Great Communities Subcommittee - Terms of Reference

A Subcommittee of the Strategy and Policy Committee

Fields of Activity

The Great Communities Subcommittee is responsible for advising the Strategy and Policy Committee by;

· Providing guidance to Council officers in respect of the drafting of Council’s Community Strategies, and providing oversight of any relevant Special Consultative Procedures.

· Providing oversight of the implementation of Council’s Community Strategies.

· Providing oversight of the implementation of Councils Community Plans, Fabulous Flaxmere, Safer Hastings, Civic Pride and Events, Youth Pathways, Keep Hastings Beautiful Strategies, Health, Cultural, Education, Sports, Arts and Heritage strategies.

Membership

· 8 Councillors.

· 1 Heretaunga Takoto Noa Māori Standing Committee Member appointed by Council.

· Chair appointed by Council.

· Deputy Chair appointed by Council.

Quorum – 4 members

Delegated Powers

1) To review and provide comment on draft new or revised Community Strategies and to recommend to the Strategy and Policy Committee the adoption of drafts for consultation.

2) To hear and consider all submissions received in respect of any Community Strategy proposal and to recommend responses to the Strategy and Policy Committee.

3) To recommend to the Strategy and Policy Committee the final wording of any new or reviewed Community Strategy for adoption by the Committee or Council.

Te Rārangi Take
Order of Business

1.0	Apologies & Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui At the close of the agenda no apologies had been received. At the close of the agenda no requests for leave of absence had been received.
2.0	Conflict of Interest – He Ngākau Kōnatunatu Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting. If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Manager: Democracy and Governance (preferably before the meeting). It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.
3.0	Confirmation of Minutes – Te Whakamana i Ngā Miniti Minutes of the Great Communities Subcommittee Meeting held Tuesday 16 February 2021. (Previously circulated)
4.0	Camberley Community Plan 2020-2025	7
5.0	Minor Items – Ngā Take Iti
6.0	Urgent Items – Ngā Take Whakahihiri

Tuesday, 13 April 2021

Te Hui o Te Kaunihera ā-Rohe o Heretaunga

Hastings District Council: Great Communities Subcommittee Meeting

Te Rārangi Take
Report to Great Communities Subcommittee

Nā:

From:

Dennise Elers, Community Development Manager

Te Take:

Subject:

Camberley Community Plan 2020-2025

1.0 Executive Summary – Te Kaupapa Me Te Whakarāpopototanga

1.1 The purpose of this report is to present the Camberley Community Plan to the Great Communities Subcommittee for recommendation for approval; following the approval the paper will be presented to the Strategy & Policy Committee for endorsement.

2.0 Recommendations – Ngā Tūtohunga

A) That the Great Communities Subcommittee receive the report titled Camberley Community Plan 2020-2025 dated 13 April 2021.

B) That the Subcommittee approve the Camberley Community Plan and that the plan is forwarded to the Strategy & Policy Committee for endorsement.

3.0 Background – Te Horopaki

3.1 Hastings District Council first started developing community plans with community in 2002 as a way for Council to engage with and provide additional support to communities of interest.

3.2 Council currently has 11 community plans, 2 under development and nearing completion and 1 new community to commence development of their plan. Each plan’s goals, aspirations and actions are unique to each community.

3.3 This is Camberley’s third Community Plan and was developed by the Camberley Community throughout 2019 and 2020.

3.4 The first Camberley Community Plan was developed in 2003. The plan was reviewed with further consultation over 2007-2008, and a second edition of the Plan was published in 2009. The second plan was developed in 2016 creating the 2016-2020 community plan.

3.5 Previous plans have seen the development of the Camberley Community Centre; upgrades to the playground in Kirkpatrick Park including a Splash Pad and BBQ station; community murals; bus shelters; programmes at the community centre and much more.

3.6 For this new plan JMP Consultants were contracted by HDC to consult with and engage the Camberley Community to help articulate and compile a robust and user friendly document that ultimately takes their hopes and concerns and transforms them into goals and aspirations for the community, its stakeholders and partners to help support and deliver.

3.7 This community plan will support the development of the Camberley Masterplan that Council has committed to developing.

4.0 Discussion – Te Matapakitanga

4.1 The Camberley Community Plan 2020-2025 was developed by the Camberley Community and is attached. The development of the Plan was driven by a working group comprised of both residents from the Camberley Community, Council Officers and key partners.

4.2 The vision the Camberley Community Plan 2020-2025 is:

“Together we are developing our community for a strong future”

“Kia Kotahi rā tātau e anga whakamua nei tō tātou hapori ki to taro o te ora”

“Tatou Galulue Fa’atasi e fausia ai se fa’avae malosi mo se lumanai ole lau tele o tagatanu’u Hastings”

4.3 The Camberley Community have identified 3 key priority areas;

· Community Wellbeing;

· Community Safety and;

· Community Facilities & Infrastructure

4.4 Each priority area has a list of actions for implementation (see attached Camberley Community Plan 2020-2025).

4.5 During COVID-19 the Camberley Community Plan working group met via Zoom to reprioritise the Community Plan.

4.6 This saw the Community Wellbeing priority being given a higher priority with the goal of a Wellbeing Hub to be developed and implemented as the main priority. This was to ensure that our Camberley residents were able to come through the recovery phase of COVID 19.

