Kaupapataka
Agenda
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Te Rā Hui:
Meeting date:
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Wednesday, 24 August
2022
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Te Wā:
Time:
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1.00pm
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Te Wāhi:
Venue:
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Council Chamber
Ground Floor
Civic Administration
Building
Lyndon Road East
Hastings
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Te Hoapā:
Contact:
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Democracy
and Governance Services
P: 06 871 5000
| E: democracy@hdc.govt.nz
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Te Āpiha Matua:
Responsible Officer:
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Pou Ahurea Matua Principal Advisor: Relationships Responsiveness
and Heritage – Dr James Graham
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Heretaunga Takoto Noa
Māori Standing Committee – Terms of Reference
This is established between the Hastings District Council
and the Māori community.
Context
The Heretaunga Takoto Noa Māori Standing Committee has
been established by Council to continue the development of strategic and
sustainable relationships with Māori. Council shall meet the intent and
spirit of the Council’s obligations set out in the legislation more
particularly the obligations of the Local Government Act 2002;
·
Towards establishing and maintaining processes
that provide opportunities for Māori to contribute to the decision
processes of Council.
·
Fostering the development of Māori capacity
to contribute to these processes.
·
The provision of information to assist
Māori contribution to Council’s activities.
The Council wishes the Committee to reflect a spirit of
partnership between the Council and the community and to contribute effectively
to the Council’s activities. To enable this to occur the Fields of
Activity and Delegated Powers are framed with the widest scope possible.
The Council wishes the Committee to assist with the
development of an integrated policy framework (based on Treaty of Waitangi
Principles) for the Council aimed at delivering effective governance, engagement
and service delivery for Council’s Māori Communities.
Fields of Activity
·
To provide policy advice with respect to the
District Plan, regarding provisions for Wāhi Tapu, Papakainga, and where
relevant to Tangata Whenua, any other amendments to the Plan.
·
To provide input to the Long Term Plan and
Annual Plan with particular reference to those issues of importance to
Māori from within the District.
·
To host Council Hui and Hapu events.
·
To provide insight into Māori and other
strategic community issues with particular reference to the Long Term Plan, the
effectiveness of the District Plan and the delivery of the Annual Plan.
·
To consider and recommend Māori capacity
building activities within budget and resource constraints of Council.
·
To assist Council as appropriate in conducting
and maintaining effective, good faith working relationships with the Māori
community including advice on governance arrangements.
·
To make decisions as to the allocation of Marae
Development Fund grants within the allocated budget.
·
To assist Council with the development of an
integrated policy framework and work programme to enable effective governance,
engagement and service delivery for Council’s Māori Communities.
·
To nominate from among its members people whom
it considers appropriate for the Council to appoint as members of its other
Committees and Subcommittees.
Membership - 12 members
·
Chair – to be elected at the first meeting
of the Committee at the beginning of each triennium; and from among the
appointed Tangata Whenua members of the committee.
·
Deputy Chair – to be elected at the first
meeting of the Committee at the beginning of each triennium from among the
elected members of the committee.
·
The Mayor.
·
5 Councillors.
·
6 members from Tangata Whenua to be appointed by
the Council and Kaumatua, taking into account the “post
settlement environment” and Mataawaka.
Quorum – at least 3 Councillor Members and 3
Tangata Whenua Appointees
Delegated Powers
1)
Authority to exercise all Council powers,
functions and authorities in relation to the matters detailed in the Fields of
Activity such as to enable recommendations to the Council on those matters.
2)
Authority to make decisions on the allocation of
Marae Development Fund grants within the allocated budget.
3)
Authority to develop procedures and protocols
that assist the Committee in its operation provided that such procedures and
protocols meet the statutory requirements of the Local Government Act 2002, the
Local Government Official Information and Meetings Act 1987 and Council’s
Standing Orders.
The Chair shall not have a casting vote.
Note: The Terms of Reference for the Heretaunga Takoto Noa
Māori Standing Committee are subject to review by the Committee at its
first meeting in the 2019 Triennium.
Kaupapataka
Agenda
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Mematanga:
Membership:
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Koromatua
Chair: Robin Hape (Chair)
Ngā KaiKaunihera
Councillors:
Councillor Bayden Barber (Deputy Chair)
Mayor Sandra Hazlehurst
Councillors Henare O’Keefe, Peleti Oli, Ann
Redstone and Geraldine Travers
Marei Apatu, Mike Paku and Ngaio Tiuka
2 Vacancies
Councillor Alwyn Corban (Councillor Alternate)
Kaumātua: Jerry Hapuku
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Tokamatua:
Quorum:
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At least 3 Councillors and 3
Tangata Whenua appointees
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Apiha Matua
Officer Responsible:
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Pou Ahurea Matua Principal
Advisor: Relationships Responsiveness and Heritage – Dr James Graham
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Te Rōpū Manapori me te Kāwanatanga
Democracy & Governance Services:
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Lynne Cox (Ext 5632)
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Te Rārangi Take
Order of Business
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1.0
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Prayer
- Karakia
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2.0
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Apologies
& Leave of Absence – Ngā Whakapāhatanga me te Wehenga ā-Hui
At the
close of the agenda no apologies had been received.
