allow members of zones and sectors to gain the required support necessary for their remit. The LGNZ zone meeting for this Council’s region is being held in Hastings on 15 and 16 April 2021. However, the supporting Councils do not have to come from the proposing council’s zone or sector.

1.2 Proposed remits should only relate to the internal governance and constitution of Local Government New Zealand, and relate to “issues of the moment”. Remits must have formal support from at least one sector group meeting, or any 5 councils, prior to being submitted.

1.3 In 2020, LGNZ passed 9 remits to direct LGNZ’s policy advocacy:-

· Public transport support

Proposed by Greater Wellington Regional Council, the remit calls for LGNZ to advocate that the Government work with councils to maintain the financial viability of public transport during the recovery phase of Covid-19.

The remit was passed with 99 per cent support of the sector.

· Housing affordability

Proposed by Hamilton City Council and Christchurch City Council, the remit calls for LGNZ to advocate for the Government to assist councils in delivering affordable housing through introduce legislation that would fully enable councils to address housing affordability in their communities through a range of value uplift and capture tools, establishing a working group on affordable housing, and developing an affordable housing National Policy Statement.

The remit was passed with 85 per cent support of the sector.

· Returning GST on rates

Proposed by Hamilton City Council and New Plymouth District Council, the remit calls for LGNZ to advocate for the Government to use the appropriate mechanisms to enable the 15 per cent Goods and Services

Tax (GST) charged on rates be returned to councils to spend on local or regional infrastructure projects.

The remit was passed with 92 per cent support of the sector.

· Natural hazards and climate change adaptation

Proposed by Hauraki District Council, the remit calls for LGNZ to advocate for the Government to undertake, in collaboration with all of local government, a comprehensive review of the current law relating to natural hazards and climate change adaptation along New Zealand's coastlines, and coordinates the development of a coastline strategy for the whole of New Zealand.

The remit was passed with 98 per cent support of the sector.

· Local Government Electoral cycle

Proposed by Northland Regional Council, Rotorua Lakes Council, Whanganui District Council and Hamilton City Council, the remit calls for LGNZ to advocate for central government to extend thed local government electoral term from three to four years.

The remit was passed with 87 per cent support of the sector.

· Water bottling

Proposed by Queenstown Lakes-District Council, the remit contains four parts, and calls for LGNZ to work with the Government to:

Place a moratorium on applications to take and/or use water for water bottling or bulk export.

The remit was passed with 76 per cent support of the sector.

Enable regional councils and unitary authorities to review inactive water bottling consents, with a view to withdrawal of the consent and discourage consent ‘banking’.

The remit was passed with 86 per cent support of the sector.

Undertake an holistic assessment of the potential effects of the current industry, its future growth and the legislative settings that enable councils to effectively manage those effects.

The remit was passed with 92 per cent support of the sector.

Initiate a comprehensive nationwide discussion on the issue of water bottling (within the wider basis of water use) and implement any changes to the legislation and policy settings as required.

The remit was passed with 89 per cent support of the sector.

· Quorum when attending local authority meetings

Proposed by Waikato District Council, the remit calls for LGNZ to advocate for an amendment of legislation to enable elected or appointed members, connecting remotely to a public council meeting, be included in the quorum. This would provide an option for local authority meetings to be held completely remotely, if required.

The remit was passed with 93 per cent support of the sector.

Use of macrons by local authorities

Proposed by Waipa District Council, the remit calls for LGNZ to put in place a simplified process for the addition of macrons to council names, if requested by that council or its community.

The remit was passed with 96 per cent support of the sector

· Rates rebates for low income property owners

Proposed by Whanganui District Council, the remit calls for LGNZ to work with Government to lift the level of rates rebates available for low and fixed income property owners – with yearly increases taking into account the cost for inputs into local government services.

The remit was passed with 100 per cent support of the sector.

HASTINGS DISTRICT COUNCIL

Council MEETING

Thursday, 18 March 2021

RECOMMENDATION TO EXCLUDE THE PUBLIC

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

THAT the public now be excluded from the following part of the meeting, namely:

19 Strategic Land Consideration

20 Foodeast Regional Investors Update

21 Urban Development Area - Land Acquisition

22 Delegation to the Chief Executive to enter into Lease arrangements

23 Lease Renewals

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

19 Strategic Land Consideration

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

Early Engagement - Commercially Sensitive.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

20 Foodeast Regional Investors Update

Section 7 (2) (b) (ii)

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

The potential investors have not made their intention to invest in Foodeast public at this time.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

21 Urban Development Area - Land Acquisition

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Ongoing and future land negotiation and acquisition concerning landowners within Urban Development Areas.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

22 Delegation to the Chief Executive to enter into Lease arrangements

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Provide Council with the opportunity to negotiate lease arrangements on commercial terms.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

23 Lease Renewals

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To undertake negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

Te Rā Hui: Meeting date:	Thursday, 18 March 2021
Te Wā: Time:	1.00pm
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Chief Executive - Nigel Bickle

Mematanga: Membership:	Tiamana Chair: Mayor Sandra Hazlehurst Ngā KaiKaunihera Councillors: Bayden Barber, Alwyn Corban, Malcolm Dixon, Damon Harvey, Tania Kerr (Deputy Chair), Eileen Lawson, Simon Nixon, Henare O’Keefe, Peleti Oli, Ann Redstone, Wendy Schollum, Sophie Siers, Geraldine Travers and Kevin Watkins
Tokamatua: Quorum:	8 members
Apiha Matua Officer Responsible:	Chief Executive – Nigel Bickle
Te Rōpū Manapori me te Kāwanatanga Democracy and Governance Services:	Jackie Evans (Extn 5018)

Strategy and Policy Committee	Rescheduled from 2 February 2021	Thursday 1 April 2021 at 1.00 pm
Great Communities Subcommittee	~~Tuesday 18 May 2021~~	Tuesday 13 April 2021 at 1.00pm
Civic and Administration Subcommittee	New Meeting	Tuesday 18 May 2021 at 9.00 am
Council	New Meeting	Thursday 3 June 2021 at 1.00pm

Item 7 Dog Registration Fees
How Registration Fees Benefit the Community	Attachment 1

Item 8 Havelock North Parking Study 2020
Havelock North Parking Study 2020	Attachment 1

Item 14 2021 Local Government New Zealand Conference, AGM and Remit Process
2021 Remit Process Memo from LGNZ	Attachment 1

If everyone was a responsible dog owner there would be less need for the service. Unfortunately someone has to pay and the clear expectation from the community is that dog owners should pay for the majority of the costs.