5.0 Options – Ngā Kōwhiringa

Option One - Recommended Option - Te Kōwhiringa Tuatahi – Te Kōwhiringa Tūtohunga

5.1 The Subcommittee approves the Camberley Community Plan 2020-2025

Option Two – Status Quo - Te Kōwhiringa Tuarua – Te Āhuatanga o nāianei

5.2 The Subcommittee not approve the Camberley Community Plan 2020-2025.

6.0 Next steps – Te Anga Whakamua

6.1 If the Subcommittee approves the Camberley Community Plan 2020-2025 the Plan will then be presented by the Camberley Community to the Strategy & Policy Committee for endorsement and then implementation of the actions within the plan will commence.

Attachments:

1 ⇩

Camberley Community Plan 2020-2025

COP-10-2-21-666

Summary of Considerations - He Whakarāpopoto Whakaarohanga

Fit with purpose of Local Government - E noho hāngai pū ai ki te Rangatōpū-ā-Rohe

The Council is required to give effect to the purpose of local government as set out in section 10 of the Local Government Act 2002. That purpose is to enable democratic local decision-making and action by (and on behalf of) communities, and to promote the social, economic, environmental, and cultural wellbeing of communities in the present and for the future.

Link to the Council’s Community Outcomes – Ngā Hononga ki Ngā Putanga ā-Hapori

This proposal promotes the wellbeing of communities in the present and for the future by focussing on Local public services which help meet the needs of young and old, people in need, visitors and locals, business and households and putting people at the centre of planning and service.

Māori Impact Statement - Te Tauākī Kaupapa Māori

The community plan development process has entailed a range of engagement with the Camberley community, a largely Māori populated community, and so engagement with Māori has been in an urban context and based setting, as opposed to specific hapū and or marae engagement. Nonetheless, it is envisaged that the greater Master and Spatial Plan for the Camberley Community that while much larger in scope than the community plan, will be a more in-depth process that will engage both urban Māori residents and hapū / iwi too including Te Taiwhenua o Heretaunga, Ngāti Kahungunu Iwi Inc, Heretaunga Tamatea Settlement Trust, as well as marae whom local ‘Kahungunu’ residents do affiliate to.

Sustainability - Te Toitūtanga

Financial considerations - Ngā Whakaarohanga Ahumoni

Subcommittee approval of the Camberley Community Plan 2020-2025 would signal support at a high level for the collaborative approach being taken to the delivery of actions.

Council actions within this plan will be funded through existing budgets.

Community members will be supported by Council Officers to approach funders, partners and stakeholders for actions that sit outside of Council.

Significance and Engagement - Te Hiranga me te Tūhonotanga

This decision/report has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Consultation – internal and/or external - Whakawhiti Whakaaro-ā-roto / ā-waho

JMP Consulting was engaged to lead the Camberley Community Plan engagement and consultation with community. This was done using various forums ranging from; survey monkey, Street BBQs, information at the Community Centre and with community who participate in activities, through the Camberley School, engagement with kaumātua from Council’s Senior Housing complexes.

Risks

Opportunity:

The Camberley Community are engaged and are working towards achieving their goals and aspirations.

REWARD – Te Utu

RISK – Te Tūraru

· Camberley Community are engaged and leading the implementation of their own goals and aspirations.

· Camberley community are not engaged and actions within the plan are not implemented.

Rural Community Board – Te Poari Tuawhenua-ā-Hapori

N/A

Te Rā Hui: Meeting date:	Tuesday, 13 April 2021
Te Wā: Time:	1.00pm
Te Wāhi: Venue:	Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings
Te Hoapā: Contact:	Democracy and Governance Services P: 06 871 5000 \| E: democracy@hdc.govt.nz
Te Āpiha Matua: Responsible Officer:	Group Manager: Community Wellbeing & Services - Rebekah Dinwoodie

Mematanga: Membership:	Koromatua Chair: Councillor Eileen Lawson Ngā KaiKaunihera Councillors: Malcolm Dixon, Damon Harvey (Deputy Chair), Henare O’Keefe, Peleti Oli, Wendy Schollum, Sophie Siers and Kevin Watkins Vacancy - Heretaunga Takoto Noa Māori Standing Committee appointee Youth Council Appointees: Finley Duncan and Chanay Peri – Lenaine Merrylees-Clarke (Alternate) Mayor Sandra Hazlehurst (ex-officio)
Tokamatua: Quorum:	4 members
Apiha Matua Officer Responsible:	Group Manager: Community Wellbeing & Services – Rebekah Dinwoodie
Te Rōpū Manapori me te Kāwanatanga Democracy & Governance Services:	Lynne Cox (Extn 5632)

Item 4 Camberley Community Plan 2020-2025
Camberley Community Plan 2020-2025	Attachment 1