At the
close of the agenda no requests for leave of absence had been received.
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3.0
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Conflict
of Interest –
Mahi Kai Huanga
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4.0
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Confirmation
of Minutes –
Te Whakamana i Ngā Miniti
Minutes of the
Heretaunga Takoto Noa Māori Standing Committee Meeting held Wednesday 22
June 2022 and the Extraordinary Heretaunga Takoto Noa Māori Standing
Committee 10 August 2022.
(Previously circulated)
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5.0
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3
Waters Transition Update
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9
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6.0
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Hastings
Transport Network Resilience
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13
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7.0
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Pou
Ahurea Update
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25
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8.0
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Minor Items
– Ngā Take
Iti
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9.0
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Urgent
Items –
Ngā Take Whakahihiri
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10.0
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Recommendation
to Exclude the Public from Item 11
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27
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11.0
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Te
Matā Prohibition Line Negotiations and Plan Change
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Wednesday, 24 August 2022
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Hastings
District Council: Heretaunga Takoto Noa Māori Standing Committee Meeting
Te Rārangi Take
Report to Heretaunga Takoto Noa Māori Standing Committee
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Nā:
From:
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Carly Price, 3 Waters
Transition Manager
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Te Take:
Subject:
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3 Waters Transition
Update
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1.0 Executive Summary
– Te Kaupapa Me Te
Whakarāpopototanga
1.1
The purpose of this update is to inform the Committee about
continuing developments across the wider government 3 waters reform programme.
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2.0 Recommendations -
Ngā Tūtohunga
That the Heretaunga
Takoto Noa Māori Standing Committee receive the report titled 3 Waters
Transition Update dated 24 August 2022.
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3.0 Background – Te Horopaki
3.1 The 3 Waters reform
programme being delivered by central government is progressing and due for
completion in 2024. This involves moving staff and assets from councils to 4
water services entities which will be co-governed by mana whenua and councils,
and administered by professional boards and executive teams. The transition
from the status quo to the 4 entities is a complex process with many parties
involved, the following sections cover recent activity by party, and the
following table provides significant milestones.
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Milestone
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Expected Date
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New standards
come into effect for registered and new supplies
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14 November 2022
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Drinking Water
Safety Plans due for registered and new supplies
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15 November 2022
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Passing of Water
Services Entity Bill #1
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Possibly
November 2022
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Release of Water
Services Entity Bill #2
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Late 2022
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Passing of Water
Services Entity Bill #2
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June 2023
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Entity C
provides water services (Day 1)
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1 July 2024
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All existing
water supplies must be registered
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November 2025
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All supplies
registered by 2025 must be compliant with standards and have Drinking Water
Safety Plans in place
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November 2028
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3.2 The reforms will
impact how water is managed in marae and papakainga water supplies:
· Taumata
Arowai (TA), the new water regulator, recently released a suite of new
regulations, including new Drinking Water Standards, Aesthetic Values and also
Assurance Rules. (https://www.taumataarowai.govt.nz/for-water-suppliers/new-compliance-rules-and-standards/
). Water Supplies are also required to have a Drinking Water Safety Plan in
place (https://www.taumataarowai.govt.nz/for-water-suppliers/drinking-water-safety-planning/
)
· Supplies
that are already registered have to comply with these requirements before the
end of the year, but what is not as well known is that new supplies are required
to register and comply with the requirements from the start. Many existing
supplies that are not registered only have to register by November 2025 start
complying from November 2028.
· There
are different requirements for monitoring and treatment according to how many
people are supplied: i.e.
- If
a network (not a single building) supplies fewer than 25 people (or up to 50
people for up to 60 days in a year), the water supplier is only required to
monitor for E.coli every 6 months with an accredited laboratory.
- If
a network supplies 26-100 people, the water supplier has number of monitoring
and inspection requirements, and also must filter the water with a cartridge
filter system and disinfect the water with a certified UV unit. Water supplies
that source the water from bore that is deeper than 30m do not have to filter
the water, only disinfect with UV, if they meet certain criteria.
- There
are also rules and requirements for supplies where the number of people vary
(e.g. higher usage over summer), and requirements temporary / event type water
supplies.
· All
supplies (except single building supplies) are required to develop a Drinking
Water Safety Plan, unless they use an Acceptable Solution. Acceptable Solutions
are ready-made options for meeting compliance obligations and are a technical
solution that prescribes the treatment options. TA is yet to release the
Acceptable Solutions, but have consulted on draft Acceptable Solutions for roof
water, spring and bore water, and rural agricultural supplies. We expect the
final Acceptable Solutions will be released in August 2022.
3.3 Review of Marae and
Rural Hall water supplies. As previously discussed, where a supplier accepts the offer) of water (and wastewater) supplies for Marae and
Rural Halls will be completed by the end of 2022. The timeframe to spend
government funding for this was extended to the end of 2022, this has enabled
us to delay the work to provide more certainty of the requirements of the new
drinking water standards. The opportunity and discussions on this offer to
Marae and Halls will occur in coming months. The Pou Ahurea team are assisting
the Asset Management team and the consultants WSP to complete this work. The
available funding is not intended to cover any physical works, instead his
assessment will help build understand and awareness and is intended to support
potential future funding requests to government for identified upgrade
requirements.
Attachments:
There are no attachments for this report.
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Wednesday, 24 August 2022
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Hastings
District Council: Heretaunga Takoto Noa Māori Standing Committee Meeting
Te Rārangi Take
Report to Heretaunga Takoto Noa Māori Standing Committee
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Nā:
From:
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Marius van Niekerk,
Transportation Asset Manager
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Te Take:
Subject:
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Hastings Transport Network
Resilience
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1.0 Purpose and summary - Te Kaupapa Me Te Whakarāpopototanga
1.1 The purpose of this
report is to inform the committee about the work being done on the resilience
business case for the Hastings District Council (HDC) transport network, the
findings to date and request feedback that will inform the shaping of the
business case.
1.2 Hastings District
Council (HDC) maintains 1652 km of local roads. The network of roads is
essential for the safe and efficient movement of people and goods through and
around the district.
· The
network is susceptible to weather and natural hazard events such as heavy rain,
high winds, and extreme temperatures with broad impacts on the network,
affecting access for communities and business and may cause significant
infrastructure damage.
· Climate
change is increasing the frequency and severity of these events
1.3 HDC is developing a
Programme Business Case with the aim of confirming the appropriate level of
investment and actions that HDC can take to improve the resilience and
management of the transport network when these events occur
· Actions
arising from the business case are yet to be defined but will include
maintenance, renewals, and more targeted studies to inform larger scale
improvements and investment for particular corridors or locations.
1.4 We would appreciate
your feedback on the information provided in this summary report, the following
questions could be considered in your feedback.
1.4.1 How has transport system resilience impacted
you, your business or your community in the past and how has this changed over
time?
1.4.2 Some locations have been identified as
vulnerable to damage and closures in this summary report. In your experience,
are these locations correct and are there any other locations where you find
transport system resilience impacts you, your business or your community?
1.4.3 How much of a
priority should HDC consider transport system resilience in regard to level of
investment, where this may come at the expense of other Council priorities?
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2.0 Recommendations -
Ngā Tūtohunga
A) That the Heretaunga
Takoto Noa Māori Standing Committee receive the report titled Hastings
Transport Network Resilience dated 24 August 2022.
B) That the
Committee provide feedback to inform the business case.
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Attachments:
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1⇩
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HDC Resilience PBC
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PRJ14-87-0088
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Item 6 Hastings
Transport Network Resilience
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HDC
Resilience PBC
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Attachment 1
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Wednesday, 24 August 2022
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Hastings
District Council: Heretaunga Takoto Noa Māori Standing Committee Meeting
Te Rārangi Take
Report to Heretaunga Takoto Noa Māori Standing Committee
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Nā:
From:
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Dr James Graham, Pou
Ahurea Matua - Principal Advisor: Relationships Responsiveness and Heritage
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Te Take:
Subject:
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Pou Ahurea Update
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1.0 Executive Summary
– Te Kaupapa Me Te
Whakarāpopototanga
1.1 The
purpose of this update is to apprise the Committee about continuing project
work that the Pou Ahurea Team are leading and or contributing to at Council.
· Reserve
Management Plan Update
· Te
Tū Marae ki Te Matau-a-Māui - PGF Marae Renovation Project Update
· Waiaroha
Update
· Hawke’s
Bay Museum Storage update
· Te
Aranga Design across the CBD
· Wāhi
Taonga Project Update
· RMA
Reform Kaupapa Update
The update concludes
by recommending that the Committee receives the report.
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2.0 Recommendations -
Ngā Tūtohunga
That the Heretaunga
Takoto Noa Māori Standing Committee receive the report titled Pou Ahurea
Update dated 24 August 2022.
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Attachments:
There are no attachments for this report.
HASTINGS DISTRICT COUNCIL
Heretaunga Takoto Noa
Māori Standing Committee MEETING
Wednesday, 24 August 2022
RECOMMENDATION TO EXCLUDE THE PUBLIC
SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987
THAT the public now be excluded from the following part of
the meeting, namely:
11 Te
Matā Prohibition Line Negotiations and Plan Change
The general subject of the matter to be considered while the
public is excluded, the reason for passing this Resolution in relation to the
matter and the specific grounds under Section 48 (1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this Resolution
is as follows:
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GENERAL SUBJECT OF
EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING
THIS RESOLUTION IN RELATION TO EACH MATTER, AND
PARTICULAR INTERESTS
PROTECTED
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GROUND(S) UNDER
SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION
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11 Te
Matā Prohibition Line Negotiations and Plan Change
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Section 7 (2) (i)
The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and industrial
negotiations).
Contract arrangements with
the landowners upon which the plan change is based are yet to be finalised..
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Section 48(1)(a)(i)
Where the Local Authority is
named or specified in the First Schedule to this Act under Section 6 or 7
(except Section 7(2)(f)(i)) of this Act.
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